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2 Agenda TOPIC HOST TIME Welcome & Opening Comments Kyle Horn, PVLL Intro PVLL State of the League John Tellenbach, PVLL 10 min Safety First! Ryan Yakubik (John Tellenbach) 15 min Doc Talk Prevention, Detection, Resolution Dr. Brad Thomas, BCO 15 min Website / APP Kendall Benton, PVLL 10 min Coaches Pack Lisa Tellenbach, PVLL 15 min Positive Coaching Alliance - Highlights Kyle Horn, PVLL 10 min Player & Coach Development Kyle Horn, PVLL 10 min Fields of Dreams Sean O Connor, PVLL 10 min Breakout Sessions By Division / On-Field 30 min Equipment Distribution Brad Ballard, PVLL End 2

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4 PVLL State of the League PVLL has never been better Financial reserves remain strong 460+ players (so far) in 2016 vs. 431 players in Teams 5 Majors of 10 players 7 Intermediates of 10 players 10 Minors of 10 players 12 Farm of 12 players 10 T-Ball of players 4

5 PVLL State of the League 2016 PVLL BOARD MEMBERS John Tellenbach President Ed Sipes Majors Player Agent Walter Stiebel Intermediates Player Agent Tom Roche Minors Player Agent Alex Kouzmanoff Farm Player Agent Rick Tomaro T-Ball Player Agent Blake Edwards Sponsorships Kyle Horn Player/Coach Development Ryan Yakubik Safety Officer Brett Zane Registration/Website Sean O Connor Facilities Brad Ballard Equipment Kendall Benton Scheduling/Website Roger Yang Treasurer 5

6 PVLL State of the League Valmonte Snack Shack Malaga Cove Snack Shack Opening Day Coordinator 2016 PVLL VOLUNTEERS Merideth Edwards Lisa Tellenbach Roxan Bottlewalla Eden Friedman Lisa Tellenbach Scorekeeping Photo Coordinators Merchandise Managers Volunteer Coordinator Directory/Memory Book Coordinator Uniform Coordinator Umpire Coordinator Announcer Coordinator Family Night Coordinator Mark Roah Eden Friedman Roxan Bottlewalla Julie Zavarella Tama Somers Gina Ballard Margaret Sipes Amy Roche Janina Stiebel Lisa Hladek Brian Greene 6

7 PVLL State of the League Sponsorships / Fundraising Field sponsors/field names Lower Valmonte Score Board EY and Good Stuff Upper Valmonte Sports Authority, EY, Giulianos, South Bay BMW Fields Valmonte Field banners (18 sold, max of 25) Malaga Cove Field banners (7 sold, max of 15) Senate Seats - available 3 rd Annual PVLL Golf Tournament April 11 th at Los Verdes Golf Course save the date! Sponsorships available Proceeds to PVLL, PV Challengers, Adopted LL 7

8 PVLL State of the League 2016 Facilities Projects Valmonte Dodger Stadium South TO DATE: Re-seeding of all fields with water conservation compost added APPROVED/PLANNED BEFORE OD: new and improved batting cage set-up new padding in batting cages new Mound and Boxes new paint new restroom doors Additional shade enhancements Added/replacement of fencing for safety 8

9 PVLL State of the League 2016 Facilities Projects Malaga Cove Fields (MC1, MC2, MC3) TO DATE: major infield and OF turf replacement/patching & infield dirt leveling APPROVED/PLANNED BEFORE OD: replace worn wind screen material new Mound and Boxes rework MC2 & MC3 to mitigate lips new portable mound for MC2 AND A NEW SCORE BOARD!!! 9

10 T-Bawlin All T-Ball teams will have a Big Brother Intermediate or Majors team get a pre-game intro over the P.A. system on the Majors field get PVLL-paid party in new picnic area during a game its Big Brother is playing on the Majors field have an opportunity to become a bat boy/girl for an inning of a Majors or Intermediate game play a game on the main Valmonte Field with on field introductions from the announcers 10

