BIG WEST manual

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1 BIG WEST manual Section-Fifteen: Women s Soccer Tournament Bylaws r e v i s e d : Cal Poly - Cal State Fullerton Cal State Northridge Long Beach State - UC Davis UC Irvine - UC Riverside UC Santa Barbara - Hawai i

2 15 WOMEN'S SOCCER TOURNAMENT REGULATIONS Updated 10/2/13 TABLE OF CONTENTS Air Quality Protocol Awards Ball Retrievers Bands/Rally Squads Card Accumulation Expenses/Per Diem Game Balls Game Length Locker Rooms Lodging Marketing and Promotions Media Interviews Media Operations Noisemakers Official Party Officials Participant Gifts Practice Schedules Pre-Game Schedules Seeding/Tiebreakers Sports Medicine Squad Size and Team Benches Staffing Suspended Coaches Tickets Tournament Organizational Conference Call Tournament Program Uniforms Video APPENDICES 1-Air Quality Protocol Heat Index Tournament Team Bench List Index

3 15.1 Air Quality Protocol For the Big West conference's policy on cancellation or postponement of championship events due to poor air quality, see Appendix Awards Following the championship match, the winning team shall be presented with the 22 individual medallions (student-athletes only), 30 championship tee shirts and the Big West tournament trophy. The championship team shall be provided the opportunity to purchase additional medallions. A Tournament MVP, to be determined by a committee, shall be named and presented with an award. (Revised, 5/14/12.) 15.3 Ball Retrievers Cal State Fullerton will provide a minimum of six experienced ball persons who are at least 10 years of age for each game. The game referees will coordinate the ball retrievers regarding their location and duties. (Revised 5/9/11.) 15.4 Bands/Rally Squads Bands and rally squads shall be treated equitably in terms of size, seating location, and performance opportunities. Rally squads and band members will be admitted via a pass gate list. The visiting team must provide Cal State Fullerton an alphabetical gate list for entrance into Titan Stadium at least two hours prior to the start of each contest. Bands may not be stationed behind the end lines or the visiting team bench. (Revised 5/11/10, 5/17/13.) There is a limit of 30 band members and 12 rally squad members per institution. Electronic bands are not permitted Card Accumulation Per NCAA rules, caution accumulation will carry over into postseason play, which includes the conference tournament and the NCAA tournament. Players or coaches participating in postseason play will receive a one-game suspension when a total of eight cautions have been accumulated. Further, each three additional cautions shall result in additional one-game suspensions Expenses/Per Diem All tournament net expenses and revenue shall be divided equally among the nine member institutions participating in the sport of women's soccer. Participating institutions shall be reimbursed for actual ground transportation costs for a travel party maximum of 30 up to a maximum budget as communicated to each business manager. Each participating institution requiring hotel lodging, as approved by the conference office, will be reimbursed in accordance with correspondence from the Conference Office to the institutions' business managers. Per diem for traveling teams will be determined by the Conference Office and communicated to the business managers Game Balls Cal State Fullerton will provide a minimum of seven game balls for each contest. (Revised 5/9/11.) 15.8 Game Length The NCAA soccer rules shall govern all play in the Big West Tournament. When a game is tied after the regulation 90 minutes, the Big West Tournament shall utilize NCAA rule 7.1.2, which calls for two, sudden-victory overtime periods of 15-2

