Lagniappe Equestrian Center, Verger Rd Folsom,La. April 5-7, 2013 Hosted by: Plantation s Pride/Cantering Cajuns

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1 Lagniappe Equestrian Center, Verger Rd Folsom,La. April 5-7, 2013 Hosted by: Plantation s Pride/Cantering Cajuns Show Jumping and Tetrathlon will be run simultaneously. You may do just Show Jumping, just Tetrathlon or both. If doing both rallies you must submit both entry forms. RALLY OFFICIALS Show Jumping Organizer: Bebe Brown ( ) Tetrathlon Organizer: Lena Coleman ( ) Jump Judge/Course Designer: Jennifer Merrick-Brooks Chief HM Judge: Brenda Yikes SJ Steward/Tet TD: Bob Coleman ENTRIES MUST BE POSTMARKED BY March 20, 2013 ENTRY FEE PER RIDER Show Jumping $185 Tetrathlon $185 ($20 per entry will need to be added to entries postmarked after March 20 th ) Any withdrawals will need to be accompanied with either a doctor excuse or vet letter With appropriate documentation a refund will be given minus a $25 office fee and any late fee) ENTRY FEES (CLUB CHECKS ONLY) NEED TO BE WRITTEN TO PLANTATION S PRIDE PC Mail Entry Packets to Rachelle Higdon 210 Digby Ave Lafayette, LA Officiation: The qualifying divisions will be run in accordance with the following rule books, the non-qualifying will be run as close to these rules as possible: 2012 USPC Horse Management Handbook and Rules for Competition (with addendums) 2012 USPC Handbook & Rules for Show Jumping (with addendums) 2013 USPC Handbook & Rules for Tetrathlon Current USPC Annual Newsletters for Show Jumping, Tetrathlon, and Horse Management USPC Uniform Officiation Rules TENTATIVE RALLY SCHEDULE: Barns will open at 12:00 on Friday, April 5 with Welcome & Briefing tentatively scheduled for 4:00pm. Due to timing of the Tetrahlon Swim Phase for Fri evening we are unable to do the official briefing any later than this. Mandatory soundness checks and helmet checks will immediately follow the briefing. For late arrivals a separate jog out will be done Sat AM (if you know you will be arriving late please contact the organizer so appropriate arrangements can be made). Complete rally schedule will be provided in team packets and posted on the rally site. For Tetrathlon the Swim Phase will be Friday evening, Running Phase will be Sat morning, Jump Phase will be Saturday, and Shooting phase will be Sunday morning (unless time allows for this to occur on Sat).

2 GENERAL RALLY INFORMATION: Competitors that are participating in both the Show Jumping Rally and Tetrathlon will be stabled with their Show Jumping teammates in accordance with the Show Jumping eligibility rules. Your individual horse management score will be the score used for both rallies. Members participating in Tetrathlon only will be housed in the Tetrathlon section of the barn. These teams may be scrambled as needed. If there are not enough entries to make full teams, members may be scrambled with Show Jumping teams. Each team will consist of 3-4 mounted members with one member to be named as Team Captain. Show Jumping teams only may also have a Stable Manager. Refer to the information for each discipline for additional team specifics. Scramble teams will be arranged as necessary Each team must name a team Chaperone and all chaperones must sign the Chaperone Duties Form. For scramble teams, one person will be selected from the names submitted. All mounted competitors MUST be able to SAFELY manage their horse with MINIMAL assistance. LONGEING: If you know a horse will need to be longed while at rally, you must provide a qualified person for longeing (refer to current HM Handbook, section 10h). This person must be aware of and adhere to the Pony Club guidelines for longeing (ie: correct attire & equipment; refer to HM Handbook, section 7h) A competitors rating as of the rally closing date (March 20 th ) will be the one he/she must compete as. TEAM COACHES: A coach is required for all SJ competitors and recommended for all Tet competitors. In accordance with concerns voiced by the DC s, each club must provide at least one coach for all their SJ competitors and D level Tet competitors. All Coaches must sign the Guidelines for Coaching form(s) included with this packet. As with all rallies, each coach must be willing to assist any rider who asks for help. A coaches meeting will be held prior to rides with time and location to be announced. STABLING: Stalls will be provided for Tack and Feed Rooms Initial Stall Bedding (2 bags) will be provided. Additional shavings can be purchased from the local feed store. Stall assignments will be made and posted. Barn fans will be permitted with approved extension cords (Refer to HM Handbook, section 11g). At completion of the rally, horse stalls must be cleaned out in accordance with facility requirements (this will be announced during the briefing). Tack and feed stalls must be COMPLETELY cleaned out. New for this year: For any horse stall left dirty, that individual will be charged a $10 cleanup fee. For any tack/feed stall left dirty, the club(s) will be assessed the same fee for each tack/feed stall not cleaned out. GENERAL DRESS: Medical Armbands with a current USPC Medical Card must be worn at all times while on rally grounds Barn attire must be in accordance with the current HM Handbook (refer to section 7b). Shirts with offensive wording will not be allowed and all attire needs be fully intact (no rips, tears, frayed hems, etc). Jog-outs (refer to HM Handbook, section 7e): Collared shirt; neat pants, shorts or skirt; helmet; appropriate footwear; gloves are recommended. Remember this is the first time you are officially presenting yourself and your horse to the CHMJ, so you want to make the right impression! Competition attire is outlined under each discipline s information section. VOLUNTEERS: The success of every rally is dependent on volunteer support. The list of volunteers needed for this rally is included with the packet and will also be posted on the rally grounds. We need all adults attending the rally to volunteer for at least one position. A Volunteer briefing will be held Friday evening immediately following the competitor briefing. Anyone volunteering as an AHMJ will need to report to the CHMJ when they arrive on the grounds. MEALS: Plantation s Pride will host a concession stand on the grounds. Limited local restaurants are close by. HOUSING: A Block of rooms has been reserved at the Best Western Northpark (625 N Hwy 190, Covington, LA). The cut off date for reservations is Friday, March 15, Available rooms are a Single Queen for $89.50 plus tax or a Double Queen/Single King for $94.50 plus tax. Breakfast is included and will open at 6am. Please call and ask for the block room rate for Deep South Region Pony Clubs. RALLY T-SHIRTS: Shirts commemorating this rally are available by preorder only. Use the Order Form included with this packet and include it, along with your payment, with your rally entry. Personal checks will be accepted for shirt orders. There will not be any extra shirts available at the rally, so if you want one of these shirts you need to preorder.

