44/ MINUTES OF LEAGUE MANAGEMENT COMMITTEE MEETING HELD ON MONDAY 10TH JANUARY

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1 SUSSEX COUNTY WOMEN & GIRLS FOOTBALL LEAGUE MINUTES OF LEAGUE MANAGEMENT COMMITTEE MEETING HELD ON MONDAY 14 TH FEBRUARY 2011 AT SCFA HEADQUARTERS, CULVER ROAD, LANCING, WEST SUSSEX IN ATTENDANCE Russell Brooks Shelley Brooks Ron Gillard Emma Howard Paul Jeffery Tony Lelliott Alan Knight Paul Preston Audra Ryder Brian Shacklock Maria Somes Chris Cooper - Chairman Bob Rashbrook - Minutes 43/ APOLOGIES Hannah Cooper Richard Plant 44/ MINUTES OF LEAGUE MANAGEMENT COMMITTEE MEETING HELD ON MONDAY 10TH JANUARY 2010 The Secretary said it was raised at the last meeting that Hannah Cooper be asked to look in to the cost of cheapest Broadband. In her absence the Secretary said that she had found a supplier (Plus.net) that does Broadband for 6.49 per month. (ACTION: Hannah Cooper) The Chairman made it clear that in his report of the last meeting his comments about not accepting expenses from the league was a personal thing and it was up to other members to do what they thought best regarding theirs. There was no directive implied. With the above inserted the minutes were signed as a true record. 45/ MATTERS ARISING FROM THE ABOVE MEETING 38ii The Secretary had written to Rustington Girls. (ACTION: Closed) 39eii Ron Gillard to speak to Paul Preston re: Newhaven Girls v Littlehampton Town Devils (Under 11) but during a conversation with Ron the Secretary said that there was nothing g that could be done as this was brought up at the December meeting and the match awarded to the home club, also that Littlehampton Town Devils had paid the fine. The President said the Secretary s comments were not entirely correct and that as fresh evidence had come to light then the matter can be dealt with. In Paul s absence the chairman agreed to discuss this with Paul and report back to Ron once he had the opportunity to do so. (ACTION: Chris Cooper) 41d Adur Athletic - The Secretary had written to the club explain rule amendment procedures. (ACTION: Closed) 41f Typo errors have been corrected. (ACTION: Closed) 46/ CORRESPONDENCE The FA Women s Challenge Cup (Results and Fixtures) i SCFA Ltd. Details of Women s Challenge Trophy Final on Thursday 17th February ii iv. SCFA Ltd. League Statement, details to appear under Registration Report SCFA Ltd. Details of a seminar the County are hoping to run regarding Full-time. It is hoped to have Danny McConnell, the FA Full-time Consultant in attendance. v. SCFA Ltd. FA Community Awards 2011 v v SCFA Ltd. Press release regarding the SCFA Senior Challenge Cup Final SCFA Ltd. Correspondence regarding ball boys/girls for County Finals, circulated to Member Clubs. 47/ REPORTS a) CHAIRMAN - CHRIS COOPER Nothing to report. b) TREASURER HANNAH COOPER Absent i ii Bank Balance as of 3rd February 2011: 15, Less Club Deposits - balance available: 13, A draft analysis had been circulated to members prior to the meeting of how the account is split from the beginning of this season up until 11th February There are some cheques to clear that have been deposited, so the bank balance will go up, these are mainly due to fines and some new player registrations being paid. 1 P a g e