4 10 minutes each. If the score is still tied at the end of the second overtime period, the game shall be recorded as a draw and the tiebreaker procedure of taking kicks from the penalty-kick spot shall be used to determine advancement. Halftime shall be 15 minutes, with teams required to return to the field no later than the four-minute mark on the game clock Locker Rooms Locker room locations shall be assigned by Cal State Fullerton Lodging Cal State Fullerton shall block 15 rooms for each visiting team needing hotel lodging. Information regarding the name of the hotel, rate, and hotel contact will be communicated to the visiting institutions by the Monday of tournament week. Visiting teams are not permitted to use alternative hotel accommodations Marketing and Promotions Cal State Fullerton and participating teams are encouraged to market the event to their alumni and local soccer fans. The Big West Conference office will be in contact with Cal State Fullerton regarding conference marketing plans Cal State Fullerton permanent corporate sponsorship signage may remain for the Conference Tournament. However, the Conference Office may sell championship sponsorships that include in-venue signage that is tied to the event logo and that may compete with host site sponsors. The Conference Office reserves the right to not approve any temporary corporate sponsorship signage that was sold by Cal State Fullerton specifically for the event. (Adopted 5/11/10.) Cal State Fullerton season-long corporate sponsorship promotions may continue during the Conference Tournament. (Adopted 5/11/10.) Media Interviews Semifinals: The winning coach and two players from the winning team are to make themselves available to the media for interviews five minutes after the conclusion of each semifinal game. The non-advancing coach is to make himself/herself available following the winning team. Championship: The losing coach will talk with the media first, followed by the winning coach and players. Media interviews with coaches and players will be conducted after the games on the field. Each institution's Media Relations Director is responsible for getting his/her coach to the post game interview area and for helping accommodate media interview requests. Locker rooms are closed to the media Media Operations The Cal State Fullerton media coordinator is responsible for handling credentials for media and participating teams. Cal State Fullerton is responsible for distributing box scores to the NCAA and local media. Participating teams with additional fax requests should submit fax numbers to Cal State Fullerton's media coordinator Noisemakers Except for canned air horns and whistles, artificial noisemakers are permitted at Big West soccer facilities. (Revised 5/9/11.) 15-3

5 15.15 Official Party Each competing team shall be permitted a maximum list of 30 participants that may include players, coaches, trainers, managers and administrators. A maximum of 22 players may dress out and compete in each game. The official travel parties will enter the facility at the Titan Stadium participant entrance Officials Four officials are assigned to work each tournament game. The fourth official shall be stationed in front of the scorer's table on the field and will handle player substitutions. The Big West Coordinator of Officials will make the assignments, which will be announced on the tournament organizational conference call. The Conference Office is responsible for payment of the officials Cal State Fullerton shall make available two complimentary tickets for each official assigned to the tournament, which must be requested by the officials at least 48 hours in advance Participant Gifts The coaches and student-athletes of the four participating tournament teams will be provided with commemorative participant gifts from the Big West Conference Practice Schedules If possible, each semifinal team is allotted two hours of practice on the game field the day prior to the semifinal games. The semifinal winners may practice the day before the championship game. Arrival times and practice times will be reviewed on the tournament conference call If weather conditions preclude practice on the game field, Cal State Fullerton will provide a suitable alternative practice field for visiting teams. If visiting teams are not permitted on the game field, Cal State Fullerton must also hold its practices at an alternative site Pre-Game Schedules Teams shall warm up with a maximum of 22 players. Nonparticipating players (those above the maximum of 22) shall not be in uniform and shall not participate in the pre-game warm-up. Thursday, November 7, 2013 Tentative Countdowns Semifinal #1 5:00 p.m. (Televised on ESPN3) Game Time Clock of Day 60:00 4:00 pm Teams may begin warm-up. 20:00 4:40 pm Captains and officials meet. 15:00 4:45 pm Game rosters submitted and exchanged. 10:00 4:50 pm Teams clear field. Public address welcome. Introduction of officials and players. 1. Officials. 2. Lower-seeded team starters and head coach. 3. Higher-seeded team starters and head coach. National anthem. 0:00 5:00 pm Game begins. Semifinal #2 7:30 p.m. (Televised on ESPN3) 15-4

6 Game Time Clock of Day 30:00 7:00 pm Teams may begin warm-up. 20:00 7:10 pm Captains and officials meet. 15:00 7:15 pm Game rosters submitted and exchanged. 8:00 7:22 pm Teams clear field. Public address welcome. Introduction of officials and players. 1. Officials. 2. Lower-seeded team starters and head coach. 3. Higher-seeded team starters and head coach. 0:00 7:30 pm Game begins. Sunday, November 10, 2013 Championship Game 1:00 p.m. (Televised on Fox Sports Network) Game Time Clock of Day 60:00 12:07 pm Teams may begin warm-up. 20:00 12:47 pm Captains and officials meet. 15:00 12:52 pm Game rosters submitted and exchanged. 10:00 12:57 pm Teams clear field. Public address welcome. National anthem. Introduction of officials and players. 1. Officials. 2. Lower-seeded team starters and head coach. 3. Higher-seeded team starters and head coach. 0:00 1:07 pm Game begins Seeding/Tiebreakers Seeding for the tournament is determined by the final regular season conference standings. The top four teams shall advance to the tournament bracket, with the No. 1 seed playing the No. 4 seed and the No. 2 seed playing the No. 3 seed. All matches will be held on the campus of the regular season champion from the previous season. (Revised 5/14/12.) Tiebreakers In the event of a two-way tie for a position in the final standings: 1. The winner of the regular season conference game between the two teams shall be declared the higher seed. 2. If the two teams are still tied, the team with the highest goal differential in total conference games shall be declared the higher seeded team. 3. If the two teams are still tied, the team with the fewest goals against in total conference games shall be declared the higher seeded team. 4. If the two teams are still tied, the team with the most goals scored in total conference games shall be declared the higher seeded team. 5. If the two teams tied their regular season game, the team with the best record in conference games against common opponents beginning at the top of the standings and working down the standings until the tie is broken shall be declared the higher seeded team. Ties among teams at the top of the standings should be broken first to establish a ranked order. 6. If still tied, the higher seeded team shall be determined by a coin toss conducted by the commissioner. (Revised 6/9/98, 7/14/03, 7/14/08.) 15-5

