Minutes of COUNCIL MEETING No. 150

Transcription

1 INTERNATIONAL ORIENTEERING FEDERATION Minutes of COUNCIL MEETING No. 150 Place Helsinki, Finland Date and time: January 2010 Participants: Åke Jacobson (ÅJ) Hugh Cameron (HC) Brian Porteous (BWP) Marcel Schiess (MS) Vincent Frey (VF) Leho Haldna (LH) Timo Ritakallio (TR) Astrid Waaler Kaas (AWK) Maria Silvia Viti (MSV) Laszlo Zentai (LZ) Sue Harvey (SH) Barbro Rönnberg (BR) Björn Persson (BP) Anna Zeelig (AZ) President Senior Vice President Vice President Vice President Member Member Member Member Member Member Honorary President Secretary General Sports Director Assistant to the Secretary General Invitations: Konrad Becker (KB) FOC Chair (agenda item 13.2) Olli Heinonen (OH) MEDC Chair (agenda item 13.2) Brian Parker (BHP) ENVC Chair (agenda item 13.2) David Rosen (DR) RC Chair (agenda item 13.2) Sari Salomaa-Niemi (SSN) TOC Chair (agenda item 13.2) Edmond Szechenyi (ES) MTBOC Chair (agenda item 13.2) Håvard Tveite (HT) MC Chair (agenda item 13.2) Apology: Eliot Lee (EL) Member 1 Opening The IOF President Åke Jacobson welcomed Council and opened the meeting. 2 Approval of agenda The agenda was approved. 3 Approval of previous minutes Agenda item 20, paragraph 4 of the minutes of Council meeting No. 149 held on 6 7 November, 2009 was amended to read: Following ÅJ s presentation, MSV, supported by AWK, said that participation in the World Masters Games had not produced results so far; it is necessary to change strategy by approaching IOC Members in each country. With this amendment, the minutes were approved. 4 To note decisions taken by since Council meeting No Special Rules for the 2010 World Cup in Foot Orienteering The Council noted the decision to approve the Special Rules for the 2010 World Cup in Foot Orienteering.

2 5 Correspondence The Council took note of the following correspondence: 5.1 International Olympic Committee (IOC) Letter informing that the annual subsidy of USD 20,000 will be paid upon receipt of a letter describing how the funds will be spent. A third of the amount is earmarked for activities in the anti-doping field. 5.2 Association of IOC Recognised International Sports Federations (ARISF) Invitation to attend the ARISF Annual General Meeting to be held on April 26, 2010, in Dubai, Arab Emirates. 5.3 International Masters Games Association (IMGA) Invitation to the IMGA General Assembly to be held on April 26, 2010, in conjunction with the SportAccord Convention in Dubai, Arab Emirates. 5.4 International World Games Association (IWGA) Invitation to the IWGA General Assembly to be held on April 26, 2010, in conjunction with the SportAccord Convention in Dubai, Arab Emirates. 6 Membership applications None. STRONG MANAGEMENT AND FUNDING 7 Finance 7.1 Preliminary End-of-Year 2009 financial report The Council took note of the preliminary end-of-year 2009 Balance Sheet and the Income and Expenditure Account. The final, audited accounts for 2010 are to be approved at the May Council meeting. 7.2 Sponsorship initiatives, status report TR reported on the current status of the ongoing negotiations with a potential external partner. 7.3 Budget (Congress budget); directives The Council discussed the budget prospects for the years LH was asked to prepare the budget proposal to be finalised at the May Council meeting. The Council authorised to ÅJ, LH and BR to negotiate any requested sanction fee reductions. 8 Review of the implementation of the Activity Plan The Council made an assessment of the current status of implementation of the activities included in the Activity Plan BP was asked to update the document and circulate the actual version to Council immediately after the meeting. 2

