What is a High level event? Unni Strand Karlsen IOF Foot O Commission

Transcription

1 What is a High level event? Unni Strand Karlsen IOF Foot O Commission

2 Agenda Organising a High level event a big project Type of High level event Specifics of a High level event Organisational structures

3 A High Level Event... Does not resemble anything that you have organised before! Is something you do once (or maybe twice) in your lifetime. Is the moment when nothing can go wrong! The focus of the orienteering world is on you!

4 General principals Fairness Quality Provision for many groups Finances is critical TV makes big demands on the event

5 Central actors CONTRACT IOF Event Advising Team EVENT PLAN National Federation CONT CONTRT CONTRACTS ORGANISER

6 Type of High Level Events World Games (WG) World Championships (WOC) Junior World Championships (JWOC) World Cup (WCup) World Master Championships (WMOC)

7 Bulltins are good milestones WOC + JWOC Bulletin 1: 24 months before Bulletin 2: 12 months before Bulletin 3: 2 months before Bulletin 4: Upon arrival World Cup Bulletin 1/2: 12 months before - Bulletin 3: 2 months before - Bulletin 4: Upon arrival WMOC - Bulletin 1/2: 18 months before - Bulletin 3: 1 months before

8 Building a timeline 4Y terrain arenas 3Y appointed web site permits TV? 2Y course drafts 1Y maps final Bull 1 map TV fees Bull 2 drafts IT courses final 6M TV Arenas WOC IT rehearsals Bull 3 Bull

9 Elements of a High Level Event 1 Event web site Embargoing Need to be clearly defined Urban embargo is a challenge Prohibited area for all competitors, team officials and other persons, who, through knowledge of the terrain, may influence the results of the competitions (walk with a map or run with or without a map). However it is allowed to stay, live, shop and work as a resident, worker, student or tourist IOF High Level Event Seminar ,

10 Elements of a High Level Event 2 Terrain and arena Mobil communication coverage Mapping Course planning Training opportunities

11 Elements of a High Level Event 3 Event Centre Media Centre Accommodation IOF activities Transport arrangements

12 Elements of a High Level Event 4 IT and technical infrastructure

13 Elements of a High Level Event 5 Arenas Media VIP and guests Spectators Teams Parking Arena construction/removal

14 Elements of a High Level Event 6 TV production and coverage Accreditation Budget Publicity and marketing Ceremonies and protocol IOF Protocol Guide IOF Sponsor Guide Safety and health

15 Elements of a High Level Event 7 Day before competition Model events Entries from teams for event and for competitions Start draws and start list preparation Team officials`meeting

16 Elements of a High Level Event 8 Competition day Quarantine zone, warm up and start GPS tracking Finish Timekeeping Results Jury Doping control Release of maps

17 Elements of a High Level Event 9 Public races Co-ordinate in time and location with HLE races High quality courses Separate organisation and IT provision Multi-day competition with good scoring system

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21 Work force WOC 2004 :600 WOC 2006: 600 WOC 2008: 450 WOC 2010: 700 WOC 2012:

22 Summery Organising a High level event is a big project IOF is dependent on Organisers, -who meets and conducts IOF requirements and understand the complexity of High Level Events