7 7. A three-goal (plus or minus) cap shall be established for goal differential tiebreaker purposes. (Revised 7/14/08.) In the event more than two teams tie for the Conference Championship: 1. The teams shall be ranked based on the best record against the other tied teams. If a team is ranked ahead of the other teams, it shall receive the higher seed and the remaining teams shall be seeded based on the two-way tie-breaker formula. 2. If more than two teams are still tied, the team with the highest goal differential in total conference games shall be declared the higher seeded team and the remaining teams shall be seeded based on the two-way tie-breaker formula. 3. If more than two teams are still tied, the team with the fewest goals against in total conference games shall be declared the higher seeded team and the remaining teams shall be seeded based on the two-way tie-breaker formula. 4. If the two teams are still tied, the team with the most goals scored in total conference games shall be declared the higher seeded team and the remaining teams shall be seeded based on the two-way tiebreaker formula. 5. If more than two teams are still tied, the teams shall be ranked based on the best record in conference games against common opponents beginning at the top of the standings and working down the standings. Ties among teams at the top of the standings should be broken first to establish a ranked order. If a team is ranked ahead of the other teams, it shall receive the higher seed, and the remaining teams shall be seeded based on the two-way tie-breaker formula. 6. If more than two teams are still tied, the teams shall be ranked based on the best record against the other tied teams. If a team is ranked either ahead of or behind the other teams, the remaining teams (if still tied based on wins and losses against the other tied teams) shall be seeded based on the two-way tie-breaker formula. 7. If more than two teams are still tied, the teams shall be ranked based on the best record in conference games against common opponents beginning at the top of the standings and working down the standings. Ties among teams at the top of the standings should be broken first to establish a ranked order. If a team is ranked either ahead of or behind the other teams, the remaining teams (if still tied based on results against a common opponent) shall be seeded based on the two-way tie-breaker formula. 8. If still tied, the higher seeded team shall be determined by a coin toss conducted by the commissioner. (Revised 6/9/98, 7/14/03, 7/14/08.) 9. A three-goal (plus or minus) cap shall be established for goal differential tiebreaker purposes. (Adopted 7/14/08.) Sports Medicine Cal State Fullerton will have a certified athletic trainer on site and a team physician or an EMS unit on site. Each participating team must provide its own certified athletic trainer, who must be one of the 30 people in the team's official party and bench area. Team physicians, EMS units and any extra athletic trainers provided by the host team for the tournament may be stationed between the two bench areas and are not required to be included in the host team's 30-person bench list The NCAA Heat Index shall be used to determine the safe playing conditions of a conference championship. When the Heat Index reaches 90, conditions are of a concern and the Games Committee and host 15-6

