TTU Campus Recreation Institutional Effectiveness Report

Transcription

1 TTU Campus Recreation Institutional Effectiveness Report Academic Year: Administrative/Student Support Unit: TTU Campus Recreation Submission Date: June 2014 Contact: David Mullinax I. Definition of Support Service Unit: It is the mission of Campus Recreation to assist in the development and education of the whole person. Campus Recreation achieves this goal by providing comprehensive fitness, recreation and life-long wellness habits in a state of the art facility. Campus Recreation offers programs to a diverse population of students and their spouses and children, faculty/ staff and alumni and their spouses and children under the age of 22. This wide variety of programs provides opportunities to develop an individual s positive self-esteem, develop new and lasting relationships with others as well as improved and effective communication and leadership skills. TTU Campus Recreation and Fitness serves as an avenue for all individuals of all walks of life to achieve a stress free, holistic approach to a healthy, productive lifestyle. The offices of Campus Recreation report directly to the Vice President of Student Affairs. II. Goals/Objectives: 1. Completed pre planned building renovations, and continue to make improvements and upgrades to equipment and programs by implementing suggestions and recommendations by students and members through the suggestion box, or direct contact. 2. Achieved approval by Tennessee Board of Regents to build a new Intramural Sports and Recreation Center. 3. Updated facility s staff flow chart in order to clarify the chain of command. 4. Created a position to provide consistency in each office, and to provide a better level of service to students and members. 1

2 III. IV. Assessments: Suggestion Box at front desk o Checked daily. s and comments by students and faculty/staff and alumni of TTU who are members of the Fitness Center. o s sent to Director and/or Assistant Director are assessed and processed as they are received. Evaluation by the Director and Assistant Director. o As needed by Director or Assistant Director. Rationale for Goals, Assessments, and the Process of Data Analysis: Suggestion Box 1. Provides a simple, confidential means of communication for student and non-student members of the Fitness Center. 2. Success is defined as having a relatively basic channel of communication. 3. All comments/suggestions are addressed as received. 4. Suggestions/comments taken from the box are not kept or filed or stored in any manner. Most suggestions are, scale needs to be replaced, or thank you for the new weights. We do not see the need in filing or keeping this type of information. They are not signed, so we are unable to directly respond to that person. s Much more advanced technologically and still provides a way to clearly communicate with students and members about concerns, comments and questions about the facility and its programs. 1. Provides a more advanced, secure means of communication. All are sent to the Director or Assistant Director from students and non-student members. 2. Success is defined as the ability to immediately respond to that person s concern. Such as, Thank you for your and that we will keep them informed. 3. s are discussed between the Director and Assistant Director and if necessary, there is a meeting of the minds with the other staff, depending on the issue brought to our attention. 4. s are addressed as needed and depending on the concern, are kept on file. Evaluation by Director and/or Assistant Director The key to a successful organization is to stay on top of new fitness and equipment trends. 1. Continue to provide interesting and challenging means of fitness to a diverse group of students and members. 2. Success is defined as received positive comments by students and members and by an increase in activity on a piece of equipment or an increase in attendance for a fitness class or program. 3. Events are monitored through sign in sheets and equipment use is monitored by visual 2

3 observation and by hearing from students and members about new programs or services and equipment. They come in and tell us what they think. 4. The Director and Assistant Director stay on top of trends and changes in the fitness industry. They continue to communicate with the Coordinator or Health Promotion Programs and Intramural Sports about implementing new programs of interest for students and nonstudent members. V. Results: 1 Completed Fitness Center building renovations and updates and added the following equipment. Goal #1 One (1) Ski Erg Machine One (1) Crank Cycle One (1) Star Trac Climber Two (2) Turbo Trainers Two (2) Olympic Platforms with Bumper Plates 2 The Tennessee Board of Regents recently approved building a new IM Sports and Recreation Center for TTU Campus. In order to fund this new building an assessment of $100 per student per semester will begin this fall. Goal #2 3 Campus Recreation re-assessed its flow chart from the last report and updated it to include a newly approved Evening Supervisor Position. Goal #3 4 The Evening Supervisor Position has been approved and is going through the appropriate channels to advertise and fill. The position should be filled on or before August 1, Goal #4 3

