READ THE FAIRBOOK! (Copies are available at the Extension Office) Fair 2017

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1 IOWA STATE UNIVERSITY EXTENSION & OUTREACH: DELAWARE COUNTY Kenzie Griffin Fair 2017 REMINDER!! Each family is asked to furnish one 9 or 10 two crust fruit pie. These should be brought in during the shift their club is working in the 4-H Food Stand during the fair. No 8 pies. No cream, custard, or pumpkin pies are accepted. There is NO refrigerated display space. Food safety first! If you need a pie made contact Jennifer Zumbach at DELAWARE COUNTY EXTENSION & OUTREACH County Youth Coordinator kenzieg@iastate.edu The Extension Office will be using a different phone number for the week of the fair, the phone number is ! Please save this for fair week! WHAT S INSIDE: Conference Judging 2 Horse & Dog Info 2 Fair set-up/clean-up 3 Club Booth Decorating 3 Exhibit Hall Info 4 Livestock Sale 5 Exhibitor Meetings 5 Livestock Paperwork for Fair 6 Fair Livestock Reminders 7 Fairgrounds Info 8 State Fair Info 9 Calendar 10 Entry forms and Livestock Drug Affidavits (Market animals) must be completed BEFORE unloading at the fair. The forms can be found online at: delaware/content/fair-livestock-information Copies are available at the Extension Office. ALL EXHIBITORS ARE RESPONSIBLE TO COMPLY WITH THE IOWA CODE OF ETHICS, DELAWARE COUNTY 4-H GENERAL RULES, AS WELL AS SPECIFIC DEPARTMENT RULES. READ THE FAIRBOOK! (Copies are available at the Extension Office) DELAWARE COUNTY 1417 N. FRANKLIN, P.O. BOX 336, MANCHESTER IA AM - 4:30PM LEARN MORE AT Iowa State University Extension and Outreach programs are available to all without regard to race, color, national origin, religion, sex, age, or disability.

2 Conference Judging Information! Monday, July 10th Conference Judging allows 4-H'ers to talk face to face with the judge about his/her exhibit. The 4-H er will meet with a judge individually and tell them what they planned to learn and planned to do for their project (GOAL), what they have done (Plan of Action), and what they learned from their project. Conference Judging forms: delaware/content/conference-judgingforms A few reminders for judging: Come to judging at your club s assigned time (Unless you are involved in the dog or horse show). Wear your 4-H uniform. The Exhibit Hall Pavilion is airconditioned. Be patient. Over 370 other members exhibits will be judged throughout the day. RELAX. SMILE. Just explain your exhibit what did you want to do or learn? What did you do? What did you learn? If you leave your place in line to go to another judge, have someone hold your space. Take your yellow 4-H Building Exhibit Entry/Judging Results form to each judge. The judge or judge s helper will circle the ribbon placing. White, red, and blue ribbons will be placed on the exhibits at the judging tables. Exhibits considered for State Fair and Outstanding Junior exhibits from 4th graders should be taken to the special tables for their ribbons. At the end of judging, the 4-H Building Exhibit Judging Form with your results (normally a yellow sheet) MUST be turned in at the designated table because premium money is figured from this sheet. What are your goals? All entries in Departments 17 through 22 should answer the following 3 questions in a written explanation, or on the Exhibit Goal Form (available online). 1. What did you plan to learn or do? (What was your exhibit goal(s)?) 2. What steps did you take to learn or do this? 3. What were the most important things you learned? The exhibit goals form is available online. Exhibitors may also type/write the question and type/write the answer. Photography Labels: A Photography Exhibit label (available online) must be completed and attached to the back of each photo exhibit entry instead of an exhibit goal form. An explanation of the design elements and art principles is still needed for visual arts, and some home improvement and clothing classes. An explanation of the art principles and design elements is found in the project material. Food Preservation Labels: If you are exhibiting a preserved food you must complete and attach a food preservation label to your project. Food preservation labels are available at the Extension Office. Members should refer to What s the Judge looking for? section of the specific project s 4-H Exhibit Tip Sheet for criteria used for judging ( HORSE & DOG SHOW EXHIBITORS Horse Show and Dog Show Exhibitors should arrive early for Conference Judging on Monday July 10th at 9:00 9:15 a.m. to complete their project judging before show time.