3 9 Vision and objectives for Foot Orienteering The Council noted the paper Vision and objectives for Foot Orienteering as developed by the Foot Orienteering Commission. Further, it was agreed that the President would discuss the paper with the Chair of the Foot Orienteering Commission. 10 The 2010 General Assembly 10.1 Invitation and programme, preliminary General Assembly agenda The invitation is to be circulated six months before the General Assembly, i.e. by 13 February The Congress programme consists of the Pre-General Assembly seminar on Wednesday 11 August, the IOF, VIP and Media Race on Thursday 12 August, and the General Assembly on Friday 13 August. Council agreed on the items to appear on the General Assembly agenda and on the responsibility for preparation and presentation of the documents Council elections, nomination procedures It was noted that each federation having a person on the current Council would be asked to indicate, by 10 February, its intention or not to re-nominate that person. The deadline for nominations to Council is 13 April. Should the Statutory requirements not be met, the deadline for any supplementary nominations is 13 May Strategic Directions Based on a roadmap produced by MS, Council agreed that the issue be brought up for information and discussion at the 2010 Congress in Trondheim. Strategic Directions is to be adopted at the 2012 General Assembly in Switzerland Change of structure, associate membership HC presented a further elaborated proposal to change the IOF structure to have only one membership category, namely full members. The Council agreed to propose to the General Assembly that, except for voting and nomination rights, provisional full members should have the same rights as full members. HC was asked to make the required changes to the IOF Statutes and to circulate the draft version to Council for comments Other matters, further GA proposal No further proposals were suggested. 11 Chairmanship of the Ski Orienteering Commission So far, Council has not managed to identify a new chairman for the Ski Orienteering Commission. It was therefore agreed that Juraj Nemec be asked to continue as acting chairman until the end of the year. The Council formally appointed Antti Myllärinen (FIN) member of the Ski Orienteering Commission. 12 Commission remits 2010, update The Council discussed and approved the updated Commission remits for 2010 (Appendix I). 3

4 13 Council-Commission meetings 13.1 Preparation of the joint Council-Commission meeting It was noted that two topics, namely Ensuring event quality and Long Distance cooperation, following and competition rules had been chosen for presentation and discussion at the joint Council Commission meeting Meeting with Commission chairs 14 IOF 50 th anniversary ÅJ welcomed the Commission Chairmen to the meeting. A number of issues were tabled for information and discussion, such as the slightly revised Commission remits for 2010 and the recently adopted formal policy on procedures to be applied in case of conflict of interest. Further, ÅJ touched upon the procedures relating to harmonisation and adoption of rules. He asked that an executive summary of the proposed changes be submitted early enough for Council to duly consider the proposals. The Council approved two rule deviations relating to the World Cup knock-out style sprint event on 22 June. Due to the tight schedule, any protests relating to the qualification and the quarter finals shall be made no later than 15 minutes, and in case of the semi-finals and finals, no later than 2 minutes after the organiser has announced the decision about the complaint. The Commissions expressed a wish that, in future, the joint meeting programme would again include an evening session allowing the Commissions to make presentations and to raise issues for discussion. The Council noted the request. No issues were brought up for discussion. REGIONAL DEVELOPMENT AND CO-OPERATION 15 Regional development programmes BWP reported on the plans relating to the 2010 O-Ringen Academy. The Regional Development Delegates are asked to identify appropriate attendees. An Event Adviser clinic with some 50 participants was held in conjunction with the 2009 Latin Cup in Brazil. The Regional Development Delegate to South America has initiated contacts with Bolivia, Paraguay and Peru. 16 Areas/activities in developing regions/countries It was noted that these matters had been dealt with under agenda item 15. ATTRACTIVE WORLD EVENTS 17 Elite events programme, status report BP presented a paper outlining the working group s conclusions relating to the Elite Events Programme project. He commented that, although the remit included both the World Orienteering Championships (WOC) and the World Cup, the group had focussed on evaluation and development of a possible future WOC concept. The Council discussed the main principles suggested by the working group and agreed to present to the General Assembly its vision for how the WOC concept might look like in future. 4