4 GOAL #3 Tennessee Technological University Campus Recreation Flow Chart Marc Burnett, Vice President Student Affairs David Mullinax, Director TTU Campus Recreation Suzann Hensley, Assistant Dir. TTU Campus Recreation Rex Bennett, Day Shift Supervisor Student Support Associate Audrey Cody, Admin. Associate Campus Rec Staff/Admin Support Abbey Jaffe, Coordinator Health Promotions Programs Darren Gregory, Coordinator Intramural Sports Spirit Programs Coordinator VACANT Evening Shift Supervisor Student Support Associate VACANT Student Supervisors Student Employees Student Office Staff 1 Office GA Carla Goolsby, Financial Associate Health Promotions Programs Jerry Keeton, Fin. Associate Intramural Sports Graduate Assistant Student Office Staff Student Office Staff 1 Office GA Student Office Staff 3 Graduate Assistants Revised 4/30/2014 Modifications: We have no further modifications or changes 4

5 Institutional Effectiveness Report Academic Year: Administrative Support Unit: Campus Recreation, Health Promotions Program Submission Date: June 2014 Contact: Abbey Jaffe I. Definition on Support Service Unit Health Promotions has several strengths and plays an integral role within the larger community at Campus Recreation. It is our mission to provide quality programs for individuals of all ability levels. Our participation numbers are strong indicators that we are providing quality programs and serving as a source for health education for our members and participants. II. Goals 1. Expand and offer more varied fitness classes both on land and in the water. 2. Increase the number of participants in the seniors fitness program both on land and in water. 3. Increase the number of participants in private and group swim lessons by 20%. 4. Increase the number of visitors and vendors to the annual Fall Health Check and Spring Health Fair by 10%. 5. Increase the number of exercise recommendations, equipment orientations, body fat percent and blood pressure readings given in the Health Promotions office by 10%. 6. Improve the quality of the University 1020 classes and tours. 7. Take on responsibility of aquatics programming including birthday party reservations and implementation of a stroke school. 8. Implement more youth programming. 9. Install and utilize touchscreen technology for health and wellness promotion in the fitness center. 10. Utilize the aerobics studio space more efficiently. 11. Provide family programming utilizing the entire facility. 12. Provide personal trainers and training. 5

6 13. Present at the 2014 TIRSA Conference. III. Assessments 1. Annual Report on Campus Recreation for Health Promotions Program (July 2012-June 2013) Goals Program participant evaluations and surveys IV. Rationale for Goals, Assessments, and the Process of Data Analysis: V. Results 1. The Annual Report on Campus Recreation for Health Promotions Program evaluates all aspects of the programs from staff to statistics concerning events. 2. Program participant evaluations and surveys provide direct feedback from those who are utilizing our programs and show us how can we can sustain, improve and/or change our programming to better serve our participants. 1. The annual report shows the number of fitness classes increased per semester from 19 to 21 with the addition of Belly Dance and Zumba Toning classes. 2. Senior fitness participants increased throughout the year from 16 participants on average to Swim lessons were more effectively promoted and additional instructors added to increase those numbers by 20%. 4. Health Check participants decreased slightly with numbers from the annual report. The number of exercise recommendations, equipment orientations, body fat percent and blood pressure readings give in the Health Promotions office increased slightly due to an increase in personal trainers. 5. The lesson plan for the Health Promotions portion for University 1020 classes was adjusted for a more interactive and enjoyable experience for students by adding games and utilizing less time lecturing. 6. Aquatic programming responsibilities have increased with the addition of birthday party reservations and stroke school for school aged children in the spring of Implementation of more youth programming will take effect in not only the summer months and snow days but also on planned holiday breaks for school aged children. 8. Touchscreen technology has been installed in the fitness center with videos covering the weight room and instruction on equipment and samples of fitness classes offered. 9. The aerobics studio has been opened during times when fitness classes are not being held to accommodate the requests of participants. 10. Family programming will be increased when implementation of Saturday events commences in the spring of Four certified personal trainers were hired from varied backgrounds and experience to institute a program for all of our students and members. 12. A presentation concerning the effectiveness and utilization of the course to campus freshmen. VI. Modifications and Continuing Improvement: Program Changes due to Assessments 6

