Westfield YMCA WAVE/Holyoke YMCA Vikings New England Swimming Regional Meet

Transcription

1 Westfield YMCA WAVE/Holyoke YMCA Vikings New England Swimming Regional Meet Jean C Cole Memorial Pool YMCA of Greater Westfield 67 Court Street, Westfield MA February 10-12, 2017 Sanctioned by USA-Swimming/NE Swimming # NE WYST TT Meet Director: Patrick Johnstone (pjohnstone@gmail.com, ) Meet Referee: Dave Travers (dktravers@comcast.net) Entry Chairperson: Patrick Johnstone Admin Official: Patrick Johnstone Safety Monitor: Kerry O Connor (jkkcoconnor@comcast.net) IMPORTANT DATES: Entry Deadline: Tuesday January 31, 9:00 pm Payment Deadline: Saturday February 4, 2017 New Cuts Deadline: Monday February 6, pm List of teams assigned to this site: ABF, ATST, AYST, HRY, HYV, KING, MGCB, MTSC, PVAA, SNAP, WSSC, WYST New England Swimming reserves the right to reassign a team to another venue if the original venue is oversubscribed. SESSIONS: Session# Description Warm-up Start Session Start 1 Friday Distance 4:00pm 5:05pm 2 Saturday Morning 7:00am 8:05am 3 Saturday 8&U 12:30pm 12:50pm 4 Saturday Afternoon 2:30pm 3:35pm 5 Saturday Distance At conclusion With 15 min w/up 6 Sunday Morning 7:00am 8:05am 7 Sunday 8&U 12:30pm 12:50pm 8 Sunday Afternoon 2:30pm 3:35pm 9 Sunday Distance At conclusion With 15 min w/up

2 MEET FORMAT: The meet will compete as timed-finals. Each session will be seeded by computer based on positive check-in at the beginning of each session. Coaches will receive a positive check-in sheet before each session, which must be returned no later than 30 minutes before the beginning of the session. Heat sheets will be posted around the pool deck. Heat sheets will be available for coaches at the computer table. Events may be seeded with multiple age groups and results will be scored in the more specific age groups (8&U, 9/10, 11/12, 13/14, 15/18). The 1000 free and 1650 free may be swum fast-to-slow and mixed gender and ages. Teams are responsible for providing their own timers and counters for the distance events. There will be no two per lane competition. BONUS EVENTS: Any swimmer who qualifies for Regionals in any event, may enter bonus events in any other event in which they have a time slower than the Regional qualifying time. Bonus entries will be seeded last, but can score and receive awards. A swimmer may compete in a maximum of 5 individual events per day. All bonus events MUST be marked as BONUS upon entry and must be verifiable in SWIMS. Bonus Event Limits: 1 cut = 3 bonus swims; 2 cuts = 2 bonus swims; 3 cuts = 1 bonus swim; 4+ cuts = 0 bonus swims CUT PROTOCOL: If a session is over-subscribed the following cuts/adjustments may be made under the discretion of the Meet Director and Meet Referee: Bonus events will be cut Relays will be cut or limited to one or two entries per team The distance events (400 IM, 500 free, 1000 free, 1650 free) will be cut by time. The 200 fly, 200 back, and 200 breast for the 11 and 12 age groups may be limited to 4 heats for each gender Clubs will be notified of cuts no later than Monday, February 6, 2017 SITE: The Jean C. Cole Memorial Pool is a 6-lane, 25-yard pool with seven-foot-wide lanes and nonturbulent lane lines. The timing system includes a fully-automatic Colorado Time Systems electronic timing system with touchpads at the finish end of the pool with six-line electronic display. There are no touchpads at the turn end of the pool. The finish end of the pool is 10 feet deep; the turn end of the pool is 3.5 feet deep. Spectator seating is for 200. The pool is located inside the YMCA of Greater Westfield, 67 Court Street, Westfield MA Directions may be found later in this document. The competition course has not been certified in accordance with C(4). COURSE: Short course yards (25 yards). All 25 yard events will start at the start end of the pool and will use three watches.