2 c) d) e) f) g) h) i ii i i ii iv. v. v vi vii i ii iv. v. v i COMPETITION SECRETARY BOB RASHBROOK Fines list circulated prior to meeting and updated at meeting. (see: Appendix Fines) Trophies: AFC Burgess Hill Town Ladies and Under 18 Championship Shield still outstanding. Those clubs involved in the League Challenge Cup Finals have been notified further information under AOB. REGISTRATIONS SECRETARIES BRIAN SHACKLOCK/BOB RASHBROOK Registration details to date: Adult: 264 / Under 16: 211 / Under 15: 129 / Under / Under 13: 222 / Under 12: 171 / Under 11: 127 / Total: 1370 Dual registrations to date: 60 / Transfers to date: 11 Transfer deadline is today (14th February 2011) and last date for Player Registrations is 1st March FIXTURE SECRETARY PAUL PRESTON Abandoned match: Polegate Grasshoppers Girls v Marle Place Wanderers Girls (Under 15) Sunday 16th January Committee decision: Match to be re-scheduled at a date set by the Fixture Secretary. Maresfield Village Ladies v Ferring Youth Ladies (Ferring playing with 7 players) Sunday 16th January Committee decision: Ferring Ladies found guilty infringing Rule 10(E); Match declared void; Maresfield Village Ladies awarded match and no further action to be taken against Ferring Ladies. Clubs still late when confirming fixture it should be 120 hours prior to kick off. Looking forward to League Challenge Cup Finals (Sunday 6th March 2011). It was hoped that teams not having a fixture that day would support the Finals in the new format. It was suggested that Clubs who have a back log of fixtures can request a match on this day - the Chairman to speak to Paul. (ACTION: Chris Cooper) Having watched some games, I notice that if there is someone coaching that they do this from behind the touchline and not on the pitch. Trial of reporting goal scorers working well in the Womens Division when clubs remember to add the names on. May extend this to other divisions on application. Next season - divisions based on merit not geography high on the agenda, where team numbers will allow. Unfulfilled fixtures to date: 45 (see: Appendix Unfulfilled fixtures since January meeting) REFEREES SECRETARY RUSSELL BROOKS Most of semi finals got covered though due to a bit of confusion we had one where the appointed Match Official didn t turn up this was explained an accepted. All divisional games covered though we had one where the Match Official got lost en-route but all worked out ok. We had a situation where a Match Official said it was ok for a player to play when there was no Player Registration ID Card available. An was sent to all Match Official who officiate on the league reminding them not to get involved in these situations. League Challenge Cup Final appointments have been sent out and waiting confirmations back. On Monday 7th February 2011 I attended a SCFA Central Appointments meeting here at Lancing. Paul Jeffery said Russell should be congratulated on receiving his 15 year long service refereeing award from the SCFA. Likewise Russell also commented on Paul (Jeffery) getting the same award and Lionel Woodward receiving his 25 year long service award. LEAGUE WELFARE OFFICER EMMA HOWARD nothing to report RULES SECRETARY RICHARD PLANT Absent The meeting had received rule amendments proposed by Paul Preston. Members were asked to forward their views and comments to Richard. A decision can then be made at the March meeting as to whether the Committee support them. (see: Appendix Rule Changes and Cup Rule changes) 48/ DATE OF NEXT MEETING Monday 14th March hrs 2 P a g e

3 49/ CLUB REPRESENTATIVES/COMMITTEE MEMBERS a) Shelley Brooks nothing to report b) Ron Gillard nothing to report c) Paul Jeffery nothing to report d) Tony Lelliott nothing to report e) Maria Somes nothing to report 50/ ANY OTHER BUSINESS a) League Suspensions Stuart Beresford (Eastbourne Borough Girls FC); Suspension: Sine die for 5 years until 09/07/2012 (to be reviewed on request from Stuart Beresford). Also pending payment of fine ( 40.00) Murray Smith and Beryl Lovett (Hastings Borough Youth Ladies & Girls FC) ; Suspension: Sine die for 5 years until 18/02/2013 no review. Also pending payment of Club fines ( ) Katie Hilton (Hastings