3 DIRECTIONS: TO LAGNIAPPE: Coming from I-12 (east or west): Take Covington/Mandeville exit to US 190 toward Covington. Once through Covington take split to the left onto Hwy 25. Stay on Hwy 25 through Folsom. Once through Folsom you will see Spencer s Feed Store on the left and almost immediately the sign for Lagniappe on the right (white sign with jumping horse). Turn right onto Verger road. Lagniappe is at the end of the road. Coming from I-59: Take Poplarville exit, Hwy 26 west towards Bogalusa. Once through Bogalusa, this hwy will turn into Hwy 10. Stay on Hwy 10 through Franklinton. Once through Franklinton take Hwy 25 south towards Folsom. Before reaching Folsom you will see the sign for Lagniappe (white sign with jumping horse) on your left. Turn left onto Verger road. Lagniappe is at the end of the road. HINT: If you see Spencer s Feed Store on your right you have gone too far. Coming from I-55: Take Amite Exit (Hwy 16). Go east on Hwy 16. Turn right onto Route 450 South. This will dead end at Hwy 25. Turn right onto Hwy 25 towards Folsom. At about 1.5 miles, before reaching Folsom, you will see the sign for Lagniappe (white sign with jumping horse) on your left. Turn left onto Verger road. Lagniappe is at the end of the road. HINT: If you see Spencer s Feed Store on your right you have gone too far. TO KEHOE FRANCE POOL (FOR TET SWIM PHASE): From Lagniappe Farm turn Left onto LA25 from Verger Road. Go 11 miles and turn right onto US-190. In 1.5 miles Turn left onto US-190 BR/W21st Ave. In.2 miles turn right onto Lurline Drive, in.2 miles turn left onto Karen Drive, in.1 mile turn left onto Michelle Drive, in.5 miles turn left onto Patricia Drive and in.2 mi end at Kehoe France Elementary School. Address is 25 Patricia Drive, Covington, La

4 Show Jumping Competitors Show Jumping is a 2 day rally and will include the following divisions. Non-Qualifying: Qualifying: Cheetah: 12 inches Introductory max 2 6 Bobcat: 18 inches Dev. Horse & Rider (max jump off 3 ) Antelope: 24 inches (2 ) Large Pony (max jump off 3 6 ) Horse I (max jump off 3 6 ) Horse II (max jump off 3 9 ) The Cheetah, Bobcat and Antelope arenas will be reduced in size. The Introductory division will have no combinations. All Show Jumping divisions will consist of three rounds of competition (2 Saturday and 1 Sunday) with one being a take your own line and one equitation round, to be scored with a bonus round for clean trips in the last round. Riders will be judged on Equitation in one of the first two rounds (See Show Jumping Rulebook, 2012). The non-qualifying levels will not depend on the rider s level or the size of the horse: they will be offered to those who do not feel comfortable jumping at the higher levels. If you have pony clubbers who wish to qualify at a higher level than what is offered, please contact Bebe Brown at (337) or bebe1329@aol.com TEAM INFORMATION Teams will be divided and scored as D Level (UR D3 Classic/HSE certified competitors) and Upper Level (competitors certified D3 Classic/HSE and above). D3 Classic/HSE mounted competitors and D3 HM stable manager competitors may choose either division. Teams may be composed of riders of mixed jumping levels. Sharing of horses: A horse may be shared by two UR D level certified riders with only one shared horse per team. Both riders MUST be entered in a division no higher than Antelope. When determining appropriateness of sharing a horse, please take into consideration the condition of the horse and the hot weather. Competitors entering the Large Pony division who wish to qualify for championships must provide an AHSA measurement card. If they do not have one, the pony will be measured following the soundness jog at the beginning of the competition. A Large Pony is classified as over 13.2 hands and may not exceed 14.2 hands. Riders are not allowed to ride in the warm up area unless supervised by a coach. It is possible for a rider to ask a coach from another club to supervise them. ELIGIBILITY FOR CHAMPIONSHIPS All competitors (including SM s) wishing to qualify for the 2013 Show Jumping Championships must meet the USPC certification for the level they are attempting to qualify for and must be at 12 years old as of Jan 1 st, Introductory and Developing Horse & Rider: Competitors must be certified as D3 Classic/HSE or above Stable Managers: Competitor must be certified at least D3 HM All other qualifying levels: Competitors must be certified C1 Classic/HSE or above All mounted competitors are competing as a horse and rider combination. If the horse you use for rally is not the one on your entry form you must notify the organizer so that the correct horse can be reflected on all rally scoring sheets. Qualifiers can have no more than 12 jumping faults over three qualifying rounds at their qualifying rally to be eligible for Championships. All competitors (including SM) wishing to qualify must complete the Championship Declaration on their entry form. Any competitors (including SM) wishing to qualify must be a member of a team in the Upper Level barn DRESS: D Levels: Simple, clean and safe attire. Britches and tall boots or jodphers and jodpher boots, a polo shirt with collar and sleeves or a turtleneck. C-1 and up: Correctly formal or correctly informal. NOTE: D3 s attempting to qualify for Championships must also adhere to this dress requirement. AWARDS: Team ribbons will be awarded to all teams in order of placing overall and for horse management. Medals will be awarded for the horse managers of the first three teams.