3 RELAYS: Relay only swimmers are not allowed. Relays are age-specific. Relay entries may be limited to two teams per event per club if the meet is oversubscribed (see cut protocol). Unattached swimmers may not compete in a relay. RESERVE THE RIGHT TO MAKE CHANGES: Once a meet is sanctioned, changes can be made to the meet invitation before the meet, only with the approval of the Technical Chair, Laura Matuszak. Any change to the meet format after the meet begins will be at the discretion of the Meet Referee, and will be presented to the coaches at a coaches meeting. MEET COMMITTEE/JURY: The Meet Jury will be made up of one official, one coach, and one athlete to be selected by the Meet Referee who will present issues and moderate the jury but not vote. The three members shall be from separate teams. The Meet Jury will decide all issues of eligibility and anything not addressed in the Meet Announcement. The Meet Referee shall have authority as described in the current USA Swimming Rulebook WEATHER PROTOCOL: If weather or facility conditions make it impossible to follow the original timeline of events, the Meet Director and Meet Referee have a right to make changes to the meet sessions. The Meet Director will notify the teams of the changes with as much notice as possible. Cancellation of the meet, or session, is a decision of the Meet Referee. ELIGIBILITY All swimmers must be currently registered swimmers with New England Swimming and must have achieved the qualifying time from a sanctioned, approved, or observed meet that is posted in the SWIMS database. Age is determined by the age of the swimmer on the first day of the meet. Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement. * The cut-off time for each age group will be the Age Group Championship standard for each corresponding age group. * If a swimmer has an AG qualifying time in LCM or SCM, but not in yards, they may enter and swim that event with their fastest yard time. *If a swimmer enters an event with a time faster than the Silver time standard they will swim as exhibition (their time counts, but they do not place for awards). * Any swimmer who ages up between the first day of Regionals (February 10 th ) and the first day of their Age Group Championship Meet (10&U: March 4 th, 11-14: March 9 th, 15-18: March 3 rd ) and does not have the AG qualifying time for their future age group, will be allowed to compete with their current age group at Regionals, even if they have the AG cut for their current age in that event. They

4 will compete as exhibition (their time will count, but they will not receive awards). All exhibition declarations must be made at the time of the team entry to the Entry Chair. REGISTRATIONS: All swimmers must be registered with USA Swimming before the entry deadline of Tuesday January 31, Any team that enters an unregistered swimmer is subject to a $100 fine and will be scratched from the meet. Teams are required to check their entries with the online registration check tool on the New England Swimming web site. DISABILITY SWIMMERS: Any current athlete members of USA Swimming with a disability, as defined by USA Swimming Rules and Regulations, may enter this meet. If modifications to USA Swimming rules are necessary then the coach or athlete must notify the meet referee and meet director of any disability prior to competition. EVENTS and SESSIONS: See attached list. ENTRY INFORMATION: All entries must be in non-converted yard times. Entry deadline is Tuesday January 31, 9:00 pm, Entry times must be achieved on or after September 1st, ENTRIES: Electronic entries may be ed as an attachment to the entry chairperson at pjohnstone@gmail.com. Please check that your team name, address, and contact information are listed correctly in this file. For entries, payment and signed copy of entry cover page and waiver must be received by the Entry Chair by Monday February 6 th, YMCA of Greater Westfield 67 Court Street Westfield, MA ATTN: Andrea Allard All non-electronic entries must be typed or printed legibly, and must use full names and registration numbers from USA Swimming registration. No deck entries will be accepted. No refunds will be given for entries that are accepted or for entries that are rejected due to improper entry. Anyone submitting a team s late entry is subject to a fine up to $100, at the sole discretion of the Meet Director. If a team already entered in the meet wishes to add either swimmers or entries after the January 31, 2017 deadline, but before the new cuts deadline of 9:00pm Monday, February 6, 2017, they will be accepted at the discretion of the Meet Director and subject to a $10 penalty per individual entry. No entries will be accepted after 9:00 pm Monday February 6, 2017 ENTRY TIMES VERIFICATION: All entries, including bonus events, must be provable in the SWIMS database. The meet database will be run through the SWIMS program to verify yard times achieved