5 18 Event quality 18.1 Quality management system The Council noted LH s document on the quality management system to be presented at the joint Council-Commission meeting Improving event quality, alternative models The Council discussed BP s proposal for introduction of a new event quality assurance system. It was decided that event standards would be established for each type of event, and that the IOF would require a stronger commitment from the applicants, including economic guarantees, to secure the appropriate event standard. The IOF will support the event organisers by appointing an Event Adviser team lead by a Senior Event Adviser. The team can be composed of experts in different fields and the national controller(s) will also be part of the team. In case of The World Games and the World Orienteering Championships, the EA team will be lead by the IOF Sports Director. Council also decided to introduce a new superior body, the Event Supervisory Board (ESB). The ESB can act on its own initiative or on the request of the EA team leader. The ESB will be appointed by, and subordinate to, the IOF Council Accreditation at the World Orienteering Championships 19 Rules matters HC presented a proposal for the principles regulating the accreditation of attendees at the World Championships. The purpose is to identify people and their roles at the WOC and allow them necessary access to perform their duties. The Council discussed HC s proposal and decided that the guidelines be restricted to solely regulate the accreditation of IOF personnel. HC was asked to develop the paper further in cooperation with MS, BWP and BR Co-operation, re-evaluation of rule 26.2 In follow-up of previous deliberations on co-operation and following, the Council made a reevaluation of rule 26.2 in the Competition Rules for IOF Foot Orienteering Events. As independent navigation and fair competition are key characteristics of orienteering, the Council concluded that the definition of the sport in chapter 1 of the Competition Rules should be refined. It was agreed that the old rule 26.2 describing the nature of individual interval start events be modified and included as a new 1.2. The Council decided to ask the Rules Commission to implement the agreed changes. The revised rules will become valid with immediate effect Voiding a competition, clarification of rule 26.13, follow-up As requested by Council, the Rules Commission had sought ways of clarifying rule but found it difficult to suggest a change which would clarify in what circumstances a course should or should not be voided. Therefore, the commission suggested to produce a document listing examples of cases where voiding might be considered and, in each case, saying whether voiding would be the correct decision. This document might then be published on the IOF web site. The Council agreed that this might be a good way forward and asked the Rules Commission to prepare the suggested document. 5

6 20 Orienteering on TV Council further determined that the start interval in the Long distance at the World Orienteering Championships be increased from 2 to 3 minutes with immediate effect. Therefore, it was agreed that the first sentence of the current rule of the Competition Rules be amended to read 3 minutes and already appointed organisers be approached and asked whether they might possibly apply the rule. BP presented an overview of the current status of plans for arena and TV production of major foot orienteering events in Appointment of IOF event organisers and Senior Event Advisers 21.1 World Cup in Foot Orienteering 2011 The Council approved the Foot Orienteering Commission s proposal for the 2011 World Cup programme. The World Cup will include a total of 10 events in 4 rounds: Round 1: Finland, Sweden, Norway (Nordic Orienteering Tour) Round 2: France (WOC) Round 3: Czech Republic Final round: Switzerland Further, Council approved the FOC s proposal to appoint Senior Event Advisers as follows: Round 1: Sixten Sild (EST) Round 2: André Schoepfer (SUI) Round 3: Kjell Blomseth (NOR) Final round: Rogier Vanaken (BEL) 21.2 World Trail Orienteering Championships 2012 GER has been asked to organise the 2012 WTOC in conjunction with the World Masters Orienteering Championships. The response is still pending. 22 Event dates and programme, update 23 Reports None World Cup in Ski Orienteering, round 1 (RUS) The Council took note of LH s report. PROMOTION AND MARKETING TOWARDS OLYMPIC INCLUSION 24 The World Games 2013 (COL) BP will visit Cali in March-April for a meeting with The World Games organiser and for a reconnaissance of the terrains. The main aim of the visit is to assess the possibilities to stage orienteering events as part of The World Games th World Sport for All Congress (FIN) HC reported that, after due consideration, it had been decided that the IOF would not propose any paper for presentation at the World Sport for All Congress to be held in Jyväskylä, Finland, in June An orienteering event is included in the programme of the sports evening scheduled for 16 June. 6

7 26 Asian Winter Games 2011 (KAZ) Ski orienteering events have been included in the official programme of the Asian Winter Games 2011 in Kazakhstan. The IOF Senior Event Adviser Sixten Sild will act as liaison person. OTHER MATTERS 27 IOF Anti-Doping Rules, revision The Council approved the revised version of the IOF Anti-Doping Rules as presented by AZ. 28 Representation at events and conferences 29 AOB The Council noted the updated preliminary list of individuals appointed to represent the IOF at events and conferences in MS reported that, to date, the organiser of the 2010 World Masters Orienteering Championships had received approx. 3,800 entries. The maximum number of participants is set at 4, HC informed Council that any contributions for the Biennial Report should be submitted by 26 February. The deadline for submitting material to the next Council meeting is 16 April. 30 Future Council meetings, dates and venues May 2010, Helsinki, FIN August 2010 (in conjunction with the 2010 WOC, Trondheim, NOR) November 2010 (preliminary), venue to be decided 31 Closure of the meeting ÅJ thanked the participants and closed the meeting. Åke Jacobson President Barbro Rönnberg Secretary General 7