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13 Review 2016 Safety Topics 2016 Safety Plan Safety Equipment What needs to happen if there is an accident Volunteer Application Forms Bat Safety Valmonte Batting Cages Other Safety Items 13

14 2016 Safety Plan Safety Plan will be distributed to teams in equipment bags Additional Safety Plans will be available in snack shacks and equipment sheds Please review the Safety Plan Managers are required to sign receipt form for Safety Plan and team first aid kit 14

15 2016 Safety Plan Key Elements Emergency numbers & key contacts Accident/Injury Reporting Procedures League Code of Conduct Basic First Aid 15

16 Safety Equipment First aid kits will be distributed in equipment bags with Safety Manuals Ice packs will be available in snack shacks & sheds 16

17 Accident Reporting Procedure Report any accident involving a player, manager, coach, umpire, volunteer or fan that requires medical treatment or first aid within 24 hours Involved managers must fill out an Accident Investigation Form and submit it to the PVLL Safety Officer Accident Investigation Forms are included in Safety Manuals PVLL Safety Officer: Ryan Yakubik Cell (310) ryakubik@yahoo.com 17

18 Accident Investigation Form Copies included in 2016 PVLL Safety Plan package Link to printable form available on PVLL website 18

19 Volunteer Application Form Form required to complete background checks Checks cover all managers, coaches, Board of Directors, league officials, and any other persons who provide regular service to the league and/or who have consistent access to players Managers are responsible for collecting Forms for their entire coaching staff (along with their own Form) Player Agents will distribute, collect and forward completed Forms to Ryan Yakubik, League Safety Officer Uniforms will not be distributed to a team until PVLL has received all Forms for that team 19

20 Volunteer Application Form (Copy of photo ID and SSN must be included) 20

21 Bat Safety Don t swing a bat at any time unless there s an adult present and clear space to swing A helmet on the head should always accompany a bat in the hand When a bat is carried from one place to another, it should be on a shoulder, in a bag or dragged on the ground Only one on deck player should be out of the dugout swinging a bat at any time Tee ball and farm bats should be stored in a bag or hung up high in the dugout until a coach is immediately available to supervise 21

22 Valmonte Batting Cages Adult supervision is required at all times when batting cages are used Pitching machines must be operated by an adult Only one batter and one pitching machine operator allowed in a cage at one time Pitchers and pitching machine operators must use L screens Lock down and secure the cages at all times when not being used Enforce helmet use for everyone in the cages Try to have at least two coaches present at all times Try to split teams into two groups and rotate between the cages and upper Valmonte (field drills) 22

23 Valmonte Batting Cages Controlled chaos think about staggered groupings Coach/team coordination BAT SAFETY BATTING CAGE USAGE CAGE 1 (closest to field) CAGE 2 (middle) CAGE 3 (closest to driveway) 3B BULLPEN (btwn cages & field) BACK HIT STATION (closest to Driveway) MONDAY MAJORS MAJORS MINORS MAJORS MAJORS TUESDAY INT #1 INT #2 MINORS INT #1 INT #2 WEDNESDAY MAJORS MAJORS MINORS MAJORS MAJORS THURSDAY INT #1 INT #2 MINORS INT #1 INT #2 FRIDAY MAJORS MAJORS MINORS MAJORS MAJORS 23

24 Miscellaneous Safety Items Certain locations require more attention: MC1 behind home dugout (unfenced canyon) Valmonte cages (bat safety) Upper Valmonte (foul balls) Catchers must wear mask and helmet with throat guard at all times including during infield and when warming up pitchers Catching headgear requirement must be enforced by PVLL with visiting team if PVLL is home team 24