7 1. Goal 1: Fitness Classes increased to 26 for spring 2014 from 21 in fall Goal 2: Senior Fitness Class participants increased in 2014 to 41 from 35 in Goal 3: Hiring additional instructors to increase the time that lessons can be taught. As of 2014, additional instructors were hired to meet the increase in the number of swim lesson sign ups. 51 participants for group swim and 44 participants for private swim instruction. 4. Goal 4: Advertise more aggressively along with seeking out new vendors to pull in more students to the events. Students were encouraged to go to each vendor with a game board, once the required vendors were signed, they could pick two more of their choice. They were entered into a drawing for great prizes. There were approximately 300 students who participated in this event. Students were given class credit by their instructors for attending the event. 5. Goal 5: Advertise programs more aggressively throughout the building. Utilize our personal trainers to increase those numbers as well. 6. Goal 6: Spring 2014, there were thirty (30) 1020 classes with more interactive instruction and participation among students. 7. Goal 7: Spring 2014 there were 30 pool parties with an average of 15 participants per event. The pool was also used during Cheerleading and Dance Camps, President s IT and Governor s School campers, and Basketball camp. During the renovation, update and maintenance of Memorial Gym s pool, Exercise Science and Physical Education used the Fitness Center pool for their aquatic programs. 8. Goal 8: Not implemented as of spring Goal 9: Touch screen technology has enhanced our weight room programs and it has been observed that many students use the screen to review use of certain machines in the weight room. 10. Goal 10: Open gym hours will be implemented for members use when fitness classes are not in session and the weight room is crowded. Zumba and Yoga experiences the largest level of participation among students and members. Those classes are moved to the gym when the class size is too large for the existing fitness class studio. 11. Goal 11: This has not been implemented as of spring Goal 12: Personal Training is still a relatively new program on campus. We have 4 active participants and the program is gaining more popularity as it becomes known across campus and to our members. We continue to aggressively promote this program. 13. Goal 13: This has not been presented as of Spring VII. Improvements to Assessment Plan 1. None at this time. 7

8 Academic Year: Adminstrative/Student Support Unit: Campus Recreation Intramural Sports Submission Date: June 24, 2014 Contact: Darren Gregory, Jerry Keeton Intramural Program Strengths Intramural Sports has several strengths and plays an integral role within the larger community at Tennessee Technological University. It is our mission to provide quality programs for individuals of all ability levels. Our participation numbers and staff feedback are strong indicators that we are providing quality programs and serving as a healthy outlet for our users. Student staff development is a priority. The Program is extremely proud of the development taking place as Student Graduate Assistant Supervisors are playing an active role in players meetings. Each Supervisor was asked to teach a section of the Intramural rules handbook. After each sections was covered feedback was given and the results were outstanding. Teaching others continues to be a preferred method of learning for the students in our program. Aside from players meetings the staff participates in team sport focus groups, officials training clinics, in game evaluations, end of year evaluations and interview processes. Students find engagement when assigned specialized tasks based on their strengths and experiences. A few examples include managing social media, staff and league scheduling, and champion cup points standings and organization. During the the TTU Intramural Department was able to send students to participate in extramural activities off campus. TTU Intramurals sent an Intramural flag football team Western Kentucky University in Bowling Green Kentucky and placed in the quarterfinals of the Bluegrass Flag Football Challenge. The team participated in the 2013 ACIS National Flag Football Championship at the University of West Florida in Pensacola Florida. TTU Intramurals also sent an all star team for the Middle Tennessee State University Tipoff Classic Basketball Challenge. The TTU all star team came home with a great quarterfinals place finish this year. Our staff is already in the beginning stages of encouraging our great students for the upcoming year to see if they are ready to make another run at both the flag football championships and the basketball championships in TTU Intramural sent a team of four students to the 2014 National Collegiate Disc Golf Championship in Augusta South Carolina. The TTU Disc Golf team finished 16 th in the tournament featuring college teams from around the nation. TTU Intramural sent a team of eight students to participate throughout the year in the National Collegiate Club Golf Tournmanet. The team competed in both regional tournaments, including the Southeast Regional in Knoxville where they placed 1 st and the national tournament in New Jersey where they placed 16 th in the nation. We are very proud of the extramural teams this year and look forward to encouraging students to positively represent Tennessee Tech with their athletic and recreation goals. 8