Borough Youth Girls FC) and Ashleigh Jenkinson (Eastbourne Borough Girls); Suspension: Until interviewed by League Disciplinary Sub-Committee. b) i Charter Standard League (Paul Jeffery) Paul had met with Keveena Mosen and there should be no problem with becoming a Standard Chartered League for Season 2011/2012 Part of the process is that the League arrange for 2 x Training Session that are to be funded by the League. ii c) The Secretary informed the meeting that in the new set of Standard Code of Rules that had been published there is a requirement regarding Clubs being Standard Chartered Clubs. League Challenge Cup Finals Prior to me meeting notes taken at the League Challenge Cup Sub-Committee meeting were circulated and a short discussion took place on various items which agreement was required. The Secretary asked who would be available for the two days that the finals fell on. Sunday 6th and Thursday 10th March 2011: Chris Cooper; Russell Brooks; Shelley Brooks; Paul Jeffery; Alan Knight; Paul Preston and Bob Rashbrook Sunday 6th March 2011: Ron Gillard and Audrey Ryder Thursday 10th March 2011: Hannah Cooper and Maria Somes i Tony Lelliott said he was confident that sponsorship would cover the cost of the finals. d) Standard Code of Rules The Secretary said that he had received the updated version and there may be a lot of changes to consider. The Chairman when closing the meeting at: 20.25hrs Signed: Date: Subject to confirmation 3 P a g e

4 APPENDIX Fines Date Club Rule Offence Fine 30/01/2011 AFC Worthing Divas Girls 11(B) Failing to submit result (via SMS) by stipulated time /01/2011 Adur Athletic Girls (Under 13) 10(D) Late confirmation of match details (Fixture Secretary) /01/2011 Black Hawks Youth Girls 11(A) Failing to input team details on Full-time by stipulated time /01/2011 Black Hawks Youth Girls 11(B) Failing to input result (via SMS) by stipulated time /02/2011 Black Hawks Youth Girls 10(F) Failing to notify postponement (Referees Secretary) /02/2011 Black Hawks Youth Girls 10(F) Failing to notify postponement (Referees Secretary) /02/2011 Crawley Down Ladies 10(F) Unfulfilled Fixture (2nd offence) /02/2011 Crawley Down Ladies 10(F) Unfulfilled Fixture (3rd offence) /01/2011 Crawley Wasps Girls (Under 15) 10(D) Late confirmation of match details (Fixture Secretary) /01/2011 Dynamo Girls 10(F) Unfulfilled Fixture (1st offence) /02/2011 Dynamo Girls 10(F) Unfulfilled Fixture (2nd offence) /01/2011 East Preston & Littlehampton Town Ladies III 13(H) Failing to notify competition of low Referee mark /02/2011 Eastbourne Girls (Under 16) 10(F) Unfulfilled Fixture (5th offence) /02/2011 Eastbourne Girls (Under 15) 10(D) Late confirmation of match details (Fixture Secretary) /01/2011 Eastbourne Girls (Under 14) 10(D) Late confirmation of match details (Fixture Secretary) /01/2011 Eastbourne Girls (Under 14) 11(A) Failing to input team details on Full-time by stipulated time /01/2011 Eastbourne Girls (Under 13) 10(D) Late confirmation of match details (Fixture Secretary) /01/2011 Eastbourne Girls (Under 13) 10(D) Late confirmation of match details (Fixture Secretary) /02/2011 Eastbourne Girls (Under 13) 10(D) Late confirmation of match details (Fixture Secretary) /02/2011 Eastbourne Town Youth Girls (Under 11) 10(F) Unfulfilled Fixture (1st offence) /01/2011 Guestling Rangers Girls 10(D) No confirmation of match details (Fixture Secretary) /02/2010 Hangleton Rangers Youth Girls (Under 12) 11(A) Failing to input team details on Full-time by stipulated time /01/2011 Henfield Girls 10(F) Unfulfilled Fixture (1st offence) /01/2011 Horsham Sparrows Women 10(F) Unfulfilled Fixture (2nd offence) /02/2011 Horsham Sparrows Women 10(F) Unfulfilled Fixture (3rd