8 APPENDIX I Commission remits Foot Orienteering Commission (FOC) 1. Working procedures a) The commission should aim at meeting at least three times a year. The meeting schedule should include: The annual January joint meeting of the Council and commissions. The WOC of the discipline. A meeting organised at a World Cup event or at a Regional Championship. b) The commission should use the present remit as the basis for its work and maintain efficient working practice. c) All decisions should be made with reference to Strategic Directions approved by the 2006 General Assembly and also to the IOC evaluation criteria. d) The commission must liaise with the IOF Sports Director. e) The commission must communicate with the Athletes Commission in foot orienteering on a regular basis. f) A member of the commission should be given the responsibility to prepare minutes within a week after a meeting and them to the IOF secretariat. In order to simplify this task, these minutes should be concise. g) When there are no minutes of meetings, the chairperson should report by to the IOF secretariat at the end of March, July and November to update Council on any new objectives, projects, ideas, initiatives or achievements. These reports will then be presented to Council. This should not be a source of extra work, but an occasion to assess the situation in a few lines. 2. Permanent tasks: Task 1 Event programme strategy and planning 2 Ensure event quality Explanatory notes Long term planning of the Event Programme. This includes a vision of where events should take place for competitive and developmental reasons. Special focus should be on developing the World Cup scheme and on locating important events outside Europe. It also includes timely proposals to Council on appointment of organisers for major IOF events. Appointment of Event Advisers and Senior Event Advisers to major IOF events in consultation with the IOF Sports Director. Selection, training and maintenance of a sufficient number of SEAs. SEAs appointed for World Games, World Orienteering Championships and World Cup relate to the Secretariat (Sports Director) who works in close collaboration with the discipline commission. SEAs appointed for WMOC and JWOC relate directly to the discipline commission. The discipline commission must verify that the organisation of events follows IOF regulations and it must support the Event Adviser and find solutions when 8

9 problems occur. Rules deviations are to be handled by adherence to Council policy on the matter. 3 Ensure and support arena production at World Events 4 Event format development 5 Initiate rules changes and clarifications 6 Preparing/ updating guidelines To work closely with the IOF Sports Director and the EAs to ensure arena production. To monitor new event format developments and possibly recommend changes. To permanently ensure that the rules are evolving harmoniously with the development of the discipline and its formats. To prepare, as necessary, rules amendments, in consultation with the Rules Commission, for Council approval. To maintain the various applicants and organiser s guidelines for the specific events for which the discipline commission has responsibility. 7 Monitor mapping To permanently check that the map standards are evolving harmoniously with the development of the discipline and its formats. To suggest changes and clarifications to the Map Commission. To collaborate with the MC in monitoring maps of IOF events. 8 Regional event development To support the development of regional events in line with IOF policy for regional development. 9 Representation In co-operation with Council, to ensure IOF representation at all major events of the discipline. 3. Specific tasks (2010): To continue to participate in the Event Quality Project under the direction of the Secretariat. To prepare a project to develop JWOC. To participate in a project to improve the basic education and licensing of Event Advisers led by the RC. To assist in the further development of Regional Championships in North and South America. To prepare actions preventing co-operation in long distance significantly influencing the outcome of the race. To establish a mid-term plan for allocation of IOF major events as basis for purposive discussions with eventual candidates. To organise, in close cooperation with the Sports Director, a High Level Event Seminar for the higher education of organisers and SEAs 9

