SUPPLIMENTARY REGULATIONS 2018

Transcription

1 SUPPLIMENTARY REGULATIONS 2018 Version released on Page 1 of 11

2 0. PROGRAM 1. PROGRAM DEFINITION OF THE EVENT ORGANISATION DESCRIPTION OF THE ROUTE ELIGIBLE CARS, CATEGORIES ENTRIES, COMPETITORS ELIGIBILITY FEES INSURANCE ADVERTISING ADMINISTRATIVE CHECK AND SCRUTIENEERING RUNNING OF THE RALLY PROTESTS - APPEALS PRIZES - CUPS PRIZE - GIVING CATERING PROGRAM Opening date for entries: Closing date for online entries: Start of administrative check: Start of scrutineering: First Driver s Briefing: Breslau 500 categories: Cross country and Extreme categories: Road book issued to competitors: at First Driver s Briefing Start of the first Leg: Rally finishes: Breslau 500 category: , at Drawsko Pomorskie Cross country and Extreme categories: , at Drawsko Pomorskie Breslau 500 category: , approx.. 13:00hrs at Drawsko Pomorskie Cross country and Extreme categories: , approx. 17:00hrs, location to be announced in the Rally Guide Publication of Classification: Breslau 500 classes: , approx.. 14:00hrs Cross country and Extreme classes: , approx. 20:00hrs Price giving: Breslau 500 classes: , approx.. 14:30hrs Cross country and Extreme classes: , approx. 20:30hrs Official notice board: At the rally headquarters Detailed program will be published in the Official rally guide Page 2 of 11

3 2. DEFINITION OF THE EVENT 2.1. The event is organized in compliance with the Rallye Breslau General Regulations, The Technical regulations, these Supplementary Regulations and Appendices, which supersede all other regulations. All competitors undertake to comply with these regulations and subsequent amendments, by simple fact of their entry. Should an item not be covered by these regulations then the Chief of sport commission has the final statement The organizers have the right to cancel or postpone the event or any part thereof should circumstances arise which make such an action necessary. 3. ORGANISATION 3.1. Name of the Rally: Rallye Breslau Poland Organising committee: Chairman: Members: 3.3. Officials of the Rally: Clerk of the Course: Assistant Clerk of the Course Chief Marshal Deputy Coc Sport Deputy CoC Safety & Recovery Deputy CoC Organisation Deputy CoC Media Press Officer Route Manager Secretary of the Event Rally Contol Manager Chief Scrutineer Competitor Relations Officer Chief Timekeeper Chief Medical Officer Service Park Manager Environmental Officer Alexander Kovatchev President of Rallye Breslau International Association Wojciech Legutko Secretary General RBI Daniela Roussekova Rally Administration Manager Konstantin Panayotov Route Manager Kamil Jablonski Rally Control Manager Achim Lust Safety & Recovery Zbyszko Gaik Manager Operation in Poland Niels Hatzmann Media Alexander Kovatchev Wojciech Legutko Bernd Habermeier Konstantin Panayotov Achim Lust Dimitar Lazarov Niels Hatzmann Konstantin Panayotov, Zbyszko Gaik Daniela Roussekova Kamil Jablonski Jürgen Teichert Michal Ginter Andreas Pflug Dr. Artur Gawlowski Denis Koch Zbyszko Gaik 3.4. Rally Secretariat: The rally secretariat, a.k.a Rally Office (HQ) will be at the competitors disposal to assist with information. It will be placed in the center of the bivouac and will be clearly marked. Opening and closing work hours will be noticed in the Official rally guide. Page 3 of 11