5 Tetrathlon Competitors Both Qualifying and Non-qualifying divisions will be offered and all divisions are divided into male and female. Refer to the 2013 Tetrathlon Division chart included with this packet. TEAM INFORMATION: Since Tetrathlon is based on individual scoring, competitors at different levels and certifications may be combined to form teams. We will arrange scramble teams as necessary. DRESS: (refer to 2010 Handbook and Rules for Tetrathlon for specifics) Riding Phase: Shirt with collar and sleeves, breeches or jodphurs, tall boots or paddock boots with or without full grain leather half-chaps Running Phase: Shirts or singlets must be worn. Spikes or cleats are permitted. Swimming Phase: One piece suits that are in good taste and suitable for the event. Swim caps are required and goggles are optional. Medical armbands are required at all times. Armbands do not need to be worn when swimming or shooting, but must be visible during these activities. RIDING PHASE: Horse Sharing One horse may be shared by up to three riders (refer to Tetrathlon Rulebook, Article 30, pg 11 for the specifics on sharing a horse). A horse may not be shared if it is being used for Tet and a Qualifying level in Show Jumping or is already being shared by 2 members of a Show Jumping team. The horse you ride during the rally does not have to be the one you ride at Championships. Jump Course The jump course will take place in an enclosed ring. Competitors doing Mini, Rookie and Pre Novice Divisions will not have to manipulate the gate or slip rail. Riding down: If a rider chooses to ride down a level, this must be declared prior to the start of this phase. Riding down will incur a 200 point penalty. If a Qualifier rides down at the regional rally, then they must also ride down at Championships. For further information concerning this refer to pg 11 of the Tetrathlon Rulebook. SHOOTING PHASE: There will be some pistols on site for competitors to use during the shooting phase. If you are bringing your own pistol it must be turned in to the Shooting Phase Steward on the morning of the shooting phase. (Consult pg 41 of the Tetrathlon Rulebook concerning labeling) Safety glasses or eyeglasses are required. Mini, Rookie, Pre Novice and Novice shooters are required to have a loader and must make advanced arrangements for a loader. HORSE MASTER S DIVISION: For 2013 this division has been added and is open to anyone in the USPC Horse Master s program. This division offers a range of competition levels (refer to the 2013 Tetrathalon Newsletter for specifics) and is a qualifying division for the USPC Tetrathlon Championships. Horse Management is judged at the same level as a C1 HM. CHAMPIONSHIP ELIGIBILITY: All competitors wishing to qualify for the 2013 Tetrathlon Championships must meet the USPC certification and age requirements for the level they are attempting to qualify for. Refer to the Tetrathlon Division chart for the requirements for each qualifying level. The age a competitor is as of Jan 1 st, 2013 is the age used to determine eligibility. All competitors wishing to qualify must complete the Championship Declaration on their entry form. AWARDS: Phase Awards First Place Ribbon for each phase in each division. Certificates will be given for each phase second place and up. (Each participant will get a certificate with their name, score and place) Combined Score Awards -1 st 8 th Place Ribbons for combined overall scores in each division. Engraved Silver Plate For the top overall scorer in the Qualifying Division competing at the highest level. Levels are ranked from low to high as Intermediate, Novice, Junior and Senior. There will be no horse management awards, however, horse management scores may be used to break ties

6 2013 TETRATHLON DIVISIONS LEVEL AGE RATING SHOOT RUN (Meters) Mini 10 and under UR/and up SWIM Yds/M RIDE Non- Qualifying Divisions 10 resting 5oo 25 p/xrails COMMENTS Rookie Any Age UR and up 10 resting in May ride down with penalty Pre Novice Any Age UR and up 10/2 hands stand Novice D3 and up 20/2 hands stand May not ride down Qualifying Divisions *Must be 11 to attend Champs By January 1, 2013 Intermediate 13 and up D3 and up 20, 1 hand 1, May not ride down Junior 13 to 16 D3 and up 20, 1 hand May ride down w/penalty Senior 16 and C1 and up 20, May ride down w/penalty up hand In all divisions males and females will compete together but be scored separately

7 2012 Show Jumping Entry Form Entry Fee - $ per competitor Closing Date: March 20, 2013 Entries must be postmarked by March 20, 2013 and must be complete. Any entry received after the closing date must include a $20.00 late fee. Any incomplete entry will be assessed the $20 late fee. Any withdrawal will need to be accompanied with either a doctor excuse or vet letter. With appropriate documentation a refund will be given minus a $25 office fee and any late fee. Pony Club: Competitor s Name: Phone: Date of Birth: Age (as of 1/1/13) Rating(as of 3/20/13) Name of Horse This horse will be shared with (12 month negative coggins dated April 7, 2012 or later must be submitted with entry) Please review criteria for sharing a horse This horse will need to be lunged during rally and a qualified person will be provided for lunging (parent initials) Non-Qualifying Show Jumping Level Entered Check the division you are entering in Qualifying Cheetah 12 Inches Introductory 2 6 max Bobcat 18 inches Dev. Horse or Rider-2 9 (max jump off 3 ) Antelope 24 Inches (2 ft) Large Pony (max jump off 3 6 ) Horse I (max jump off 3 6 ) Horse II (max jump off 3 9 Member In Good Standing Certification This Pony Clubber is a member in good standing of the United States Pony Clubs, Inc and of the above named Pony Club, with all club, regional and national dues paid as of this date. Club Officer Signature (Please state which office you hold) Date Championship Qualification Declaration (to be filled out by all competitors who meet the qualifying criteria) Indicate below if the above named Competitor intends to qualify for the 2013 Show Jumping Championships. To qualify, the competitor must meet all the USPC qualifying criteria for this discipline. The competitor understands that if NO is checked he/she gives up their priority placement on the DSR Championship Team. Yes No Signature of Competitor Date Signature of Parent Date