10 Mountain Bike Orienteering Commission (MTBOC) 1. Working procedures a) The commission should aim at meeting at least twice a year. The meeting schedule should include: The annual January joint meeting of the Council and commissions. The WOC of the discipline. b) The commission should use the present remit as the basis for its work and maintain efficient working practice. c) All decisions should be made with reference to Strategic Directions approved by the 2006 General Assembly and also to the IOC evaluation criteria. d) The commission may call on the IOF Sports Director for advice. e) The commission must communicate with the Athletes Commission in MTBO on a regular basis. f) A member of the commission should be given the responsibility to prepare minutes within a week after a meeting and them to the IOF secretariat. In order to simplify this task, these minutes should be concise. g) When there are no minutes of meetings, the chairperson should report by to the IOF secretariat at the end of March, July and November to update Council on any new objectives, projects, ideas, initiatives or achievements. These reports will then be presented to Council. This should not be a source of extra work, but an occasion to assess the situation in a few lines. 2. Permanent tasks Task Explanatory notes 1 Event programme strategy and planning 2 Ensure event quality 3 Ensure and support arena production at World Events Long term planning of the Event Programme. This includes a vision of where events should take place for competitive and developmental reasons. It also includes timely proposals to Council on appointment of organisers for major IOF events. Appointment of Event Advisers and Senior Event Advisers to major IOF events. Selection, training and maintenance of a sufficient number of SEAs. On matters concerning their events, EAs and SEAs relate to the discipline commission. The discipline commission may seek advice from the Secretariat. The discipline commission must verify that the organisation of events follows IOF regulations and it must support the Event Adviser and find solutions when problems occur. Rules deviations are to be handled by adherence to Council policy on the matter. To work closely with the IOF Sports Director and the EAs to ensure arena production. 10

11 4 Event format development 5 Initiate rules changes and clarifications 6 Preparing/ updating guidelines To monitor new event format developments and possibly recommend changes. To permanently ensure that the rules are evolving harmoniously with the development of the discipline and its formats. To prepare, as necessary, rules amendments, in consultation with the Rules Commission, for Council approval. To maintain the various applicants and organiser s guidelines for the specific events for which the discipline commission has responsibility. 7 Monitor mapping To permanently check that the map standards are evolving harmoniously with the development of the discipline and its formats. To suggest changes and clarifications to the Map Commission. To collaborate with the MC in monitoring maps of IOF events. 8 Regional event development To support the development of regional events. To increase the number of countries practicing the discipline in accordance with IOF policy for regional development. 9 Representation In co-operation with Council, to ensure IOF representation at all major events of the discipline. 3. Specific tasks (2010) To continue to participate in the Event Quality Project under the direction of the Secretariat. To develop and implement improved event advising and recruit new EAs. To make a critical study and recommend on event formats. Initiate a development project in South America To participate in a project to improve the basic education and licensing of Event Advisers led by the RC. To trigger WOC candidates for the next three championships. To strengthen the newly implemented World Cup. To establish a mid-term plan for allocation of IOF major events as basis for purposive discussions with eventual candidates. 11

12 Ski Orienteering Commission (SOC) 1. Working procedures a) The commission should aim at meeting at least two times a year. The meeting schedule should include: The annual January joint meeting of the Council and commissions (at least the commission chair). The WOC of the discipline. b) The commission should use the present remit as the basis for its work and maintain efficient working practice. c) All decisions should be made with reference to Strategic Directions approved by the 2006 General Assembly and also to the IOC evaluation criteria. d) The commission may call on the IOF Sports Director for advice. e) The commission must communicate with the Athletes Commission in ski orienteering on a regular basis. f) A member of the commission should be given the responsibility to prepare minutes within a week after a meeting and them to the IOF secretariat. In order to simplify this task, these minutes should be concise. g) When there are no minutes of meetings, the chairperson should report by to the IOF secretariat at the end of March, July and November to update Council on any new objectives, projects, ideas, initiatives or achievements. These reports will then be presented to Council. This should not be a source of extra work, but an occasion to assess the situation in a few lines. 2. Permanent tasks Task 1 Event programme strategy and planning 2 Ensure event quality 3 Ensure and support arena production at World Events Explanatory notes To develop the long term planning of the Event Programme; this includes a vision of where events should take place for competitive and developmental reasons. To update the principles for World Ranking in the discipline. Appointment of Event Advisers and Senior Event Advisers to major IOF events. Selection, training and maintenance of a sufficient number of SEAs. On matters concerning their events, EAs and SEAs relate to the discipline commission. The discipline commission may seek advice from the Secretariat. The discipline commission must verify that the organisation of events follows IOF regulations and it must support the Event Adviser and find solutions when problems occur. Rules deviations are to be handled by adherence to Council policy on the matter. To work closely with the IOF Sports Director and the EAs to ensure arena production. 4 Event format To monitor new event format developments and possibly 12