5 since September 1st, Anyone entering a swimmer in events where a time is not in SWIMS may be fined $100 per event and may be scratched from the meet and may jeopardize their participation in future New England Swimming end of season meets. 8 and Under 25 yard events are not in the SWIMS database and will only be verified if deemed necessary by the Entry Chair or Admin Official. *Team Unify Users: Any meets in Team Unify that are titled in the following format are in the SWIMS database: [YEAR] [LSC] [CLUB] [Meet name] (It is up to the team entering to verify the swimmers times are actually in SWIMS). ENTRY LIMITS: Athletes may enter all events in which they have qualified, but may only swim in a maximum of 5 events per day. Time Trials count in the per day event count. NEW CUTS: New cuts (and updated seed times) achieved after the January 31, 2017 entry deadline will be accepted through Monday, February 6th by 9:00 PM. Additional fees are due by the start of the meet. New cuts should be sent in the text of the , not sent electronically. ENTRY FEES: Electronic entries: $6.00 per event $24.00 per relay $2.00 per swimmer travel fee $10.00 per swimmer participation fee $10.00 per Time Trial individual event; $40.00 per relay In accordance with New England Swimming policy, fees are increased 50 per individual entry or per relay if not submitted in an.sd3 or.cl2 electronic file. Only one check per team for all fees will be accepted and should be made payable to WYST. ADMISSION: $5.00 per session (includes a Program) PROGRAMS: Included with cost of admission. WARM-UPS: The pool will open for assigned warm-ups one-hour before the beginning of each session. The pool will close five minutes before the beginning of each session. Teams will be assigned warm-up lanes after all entries are received. A second warm-up session may be added on Friday evening prior to the free. OFFICIALS: If you know that you will be attending this meet, please the Meet Referee and let him/her know your level of certification, team, and sessions you will be available. This is for pre-meet planning purposes only. All officials are welcome to work any number of sessions and walk-ons are always welcome.

6 SAFETY: 1. Diving will be prohibited during warm-ups except in specifically announced one-way sprint lanes. There will be no diving in the warm-up and warm-down areas at any time 2. No shaving is permitted at the competition site. 3. No glass containers are permitted within the facility. 4. Swimmers must be under the supervision of a coach. If a swimmer arrives at the meet without a coach, the swimmer should notify the referee before he/she warms up. The referee will assign the swimmer to a registered coach for warm-ups. 5. Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms, locker rooms, behind the blocks, or in any marked NO CAMERA ZONE. 6. Deck changes are prohibited. RULES: Current USA Swimming rules will govern all competition. Decisions by the Meet Referee will be final unless a written protest is lodged within 30 minutes of the heat swum. All swimmers, coaches and officials will follow the USA Swimming code of conduct under article 304 of the USA Swimming rules and regulations. Any violation of such policy will be reported to the Meet Referee and the New England Swimming office for further review and/or action. SAFE SPORT: The conduct of all participants and spectators at a meet is governed by USA Swimming Rules 304/305. Any and all infractions must be reported to an official, the Meet Referee or the Meet Director to be resolved. USA Swimming and NE Swimming encourage all to report any witnessed or suspected forms of abuse/safe sport violations to the NE Swimming Safe Sport Chair, Anne Kaufman: nesafesport@gmail.com ( ) or through the USA-S online reportable form. PHOTOGRAPHY/PHOTOGRAPHERS ON DECK: As per New England Swimming policy, professional photographers contracted by Westfield YMCA WAVE and/or Holyoke YMCA Vikings or press photographers who have been approved in advance by the Meet Director are allowed on deck. Use of audio or visual recording devices, including a cell phone, is not permitted behind the starting blocks, including in any spectator area behind the starting blocks, nor in any other marked NO CAMERA ZONE, including on deck. All NO CAMERA ZONES will be clearly designated. the Meet Director with questions and requests.. TIMING ASSIGNMENTS and NO SHOW WORKERS: All teams will be assigned to time based on the number of entries. A team will be fined $100 per incident if it does not provide the timers it has been assigned, and will not be allowed to enter swimmers in another New England meet until the fine is paid. This can be appealed to the Admin Review Board of New England Swimming and is enforced only if the meet management has properly assigned timers based on the number of swimmers a team has entered in the meet. TIME TRIALS: Time trials will be offered at the discretion of the Meet Director and the Meet Referee if time allows. Time trials are $10.00 for individual events, and $40.00 for relays.