offence) /02/2011 Horsham Sparrows Women 10(F) Failing to notify postponement (Referees Secretary) /02/2011 Horsham Sparrows Girls (Under 13) 10(D) No confirmation of match details (Fixture Secretary) /01/2011 Littlehampton Town Devils (Under 13) 11(B) Failing to submit result (via SMS) by stipulated time /01/2011 Littlehampton Town Devils (Under 13) 11(A) Failing to input team details on Full-time by stipulated time /01/2011 Littlehampton Town Devils (Under 11) 11(B) Failing to submit result (via SMS) by stipulated time /01/2011 Littlehampton Town Devils (Under 11) 11(A) Failing to input team details on Full-time by stipulated time /02/2011 Littlehampton Town Devils (Under 12) 10(D) No confirmation of match details (Fixture Secretary) /01/2011 Maidenbower United Girls 10(D) No confirmation of match details (Fixture Secretary) /01/2011 Maidenbower United Girls 11(B) Failing to input result (via SMS) by stipulated time /02/2011 Maidenbower United Girls 10(D) Late confirmation of match details (Fixture Secretary) /01/2011 Maresfield Village Ladies 10(D) Late confirmation of match details (Fixture Secretary) /02/2011 Maresfield Village Ladies 10(D) No confirmation of match details (Fixture Secretary) /01/2011 Marle Place Wanderers Girls (Under 16) 11(A) Failing to input team details on Full-time by stipulated time /01/2011 Marle Place Wanderers Girls (Under 15) 11(A) Failing to input team details on Full-time by stipulated time /01/2011 Marle Place Wanderers Girls (Under 16) 11(A) Failing to input team details on Full-time by stipulated time /01/2011 Marle Place Wanderers Girls (Under 15) 11(A) Failing to input team details on Full-time by stipulated time /02/2011 Marle Place Wanderers Girls (Under 15) 10(D) Late confirmation of match details (Fixture Secretary) /01/2011 Oakwood Youth Girls (Under 13) 10(D) Late confirmation of match details (Fixture Secretary) /01/2011 Pevensey & Westham Junior Girls (Under 16) 11(B) Failing to input result (via SMS) by stipulated time /02/2011 Predators Ladies 10(F) Unfulfilled Fixture (3rd offence) /01/2011 Predators Tigers Girls 10(F) Unfulfilled Fixture (3rd offence) /02/2011 Seahaven Harriers Girls 11(A) Failing to input team details on Full-time by stipulated time /01/2011 Southdown AFC Girls 5(H) Failing to pay fine by stipulated time (2nd offence) /02/2011 Worthing Minors Girls 10(D) No confirmation of match details (Fixture Secretary) /01/2011 Worthing Piranhas Girls 14(B) Withdrawal of team after AGM /02/2011 Worthing Rebels Youth Girls 10(D) Late confirmation of match details (Fixture Secretary) /01/2011 Worthing Town Girls (Under 13) 10(D) Late confirmation of match details (Fixture Secretary) /02/2011 Worthing Town Girls (Under 13) 10(D) Late confirmation of match details (Fixture Secretary) P a g e

5 APPENDIX - Unfulfilled Fixtures 16/01/2011 Hassocks Ladies II v HORSHAM SPARROWS WOMEN Women s Division One 16/01/2011 Newhaven Girls v DYNAMO GIRLS Under 13 (East) Division 23/01/2011 Crawley Wasps Girls v PREDATORS TIGER GIRLS Under 15 Division 30/01/2011 Predators Girls v HENFIELD GIRLS Under 14 (West) Division 06/02/2011 Worthing Minors Girls v EASTBOURNE GIRLS Under 16 Division 06/02/2011 CRAWLEY DOWN LADIES v Worthing Town Ladies Women s Division One 06/02/2011 Ferring Ladies v HORSHAM SPARROWS WOMEN Women s Division One 06/02/2011 PREDATORS LADIES v Rottingdean Village Ladies Women s Division One 06/02/2011 Oakwood Youth Girls v DYNAMO GIRLS Under 13 (East) Division 13/02/2011 CRAWLEY DOWN LADIES v Lindfield Juniors Ladies Women s Division One 13/02/2011 Maresfield Village Ladies v BLACK HAWKS YOUTH GIRLS Women s Division One (Teams shown in bold red are the defaulting team confirmation that matches be awarded to their