4 3.5. Permanent Secretariat: St. Peterburg Blvd Plovdiv, Bulgaria Tel.: Fax: Official website: Official Notice board: The official notice board will be at the disposal to the competitors from until the end of the rally close to the HQ. A second notice board can be placed closer in the bivouac showing the same information as the first one Press room: Details will be published in the Official rally guide 4. DESCRIPTION OF THE ROUTE 4.1. The event will start in Drawsko Pomorskie, Poland and will finish in Drawsko Pomorskie, Poland (subject to change) The covered distance will be approx km 4.3. Most of the approx km of Special Stages will be on gravel and dirt road terrain 4.4. The event is separated in to 3 legs for Breslau 500 classes and 8 Legs Breslau Poland Cross Country and Extreme categories 4.5. Starting order and interval between the cars will be noted in the Start lists 4.6. The Route will be described in a road book (see article 17 ROADBOOK AND NAVIGATION from the Rallye Breslau General Regulations) and the prescribed route will be mandatory. Secret passage controls will be established to ensure compliance Special Stages are run on sections of road open to the public. The greatest care is recommended in relation to other eventual users 4.8. Rallye Breslau Poland takes place in a military area. Deviations from the road book may lead to the closed areas that are actively used. Each participant is responsible for staying on the route and avoiding shortcuts. Page 4 of 11

5 5. ELIGIBLE CARS, CATEGORIES 5.1. All vehicles must comply with the Rallye Breslau Technical Regulations 5.2. Rallye Breslau Poland 2018 will have the following categories and classes: BRESLAU CROSS COUNTRY 8 rally days BRESLAU EXTREME 8 rally days BRESLAU rally days Cross country BRESLAU rally days Extreme ENDURO ENDURO ENDURO CARS ATV ATV 1 cylinder Limited SSV SSV 2 cylinders Open CARS CARS ATV Limited Limited SSV Open Open CARS TRUCKS<7.5t TRUCKS<7.5t Limited TRUCKS>7.5t TRUCKS>7.5t Open TRUCKS<7.5t TRUCKS>7.5t 5.3. Minimum 7 vehicles should be registered in one class in order to make a separate ranking. 6. ENTRIES, COMPETITORS ELIGIBILITY 6.1. Complies with article 8 of the General Regulations The entry application will be considered as valid after the complete payment of the entry fee. 7. FEES 7.1. Opening and Closing dates Opening date for entries: Closing date for online entries: For entry requests after the closing date please contact Rally Administration Entry fees : BRESLAU CROSS COUNTRY & EXTREME 8 rally days BRESLAU 500 CROSS COUNTRY & EXTREME 3 rally days Category Entry fee Category Entry fee ENDURO 1000 EUR ENDURO 395 EUR ATV 1000 EUR ATV 395 EUR SSV 2000 EUR SSV 695 EUR CARS 2500 EUR CARS 795 EUR TRUCKS 2 pers EUR TRUCKS 2 pers. 945 EUR TRUCKS 3 pers EUR TRUCKS 3 pers EUR Page 5 of 11

6 7.3. The category Breslau 500 as an additional option to Cross country and Extreme (total of 9 rally days): Category BRESLAU 500 option for BRESLAU CROSS COUNTRY AND EXTREME 9 rally days Standard entry fee Breslau 500 additional option Total ENDURO 1000 EUR +150 EUR 1150 EUR ATV 1000 EUR +150 EUR 1150 EUR SSV 2000 EUR +200 EUR 2200 EUR CARS 2500 EUR +250 EUR 2750 EUR TRUCKS 2 pers EUR +300 EUR 3300 EUR TRUCKS 3 pers EUR +300 EUR 3800 EUR 7.4. Down payment (Deposit): To validate the registration, every crew must pay the Down Payment (deposit) corresponding to the class in which it is entering, maximum 4 weeks after the entry has been submitted. DOWN PAYMENT Maximum 4 weeks after sent of entry Category Down payment ENDURO / ATV 300 EUR SSV / CARS / TRUCKS 600 EUR The down payment is a part of the total amount. The RBI reserves the right not to validate registrations if a down payment has not been paid within 4 weeks after submitting the online registration. In this case the online registration will be deleted. The Start number will be issued after receiving the Down Payment (deposit) in the account of RBI. The Down Payment is not refundable Entry fees for service: BRESLAU CROSS COUNTRY & EXTREME 8 rally days Service vehicle Service trailer (towed by registered service vehicle) Children Guest package Born WITHOUT administrative service, catering and FAN shop gift Children Guest package Born WITH administrative service, catering and FAN shop gift BRESLAU 500 CROSS COUNTRY & EXTREME 3 rally days Category Entry fee Category Entry fee Service member* 400 EUR per person Service member 110 EUR per person 150 EUR 50 EUR per vehicle Service vehicle per vehicle Free Free 250 EUR per child Service trailer (towed by registered service vehicle) Children Guest package Born WITHOUT administrative service, catering and FAN shop gift Children Guest package Born WITH administrative service, catering and FAN shop gift Free Free 80 EUR per child *The entry fee for service members for the Cross country and Extreme category with the Breslau 500 as additional option (total of 9 rally days): 420 EUR per person Page 6 of 11