3 FAIR WRISTBANDS Exhibitor wristbands are required for admittance to the fairgrounds from Tuesday, July 11 through Sunday, July 16. Wristbands are to be worn at all times; not removed and replaced when entering the gate. Exhibitors not wearing wristbands will be charged admission. EXHIBIT TAGS Tags should be printed neatly with a black pen. Write as large as space allows to make the tag easy to read while the exhibits are on display. Do not write in the ribbon/ color placing area (the strip at the bottom). This will be filled out the day of judging. The number of years in the project helps the judge determine how well you have progressed in that area. If you are not certain, estimate. Attach the tag securely to the exhibit before it is brought in for judging. Check your fair book for instructions on how to attach the tag to the various types of exhibits. 4-H FOOD STAND COUPONS FOR EXHIBITORS River Valley Cooperative and Simon s Feed & Grain have sponsored 4-H and FFA Foodstand coupons for each exhibitor. Consider sending a club thank you and a personal thank you to these business. Help Needed!! Fair Set-Up & Clean-up! FAIR WORK NIGHT Thursday, July 6th, 5:00 p.m. at the Fairgrounds Put up Rabbit cages Clean the 4-H food stand Please bring hammers, rags, and cleaning pails. SET UP 4-H EXHIBIT HALL Sunday, July 9th, 12:30 2:00 p.m. CLEAN UP 4-H EXHIBIT HALL Sunday, July 16th, 6:00 p.m. FOOD STAND Adults are needed to help out in the Food Stand during busy times of the fair. Contact our office or a member of the food stand committee if you are available. Newspaper Photos! 4-H members who receive Considered for State, State Fair, State Fair Alternate, or Outstanding Junior ribbons in Departments are asked to be present for photos on Tuesday, July 11 at 2:00 p.m. in the Grandstands! Please try to be there, but do NOT leave during a show to be present at the photo. All winners will be recognized with their name in the paper. Club Booth Decorating Contest! The best decorated club booth will get an ice cream party at their next club meeting, so put some time and creativity into your club booth! If you come to help set up the Exhibit Hall on Sunday July 9th from 12:30-2:00 p.m. you may start decorating your booth afterwards!

4 Club Expectations for Exhibit Hall Hosting! The 4-H exhibits will be displayed in the Exhibit Hall Pavilion all week. We want visitors to feel welcome and comfortable when they enter the building so they take their time looking at our showcase of exhibits. When your club is working in the exhibit hall: 1. Each 4-H Club is expected to arrive 5 to 10 minutes early to their assigned shift H Clubs may not leave until their assigned shift is over AND the next assigned 4-H Club has arrived to take over. 3. Club members must wear their 4-H shirts will working in the Exhibit Hall. 4. Greet people with a smile and a warm hello. Introduce yourself & ask if you can help them. As they leave, say It was nice to meet you. Have a nice day! Enjoy the fair! 5. There is no food or drink allowed in the Exhibit Hall. If you see someone with food or drink, please tell them to finish it outside of the Exhibit Hall. 6. All visitors must stay behind the ropes and are not allowed to touch any of the projects on display. If you see someone touching the projects, please remind them to stay behind the ropes. 7. Exhibit Hall chairs will be set up throughout the building to ensure the building is being carefully watched. There must be one member of the 4-H Club in each Exhibit Hall chair. Members may take turns sitting in the chairs. 8. If you are not sitting in an Exhibit Hall chair, feel free to sweep the floor of the Exhibit Hall. 9. Please remember you are in the Exhibit Hall to work during your assigned shift. Be sure to enforce the rules and guidelines given. If you have questions or need assistance please ask the Extension Office. 10. Clubs need to have five to six 4-H'ers and adults on duty during their assigned times. Any club not showing for their assigned duty will forfeit all of their premium money. Release Time for 4-H & FFA Building Exhibits! All exhibits must be removed from the building on Sunday, July 16, between 5:00-6:00 p.m. Premium money will be forfeited if exhibits or parts of exhibits are removed before this time or after this time. Exception: Special arrangements for later release of large exhibits can be made with Extension staff. kenzieg@iastate.edu to arrange a time. To remove your exhibits at release time on Sunday, park in a fairgrounds parking area and carry the exhibits to your vehicle. There will be limited access to an area closer to the 4-H Building specifically for the removal of larger exhibits. Drivers picking up exhibits should plan to ENTER and EXIT the fairgrounds using the LIVESTOCK ONLY GATE on Sunday afternoon. Reminder! Dual wheeled tractors will NOT be allowed to exhibit at the fair.