7 LEGAL SPLITS: Legal splits (including relay lead-offs) must be requested before the event, by a coach, using a legal split form (available from the Clerk of Course) and the requesting party must supply an additional timer(s) on the lane for the split, if necessary, to meet the USA-S requirement. DECK ACCESS: Only current USA Swimming registered athletes, coaches, officials, and official meet staff are permitted on the pool deck. All non-athletes on the pool deck must prove their registration status by displaying a registration card or Deck Pass. Any coach who is found to be not compliant will be removed from the deck and fined per NE Swimming policy. SCORING: The meet will not be scored. AWARDS: Ribbons for the top ten places in individual events and the top three places in relays will be awarded to 8 & U, 9/ 10, 11/ 12 and age 13/14. The results of all seven Regional sites will be merged to award the top 3 places overall in individual events only. Those swimmers will receive a medal for their event. Any swimmer who swims exhibition (described under Eligibility section) is not eligible for an award in that event. MEET MOBILE: Meet Mobile may be functional for this meet. All users should be aware that Meet Mobile publishes unverified raw data which cannot be relied upon until the official results have been published and posted in the facility. FOOD: A concession stand will be in operation for the duration of the meet. EQUIPMENT VENDOR: An equipment and t-shirt vendor will be available throughout the meet. MISCELLANEOUS: Westfield YMCA WAVE and Holyoke YMCA Vikings assume no responsibility for lost or stolen property. Pets of any kind and smoking are not permitted within the facility. PARKING: Parking for coaches and officials is in the overflow lots behind the playscape. All others should park in the City Hall lot next door to the YMCA. DIRECTIONS: From the Massachusetts Turnpike Take exit 3 off of the Mass Pike. After passing through the tollbooth, you will immediately come to a set of lights. Turn right onto route 10/202. Go straight through all lights into the center of Westfield (remain in the right-hand lane). There is a small rotary in the center of Westfield (the town green ). You will pass straight through a set of lights and onto the rotary, and then take the first right onto Court Street. The Westfield Athenaeum Library will be on the corner. Continue below From Court Street.

8 From Route 20 Heading East From Russell, route 20 will intersect with route 10/202 in Westfield. Turn right at this intersection and go straight through all lights until you enter the rotary at the center of Westfield. Take the first right off of the rotary onto Court Street. The Westfield Athenaeum Library will be on the corner. Continue below From Court Street. From Route 20 Heading West Travel on route 20 from West Springfield toward Westfield. Pass Walmart on the left. Go straight through all lights after Walmart until you get into the center of Westfield. There will be a Stop & Shop on the left just before the rotary at the center of Westfield (at the town green ) and you should be in the left-hand lane at this point. After you pass through the last set of lights before the rotary, there will be three options, right onto 10/202, straight through another set of lights, or left to continue around the rotary. Turn left and continue around the rotary. After this left-hand turn, carefully merge with traffic and move to the right-hand lane so that you can take the next right-hand turn onto Court Street. The Westfield Athenaeum Library will be on the corner. Continue below From Court Street. From Court Street When entering Court Street from the rotary in the center of Westfield, go straight through the first set of lights. The entrance to the YMCA will be on your right, after the City Hall, and before the YMCA building (There is a small white sign). HOTELS: Holiday Inn Express & Suites Clarion Hotel Aqua Lagoon Water Park 39 Southampton Rd Riverdale St. Westfield, MA West Springfield, MA mins. away (2.2 miles) 20 mins. away (10.1 miles) (413) (413) Quality Inn La Quinta Inn & Suites 2 Southampton Rd. 100 Congress St. Westfield, MA Springfield, MA mins. away (2.1 miles) 25 mins. away (9.4 miles) (413) (413) Homewood Suites by Hilton Elm Motel 375 Whitney Ave. 50 Russell Rd. Holyoke, MA Westfield, MA mins. away (9.8 miles) 4 mins. away (1.3 miles) (413) (413) Sheraton Springfield Monarch Place Springfield Marriott 1 Boland Way 2 Boland Way Springfield, MA Springfield, MA miles away 10 miles away (413) (413)