8 2013 DEEP SOUTH REGION TETRATHLON RALLY ENTRY FORM Organizer: Lena Coleman Closing Date: March 20, 2013 (225) , Secretary: Lena Coleman/PK Richter Entry Fee: $ per competitor Entries must be postmarked by March 20, 2013 and must be complete. Any entry received after the closing date must include a $20.00 late fee. Any incomplete entry will be assessed the $20 late fee. Any withdrawal will need to be accompanied with either a doctor excuse or vet letter. With appropriate documentation a refund will be given minus a $25 office fee and any late fee. Pony Club Competitor: Birthdate Age (as of 1/1/13) Rating (as of 3/20/13) Phone: ( ) Division Entered (Qualifying Divisions: Novice, Intermediate, Junior, Senior, Horsemasters) Will you be participating in both rallies? Yes No Jumping Phase: Name of Horse or Pony (12 month negative Coggins dated April 7, 2012 or later must be submitted with entry) I will be sharing a horse with who is in the division. (Please indicate if in Show Jumping) I will be jumping with my division I will be taking a 200-point penalty and jumping one division lower This horse will need to be lunged during rally & a qualified person will be provided for lunging (parent initials) Shooting Phase: I need to borrow a pistol I will be bringing my own pistol (Please indicate who you will be sharing a pistol with Swimming Phase: Best swim time, if known (if not known, put No Time) Distance: yds/meters (circle) Member in Good Standing Certification This Pony Clubber is a member in good standing of the United States Pony Clubs, Inc., and of the above named Pony Club with all club, regional, and national dues paid as of this date. Club Officer Signature (indicate office held) Date Championship Qualification Declaration (to be filled out by ALL competitors who meet the qualifying criteria for Tetrathalon) Indicate below if the above named Competitor intends to qualify for the 2013 Tetrathalon Championships. To qualify, the competitor must meet all the USPC qualifying criteria for this discipline. They understand that if NO is checked they give up their priority placement on the DSR Championship Team. Yes No Signature of Competitor Date Signature of Parent Date

9 T-SHIRT ORDER FORM Please make a separate check out to Plantation Pride Name: Team: SIZE QUANTITY PRICE AMOUNT Youth $15.00 Youth $15.00 Adult Small $15.00 Adult Medium $15.00 Adult Large $15.00 Adult XL $15.00 Adult XXL $15.00 TOTAL Please make a separate check payable to Plantation s Pride and mail with your entry form. There will be no extra shirts for sale at the rally so order now. All T-Shirt orders must be received by the closing date, March 20, 2013.

10 Appendix B Uniform Chaperone Rules/Duties Revised and effective November 10, 2009 To be completed by the Chaperone and turned in with rally entry. Chaperone duties shall include: 1. The primary function of the Official Team Chaperone is to ensure that there is a contact person for each team or individual present and on grounds for the duration of the competition. Team Chaperones must be available to Rally Officials and team members at all times. 2. Have copy of and be familiar with the rules for the competition (Discipline Rulebook) and the current edition of the Horse Management Handbook and Rules for Rallies. Rulebooks can be downloaded from the USPC website at 3. Uphold USPC Policy 0500 Drug/Alcohol/Tobacco. Chaperones must refrain from using alcohol or other substances when they are serving in their official capacity as team Chaperone. Refer to USPC website for full policy statement. 4. Be present and available to Rally Officials and all team members for the duration of the competition. 5. Delegate duties of the team Chaperone to another responsible adult if for any reason you should have to leave the competition grounds during the hours of competition making it clear that they are to respond to Rally Officials and any team members in your absences. 6. Be sure to have a means of contacting parents or designated responsible person for all team members in the event that you should need to contact them during the hours that you are responsible for those team members (hours of competition). 7. Have a means of contacting all team members and the parent or responsible person for those hours after competition and when not on competition grounds (evening/nights). 8. Administration of medications is the sole responsibility of the parent/guardian. 9. Be familiar with the effects of heat and humidity and the potential risk for heat related illness. Take an active role in helping to keep all team members well hydrated; the importance of hydration cannot be overstated! Take every opportunity to encourage water breaks. Refer to the Uniform Officiation Rules found in the Horse Management Handbook and on the USPC website In cases of Scramble Teams, the Competition Organizer will determine the Official Team Chaperone. 11. Be aware that USPC Members are required to wear a current, up-to-date USPC Medical Card on their arm at all USPC activities. I have read and understand the duties of a Chaperone as listed above. Name of Chaperone Signature Date ( ) Cell Phone Number Chaperone for the above Club/Regional team or individual