9 I. Definition of Office of Intramural Sports: Intramural Sports offers the students, faculty and staff at TTU the opportunity to participate and compete against each other in a sports atmosphere. This atmosphere offers competition in team sports as well as individual and dual competition. Intramurals annually boast more participation than any club, organization, or department on campus. All students with 6 or more hours are allowed to participate. II. Goals For : 1. Increase participation campus wide through Intramural sports. a. Develop stronger communication methods to reach more students that wish to participate in the programs that are offered along with continuing to use the methods at hand to reach those students who desire to continue participating in our programs. 2. Increase participation of female students on campus. a. Develop and maintain recordkeeping for tracking the number of female participants in order to work on the programs that these students desire to participate in. b. Offer more competetive sports, leagues and divisions to provide more access to those female students to compete with other female students during the sports seasons. c. Increase the availability of those sports which interest the female population of student participants. 3. Increase the number of sports and activities that are offered. a. Impliment new sports tournments that will reach participants that normaly would not participate in Intramural sports. b. Increase the number of sports that can take place in one location during the same amount of time, keeping consideration of the participants schedules. 4. Develop an internet based check in system to read ID cards for student participation in games. a. Check in for student participants during Intramural events. b. Mandatory TTU Eagle Card reqirements for student participants. 5. Improve accessability of sports and programs for students with disabilities by implementing access to facility spaces, parking and the Intramural office. a. Increase accessable parking inside of the Intramural field parking lot. b. Maintain accessablity to Intramural fields through the use of crossover gates in the parking lot, along with access to the restrooms shared with the baseball complex. 6. Improve accessability of sports and programs for international students by increasing the number of sports and activities that interest those students. 9

10 a. Improve communications with the office of International Students regarding sports deadlines, game times and game changes for those international students who s first language is not English. 7. Verify acuracy of student participants with the impletation of online registration. a. Increase awareness for students to complete Intramural online registration for participation in programs. b. Register students who have not completed registration on site at Intramural events. 8. Increase outreach of Intramural sports programs through the use of upcoming forms of social media. a. Develop and maintain TTU Intramural Twitter and facebook accounts to increase awareness of programs, game information and other useful Intramural information. 9. Continue to maintain an open and inviting program where students, faculty and staff may feel comfortable and welcome in their participation of Intramural sports. a. Create office space to welcome those who may have never been into the Intramural office, along with those that are returning to the office. This will be completed with the use of student workers, graduate assistants and full time staff. b. Develop strong information board and calendars to keep those who wish to particiapate up to date on the latest Intramural information. c. Maintain the Intramural website 10. Continue to grow student workers into those who wish to contiune working for the program. a. Develop Graduate Assistants to become stronger field supervisors to lead and show their example to the other student workers. b. Increase retention of student workers. i. Increase awareness of pay scale for student workers ii. Increase awareness of worker of the week rewards c. Increase the use of scholarship and work study student workers. 11. Continue growth of extramural activites for student participants. a. Promote and coordinate regional and national collegiate sports tournmanets for students who wish to participate. b. Increase extramural activities on campus such as paintball and field games to those students who wish to participate. c. Increase of awareness of use of Intramural facilities for club sports, open games and extramural events on campus. 10

11 III. Student Information Seasonal Team Sports Total Participants Male Participants Female Participants Individual and Tournament Sports Total Participants Male Participants Female Participants