25 Basic First Aid First-Aid : it s the first care given to a victim and continued until professional medical help arrives, (9-1-1 paramedics) Things you can do Access the injury. If the victim is conscious, find out what happened, where it hurts, watch for shock Know your limitations Call immediately if person is unconscious or seriously injured Look for signs of injury (blood, black-and-blue, deformity of joint etc.) Listen to the injured player describe what happened and what hurts if conscious. Before questioning, you may have to calm and soothe an excited child Feel gently and carefully the injured area for signs of swelling or grating of broken bone Things not to do Administer any medications Provide any food or beverages (other than water) Hesitate in giving aid when needed Be afraid to ask for help if you re not sure of the proper procedure, (i.e., CPR, etc.) Transport injured individual except in extreme emergencies 25

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27 Beach Cities Orthopedics & Sports Medicine Continued partnership started in 2015 Familiarity of youth baseball & PVLL Located in Manhattan Beach & Torrance Dedicated Hotline for PVLL TBD will be ed 27

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30 Proposed Benefits News/Blog posts Master Calendaring + Team Calendaring Real-time scores Better Rich-text Templates iphone + Android App Assigning teams from registration pool Team specific calendar (pulls from master calendar + unique entries) Photo sharing Messaging (text + ) RSVP to practices and games 30

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35 The App 35

36 App Features 36

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38 Coaches Pack & Admin Please read all materials in the coaches pack EACH TEAM will need the following dedicated volunteers: Snack Shack liason, Opening Day coord, Team Photo/Directory coord, Field Maintenance coords, Uniform coord, Family Night coord, Scorekeeper (n/a for T-Ball & Farm) Some additional highlights Pre-Opening Day Scorekeeping clinic Sat, Feb pm at Valmonte Photo packs to parents Remind parents re: OD wristband orders Find a truck and get ready to decorate Directory/Memory Book Team Page deadline is Friday, March 18 PVLL Family Night Sat, May Valmonte Coaches' Party Closing Day Sat, June 4 38

39 Coaches Pack & Admin Your volunteer lists to Gina Ballard at Your snack shack deposits to Uniform Coordinator Amy Roche Your coaches volunteer forms to Safety Officer Ryan Yakubik or NO uniforms 39

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52 Positive Coaching Alliance By the age of 14, 40% of kids have abandoned organized sports because it s just not fun anymore. 52

53 PCA Principles Double Goal Coach Play to win Teach life lessons Re-Define Winner Fill the Emotional Tank Honor the Game 53

54 Redefining Winner Two types of winner 1) Scoreboard 2) Mastery of ELM consistently great Effort continually Learns bounces back from Mistakes Encourage effort-based goals 54

55 Filling the Emotional Tank 5 to 1 rule 5 positive for every 1 constructive Tank Fillers Thanking people Noticing when they do well Picking up your teammates Verbal and non-verbal Tips Buddy system Kid-friendly criticism 55

56 Honoring the Game Respect for Rules Opponents Officials Teammates Coaches Self 56

57 Parenting Tips Second goal parenting Let the coaches and players worry about winning Parents teach life lessons No directions cheering Self control routine No negative comments about the coach Avoid non-teachable moments the drive home Your attitude shapes their perception 57

58 Positive Coaching Alliance 58

59 T-Ball Player Development Basic concept of positions Basic concept of running bases - leads to run through 1B and start & stop at 2B & 3B How to hold the bat and where to stand Consistently hitting ball off a tee - leads to comfort & attempt at hitting a coach front toss (pitched) ball Basic stance/motion of throwing a ball - leads to ability to generate some evolving distance & accuracy Comfort and attempt at fielding a ground ball and/or catching a thrown/hit ball Object of the game (hits and outs) Get them back again next year! 59

60 Farm Player Development Solid understanding of positions Ability to hit a pitched ball Ability to throw & catch a ball; able to play catch Understanding of running the bases & making outs (at risk) Understanding of making tag & forceouts in the field Advanced players: catching a fly ball Foster the love of the game! 60