11 Appendix B Uniform Chaperone Rules/Duties Revised and effective November 10, 2009 This page is intended for the use of the team Chaperone. It should not be sent in with team competition entry. Definition of Chaperone: For the purpose of all USPC Competitions each team, or in situations that an individual should be entered, there will be a designated Official Team Chaperone. In the situation of scramble teams the Official Team Chaperone(s) will be appointed by the Rally Officials and will be so noted in the Rally program as such. The role of this person is to give the Rally Organizers a responsible adult to contact for any needs and to give the team members a contact to assist them as may be indicated and allowed. Hours for tour of duty are.. The Official Team Chaperone is responsible for team members during the hours of competition and on competition grounds only (from arrival on grounds until departing rally ground at beginning and end of each day of competition). Transportation, driving and lodging Decisions to allow a Competitor to drive or not, who they can or cannot ride with, who they can or cannot have in a vehicle that they are driving, where they stay at night and with whom they stay, and who is to be responsible for a Competitor are all decisions that must be made by the parent/legal guardian if a minor. These decisions are not a decision of the USPC, any Region, Club or Rally Organizer. Specific arrangements must be made by and between the parent/legal guardian and the adult assuming any of these responsibilities in the absence of the parent/guardian. Helping your team to succeed: Initiate contact with all team members prior to leaving for the competition. In cases of Scramble Team members, request contact information from the Rally Secretary. Share this information with team Captain and/or Stable Manager (SM). Encourage the team to have meetings prior to leaving for Rally. Be sure all members of a Scramble Team are included in the decision making process, either by or phone contact, if a distance away. Discuss team equipment, review all rules that apply and any decisions regarding snacks, drinks, plans for meals, etc. Determine how the team members plan to provide snacks and drinks (i.e., each team member contribute a sum of money to a pot or each member is assigned specific items to bring.) If each is contributing money, it must be collected before the Rally. Be sure you know who is bringing cooler(s), so you can avoid the quick trip to the local store. Plan arrival time at the competition site and any details such as arrangements for ordering bedding, if needed, and who is assigned to do this (again collect money in advance if needed). On the first day of the Rally, gather the team together before they separate for the night and make plans for the next day. Include a review of their competition schedule and how they can best work together to help each other prepare for Turnout Inspections. Determine a regular meeting place and plan to have a scheduled discussion session at the end of each day of competition. Take this opportunity to offer words of praise, acknowledge their accomplishments and encourage the sense of teamwork and team building. Guide the team towards constructive criticism and steer them away from finger pointing. Have the team make plans for the next day concerning time they will arrive on the competition grounds, who will feed horses the next morning, who will re-supply the tack room cooler with ice, drinks and snacks (get requests for drinks/snacks) and make the plans for lunch. Be sure any plans for cooler and/or lunch delivery follow any requirements as stated in the Competition Entry Packet (Neutral Zone) and they understand the plan. Have the team leave with a plan for the next day in place before they go off for an evening of relaxation.

12 SECTION V: Appendices By agreeing to serve as a USPC Chaperone, you: Agree to be familiar with and observe all USPC By-Laws, Policies and Competition Rules. Agree to adhere to the USPC Conflict of Interest and Code of Ethics Policies in all your actions and decisions. Agree to disclose any possible potential conflicts of interest. Agree to conduct yourself in a fair and courteous manner. Agree to the confidentiality of discussions and actions. Give permission for a criminal background check. Agree to uphold USPC Policy 0500 Drug/ Alcohol/Tobacco. Chaperones must refrain from using alcohol or other substances when they are serving in their official capacity as team Chaperone refer to USPC web site ponyclub.org for full policy statement. The role of a coach is to assist the rider learning: 1. warm-up area techniques, 2. the assessment of the course, 3. how to deal with mistakes made on course, 4. the rules of competition before competition begins. A Pony Club coach is expected to help any Pony Club competitor who asks for help or who is present without a coach. The coach is not present to give a riding lesson in the warm up area. It is the Coach s job to aid the rider in managing the confusion of a competitive warm-up area as well as dealing with dangerous traffic situations. All teams/individuals must have a coach; teams/individuals may share a coach. The coach s name must be included on the entry form. The coach must be familiar with and comply with the current USPC Rules for Show Jumping Competitions and should assist riders in learning these rules before the competition begins. The coach must read, sign and return to the organizer a copy of this form to indicate that he/she has read, understands and will abide by the USPC Show Jumping Rules and the coach s guidelines. The coach must wear the identification provided by the organizer during the competition times. Those times are defined to be at least from the opening to the closing of stables each day. Communication between coaches and competitors during the competition is limited to: 1. The Official Briefing and any subsequent briefings, as required by the Organizer; 2. Show Jumping course walks; 3. Show Jumping warm ups; 4. A brief meeting following the Show Jumping round in the Schooling Area if the rider so desires. Coaches must: APPENDIX V: Guidelines for Coaching at USPC Show Jumping Competitions 1. Attend the Official Briefing for Coaches; 2. Attend the Official Course Walk if held. Every rider must have a coach present while jumping. 1. All coaches must be identified so they are easily recognized as a coach. 2. While each rider must be under a coach s direct supervision, it is not required to be the coach who came with that team. 3. A rider in the schooling area whose coach is not present may/should approach another coach and ask for help. Addendum A Revised April Show Jumping Competition 39

13 SECTION V: Appendices A coach may not be: 1. A team chaperone, except with the permission of the Organizer; 2. The Organizer, any member of the Organizing Committee or any other official of the competition; 3. A Regional Supervisor at a regional competition. The duties of a coach shall be limited to the jumping phases of competitions and may include: 1. Observing, but not participation in, any pre-competitive soundness check and any daily soundness checks. 2. Accompanying competitors during course inspection or at any other subsequent times that the courses are open for walking, during which they may give advice and coach. 3. Assisting competitors in the designated Schooling Area. 4. No competitor is to jump in the warm-up area without a coach present and watching the ride. Jumping a fence without the attention of a coach shall result in ELIMINATION. 5. Briefly meet with the rider after the round for feedback on the round, if the rider desires. This meeting will be held in or very near by the gate to, the Schooling Area; and under no circumstances will interfere with the care of the horse, under penalty of elimination of the rider. 6. If necessary, a coach may lead a competitor s horse into the arena. The coach must not interfere with the immediate care of the horse under penalty of elimination of the competitor from that round, in accordance with the rules for unauthorized assistance. A coach may request an adjustment of tack from the Paddock Master or Steward. 1. If permission is granted, after the adjustment is made, the competitor must return to the Paddock Master or Horse Management Judge for a safety check of the adjustment. 2. Permission for changes must be requested before the change is made. At all times coaches must be aware of the unauthorized assistance rule (see Article 56.7). They must not enter the stable area except at authorized visiting times. The paddock master/judge/ground jury under the rules governing unauthorized assistance will penalize violations of these coaching guidelines. All coaches must sign that they have read this sheet: I have read the USPC Handbook and Rules for Show Jumping and the above guidelines for coaching. 40 Show Jumping Competition 2008 Addendum A Revised April 2009