12 Student Gender Percentage Female Participants, 1277, 26% Male Participants, 3711, 74% IV. Goals for Increase and strengthen an institution wide program of regestering student, faculty and staff participants into the Intramural sports online registration system. 2. Increase student participation in extramural events both on campus through events such as paintball, co-rec softball, disc golf and those events that take place off campus such as regional and national tournments. 3. Develop an ongoing system for Intramural student staff evaluation. 4. Continue to introduce new and accessable sports for student participation. 5. Accomplishing the mission of developing strong student workers to represent Tennessee Tech University and provide them with skills necessary to face life after graduation. 6. Increase participation for existing sports and events. 7. Continue to strengthen goals set in previous academic year. For the upcoming academic year, the TTU Intramural Department is already looking ahead to the upcoming season. We have introduced paintball to provide an alternative form of recreation for those students who do not normally participate in intramural activities each fall. We plan to hold more tournament style competitions for the students in regards to Intramural activities while continuing to offer free events as an alternative to our regular sports. Evaluation is a key to our success and we consistently seek information from the students regarding the popularity of sports and we strive to grow those sports that are the favorites of the student body. 12

13 We anticipate increased growth in the student participation numbers as the enrollment of the university continues to increase. We are constantly looking at improving our outreach for more accessible activities for our participants with the use of the video game systems, corn toss game boards, mini basketball game, summer sports tournament and many other activities available in the Fitness Center and by TTU Intramurals. Using Collaboration to Assist in Reaching Strategic Goals In order to create inclusion the Intramural Program will continue to nurture long-standing relationships and strive to cultivate new ones as shown below. We believe that everyone has a place in our programming and creating the relationship increases awareness among affiliated Tennessee Tech University TTU Intramural Sports is proud of the continuing collaborations with the following campus departments: EXPW, TTU Athletics, TTU Campus Police Department, International Students, Residential Life, Office of Student Activities, Greek Life and the Office of Student Affairs. Contribution to University Intramural sports gives healthy and alternative outlets to the students of Tennessee Tech University during Accumulating 4988 participants shows the retention value of Intramural sports for student activities for the university. We thrive on the the rivalry, competition, camaraderie and excitement that Intramural Sports induces on campus. The Intramural Program strives to become a beacon of wellbeing by providing physical, social, emotional, intellectual, occupational, financial, and environmental components to participants and student employees. The program will continue to make our programs inclusive by collaborating with other departments and implementing new sport ideas. Assessment will continue to be the driving force so we can program intentionally and receive the highest results. Social media is being used to highlight our students who thrive on recognition. Twitter and facebook are available to inform students of entry deadlines, game changes, weather updates and informative information. Student staff development will reach new heights as we develop a comprehensive officials training program, create an employee of the week reward system for performing job functions, and continue to evaluate and give honest feedback on the field and in the classroom. New in-service training programs and evolving ones such as practice games will not only enhance the quality of our programming, but more importantly, make us a source for imporving the job skills of these students that will help them outside of the confines of the the university. We will continue to use the regular pay student workers, work study, scholarship and graduate assistances that we are assigned to continue to improve the program of TTU Intramurals. 13

14 Intramural Student Workers For , 10% 3, 6% 5, 9% 39, 75% Regualr Pay Workers Work Study Scholarship Graduate Assistants We will continue to recruit students workers that will become mature young adults who are willing to work hard and persevere to achieve both their goals and the goals of the programs they is involved with. The student workers of the TTU Intramural department have proven time and again when working in our programs that they are determined to make the most of the situation to do the best job possible. The goal of the TTU Intramural Department is to continue to provide a quality and compassionate form of recreation that the TTU student body has come to expect by opening the doors for fellowship of students on campus through sports and the growth of the University through recruitment from our program. Flag Football TTU Intramural Numbers Male Participants 840 Female Participants 230 Total Participants 1070 Men s Open Division 74 Men s IFC Fraternities Division 10 Women s Open Division 18 Women s PHC Sororities Divisions 4 Total Men s Teams 84 Total Women s Teams 22 Total Teams

15 Soccer Male Participants 498 Female Participants 175 Total Participants 673 Men s Open Division 46 Men s IFC Fraternities Division 10 Women s Open Division 16 Women s PHC Sororities Divisions 4 Total Men s Teams 56 Total Women s Teams 20 Total Teams 76 Volleyball Male Participants 498 Female Participants 343 Total Participants 841 Co-Rec Division 28 Men s Open Division 40 Men s IFC Fraternities Division 11 Women s Open Division 28 Women s PHC Sororities Divisions 4 Total Co-Rec Teams - 28 Total Men s Teams 51 Total Women s Teams 32 Total Teams 111 Basketball Male Participants 626 Female Participants 201 Total Participants 827 Men s Open Division 68 Men s IFC Fraternities Division 11 Women s Open Division 22 Women s PHC Sororities Divisions 4 Total Men s Teams 79 Total Women s Teams 26 Total Teams