13 development 5 Initiate rules changes and clarifications 6 Preparing/ updating guidelines recommend changes To permanently ensure that the rules are evolving harmoniously with the development of the discipline and its formats. To prepare, as necessary, rules amendments, in consultation with the Rules Commission, for Council approval. To maintain the various applicants and organiser s guidelines for the specific events for which the discipline commission has responsibility. 7 Monitor mapping To permanently check that the map standards are evolving harmoniously with the development of the discipline and its formats. To suggest changes and clarifications to the Map Commission. To collaborate with the MC in monitoring maps of IOF events. 8 Representation In co-operation with Council, to ensure IOF representation at all major events of the discipline. 3. Specific tasks (2010) To continue to participate in the Event Quality Project under the direction of the Secretariat. To develop and implement improved event advising and recruit new EAs. To encourage regional development. To trigger WOC candidates for the next three championships. To establish a mid-term plan for allocation of IOF major events as basis for purposive discussions with eventual candidates. To assess the resource needs in the commission. 13

14 Trail Orienteering Commission (TOC) 1. Working procedures a) The commission should aim at meeting at least two times a year. The meeting schedule should include: The annual January joint meeting of the Council and commissions. The WOC of the discipline. b) The commission should use the present remit as the basis for its work and maintain efficient working practice. c) All decisions should be made with reference to Strategic Directions approved by the 2006 General Assembly and also to the IOC evaluation criteria. d) The commission may call on the IOF Sports Director for advice. e) A member of the commission should be given the responsibility to prepare minutes within a week after a meeting and them to the IOF secretariat. In order to simplify this task, these minutes should be concise. f) When there are no minutes of meetings, the chairperson should report by to the IOF secretariat at the end of March, July and November to update Council on any new objectives, projects, ideas, initiatives or achievements. These reports will then be presented to Council. This should not be a source of extra work, but an occasion to assess the situation in a few lines. 2. Permanent tasks Task 1 Increase number of active countries 2 Ensure event quality 3 Training event officials 4 Event format development 5 Initiate rules changes and clarifications Explanatory notes To plan and implement a strategy to spread the discipline to more countries. Appointment of Event Advisers and Senior Event Advisers to major IOF events. Selection, training and maintenance of a sufficient number of SEAs. On matters concerning their events, EAs and SEAs relate to the discipline commission. The discipline commission may seek advice from the Secretariat. The discipline commission must verify that the organisation of events follows IOF regulations and it must support the Event Adviser and find solutions when problems occur. Rules deviations are to be handled by adherence to Council policy on the matter. To develop and implement the training of event officials. To develop and test new event formats for orienteers with a disability. To permanently ensure that the rules are evolving harmoniously with the development of the discipline and its formats. To prepare, as necessary, rules amendments, in consultation with the Rules Commission, for Council approval. 14

15 6 Preparing/ updating guidelines To prepare and maintain the various applicants and organiser s guidelines for the specific events for which the discipline commission has responsibility. 7 Monitor mapping To permanently check that the map standards are evolving harmoniously with the development of the discipline and its formats. To suggest changes and clarifications to the Map Commission. To collaborate with the MC in monitoring maps of IOF events. 8 Representation In co-operation with Council, to ensure IOF representation at all major events of the discipline. 3. Specific tasks (2010) To continue to participate in the Event Quality Project under the direction of the Secretariat. To continue to develop and implement improved event advising and recruit new EAs. To propose a definition of the paralympic class for the World Trail Orienteering Championships. To identify multi-sport games and major orienteering events at which trail orienteering could be usefully demonstrated. 15