14 By agreeing to serve as a USPC Chaperone, you: Agree to be familiar with and observe all USPC By-Laws, Policies and Competition Rules. Agree to adhere to the USPC Conflict of Interest and Code of Ethics Policies in all your actions and decisions. Agree to disclose any possible potential conflicts of interest. Agree to conduct yourself in a fair and courteous manner. Agree to the confidentiality of discussions and actions. Give permission for a criminal background check. Agree to uphold USPC Policy 0500 Drug/ Alcohol/Tobacco. Chaperones must refrain from using alcohol or other substances when they are serving in their official capacity as team Chaperone refer to USPC web site ponyclub.org for full policy statement. All teams and individuals may have Phase Coaches. All Coaches must be familiar with Pony Club and Tetrathlon, the riding phase rules and scoring, and may be asked to assist competitors in learning the rules prior to Rally. All Coaches must wear identification provided by the Organizer during the Rally times. Communication between Coaches and competitors is limited to: 1. Official briefings 2. Course walks 3. Warm-up 4. Schooling times provided during a multi-day Rally 5. Horse matching sessions when a strange mount must be borrowed 6. Brief critique following the jumping phase Coaches must: 1. Attend the official briefing 2. Attend the official course walk 3. Attend any other briefing or walk required Duties as pertained to the jumping phase: 1. Observing, but not participating in, any pre-competitive soundness checks 2. Assist in matching if a borrowed mount must be used 3. Accompany competitors during the course inspection or at any other subsequent times the courses are open for walking, during which time Coaches may give advice. 4. Assist competitors in the designated schooling/warm-up area. SECTION III: Appendices APPENDIX III Guidelines for Coaching Tetrathlon Photocopy as needed. One copy should be given to the Coach; a signed copy should be retained by the Organizer. 5. Short debriefing of competitors after they exit the competition area, if desired by competitor 6. May, if needed, lead/assist getting the competitor s mount through the in-gate 7. May request an adjustment of tack. If granted the competitor must return to Horse Management for a safety check on the adjustment. The Coach may not interfere with the immediate care of the mount under penalty of elimination of the competitor from that phase, in accordance with the rules of unauthorized assistance. SPIRIT OF COACHING The role of a Coach is to assist the competitor 1. In learning warm-up area techniques, 2. In the assessment of the running and riding courses and shooting range condition, 3. In learning how to deal with mistakes made. 4. In learning the rules of competition before competition begins. The presence of a Coach at a Tetrathlon Rally is to promote safety, good sportsmanship during all phases and good horse - mastership in the warm-up area and during the riding phase. A Pony Club Coach is expected to help any Pony Club competitor who asks for help or who is present without a Coach. The Coach is not present to give a riding lesson in the warm up area. All Phase Coaches must sign that they have read this sheet: I have read the USPC Tetrathlon rules and above guidelines for coaching. Printed Name Please list the competitors whom you are coaching and in what phase: Tetrathlon Competition 49

15 VOLUNTEER SHEET THE SUCCESS OF ALL RALLIES IS DEPENDENT ON VOLUNTEER HELP LISTED BELOW IS THE GENERAL DESCRIPTION OF THE VOLUNTEER JOBS FOR THIS RALLY. PLEASE REVIEW TO SEE WHICH POSITION YOU WOULD LIKE TO VOLUNTEER FOR AND NOTIFY THE VOLUNTEER COORDINATOR DURING THE VOLUNTEER BREIFING. A MORE DETAILED DESCRIPTION AND/OR TRAINING WILL BE PROVIDED AT RALLY. YOU ARE MORE THEN WELCOME TO NOTIFY THE COORDINATOR PRIOR TO THE RALLY (SEE CONTACT INFO BELOW). PLEASE KEEP IN MIND THAT WE MAY NEED YOU TO DO A JOB OTHER THAN YOUR PREFERENCE AND WE APPRECIATE YOUR UNDERSTANDING IF YOU ARE ASKED TO FULLFILL A DIFFERENT POSITION. JOB Hospitality Grounds Crew Scribe Runner Warm-up Steward General Description of Job RALLY JOBS Assist with providing drinks & snacks to judges/gate steward/hm office; take lunch orders for the judges to insure they get their lunch in a timely manner Assist with setting up and breaking down course/arena for all phases of competition; assist with maintaining water supply for both riders and horses (coolers, buckets, troughs, etc) at all necessary locations (warm up, barns, arena, vet box, etc) Sits with judge & writes their comments on score sheets Periodically runs score sheets from judges stand to scoring office (this can actually be a young volunteer looking for something to do) Oversees warm-up area for safety; assists with insuring all riders are being watched while jumping Gate Steward Coordinates competitor entry/exit from arena, announces to judge incoming competitor Stadium Timer Swim Timer (tet only) Run Timer (tet only) Shooting assist (tet only) Slip Rail Timer (tet only) Gate Timer (tet only) General Duties Safety/setup Times the rider as they are on course Times competitor during the swim phase of Tet must be able to go to pool Times competitors during the running phase of Tet must be able to come out before barns open Assist with setting up and monitoring shooting phase of Tet (note: all competitors must arrange for their own loaders) Times rider as they maneuver slip rail portion of Tet jumping round Times rider as they maneuver gate portion of Tet jumping round ASSISTANT HORSE MANAGEMENT JUDGES (NOTE: You may sign up for only one job and are not required to spend entire weekend in the barn) Assist with monitoring barn for safety during rally times per CHMJ requirements Assist with checking set up after barns are closed (will require staying on rally grounds for approx. 1 hour after barns close) As directed by CHMJ, assist with checking teams for required equipment (need to be familiar with the current standards) Required Equipment Checks Turnout Inspection Safety checks Jog Out Vet Box Serve as judge for turnout inspections (must be familiar with standards for all rating levels); usually requires a half day commitment on the first day of rally Assist with performing safety checks as needed; stations can be both at the barn and at the warm up arena Assist with maintaining order during jog out; assist with getting horses to move; primarily needed for initial jog out but may be needed for any required subsequent jog outs Assist vet with Horse inspections at the completion of the XC course; primarily needed for open course divisions If you have any questions concerning these positions please contact the following people: SJ Volunteer Coordinator: Amy Chachere achachere01@yahoo.com Tet Phase Coordinator: Lena Coleman coleman117@cox.net For AHMJ positions contact Dawn Kelley purplereinfarms@yahoo.com