16 Softball Male Participants 557 Female Participants 198 Total Participants 755 Men s Open Division 43 Men s IFC Fraternities Division 11 Women s Open Division 16 Women s PHC Sororities Divisions 4 Total Men s Teams 54 Total Women s Teams 20 Total Teams 74 Ultimate Frisbee Male Participants 202 Female Participants 74 Total Participants 276 Men s Open Division 24 Women s Open Division 8 Total Men s Teams 24 Total Women s Teams 8 Total Teams 32 Tennis Male Participants 65 Female Participants 15 Total Participants 80 Men s Open Singles Division 31 Men s Doubles Division 24 Women s Open Singles Division 5 Women s Doubles Division 0 Mixed Doubles Division 10 Total Singles Participants 36 Total Men s Teams 12 Total Women s Teams 0 Total Mixed Teams 10 Total Teams 22 16

17 Disc Golf Male Participants 14 Female Participants 0 Total Participants 28 Men s Open Doubles Division 14 Women s Doubles Division 0 Total Men s Teams 14 Total Women s Teams 0 Total Teams 14 IFC Bowling Male Participants 20 Total Participants 20 IFC Fraternities Division 4 Total Teams 4 Wallyball Male Participants 0 Female Participants 0 Total Participants 0 Open Division 0 Total Teams 0 Racquetball Male Participants 18 Female Participants 0 Total Participants 18 Men s Open Singles Division 6 Men s Doubles Division 12 Total Singles Participants 6 Total Men s Teams 6 Total Teams 6 17

18 Table Tennis Male Participants 39 Female Participants 0 Total Participants 39 Men s Open Singles Division 25 Men s Doubles Division 7 Total Singles Participants 25 Total Men s Teams 7 Total Teams 7 Dodgeball Male Participants 112 Female Participants 24 Total Participants 136 Men s Doubles Division 28 Women s Doubles Division 6 Total Men s Teams 28 Total Women s Teams 6 Total Teams 34 Wrestling Male Participants 54 Female Participants 0 Total Participants 54 Men s IFC Fraternities Division 45 Men s Open Division 9 Total Singles Participants 54 Open Bowling Only three teams signed up to participate, two men s teams and one women s team, and the tournament was cancelled by the Intramural Coordinator due to lack of participation. Golf 8 Male teams 4 players each team 32 male 18

19 Paintball Total Participants 139 Male Participants 122 Female Participants 17 Fall 2013 Participants 139 Total for Total Men s Participants 3711 Total Women s Participants 3711 Total Participants 4988 Percentage Increase/Decrease from to Flag Football 1070 Participants in Participants in % Decrease Tennis 80 Participants in Participants in % Decrease Soccer 673 Participants in Participants in % Decrease Disc Golf 28 Participants in Participants in % Increase IFC Bowling 20 Participants in Participants in % Decrease Volleyball 841 Participants in Participants in % Decrease Wallyball 0 Participants in Participants in % Decrease Basketball 827 Participants in Participants in % Increase Table Tennis 39 Participants in Participants in % Increase Ultimate Frisbee 276 Participants in Participants in % Decrease Dodgeball 136 Participants in Participants in % Decrease Wrestling 54 Participants in Participants in % Decrease Racquetball 18 Participants in Participants in % Increase Softball 755 Participants in Participants in % Decrease Open/PFR Bowling 0 Participants in Participants in % Decrease Golf 32 Participants in Participants in % Decrease Paintball 139 Participants in Participants in % Increase Total Participants 4988 Total Participants 5286 Total Participants 5% Decrease Improvements to the Fields for Program Enhancement New Intramural Sports Complex A new Intramural Complex is being constructed on the IM fields and should be ready by the 2014 Fall semester. This complex will allow for storage of equipment and supplies for Intramural sports programs and will also have a concession/picnic location which can be used for other events when Intramural programs are not in session. 19