8 certified athletic trainer will confer. When the Heat Index reaches 105, the event is subject to delay, postponement or cancellation by the Games Committee and host ATC. A heat index chart may be found in Appendix 2. (Adopted 5/11/09, Revised 5/11/10.) Cal State Fullerton ATC Contact Information: TBA Hospital Emergency Room Information: TBA Squad Size and Team Benches Each team is limited to a maximum of 22 players in uniform and a maximum of 30 persons in the bench area. Non-participating players may be on the bench as long as the team's total number of people does not exceed 30. Non-participating players may not be in uniform and may not participate in pregame warm-ups Each team must include a certified athletic trainer on its bench list The home team shall have its choice of benches Staffing Cal State Fullerton shall provide all staffing necessary for conducting a home soccer contest, including a public address announcer, ticket takers, event management, official scorer and clock operator. In addition, the host shall provide six ball boys/girls for each game (see Ball Retrievers). Cal State Fullerton Host Personnel Host Administrator: TBA Media Relations: TBA Athletic Trainer: TBA Ticket Manager: TBA Event Manager: TBA Suspended Coaches A coach who has been suspended from a contest by the Big West Conference, the NCAA or as a result of a violation of Playing Rules shall not be within sight and sound of the contest. Additionally, a suspended coach shall be precluded from communicating with any team personnel or officials, from participating in any official pre-game activities at the site of the contest directly preceding the competition and from being in the facility once pre-game activities have started through the end of the contest. (Adopted 5/14/12.) Tickets Cal State Fullerton may set its own ticket prices. Student tickets shall be priced at a minimum of $5 per day, and both Cal State Fullerton's and visiting institutions' students shall be charged the same amount. Visiting team spectators must be provided a seating location equitable to that of the home team spectators. The Conference Office shall approve seating diagrams for all matches if reserved seating is used. (Revised 5/11/10.) Cal State Fullerton shall make available two complimentary tickets for each official assigned to the tournament, which must be requested by the officials at least 48 hours in advance Player-Guests Player-guest admissions may be purchased by participating institutions 15-7

9 in accordance with NCAA regulations. A pass gate system will be used for the distribution of player-guest admissions. Visiting teams shall provide Cal State Fullerton with their player-guest list at least two hours prior to game time Tournament Organizational Conference Call An organizational conference call shall take place on Tuesday, November 5 at 10:00 a.m. PST. All head coaches of participating tournament teams are required to be on the call. Cal State Fullerton administrators and media coordinator must also participate on the call Tournament Program/Flip Cards The Big West Conference office will provide a tournament program or flip cards containing rosters, statistics and season results. Cal State Fullerton may elect to sell the items or distribute them at no cost Tournament Schedule (Times Tentative) Tuesday, Nov. 5, 10:00 a.m. PST Organizational conference call Wednesday, Nov. 6 Participating team practices at Cal State Fullerton Thursday, Nov. 7, 5:00 p.m. & 7:30 p.m. PST Semifinal games at Cal State Fullerton Friday & Saturday, Nov. 8 & 9 Practice availability for advancing teams at Cal State Fullerton Sunday, Nov. 10, 1:00 p.m. PST Championship Game at Cal State Fullerton Uniforms For all tournament matches, the higher seeded teams shall wear light uniforms; lower seeded teams shall wear dark uniforms. Uniform colors shall be declared by each coach on the tournament organizational conference call Video Cal State Fullerton is responsible for filming each tournament game in digital format. Videos must show the entire game, including overtimes and penalty kicks Cal State Fullerton shall send a DVD copy of each tournament game to the Big West Conference for its archives A DVD of the semifinals and championship games will be provided to the participating teams by Cal State Fullerton following the games. Cal State Fullerton shall also be responsible for uploading the match to the video exchange platform by 11:00 a.m. local time the day following the match. 15-8

10 APPENDIX 1 - Air Quality Protocol Chain of Command The decision to cancel, postpone or suspend a Big West Conference Championship intercollegiate athletic activity in the event of poor air quality will be made by the Big West Conference Games Committee and the host Certified Athletic Trainer present at the practice or competition site. Criteria For Cancellation / Postponement of Activities Due to Poor Air Quality- The policy for Big West Conference Championship events included in each handbook will be as follows: 1. Big West Conference Games Committee and host ATC will inform each team s coach and game official(s) / umpire(s) of the conference policy with regards to poor air quality during the pre-event meeting and will provide condition updates throughout the championship. 2. The Big West Conference Games Committee and host Certified Athletic Trainer will monitor one or more of the following for up to date Air Quality Index (AQI) readings and statistics. National Weather Service and/or National Oceanic & Atmospheric Administration (NOAA) local weather radar ( or 3. The Big West Conference Games Committee and host ATC will utilize the following table as a guideline with regards to the Air Quality Index and recommendations for activity restrictions. Air Quality Index (AQI) > 300 Color Description Practice/Competition Restriction Recommendations Green Yellow Orange Red Purple Maroon Good Moderate Unhealthy for sensitive groups Unhealthy Very Unhealthy Hazardous Air quality is satisfactory and air pollution poses little or no risk. Air quality is acceptable, however studentathletes with respiratory illnesses should be closely monitored. Those student-athletes with respiratory illnesses should be removed from outside activity. Those student-athletes with respiratory illnesses should be removed from outside activity. All other student-athletes should be closely monitored. ALL student-athletes should be removed from outside activity. ALL student-athletes should be removed from outside activity. 4. Big West Conference Games Committee and host ATC will continually update the following people with regards to the air quality and recommendations for outside activity. 15-9

