BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY. REQUESTED BY: DEPARTMENT: PREPARED BY: Name: Parks and Recreation Kevin V.

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1 8D1 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY PLACEMENT: DEPARTMENTAL PRESET: 10:30 AM TITLE: GOLF COURSE DESIGN UPDATE AGENDA ITEM DATES: MEETING DATE: 3/27/2018 COMPLETED DATE: 3/15/2018 COUNTY ATTORNEY: 3/5/2018 ASSISTANT COUNTY ADMINISTRATOR: 3/12/2018 REQUESTED BY: DEPARTMENT: PREPARED BY: Name: Parks and Recreation Kevin V. Abbate Name: Procedures: None EXECUTIVE SUMMARY: Director Estimated staff presentation: 30 minutes. On February 27, 2018, the Board of County Commissioners (BOCC) directed staff to provide an update on the golf course design. APPROVAL: ACA CA BACKGROUND/RELATED STRATEGIC GOAL: For the past seven months staff has engaged the Golf Course Advisory Committee (GAC) and a team of consultants to create a schematic design of the new golf course clubhouse, surrounding practice facilities and holes. Because the golf carts will be stored under the new clubhouse, the new building was pushed slightly west to accommodate the necessary elevation needed to construct the new clubhouse and parking lot. Consequently, the adjacent golf holes needed to be redesigned and of 11

2 relocated. Staff also took the opportunity to relocate the driving range which would be located nearest Indian River drive to provide better access and visibility. The attached schematic site plan will be discussed in detail during this agenda item presentation. HISTORICAL GOLF COURSE ACTION ITEMS On January 6, 2015, the BOCC directed staff take the following actions relative to the Golf Course: Assume control of the Martin County Golf Course while a new long term plan is created. Discontinue the golf board and replace with a Citizen Advisory Committee. Prepare a long term plan for the site, mindful of local golf demand and airport proximity restrictions. Report back on airport proximity restrictions and with a plan for creating a long range program and undertaking it immediately. After the BOCC direction a design team was selected through formalized bidding, a Golf Course Advisory Committee was appointed by the BOCC and six public meetings were held. On July 28, 2015 staff presented the following information for the Golf Course Master Plan: A recommendation by the GAC from July 22, 2015 to reduce the number of holes from 36 to 27. Four golf course renovation programs for consideration that were designed through input from the GAC, general public, staff, and the consultant. ACTION TAKEN: The BOCC approved a budget transfer from the Golf Course Development Fund in the amount of $79,000 to the Martin County Golf Course Enterprise Fund to immediately demolish the old clubhouse/locker room and lease a temporary food and beverage modular and directed staff to seek the most appropriate funding method to finance the approved program. On March 22, 2016, the Parks and Recreation Department provided the following information on the Golf Course Master Plan as recommended by the GAC. A business plan for 27 holes conducted by the National Golf Foundation. A real-estate analysis appraisal of the golf course conducted by CBRE. ACTION TAKEN: The BOCC approved allowing the operation of the Martin County Golf Course to continue as it has since coming under the purview of the Parks and Recreation Department for the next six months and report back on September 20, On October 25, 2016, the Parks and Recreation Department provided the BOCC with an update on the progress, management and performance of the Martin County Golf Course for the time period of October 1, 2015 through September 30, ACTION TAKEN: The BOCC received the update from staff. On November 22, 2016, the BOCC directed staff to return with a CIP golf sheet that did not reduce the number of golf holes, which included clubhouse location to be determined and which would create more efficient flow of play. On January 10, 2017, the BOCC directed the Parks and Recreation Department to host a public charrette to gather more input from the community on the public golf course of 11

3 On March 27, 2017, a public charrette was held at Indian RiverSide Park with more than 100 golf enthusiasts in attendance. The charrette was conducted by the Treasure Coast Regional Planning Council who was contracted by the County. The tasks were as follows: Conduct a pre-workshop phase including but not limited to; meeting with staff, public, committee members, historic evaluation, golf course tour and develop a strategy for the workshop. Conduct a workshop phase soliciting input on from the public through electronic polling. Post-workshop phase consolidating all input form the pre-workshop, public polling, online surveys and report findings and recommendations. Complete a final work product and deliverables. On May 3, 2017, the GAC voted to bring before the BOCC a recommendation that creates a Master Plan for the Martin County Golf Course keeping the course 36 holes, adding an appropriately sized clubhouse, with the intent of keeping golf course play affordable and concurrently developing a CIP program to improve the golf course. On June 13, 2017, the BOCC directed staff to maintain 36 holes of golf, reconstruct the clubhouse within the realm of its original site, remove the existing cart barn and relocate the carts under the elevated clubhouse and include locker facilities. ISSUES: It is estimated that the new golf course clubhouse and surrounding practice facilities/new adjusted golf holes will cost approximately $9,500,000. An additional $2,750,000 is needed to modernize the 40 years of turf and play program for the red/white remaining holes to compliment the new improvements to the clubhouse and practice facilities. The golf course FY19 tentative capital improvement budget reflects these estimates as unfunded. Without a capital investment into the Golf Course itself, the subsidy will continue and will increase. The Golf Course and the future improvements need to appeal to an expanded market. Financially, a golf course clubhouse is the lower of the revenue stream while the asset is the Golf Course. Improvements to the Golf Course will attract new play and increase the market share needed to reduce and/or eliminate the County subsidy. In general, the largest complaints we receive are regarding the speed of the greens. The turf is old, slow, weak and susceptible to pests. Currently all of the turf has past it s time. The turf is antiquated, expensive to maintain and is no longer an appealing playing surface. LEGAL SUFFICIENCY REVIEW: This item does not require a legal review. RECOMMENDED ACTION: RECOMMENDATION Move that the BOCC accept the presentation. ALTERNATIVE RECOMMENDATIONS of 11

4 n/a FISCAL IMPACT: RECOMMENDATION None ALTERNATIVE RECOMMENDATIONS n/a DOCUMENT(S) REQUIRING ACTION: Budget Transfer / Amendment Chair Letter Contract / Agreement Grant / Application Notice Ordinance Resolution Other: ROUTING: _ ADM _ BLD _ CDD _ COM _ ENG _ FRD _ GMD _ GSD _ ITS _ LIB _ MCA _ MPO _ PRD _ USD X CA X ACA _ LEG of 11

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