Foothills Skating Club Meeting Agenda Thurs, Aug 9 7:00 Black Diamond Bar, BD. Agenda Item Discussion Action Items

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1 Foothills Skating Club Meeting Agenda Thurs, Aug 9 7:00 Black Diamond Bar, BD Kyra Glazier-Morris, Karla Powell, Tenealle Scheps, Tasha Greening, Kim Meechan Agenda Item Discussion Action Items 1. Call to order 7:06 2. Additions to the Agenda Co-Fundraiser chair resignation Off-Ice schedule Volunteer Cheques 3. Consent Agenda Dressing room Concerns at ORA Approval of Minutes: May 2018 Minutes Treasurer's Report Bank Balances (Tasha) General Account $XX,XXX.XX as of Aug 1, 2018 Casino Account $XX,XXX.XX as of Aug 1, 2018 STARskater fundraising Account $X,XXX.XX as of June 23,2018 Wheelchair lift - $X,XXXX.XX STARskate fundraising - $X,XXX.XX Test Chair Report A successful test day in June for our skaters participating in Spring School at OSC with 3 out of 4 tests passing. I have contacted the test chair at OSC regarding FSC possibly hosting the December test day in our pod (Okotoks, High River and FSC) as they typically host it. OSC is hosting a competition in early December so we thought they might be consumed with organizing that and we could help ease their load by doing the test day instead. I also mentioned that they would then take the March test day to be hosted by OSC, I will update when I hear a response back from them. STARskate Fundraising: We have two Millarville Market Gate shifts coming up, August 11 and September 15, as of right now, both are full and I have had no further inquiries for these dates. I sent out an to everyone that volunteered for August 11 on Sunday, July 29. If anyone did not receive this and you think you should have, please contact me as soon as possible. Also, if anyone needs to make any changes let me know. We also have a shift for the Christmas Market (November 9) that has spots available still, please note that this is not a PD day for Foothills School Division, so any kids that have/wish to sign up may need to be removed because they will be at school. Karla to send the consent agenda out for motion and approval as we did not make Quorum. motion and vote re: donation to ORA for heating over new wheelchair seating Motion made by Lori Thomlinson to donate $ based on the quote provided by Maverick Electrical to the ORA to pay for the 1

2 4. Coaches Report electrical heating and installment over the new wheelchair seating. Seconded by Tasha Greening, Yes votes by Chenoa H, Kim M, Tenealle S, April W. Motion passed. FSC Ice Scheduler Report: We have received a final spreadsheet from the arena with all of our times booked, once the schedule for the upcoming season is approved, I will cancel any extra time that we have. New this season is a 30 day cancellation policy (previous years it has been 2 weeks), this will be ok for us on most of our scheduled days. The only issue with this new policy will be our Sunday Partner Practices and any Test Days that we host, I have contacted the Arena and Les and have gotten written approval that for these cases we will be granted 2 week cancellation. The reason that this is important to us is that we confirm attendance/preparation for our partner practice two weeks prior to ensure the skaters are ready to partner. Also it is typical procedure of Test Days to have the pull date for any submitted tests two weeks prior in order to give the coaches a chance to determine if the skater is ready to test or not. If we had to ask for this pull date to be 30 days in advance of the test day, it would be difficult for the coaches to determine a skaters readiness as a lot can change in a month. Coaching Division Monday Ice Scheduler to cancel the Friday ice prior to competitions and we will schedule the prelims for 5:00 5:45 on ice on Tuesdays and they will receive 15min of off ice provided at the arena. Prelim 6 CanSkate PreCan Kyra and Anna TBD based on rs Anna Kyra Tuesday** CanPower Ali and Anna Ali and Kyra Anna can stay till 8am on Tuesdays. Wednesday** Ali and Kyra Thursday Ali and Kyra Karla can be at the arena 7:30-8:00am with the skaters. Friday 2

3 Ali, Kyra and Anna Prelim 5/6 Kyra ** We cannot stay past 7:30am on Tuesday and Wednesday, request to change times to 6:00-7:30am There will be no level restrictions for, all skaters are invited to all days Are we planning on doing off ice this season? If yes, what day are we thinking? Would Tuesday after CanPower work? September Tuesday: Ali and Kyra Wednesday: Kyra and Anna **Plan to offer the Prelim 6s to have a group lesson with Kyra at the expense of the parents Thursday: Ali, Kyra and Anna Ice Schedule We are going to be adjusting the ice schedule for this season, we will finalize this once we hear from the skaters what days everyone is skating and how many Prelims we get. Going to have a headstart program for the prelim 6 s. It ll be the last 2 Wednesday, sept 19 and 26. Coaching will be included in their price. 2 hours of coaching total for $50 per skater. Twoonie Clinics We are hoping to offer twoonie clinics up to 3 times per week this year: Tuesday AM with Anna on Edges and Turns and Field Movements Wednesday AM with Kyra on Spins Thursday PM with Kyra on Spins This would be based on interest with a minimum of 4 skaters to run the lesson each day at the discretion of the coaches. We will request skaters sign up before the day so that the coaches know their attendance. Partner Days Oct 14 Nov 4 Dec 2 Jan 13 Feb 17 Mar 17 We have 6-9am booked everyday Coaching Fees (for every day sessions) Ali $42/hour no mileage Kyra $36/hour plus mileage Anna $29/hour plus mileage Respect in Sport program 3