11 Game officials / umpires (if applicable); and Participating Team Head Coaches and Athletic Trainers (if applicable) 5. If the Host Institution has cancelled classes at the university due to poor air quality, the Big West Conference Games Committee and host Certified Athletic Trainer will consider this strongly when recommending the cancellation, postponement or suspension of all games, practices, and other activities. 6. Safety decisions made on site by the Big West Conference Games Committee and the host Certified Athletic Trainer are not subject to appeal. The Air Quality Index (AQI) The Air Quality Index (AQI) is an index for reporting daily air quality. It tells how clean or polluted outdoor air is, and what associated health effects might be a concern. The AQI focuses on health effects that may be experienced within a few hours or days after breathing polluted air. The Environmental Protection Agency (EPA) calculates the AQI for five major air pollutants regulated by the Clean Air Act: ground-level ozone, particle pollution (also known as particulate matter), carbon monoxide, sulfur dioxide, and nitrogen dioxide. For each of these pollutants, EPA has established national air quality standards to protect public health. How the Air Quality Index (AQI) Works Think of the AQI as a yardstick that runs from 0 to 500. The higher the AQI value, the greater the level of air pollution and the greater the health-concern. For example, an AQI value of 50 represents good air quality with little potential to affect public health, while an AQI value over 200 represents very unhealthy air quality. An AQI value of 100 generally corresponds to the national air quality standard for the pollutant, which is the level EPA has set to protect public health. AQI values below 100 are generally thought of as satisfactory. When AQI values are above 100, air quality is considered to be unhealthy - at first for certain sensitive groups of people, then for everyone as AQI values get higher. Source:

12 APPENDIX 2 - Heat Index Heat Index General Effect of Heat Index on People in Higher Risk Groups 80 to 89 - Caution Fatigue possible with prolonged exposure and/or physical activity. 90 to Extreme Caution Sunstroke, heat cramps, and heat exhaustion possible with prolonged exposure and/or physical activity. 105 to Danger Sunstroke, heat cramps or heat exhaustion likely, and heatstroke possible with prolonged exposure and/or physical activity. 130 or higher - Extreme Heat/sunstroke highly likely with continued exposure. Danger Relative Humidity (in percent) Air Temp (in F)

13 APPENDIX Big West Women's Soccer Tournament Team Bench List* Institution: Last Name, First Name/Alpha Order Player/Coach/Trainer/Other *List may include non-uniformed student-athletes over and above the 22-player participant limit. These student-athletes may not participate in pregame warmups. The list must include a certified athletic trainer. Please enter the names above and to Jody McRoberts (jmcroberts@bigwest.org) no later than 5:00 p.m. PST on Tuesday, November 5,

14 INDEX Air Quality Protocol , 15-9, Athletic Training , Awards Ball Retrievers Bands/Rally Squads Card Accumulation Clock Operator (Staffing) Conference Call (Tournament Organization) Corporate Sponsorship Countdown/Pre-Game Schedules , 15-5 DVDs Expenses/Per Diem Flip Cards Game Balls Game Length , 15-3 Gifts Heat Index , 15-7, Hotels/Lodging Interviews, Post-Game Locker Rooms Lodging Marketing and Promotions Media Interviews Media Operations Meeting, Tournament Organization Conference Call Noisemakers Official Party Official Scorer (Staffing) Officials , 15-7 Participant Gifts Per Diem Player-Guest Admissions , 15-8 Practice Schedules Pre-Game Schedules , 15-5 Press Conferences Program/Flip Cards Promotions Rally Squads Seeding/Tiebreakers , 15-6 Sports Medicine , Squad Size Staffing Suspended Coaches Team Benches Tickets , 15-8 Tiebreakers, Tournament Seeding , 15-6 Tournament Organizational Conference Call Travel Party , 15-4, 15-7 Uniforms Video