5 LIVESTOCK SALE SATURDAY, JULY 15, 8:15 A.M. SHOWRING JUDGING PAVILION Swine exhibitors will sell at the beginning of the auction. The meat goats and market sheep will sell immediately following. Beef will conclude the sale. SWINE: Each exhibitor will be allowed to sell one hog at the auction. If possible, swine sale participants must choose a hog with an ending weight of at least 230 pounds and no more than 280 pounds. However, if none of an exhibitor s swine entries meet this weight guideline, he or she may sell the hog closest to this weight range. All hogs must be slaughtered following the show, according to state law. Buyers of auction hogs may take them to a local locker or send them on the truck with the remaining 4-H and FFA hogs. MEAT GOATS: Each exhibitor will be allowed to sell one market goat at the auction. SHEEP: Each exhibitor will be allowed to sell one market lamb at the auction. BEEF: A maximum of 2 market beef may be sold in the sale. Market beef are not allowed to receive food/water after 11:00 p.m. the day before the sale. This rule will be enforced. Livestock Exhibitor Meetings! Livestock exhibitor meetings will be held in the showring 30 minutes before show time. Poultry and Rabbit exhibitor meetings will take place in the Small Animal Barn. All last minute details will be announced at these meetings and it is crucial that exhibitors be present. LIVESTOCK RELEASE TIME Horse and Pony entries will be released between 8:00 a.m. 12:00 p.m. on Thursday, July 13 Poultry and Rabbits will be released at 2:30 p.m. on Friday, July 14 Dairy will be released at 4:00 p.m. on Friday, July 14 Livestock not being sold Saturday at the auction will be released after 4:30 p.m. on Friday, July 14 Silent Auction Donations Wanted for the Fair! There will be NO EARLY RELEASE! The Delaware County 4-H Foundation is looking for clubs to donate a basket of items for their silent auction at the fair. These may be themed around 4- H, sports, hobbies or really anything. If you have an idea contact Kenzie! Be Creative! Any donations can be dropped off at the Extension office by July 5th! Don t forget to send your THANK YOUs!! If you need contact information for a buyer or commodity group contact the Extension Office!

6 Multi-Species Livestock Guidelines! Exhibitors planning on bringing multiple species in the same trailer to Tuesday s check-in please follow these guidelines: Those with Beef & Hogs - Load your trailer with hogs in back so they can be unloaded first, then beef. Those with Dairy & Hogs - Please wait until 10 am to arrive at the fairgrounds. Load your trailer with dairy in the back so dairy can be unloaded first, then hogs. Following these guidelines should let trailers move easier from one check-in point to the next and help reduce traffic problems. Youth exhibitors MUST have their paperwork completed before entering the check-in lanes. Trailers who do not have their paperwork done will be diverted into a holding area and will be DELAYED in traffic. REMINDER: Please have all Check-in Forms and Drug Affidavits filled out completely and signed by both exhibitor and parent/guardian BEFORE you bring your exhibits to the fairgrounds. Turn in Check-in Forms and Drug Affidavits to committee officials during check-in. Forms can be found here! ANIMAL DISCLOSURE STATEMENT (Drug Affidavit) Beef, Swine, Sheep, and Goat exhibitors MUST fill out a Drug affidavit form. If you gave ANY medical treatments to your livestock exhibits they need to be recorded. If none were given, you need to cross off the back and write "None" or "N/A". The form cannot be left blank and it MUST be completed before you get to the fair. Find the Forms Here! LOSE AN EARTAG? If your market beef, swine, goat, or sheep exhibit loses its weigh-in eartag, notify the Extension Office AS SOON AS POSSIBLE. Replacement tags can be purchased for $2. We will need to update records with the correct information before the fair! Let us know if you need assistance putting in the new eartag. NO REPLACEMENT TAGS WILL BE GIVEN AT FAIR. If you need a new tag you must replace it before fair. If you are missing a tag you will NOT be able to show at the fair!! Wheelbarrows Needed! Each club should bring at least one wheelbarrow to the fair for their members to use during the week. This will keep the barn aisles clean. Cleanliness will be factored into Herdsmanship judging.