opponents) APPENDIX Rule Changes OLD RULE NEW RULE Reason 10(A)The Annual General Meeting shall determine the commencing and concluding dates for the ensuing season which shall be in accordance with Football Association Rules. No Club shall be compelled to play after the concluding date. Original fixtures arranged by the Fixtures Secretary must not be arranged for a date later than seven days preceding the concluding date determined by the Annual General Meeting. A Club not wishing to have a game allocated to them is to apply to the Fixture Secretary using the Competition s preferred method of application with all the correct evidence supplied at least four weeks prior to the match date. 10(A) The Annual General Meeting shall determine the commencing and concluding dates for the ensuing season which shall be in accordance with Football Association Rules. No Club shall be compelled to play after the concluding date. Original fixtures arranged by the Fixtures Secretary must not be arranged for a date later than seven days preceding the concluding date determined by the Annual General Meeting. A Club not wishing to have a game allocated to them is to apply to the Fixture Secretary using the Competition s preferred method of application at least seven clear days prior to the match date. If the application is non-school activity related, clubs are allowed one authorised application per season which must be: relating to a match before 1st March and must not be for a Cup match or an additional play-off match to determine Divisional winners or runners-up. If the application is relating to a school activity then evidence will need to be supplied to support any such application. To give Clubs the option to postpone a game with flexibility for the League to arrange other fixtures within the League Policy Statement) 10(G) A Club may at its discretion and in accordance with the Laws of the Game use 3 substitute players in any match in this Competition who may be selected from 5 players. (Adult/Under 18 Section only) For Girls football for teams in the Under 16 age group and below, a player who has been substituted herself becomes a substitute and may replace another player at any time subject to the substitution being carried out in accordance with Law 3 of the Laws of Association Football. The maximum number of substitutes that can be nominated to the Referee is 3 (three). Mini-Soccer (Under 12 and Under 11) - any number of substitutions may be used at any time with the permission of the Referee. Entry onto the field of play will only be allowed during a stoppage in play. A player who has been replaced may return to the play as a substitute for another player. A Team must not have a squad greater than double the size of its team in an age group. 5 P a g e 10(G) A Club may at its discretion and in accordance with the Laws of the Game use 3 substitute players in any match in this Competition who may be selected from 5 players. (Adult/Under 18 Section only) For Girls football for teams in the Under 16 age group and below, a player who has been substituted herself becomes a substitute and may replace another player at any time subject to the substitution being carried out in accordance with Law 3 of the Laws of Association Football. The maximum number of substitutes that can be nominated to the Referee is 3 (three). Mini-Soccer (Under 12 and Under 11) - any number of substitutions may be used at any time with the permission of the Referee. Entry onto the field of play will only be allowed during a stoppage in play. A player who has been replaced may return to the play as a substitute for another player. A Team must not have a squad greater than double the size of its team in an age group.