16 Capt Age as of 1/1/13 Rating As of 3/20/13 Sharing Horse Qualifing DEEP SOUTH REGION 2013 SHOW JUMPING/TETRATHLON RALLY TEAM ENTRY FORM CLUB Rider s Name Name of Horse (Age) Show Jumping Division Tet Division TEAM A D Barn Upper Level Barn 1 ( ) 2 ( ) 3 ( ) 4 ( ) 5 STABLE MANAGER CHAPERONE TEAM B D Barn Upper Level Barn 1 ( ) 2 ( ) 3 ( ) 4 ( ) 5 STABLE MANAGER CHAPERONE TEAM C D Barn Upper Level Barn 1 ( ) 2 ( ) 3 ( ) 4 ( ) 5 STABLE MANAGER CHAPERONE SCRAMBLE RIDERS (D3 competitor will be placed on D Barn team unless otherwise indicated) N/A ( ) N/A N/A ( ) N/A N/A ( ) N/A Total Number of Riders X $ (per rider) =

17 TO ALL DC s Complete packets have been sent to all club officers. It is up to the DC s to insure that this information is passed on to their club members. All necessary forms have been attached to this packet with the hope that this will help you get your entries back to us by the deadline. Prior to sending your completed club package, PLEASE double-check that it is complete. Due to the tremendous amount of time that is spent chasing down missing information, incomplete packets will be assessed the late fee charge of $20 per incomplete individual entry or for each missing required team form. Club Packet must Include: A. Per Competitor 1. INDIVIDUAL ENTRY FORM FOR BOTH DISCIPLINES (with original signatures) 3. PHOTO COPY OF 12 MONTH CURRENT NEGATIVE COGGINS (dated April 7, 2012 or later) 4. OPTIONAL: RALLY T-SHIRT ORDER FORM (personal checks accepted) (NOTE: The USPC Activity release is no longer needed since this is on file with the National Office when membership renewal is submitted) B. Per Club 1. DEEP SOUTH REGIONAL SHOW JUMPING/TETRATHLON RALLY TEAM ENTRY FORM 2. UNIFORM CHAPERONE RULES /DUTIES 1 per team and please specify which team 3. GUIDELINES FOR COACHING AT USPC SHOW JUMPING AND TETRATHLON RALLIES 1 per club coach per discipline (must have at least one coach per club, if sharing a coach with another club please indicate that) 5. CHECK FROM YOUR CLUB FOR THE FULL AMOUNT OF ENTRY FEES WRITTEN TO PLANTATION S PRIDE PC. No personal checks will be accepted for rally fees. If you have a member who would like to participate as a stable manager please let us know and we will try to place him/her on a team at no cost. MAIL COMPLETED CLUB PACKETS TO: Plantation s Pride C/O Rachelle Higdon 210 Digby Ave Lafayette, LA TO AVOID A LATE FEE, THIS PACKET MUST BE POST MARKED BY MARCH 20TH. NO ENTRIES WILL BE ACCEPTED IF POST MARKED AFTER MARCH 20 TH UNLESS APPROVAL HAS BEEN OBTAINED FROM THE ORGANIZER. If you have any questions concerning the information in this packet, please contact Bebe Brown at Bebe1329@aol.com or (337) Here is to what we hope will be another great rally!!!!