4 5. Old Business 6. New Business All coaches are expected to complete the RIS program this year, and it is open to all Skate Canada members, I can send you the link if you want it. We will be pulling material from this program to include in our Rules and Expectations guidelines. Storage Space (Karla) Karla cleared out the storage space and has everything in her garage. We paid for storage up until July 31/18. Moving all our storage back to ORA will save us We will proceed with cleaning out the storage space at ORA once our season starts. We will need volunteers to help with this. We will need trips to the dump/salvage centre to dispose of unnecessary items. We will need to purchase more storage bins. Online Registration and PayPal Tenealle and Tasha looked into a number of options to initiate online registration and payment for FSC. A committee of Tenealle, Tasha, Karla, Kim met and discussed the options based on a number of criteria. The decision was made to set up our own online registration through our website and to use PayPal as our online payment platform. Moderate increases to our Registration Fee (which includes the Skate Canada Fee) and the 10% increase to our program fees will offset the cost of this initiative. Tasha, Karla, Tenealle and Emile will be meeting to move forward with the new format. Proposed Program Fees for motion required The committee set an increase to all Program fees of approximately 10%. This is necessary to sustain the Club as well as to help cover the cost of going to online registration as well as the increase in ice fees this season. The committee also set drop in fee to per hour from per hour Motion required accepting the proposed program fees for seasons as set by the Registration and Fees Committee. Proposed Fundraising for motion required Purdy s as before: launch in Sept., delivery 1 st week of December Team Fund Fill your Freezer as before, 3 vendors to be determined: launch in Jan., delivery 1 st week of March Approach Country Food Mart to sell hotdogs and take part in their Community Rewards Program; these are summer fundraising dates; last time we did this we raised Approach the Lions Club about working with them on their fundraisers in exchange for donation Consider doing a fundraiser on the day of Parade Day, 2019 or Music Fest 2019? There is opportunity to have a bake sale/dog wash/snack shack/etc on this day; summer fundraising date. Policies and Procedures: New Payment Policy motion required New Payment policy is needed to be in line with online payment and to minimize treasurer and registration administration. See attached document, policy Tues, Sept 11: Town Registration Evening. Volunteers needed We need to have the online registration ready to go and advertised Still waiting to hear back from Emile in regards to a meeting. Karla to out as we didn t have quorum to make a motion Karla to out as we didn t have quorum to make a motion Karla to out as we didn t have quorum to make a motion 4

5 prior to this date. Book Town Signs in Black Diamond. Submit Electronic sign in Turner Valley. Promote hard on Facebook. Volunteers needed to be at Group Registration Evening. Co-Fundraiser chair resignation Off-Ice schedule Volunteer Cheques Dressing room Concerns at ORA Kim brought up the concern with ORA about the hockey girls and people going in the change room prior to the skaters being done. So she is going to request that we have room 4 for the skaters again as that little room is too small and we can leave for the hockey girls. Was also brought up that in the contract that we have the room for 30 min after the time slot on the ice. Ice schedule Pre- Can Mondays 5:30-6:00pm and 6:00-6:30pm Canskate Mondays 5:30-6:30pm Canpower Tuesdays 4:00-5:00pm Prelim Prep level 5 Fridays 4:00-5:00pm Prelim Prep level 6 Mondays 4:00-5:00pm Fridays 4:00-5:00pm Test Level Mondays, Thursdays, Fridays 4:00-5:30pm Tuesday and Wednesdays 6:30-8:00am Sept STARskate ice as follows: Sept 5,6,11,12,13,19,20,26 & 27 4:00-6:00pm Sept 18&25 4:00-5:00pm Sept 18 5:00-6:30 Mandatory PA training Sept 25 5:00-6:00 Mandatory Meet the coaches skate Canskate coaching budget April resigned as Cochair will look at finding a new one. Tuesdays start oct 2 are booked except every 2 nd Tuesday of the month as the room was already booked. Only one needed to be cashed and has been cashed. Will go to council if there is no resolution. Karla to send out for motion and approval. Need a motion to approve a $200 budget for coaches to purchase supplies to run Canskate effectively. 7. Next Meeting Sept. 6, Adjournment 8:36pm 5

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