20 Academic Year: Administrative/Student Support Unit: TTU Mascot Awesome Eagle, Grandpappy Eagle & Nest Keepers Submission Date: June 24, 2014 Contact: Suzann Hensley, Assistant Director of Campus Recreation I. Definition of Support Service Unit II. Goals/Objectives The primary role of Awesome Eagle, Grandpappy Eagle and the Nest Keepers is to represent Tennessee Tech University in a positive light, as well as promoting our athletic teams, galvanizing the crowd, and cheering the Golden Eagles onto victory. The TTU Mascot office is housed in Campus Recreation which reports directly to the Vice President of Student Affairs. 1. Represent Tennessee Tech University (please see attached spreadsheet) 1. Advertise and Fill the vacant Spirit Program Coordinator Position by July 30, Promote TTU Admissions through Recruitment of High School Cheerleaders 3. Leadership Development of students involved in Mascot Program 4. Promote and Encourage Involvement in Community Service Projects 5. Find revenue streams to expand the program 6. Get a new Awesome Eagle costume 7. Attend all major university athletic events and attend special events and club sport events. 8. Attend summer camps and win bids for national competitions. III. Assessments: a. Regular meetings with mascots to discuss scheduling, and evaluation of past events. b. Feedback from event coordinators after visits by mascots. c. Event tracking calendar and Appearance Request Log d. Alumni Mascot Varsity Spirit Squad phonathon e. Attendance at summer camps and national competitions IV. Rationale for Goals, Assessments, and the Process of Data Analysis 20

21 a. Regular Meetings with mascots- 1. A one on one way to discuss upcoming events, and evaluate performance after an event to talk about any improvements or changes. Due to scheduling issues, these meetings would typically would take place just before, or right after scheduled practices. 2., Success is defined by the increased number of requests for visits. 3., Information will be used to improve the program and to make necessary changes. 4., Results are discussed with the Assistant Director or Director as needed and Annual reports are turned in to the Vice President of Student Affairs prior to the end of a fiscal year or as requested. b. Feedback from Event Coordinators Event Coordinator is defined as a school principal, a school teacher, business owner or a parent who is hosting a child s birthday party or anyone who officially requests a visit. 1., Each year we receive feedback in many ways from the community, athletics, and other organizations on campus through s, cards, notes, gifts, etc. We are also given evaluations at camp as well as at nationals. Those evaluations contain feedback on how to constantly improve our program. c. Feedback is received via phone and and personal visits by coordinators. 2. Success is defined by a request for a return visit and by the positive input of the coordinators and would include any thank you cards and letters which will be kept on file when received. 3., At the end of the year, a compilation of feedback would be reported to the Director and at his/her discretion would be included in the annual report. 4., Results of the feedback will be discussed with Director at staff meetings or in annual personnel evaluations. d. Event Tracking Calendar and Appearance Request Log 1. Monitoring the events and activities of mascots and will allow for better reporting accuracy. 2., Success is defined as the ability to track the mascots throughout a season/semester to see how many, and what type of visits the mascots are making and when they are being requested. 3., Event calendar will be evaluated on a weekly basis or as needed based on the number of requests for visits. 4., Results will be compiled each month and turned in to the Director and a report sent each year to the Vice President e. Alumni Mascot Varsity Spirit Squad phonathon 1. Alumni who were university mascots or cheerleaders would be called upon to donate to the program through phonathon. 2 a., Success is defined as the ability to create a stream of revenue that would help fund a new Mascot Costume and be able to fund repair and 21