6 The referee shall be informed of the names of the substitutes not later than 30 minutes for Women s and 15 minutes for Girl s and Mini-Soccer before the start of the match. A player who has been selected, appointed or named as a substitute before the start of the match but does not actually play in the game shall not be considered to have been a player in that game within the meaning of Rule 8 of this Competition. The referee shall be informed of the names of the substitutes not later than 30 minutes for Women s and 15 minutes for Girl s and Mini-Soccer before the start of the match. Clubs not adhering to this may be liable for a fine not exceeding A player who has been selected, appointed or named as a substitute before the start of the match but does not actually play in the game shall not be considered to have been a player in that game within the meaning of Rule 8 of this Competition. To align the League in readiness for Referees appointments to Girls matches) 12(A) Team rankings within the Competition will be decided by points with 3 points to be awarded for a win and 1 point for a drawn match. The teams gaining the highest number of points in their respective Divisions at the conclusion shall be adjudged the winners. Matches must not be played for double points. In Mini-Soccer points can only be awarded for Under 9 Competitions onwards. In the event of two or more teams being equal on points team rankings will be decided in the following order:- (i) goal difference (For Adult Divisions only) (ii) goals scored (For Adult Divisions only) (iii) deciding match(es) played under conditions determined by the Management Committee. For deciding matches, in the event of the scores in a special championship match played under conditions determined by the Management Committee being level at the end of the game, 30 minutes extra time shall be played in two equal periods of 15 minutes for Adult/Under 18/17, and 20 minutes extra time shall be played in two equal periods of 10 minutes for Under 16/15/14/13. If the scores are level following extra time, the winners will be determined by the taking of kicks from the penalty mark in accordance with the International Board Decision contained in the Laws of Association Football. (For Mini-Soccer no extra-time will be played but will go straight to the taking of kicks from the penalty mark). 12(A) Team rankings within the Competition will be decided by points with 3 points to be awarded for a win and 1 point for a drawn match. The teams gaining the highest number of points in their respective Divisions at the conclusion shall be adjudged the winners. Matches must not be played for double points. In Mini-Soccer points can only be awarded for Under 9 Competitions onwards. In the event of two or more teams being equal on points team rankings will be decided in the following order:- (i) points won in matches between the teams concerned (for Adult Divisions only) (ii) deciding match(es) played under conditions determined by the Management Committee. For deciding matches, in the event of the scores in a special championship match played under conditions determined by the Management Committee being level at the end of the game, 30 minutes extra time shall be played in two equal periods of 15 minutes for Adult/Under 18/17, and 20 minutes extra time shall be played in two equal periods of 10 minutes for Under 16/15/14/13. If the scores are level following extra time, the winners will be determined by the taking of kicks from the penalty mark in accordance with the International Board Decision contained in the Laws of Association Football. (For Mini-Soccer no extra-time will be played but will go straight to the taking of kicks from the penalty mark).) A fairer way to determine Divisional Champions and Runners-Up when matches are awarded and therefore maximum opportunity to increase goal difference is minimised. 12(C) In the event of a team which for any reason ceases to operate at any time during the playing season it shall have its playing record expunged (except where the team withdraws after the end of February when any remaining fixtures will be treated as unfulfilled engagements and the points awarded to their opponents). (12C) In the event of a team which for any reason ceases to operate at any time during the playing season it shall have its playing record expunged (except where the team withdraws after the end of February when any remaining fixtures will be treated as unfulfilled engagements, fined 2.00 for each fixture unfulfilled and the points awarded to their opponents). To increase revenue to the League and to avoid Clubs entering the League & subsequent withdrawal without playing a game.) 6 P a g e

7 APPENDIX Rule Changes OLD RULE NEW RULE Reason 8 In each tie prior to the Semi Finals in this Competition the game shall be played on the ground of the Club first drawn unless otherwise mutually agreed with the Fixture Secretary for the match to be played on the opponents or an alternative ground. Should the tie be postponed on two occasions due to poor condition of ground the Fixture Secretary shall order a change of venue. 8 In each tie prior to the Final in this Competition the game shall be played on the ground of the Club first drawn unless determined by the Fixture Secretary. Should the tie be postponed on two occasions due to poor condition of ground the Fixture Secretary shall order a change of venue. No provision for Semi- Final venues 12(B) The fees and traveling expenses of all officials appointed by the Competition to officiate in any match prior to the Final tie shall be paid by the Home Club. (See League Rule 13(E). 12(B) The fees and traveling expenses of all officials appointed by the Competition to officiate in any match prior to the Final tie shall be paid by the Club who is hosting the match. (See League Rule 13(E). When multiple postponements affecting matches, the home club becomes the away club and vice versa, change introduced to stop confusion 7 P a g e