18 TETRATHLON NEWSLETTER 2013 The year 2013 brings in several important changes in the world of Tetrathlon in Pony Club. During 2012, there were several major events worthy of highlighting, which include a Pony Club Tetrathlete competing in London in the 2012 Olympics and a new 2013 Rulebook, which is now available and should be used for all 2013 Tetrathlon Rallies. Please make sure that you are using the most current version of the rulebook. For 2013, we have several important changes already in the works, including competition in a new Horsemasters Division at Championships, which we would strongly encourage be offered at all Regional Rallies as well. Also this year at Championships, we will introduce our first Tetrathlon Team Award, The George Helwig Team Award. Finally, plans are in the works for the 2014 Tetrathlon International Exchange to be held in Australia. SUZANNE STETTINIUS COMPETES IN MODERN PENTATHLON IN 2012 LONDON OLYMPICS This past summer, Pony Club Tetrathlete Suzanne Stettinius competed at the 2012 Olympics in Modern Pentathlon. Pony Club was well represented at the 2012 Olympics with long time Pony Club judge, coach, course designer, and lecturer, Richard Lamb serving as Riding Coach for the US Pentathlon team. The riding, running and shooting events were held in Greenwich Park, London's oldest royal park, dating back to 1433 and offering sweeping views of St. Paul's Cathedral and the newer Canary Wharf financial district. The fences on the riding course were decorated with references to British icons, from Stonehenge to Abbey Road. At this year s annual meeting, Suzanne gave a wonderful presentation of her rise through Pony Club in Tetrathlon and her international travels while competing in Modern Pentathlon. She ended the presentation allowing Pony Club Members to try their hand at shooting the electronic target and pistol used at International Pentathlon competitions. NEW 2013 RULEBOOK IS NOW AVAILABLE Our new Pony Club Tetrathlon 2013 Rulebook is in effect. It is available at the Pony Club Bookstore or on line, at This rulebook should be followed at all 2013 Tetrathlon Rallies and will be in effect at Championships this summer. NEW HORSEMASTERS DIVISION At the recent annual meeting in Denver, the new Horsemasters Division for all Pony Club Tetrathlon Competitions was adopted. This division will allow all Pony Club Horsemasters to compete at different skill levels all on the same playing field. Basically, the Horsemaster s Division will be run as follows: As with our other divisions, the Horsemasters Division would be divided into Male and Female. It would be open to anyone in the Pony Club Horsemaster s program. Qualifying for Championships would be at the recommendation of the RS or similar to qualifying for the existing 4 divisions whereby participants would have to score 2200 points or higher at a qualifying Regional Rally offering the Horsemaster s Division. The Horsemaster s Division would offer a range of competition levels, so that people of all abilities could participate in this one Division. Competition levels are as follows: RIDING Base Height of 3-7 (same as our Senior Division) Can ride at 3-3 height with 50 point overall penalty Can ride at 2-9 height with 150 point penalty Can ride at 2-6 height with 225 point penalty SWIMMING Base distance 200 yards or meters Can swim 100 yards or meters with 150 point penalty RUNNING Base distance 3K Can run 2K with 75 point penalty Can run 1K with 150 point penalty SHOOTING Shoot one handed following same rules as Seniors HORSE MANAGEMENT Competitors will be judged at the C-1 levels The Horsemasters division will be offered at both East and Midwest Championships in 2013, and we encourage all Regions to begin offering this division as soon as possible. An amendment to the new Rulebook will be issued shortly outlining competition in this division in detail. GEORGE HELWIG TEAM CHAMPION TETRATHLON AWARD Also at this year s annual meeting, the George Helwig Team Award was approved. This award will be given to the highest scoring Tetrathlon team at all USPC Championships beginning in 2013 and will be scored as follows: The three highest individual scores, regardless of Divisions, for each phase would be taken for each team and added together. Teams consisting of four members would be allowed to drop the lowest score for each phase. These scores would then be totaled. Negative Horse Management Scores for each team would also be calculated using the Tetrathlon Rulebook for the scoring of Horse Management as well as the Horse Management Rulebook with respect to Ghost Scores for short (or 3 men) teams. These negative points would them be totaled and included in the final team total amounts. The highest overall scoring team will then be given the award. INTERNATIONAL EXCHANGE SCHEDULED FOR AUSTRALIA IN 2014 Western Australia is scheduled to host the 2014 Tetrathlon International Exchange. The exact dates have not been confirmed but the competition will occur sometime in July, 2014 during their school semester 2 week break (Remember July is the middle of winter in Australia, and students are in school). The Tetrathlon Committee is going to make every effort to identify the 2014 Team earlier than has been done in the past, to allow team members more time to fundraise for this trip of a lifetime. Tetrathlon Committee member Rob Bowersox is now serving on the Pony Club International Exchange Committee which is exploring new methods for fund raising for all Pony Club International Exchanges KEY SCHEDULING DATES FOR 2013 CHAMPIONSHIPS EAST July 24 July 28 Novice, Intermediate, Junior, Senior, and Horsemaster Divisions will be offered at the United States Pony Club Championships East in Competition will be held Thursday July 25 Saturday July 27 at the Virginia Horse Park in Lexington, Virginia.

19 TETRATHLON NEWSLETTER 2013 MIDWEST CHAMPIONSHIPS Aug 6 Aug 10 Midwest Championships is scheduled for Tuesday Aug 6 Saturday Aug 10 in Kansas City. Novice, Intermediate, Junior, Senior, and Horsemaster Divisions will be offered. It has been decided that WEST and MIDWEST Championships will alternate in the two years typically between Festivals in Kentucky is the year for Midwest Championships IMPORTANT FOR REGIONAL RALLY ORGANIZER S, DCs, AND RSs PLEASE, please, please send the following information to Bob Coleman, the Tetrathlon Committee Chairperson at bcoleman@cparch.com. This will help us compile a useful rally database and calendar for the benefit of all Tetrathletes. Rally Dates Region and Hosting Club Name Location Organizer s contact information ( and telephone) Web site Informational flyer NEW RALLY ORGANIZER S PLEASE NOTE If you are a new rally organizer in your region and especially if you are organizing a rally in a region which has not hosted a Tetrathlon rally in the recent past, please do not hesitate to contact the Tetrathlon committee members listed on the USPC Web site. We are very happy, willing, and able to answer questions that you might have regarding rallies. RSs PLEASE TAKE NOTE VERY IMPORTANT FOR CHAMPIONSHIP REGISTRATION RS s, please make sure you include best swim times for any competitors from your region when you fill out the forms for registration Championships. Also, please make sure you indicate whether the time was swum in a meters or yards pool. This is very important for the Championship s organizers to properly seed swimmers in the proper heats prior to the event. Have a safe, successful, and fun Tetrathlon season!