16 Environment Commission (ENVC) 1. Working procedures a) The commission should aim at meeting at least two times a year. The meeting schedule should include: The annual January joint meeting of the Council and commissions. b) The commission should use the present remit as the basis for its work and maintain efficient working practice. c) All decisions should be made with reference to Strategic Directions approved by the 2006 General Assembly and also to the IOC evaluation criteria. d) A member of the commission should be given the responsibility to prepare minutes within a week after a meeting and them to the IOF secretariat. In order to simplify this task, these minutes should be concise. e) When there are no minutes of meetings, the chairperson should report by to the IOF secretariat at the end of March, July and November to update Council on any new objectives, projects, ideas, initiatives or achievements. These reports will then be presented to Council. This should not be a source of extra work, but an occasion to assess the situation in a few lines. 2. Permanent tasks Task 1 Monitor environmental impact of orienteering world-wide Explanatory notes To monitor world-wide experiences and research on the impact of the various orienteering disciplines and their formats on the environment. To publish useful references and summaries of conclusions to inform IOF member federations. 2 Maintain charter and guidelines for environmentally friendly conduct of orienteering events To maintain the charter and guidelines for the environmentally friendly conduct of all forms of orienteering events on the basis of research conducted in some countries. 3 Liaise with environmental sports organisations 4 Reference point for member federations in relation to environment To keep contact with environmental sports organisations and to inform them of the ways in which orienteering is environmentally friendly. Member federations with questions or problems concerning land access for environmental reasons should be able to find a knowledgeable person in the commission to speak to. The work of the commission should therefore be regularly circulated in IOF press and on the IOF website. 3. Specific tasks (2010) To continue participate in the Event Quality Project under the direction of the Secretariat. To start a project to survey the importance of the environment topic in national federations. 16

17 Information Technology Commission (ITC) 1. Working procedures a) The commission should aim at meeting at least two times a year. The meeting schedule should include: The annual January joint meeting of the Council and commissions. b) The commission should use the present remit as the basis for its work and maintain efficient working practice. c) All decisions should be made with reference to Strategic Directions approved by the 2006 General Assembly and also to the IOC evaluation criteria. d) A member of the commission should be given the responsibility to prepare minutes within a week after a meeting and them to the IOF secretariat. In order to simplify this task, these minutes should be concise. e) When there are no minutes of meetings, the chairperson should report by to the IOF secretariat at the end of March, July and November to update Council on any new objectives, projects, ideas, initiatives or achievements. These reports will then be presented to Council. This should not be a source of extra work, but an occasion to assess the situation in a few lines. 2. Permanent tasks Task 1 Promote and advise on IT development in orienteering 2 Advise the commissions on use of equipment 3 Define minimum standards 4 Document IT procedures Explanatory notes To monitor the use of IT methods and equipment in orienteering. To promote useful new trends through articles in IOF press and on the IOF website. To advise member federations and IOF bodies needing independent technical information. To act as an independent expert to the Council and to the commissions on the approval and use of new IT equipment. To define minimum standards necessary for reliable use of IT in managing orienteering events. To produce IT guidelines with reference to best practice event software and IT set-ups. 5 IT Guidelines To maintain guidelines for the infrastructure of IT systems of major IOF events 3. Specific tasks (2010) To continue to participate in the Event Quality Project under the direction of the Secretariat. To continue to monitor the effect of GPS technology on orienteering events. To start a project to create a runners database (merits, CVs, photos, etc.) that the IOF can offer to event organisers. 17

18 Map Commission (MC) 1. Working procedures a. The commission should aim at meeting at least two times a year. The meeting schedule should include: The annual January joint meeting of the Council and commissions. b. The commission should use the present remit as the basis for its work and maintain efficient working practice. c. All decisions should be made with reference to Strategic Directions approved by the 2006 General Assembly and also to the IOC evaluation criteria. d. The commission must work in close contact with the IOF Sports Director. e. A member of the commission should be given the responsibility to prepare minutes within a week after a meeting and them to the IOF secretariat. In order to simplify this task, these minutes should be concise. f. When there are no minutes of meetings, the chairperson should report by to the IOF secretariat at the end of March, July and November to update Council on any new objectives, projects, ideas, initiatives or achievements (the report could just be: nothing new to report ). These reports will then be presented to Council. This should not be a source of extra work, but an occasion to assess the situation in a few lines. 2. Permanent tasks Task 1 Publish map standards 2 Advise and followup on the respecting of standards 3 Promote mapping education 4 Support quality mapping in developing regions 5 Technical develop ment in mapping Explanatory notes To follow-up and to evaluate evolving mapping practice in member countries. To update and publish international map standards accordingly. To develop / to update specific map standards for new / evolving formats in collaboration with the relevant discipline commissions. To monitor and to report to IOF Secretariat the respecting of standards in maps for IOF events. To advise event advisors and to take an official stand on proposed variations to the map rules as a part of the quality assurance of the event organising. To monitor mapping education world-wide and to promote education where needed in relation to IOF policy for regional development. To facilitate mapping education in developing regions. To promote mapping cooperation within regions and also between well established and developing countries. To follow up technical developments in mapping and to pass any useful information on to member federations. 3. Specific tasks (2010) To continue to participate in the Event Quality Project under the direction of the Secretariat. To advance the revision of the ISOM 2000 Project. To advance the generalisation project. 18