22 replacement and annual maintenance, care and cleaning. 2b. Success would be defined as having funding to allow for addition of materials such as megaphones, and other peripherals used by mascots. 3., Phonathon would be coordinated through University Advancement s Coordinator Brandon Boyd, and would be an annual event. 4., Results would be reflected in the budget and would be maintained by the Administrative Support person for the mascot program. f. Universal Cheerleading Association Summer Camp 1. The camp is a 3 day annual event held in July at UT Knoxville. Mascots are in classes throughout the day and then are evaluated each evening on their performances. They also compete with other mascots from other universities in the country for awards on the final day at camp. 2., Success is defined as learning new routines and winning ribbons during competitions with other university mascots. Awesome Eagle has won Best Skit, and received all superior rankings at camp. Awesome has also won the Most Collegiate Award which is voted on by the instructors at camp and goes to the mascot that they feel is the most developed and collegiately ready program. Awesome s most prestigious award at camp is the Leadership award. 3., This award is voted on by the other mascots at camp. 4., Ribbons, trophies and plaques are given to winning mascots. These awards are placed in a trophy case located in the Fitness Center. 4. Winners are sent Nationals having their fees paid by UCA/UDA. The competition is televised nationally on ESPN Sports network, which provides national coverage and notoriety opportunity to Tennessee Tech. V. Universal Cheerleading Association College Nationals Awesome Eagle recently took the top spot in the open mascot division of the Universal Cheerleaders Association national competition, January 2014 in Orlando, Fla. The university s cheer and dance teams also competed. The dance team finished in the top 10 of more than 20 Division I teams. The cheerleaders were in the top 20 of more than 25 teams in their category of small co-ed Division I teams. The competition was broadcast live on ESPN3. March 2014, Robin Burroughs resigned her position as coach. The position has been advertised, and should be filled before the end of July It is open until filled. Tryouts for Cheer and Dance were held in May and squad members have been selected for the new school year. There are 25 cheerleaders, 16 Golden Girl Dancers and 4 mascots. The four mascots interchange between Awesome Eagle, Grandpa Awesome and the Tech Morphs. 22

23 This summer, Tech Student and Awesome Eagle mascot Drake Fenlon was hired by Universal Cheerleading Association to travel the country and train high school and middle school mascots. We have also had cheerleaders and dancers from our program hire on for the summer with UCA/UDA to travel and train during camps. We are very proud of our Varsity Spirit Program being the first in Tech history to win multiple national competition titles, and take home coveted awards during college summer camp participation. As part of a fund raising effort, the TTU Cheerleaders host two cheerleading clinics for Young Champions Cheerleading Squads of Memphis. The first was held October 2013 and there were 164 children participating. The next clinic is the last week of June Revenue from these clinics allows the squads to purchase supplies for competitions and camps that they attend each year. The Cheerleading and Dance Teams and the mascots will attend camp again this summer July 25-27, 2014 at UT Knoxville. IV. Rationale for Goals, Assessments, and the Process of Data Analysis: We take our responsibility to represent Tennessee Technological University very seriously. We travel to the local schools and community businesses regularly in order to bring them the campus experience and promote athletic events on campus. VI. Results- Goal #1 The coaching position is currently vacant. It has been advertised and applications are being evaluated at this time and the position is open until filled. Goal #2 in the Nationals was taped on ESPN 2 for college sports. Drake Fenlon visiting other schools across the country training high school mascots, promoting Tennessee Tech. Goals #3 & 4 The spirit squads and especially Awesome Eagle continue to make numerous visits during the semester to businesses and schools and parties. These visits help develop strong leadership skills and proper communication skills of the squads and promote a friendly, fun and involved college experience. Goal #5 The program has seen an increase in funding through support from the university s Administrative level. They assisted with participation in the national competition and have allowed for increased support for the currently vacant coaching position. After the position is filled, there will be an aggressive approach to finding sources of revenue for full ride scholarships so that the program can recruit strong athletes for the cheer and dance program. 23

24 Goal #6 A new Awesome Eagle costume has been ordered and is being made at this time with an anticipated arrival mid to late July 2014 with plans to add another costume by spring of Goal #7 The spirit squads will continue to meet the needs of the community and schools as they have in the past with numerous visits, pep rallies and interaction with local businesses. Goal #8 With a win under Awesome Eagle s belt, the program sees great potential in bringing home more wins for the squad and increased exposure of Tennessee Tech to the country as a premier and affordable institute of higher learning. Plans are to attend summer camp in July at UTKnox. VI. Modifications and Continuing Improvement: Program Changes due to Assessments None at this time. VII. Improvements to Assessment Plan: None at this time. 24