61 Minors Player Development Finally baseball! A whole new ballgame... Biggest jump from one year to the next (plus, lots of practices) Understanding and respect for success & failure (hits & outs), scores & standings (PARENTS more so!).umpires! Ability to throw & catch a ball across the diamond - including some pitching Fly balls! Relays (completing multiple throw/catch attempts) Ability to hit a pitched ball - both machine & kid pitched Advanced understanding of the rules, running the bases (at risk running; stealing) and making outs (prioritization of outs) Introduction and refinement of mechanics of pitching & hitting THE make or break year 61

62 Int s & Majors Player Development Advancing skills in throwing, catching, fielding, hitting Detailed mechanics including footwork, glovework, identifying incoming pitches Mental aspect of the game - movement, rotations, backups, thinking ahead Specialized coaching of positions; players will play many Learning of visual and verbal signs Understanding & development of situational baseball & "executing" (outs can be a good thing) Catchers blocking balls, fielders making plays NOTE: this is NOT calling out learning/commanding of pitches 62

63 Upcoming Coach & Player Clinics Dan Spring Coaches Clinic Saturday, Feb 6 RHLL/Dapplegray 8:30am 10:30am T-Ball, Farm, Minors emphasis Specialized Positioning Player Clinics early-mid Feb TBD LH Pitchers Matt Grace AAA/MLB Washington Nationals RH Pitchers Chad Smith AAA/MLB Texas Rangers Catchers Matt Koch AA Minnesota Twins Infielders Carlos Avila A Minnesota Twins Outfielders Steve Selsky AAA Cincinnati Reds 63

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65 Field Maintenance TOPLINE: PVLL is very proud of our facilities & fields - best fields on the Hill and arguably in South Bay Have invested significant money into them this off-season Preach pride and respect for fields/facilities to your parents & players Designate TWO parents for field duty Home & Visiting Teams (when PVLL v. PVLL) share ALL duties Always keep shed clean and organized - ready for the next teams Water is a field's best friend! 65

66 Field Maintenance PRE-GAME/PRACTICE: Field will be groomed when you arrive - may need a quick drag Generously water infield skin and base paths; lightly moisten mound & batter boxes Insert bases, store all three plugs Remove mound & boxes tarps fold, lift and place into shed (NOT in dugouts or foul territory) don t DRAG the tarps off the mound or box area. Chalk the lines & boxes Infield apron screen must be used at all practice 66

67 Field Maintenance POST-GAME/PRACTICE: Remove bases & insert base plugs into anchors Rake or broom any loose dirt off of grass (outfield, infield, mound, base paths, boxes) Drag all skinned areas of infield keeping drag 12 away from turf. Rake basepaths PARALLEL to path, level & redistribute with back of broom Water infield skin and base paths (heavy if last game/practice, lighter if middle of Saturday) - remember, they're best friends LIGHTLY water mound & boxes after grooming - special instructions Place tarps on mound & boxes Field should always be ready for next use 67

68 Field Maintenance MOUND REPAIR (post-game/practice): Sweep loose material/conditioner from the landing area and top of the mound, allowing the hard ground to be exposed (the landing area is the place where the pitcher land with his lead foot) Lightly moisten the exposed hard ground and the loose material to ensure the dirt will bind when packed back in the holes - let it set and absorb for few minutes Add new clay into depressions Tamp this loose clay into the ground Rake down the newly repaired areas as well as the rest of the mound - recovering with conditioner. Remove old clay chunks and throw away. Lightly water the mound - now game ready Cover mound with tarp to maintain a proper moisture level 68

69 Field Maintenance BATTERS/CATCHERS BOXES REPAIR (post-game/practice): Sweep loose material/conditioner from the batters and catchers boxes, allowing the hard ground to be exposed Lightly moisten the exposed hard ground and the loose material to ensure the dirt will bind when packed back in the holes - let it set and absorb for few minutes Place new clay into depressions. Tamp this loose clay into the ground Rake down the newly repaired areas as well as the rest of the home plate circle - recovering with conditioner. Discard old chunks. Lightly water the boxes - now game ready Cover area with tarp to maintain a proper moisture level 69

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