19 Medical Commission (MEDC) 1. Working procedures a) The commission should aim at meeting at least once a year, preferably at the annual January joint meeting of the Council and commissions. b) The commission should use the present remit as the basis for its work. c) All decisions should be made with reference to Strategic Directions approved by the 2006 General Assembly and also to the IOC evaluation criteria. d) A member of the commission should be given the responsibility to prepare minutes within a week after a meeting and them to the IOF secretariat. In order to simplify this task, these minutes should be concise. e) When there are no minutes of meetings, the chairperson should report by to the IOF secretariat at the end of March, July and November to update Council on any new objectives, projects, ideas, initiatives or achievements. These reports will then be presented to Council. This should not be a source of extra work, but an occasion to assess the situation in a few lines. 2. Permanent tasks Task 1 Advise on and monitor IOF antidoping policy 2 Develop and steer the IOF annual anti-doping programme 4 Ensure that antidoping controls are conducted according to the A-D Rules Explanatory notes To provide the Council with expert advice on anti-doping matters and to monitor the application of the IOF anti-doping policy. To prepare the annual anti-doping programme and oversee its implementation. To monitor the implementation of anti-doping controls at major IOF events and to ensure they are conducted in compliance with the procedures laid down in the rules. 3. Specific tasks (2010) To continue to participate in the Event Quality Project under the direction of the Secretariat. To continue to advise on the criteria for a paralympic class at the World Trail Orienteering Championships. To continue to assist in identifying a future Anti-Doping Controller. To continue to assist in identifying members for the TUE Commission. 19

20 Rules Commission (RC) 1. Working procedures a) The commission should aim at meeting at least two times a year. The meeting schedule should include: The annual January joint meeting of the Council and commissions. b) The commission should use the present remit as the basis for its work and maintain efficient working practice. c) All decisions should be made with reference to Strategic Directions approved by the 2006 General Assembly and also to the IOC evaluation criteria. d) The commission must work in close contact with the IOF Sports Director. e) A member of the commission should be given the responsibility to prepare minutes within a week after a meeting and them to the IOF secretariat. In order to simplify this task, these minutes should be concise. f) When there are no minutes of meetings, the chairperson should report by to the IOF secretariat at the end of March, July and November to update Council on any new objectives, projects, ideas, initiatives or achievements. These reports will then be presented to Council. This should not be a source of extra work, but an occasion to assess the situation in a few lines. 2. Permanent tasks Task Explanatory notes 1 Harmonise rules To regularly, and as far as possible, harmonise the rules of the different disciplines. To assist the discipline commissions in formulating requested rules amendments, including rules for specific events and event formats. 2 Educate Event Advisers 3 Appoint juries for major events 4 Support quality event advising in developing regions To be responsible for the basic training of Event Advisers and the granting of EA licenses. To ensure the currency of EA training. To assist the IOF Secretariat to maintain an up-to-date register of Event Advisers. The discipline commissions shall assist in the planning and implementation of the training. To appoint juries for all IOF events. To facilitate event advising education in developing regions. To promote event advising cooperation between countries. 3. Specific tasks (2010) To continue to participate in the Event Quality Project under the direction of the Secretariat. To continue to develop a project to improve the basic education and licensing system of Event Advisers. To assess the resource needs in the commission. 20

21 Athletes' Commission (AC) The Athletes Commission in each discipline is comprised of a maximum of 6 world elite athletes (3 women and 3 men). Each AC works in close contact with the relevant discipline commission and the IOF Sports Director. The role of the Athletes Commission is advisory. 2. Permanent tasks Task Explanatory notes 1 Advices To give advice on event programmes, rules and the calendar. 2 Advices To provide opinions and advice on fairness issues. 3 Promotion To promote orienteering. 3. Specific tasks (2010) To continue to participate in the Event Quality Project under the direction of the Secretariat. To review the resource situation in the commission. 21