7 7.6. Fee: Rally Safety System : - Rental included in the Entry fee - Deposit 150 EUR - Deposits are refunded when the equipment is brought back in working condition at the end of the rally Entry fees for Rallye Breslau Poland 2018 include: - Administrative set (ID card, bracelets, stickers etc.) - Sporting rights (for racers only) - Rally Safety System rental (for racers only) - Access to rally infrastructure and to service area - General Third Party Liability Insurance - Road book (for racers only; no additional costs for roll road book) - Professional medical assistance - Recovery service (for racers only) - Meals at the camps (breakfast, lunch package, dinner) included in the official rally catering - Sanitary facilities (WC and showers) - Personal gift from the FAN SHOP - Award ceremony - Free of charge marketing materials (for racers only) 7.8. Entry fees for Rallye Breslau Poland 2018 DOES NOT include: - Personal Accident Insurance - Transport of participants and their vehicles - Fuel - Personal expenses - Deposit for Rally Safety System - Flights - Food and drinks not included in the official rally catering 7.9. Payment terms: To validate the registration, every crew must pay the Down Payment (deposit) corresponding to the class in which it is entering, maximum 4 weeks after the entry has been sent. The down payment is a part of the total amount. The down payment is not refundable. Prior to the administrative check, the full total amount of the entry fee must be paid. As a reference participant must enter full name and booking number. The receipt of payment is the decisive date. IMPORTANT: Participants who pay their entries after the date of the closing of the online registration must show copy/document of the fees paid at the Administrative Check on site. IMPORTANT: NO BANK CHEQUES WILL BE ACCEPTED! IMPORTANT: All Bank Charges incurred must be paid by the sender. IMPORTANT: THE ORGANISER RESERVES THE RIGHT NOT TO VALIDATE REGISTRATIONS OF ENTRANTS: - Who have not paid the down payment (deposit) within 4 weeks after submitting the online registration; In this case the online registration will be deleted. - Who have not fully paid the total amount of the entry fee by the time of the administrative check. Page 7 of 11

8 Entries after the closing date of the online registration may be accepted with the approval of the Rally Administration. Please contact Rally Administration. In this case the entry application will be validated at the Administrative Check only if accompanied by the total amount of the entry fee (valid for that period) paid on site. INVOICING: Invoices will be issued after receiving the payment in our bank account till the end of the running month. Issued invoices will be sent at once to the address noted in the online registration form till the 10th of the following month (month after the receiving of payment). Invoices will include the data from the section Billing in the online tool. The mandatory details for issuing the invoice are: a. Full name of the company or the person b. Full address (street, city, country) c. VAT number (Please fill the correct VAT number if your company has a valid VAT number for European Union (EU). It is possible this VAT number for EU to be different from your local/national number) Explanation VAT: VAT number refers to a number used to identify a company that conducts business in areas over which the European Union has taxation authority. All VAT numbers begin with an identifier code that indicates the country that issued the number. In the EU, a VAT identification number can be verified online at It confirms that the number is currently allocated and can provide the name or other identifying details of the entity to whom the identifier has been allocated. IMPORTANT: The participants have to fill in the section Details for invoice when registering online. It is not possible to update this section once the form has been sent. If you have to change the details please contact: info@rallye-breslau.com After issuing the invoice no changes are possible anymore. All the payments will be updated in the Online Registration Tool after the payment has been received in our bank account. The registered participants can check their balance in the online registration tool using their booking number and password CANCELLATION AND REQUEST FOR REFUNDS Registrations are by name and they are not refundable. In case of cancellation, participant must inform the Rally Administration by registered letter/mail. Cancellations and requests for refunds must be sent to Rally Administration. Page 8 of 11