9 EVENTS AND SESSIONS: Session# Description Warm-up Start Session Start 1 Friday Distance 4:00pm 5:05pm 2 Saturday Morning 7:00am 8:05am 3 Saturday 8&U 12:30pm 12:50pm 4 Saturday Afternoon 2:30pm 3:35pm 5 Saturday Distance At conclusion With 15 min w/up 6 Sunday Morning 7:00am 8:05am 7 Sunday 8&U 12:30pm 12:50pm 8 Sunday Afternoon 2:30pm 3:35pm 9 Sunday Distance At conclusion With 15 min w/up Friday PM IM &U 500 FR BR FR 8 Saturday AM FL FL FR FR BK BK BR BR FR FR IM MED RELAY MED RELAY 34 Sat 8&U

10 35 8&U 50 FR &U 100 BR &U 25 BK &U 200 FR &U 50 FL &U 25 BR &U 100 BK &U 100 MED RELAY 50 Sat PM IM IM BK BK FR FR FL FL BR BR BK MED RELAY MED RELAY 76 Sat Distance Mixed FR Sunday AM IM IM FL FL FR FR BK BK 94

11 BR BR FR RELAY FR RELAY 102 Sunday 8&U 103 8&U 100 FL &U 50 BK &U 25 FR &U 100 IM &U 50 BR &U 25 FL &U 100 FR &U 100 FR-RELAY 118 Sunday PM IM FR FR FL FL BR FR FR BK BK BR FL FR-RELAY FR-RELAY 146 Sunday Distance Mixed FR

12 Westfield YMCA WAVE/Holyoke YMCA Vikings Regional Meet YMCA of Greater Westfield February 10-12, 2017 Sanctioned by USA-Swimming/NE Swimming # NE WYST TT All information required CONTACT INFORMATION Team Name: Abbreviation: Deck Coach: Cell Phone: Entries Contact: Phone: UN Swimmers: ENTRY FEES Individual $6.00/$6.50 = $ Relays $24.00/$24.50= $ Swimmers with NE Travel Surcharge $12.00 = and Swimmer Participation Fee ($10.00) $ Total: $ Any team entries submitted after the Tuesday January 31 st deadline are subject to a $100 fine Make check payable to: WYST Mail entries and check to: YMCA of Greater Westfield For ed entries, this form and payment 67 Court Street must be received by Saturday February 4, Westfield MA ATTN: Andrea Allard LIABILITY RELEASE Any swimmer whose entry is accepted will, for him/herself, his/her heirs, executors and administrations, waive and release any and all rights and claims for damages he/she may have against United States Swimming, New England Swimming, Westfield YMCA WAVE, Holyoke YMCA Vikings, and the YMCA of Greater Westfield for any and all injuries suffered by him/her at said meet. In submitting this entry the undersigned team certifies that all athletes in the entry are registered with USA Swimming and understands that the team may be fined $100 for each swimmer in the entry that is not registered with USA Swimming. Signature of Authorized Team Official Date