9 For all cancellation of entries, refunds will be made in the following manner: - Reimbursement of 100% of the paid amount within March 31th, Anyway, the down payment amount will be retained; -Reimbursement of 50 % of the paid amount within May 31st, 2018; Anyway, the down payment amount will be retained; -Starting from June 1st, 2018 no reimbursement possible. Refunds will be made by September 1st, 2018 at the latest. IMPORTANT: It is possible for one participant to transfer all or part of his entry rate to another participant up to May 31st, The new entrant must anyway pay the difference plus an administrative penalty of 300 EUR. In order to avoid any possible dispute, request to withdraw any registration and reimbursement requests must be sent by registered mail. IMPORTANT: No transfer of any payments of entry fees from Rallye Breslau Poland 2018 to Rallye Breslau Poland INSURANCE 8.1. Complies with article 26 of the Rallye Breslau General Regulations 8.2. The Organization has subscribed a General Third Party Liability insurance policy for sporting event in accordance with the running legislation Rallye Breslau Poland 2017 limit of Liability: - for Bodily Injury ,00 EUR (limit for a single person: ,00 EUR) - for Material Damage ,00 EUR - for Property Damage ,00 EUR 8.4. This contract assures financial coverage of damages caused to third parties by the Organizer or by the competitors. This insurance gets into effect from at 00:00 a.m. till at 11:59 p.m This insurance coverage applies only to the Special Stages of the itinerary, run for best time, achieving the maximum speed. It begins already from entering the Control Zone (yellow sign "notice time control") at the start of a Special Stage and ends with the end of the Control Zone (beige sign "control zone end") at the finish of the Special Stage The Organization has subscribed an insurance policy with: HDI-Gerling Firmen und Privat Versicherung AG Riethorst 2, Hannover Germany Phone : ADVERTISING Page 9 of 11

10 Complies with article 16 of the Rallye Breslau General Regulations 10. ADMINISTRATIVE CHECK AND SCRUTIENEERING Complies with article 12 of the Rallye Breslau General Regulation Detailed rally program will be published in the official rally guide Scrutieneering details will be published in the Official rally guide The scrutieneering will take place in the first bivouac after completion of the administrative check 11. RUNNING OF THE RALLY Complies with the Rallye Breslau General Regulations Special Stages are run on sections of road open to the public. The greatest care is recommended in relation to other eventual users 12. PROTESTS - APPEALS Complies with article 41 the Rallye Breslau General regulations The fee for a protest is 500 EUR Protests cannot be handed after the first competitor on the course has left the next stage following this posting Protest for the last race leg cannot be handed after 30 min of publishing the provisional general classification. 13. PRIZES - CUPS Prizes will be awarded to the winners at the official Prize-giving Ceremony Minimum 7 vehicles should be registered in one category/subcategory in order to make a separate ranking for this category.- GIVING The prize-giving will take place in the last bivouac. All members of the crew must be present at the prize-giving. Crews who are not present at the prize-giving may forfeit their prizes; however, the final classification will not be modified. 14. CATERING The Entry includes catering services: For Breslau 500 competitors the catering starts with a dinner on Thursday evening , and ends with a breakfast & lunch package on Sunday morning in the Bivouac. Page 10 of 11

11 For Breslau Cross country and Extreme competitors the catering starts with a breakfast on Saturday morning , and ends with a dinner on Saturday evening in the Bivouac. The daily menu consists of a breakfast, take away lunch package (given at breakfast) and dinner. Caution: The catering doesn't include drinks, except coffee and tea at breakfast. Page 11 of 11