7 ATTENTION BEEF EXHIBITORS A meeting for ALL Beef exhibitors for the Fair will be held on Wednesday, July 5th at 6:00 p.m. in the BEEF BARN at the Fairgrounds. If you are exhibiting in the breeding beef, market beef, or pen of 3 class, please plan to attend this meeting! You will receive all of the necessary paperwork you need for the fair at this meeting. If you are unable to attend please contact Kenzie. Pen of Three exhibitors: Please notify the Extension office with the number of pens you plan to exhibit at the fair by July 5th (or let the Cattlemen know at the meeting). Exhibitors and their families will be responsible for finding buyers for their own carcass steers. Pen of Three exhibitors are required to clean up the pen their animals were housed in as soon as the show is over. Because the Pen of Three show will be Monday night, no one with a stall on the outside ring of the barn will be able to set up tack until after the Pen of Three show is complete. Anyone inside the gates (middle of the barn) will be able to set up before 4:00 p.m. on Monday. The barn will be closed down during the Pen of Three show. Clubs and exhibitors will be rotated as to where they are in the barn each year. Heifer exhibitors who are interested in participating in the Cow/Calf class in 2018 should have their market or breeding heifers tattooed during the weigh-in on Tuesday morning, July 11, not later in the week of fair. IMPORTANT SWINE INFO!! There will be an informational meeting on Wednesday, July 5th at 6:30 p.m. in the HOG BARN at the Fairgrounds on updates for the Swine Show at the fair. All Swine exhibitors for the 2017 Delaware County fair should plan to attend this meeting. Paper work needed for the Swine Show will be distributed at this meeting. RABBIT NOTES Cages will be set up starting at 5:00 pm on work night, July 6th. Rabbit cages will be secured with plastic ties and wire on top, bottom and sides. Exhibitors are encouraged to bring padlocks for the cage doors so others do not pet or let the animals loose. Rabbits will be released at 2:30 p.m. until 4:00 p.m. on Friday, July 14. Exhibits must be removed & pens must be taken down & cleaned by 4:00 p.m. New rule for Rabbit Exhibits: There shall be no coloring agents, powder, oil gels, conditioners, or any other foreign substance used on the rabbits. The use of any strictly prohibited. Rabbits in violation will not be allowed to show. Fairbook PG 63 Dairy Reminders! You will need to turn in a Dairy Check-in Form BE- FORE you unload at the fair. These can be found at: Dairy%20Check%20in%20form.pdf We recognize you may be interested in bringing in your tack, bedding and hay earlier in the week. You are welcome to do so and set near where your club/chapter is stalled- but please DO NOT BED INDIVIDU- AL STALLS, as they may change once cattle come in Tuesday morning.

8 Fair Admission Information The Fair Board will charge admission to the fair starting on Tuesday morning, you will need to pay admission or have a wristband to enter the fairgrounds after Monday. This also applies to anyone entering to unload livestock through the Livestock Only Gate. Daily admission to the fair is $12 for adults 12 and over, $3 for under 12. Anyone who plans to purchase a fair coupon book is advised to purchase it soon--the coupon books cost $36, but books purchased after July 5th will cost $40. Coupon books are available in the Extension office, at the Fair Board office, and at area banks. FAIRGROUND SECURITY PROCEDURES The Small Animal Barn building will be locked each night at about 11:00 p.m. Doors will be kept open in other barns for ventilation, but the entrances will be blocked with gates that will be chained and padlocked at 11:00 p.m. Exhibitors can still enter or exit the barns after that time by going over the gates, but hopefully the gates will deter people from entering the barns if they don t belong. The gates will also help keep animals in the barn if someone releases them from their pens. A uniformed officer will be posted in the livestock barn area at 10:00 p.m. each night to monitor the barns throughout the late evening. Two uniformed officers will patrol the fairgrounds on golf carts after the fair is closed down for the night. Some lights will be left on in the barns so the officers can see into them. If any 4-H or FFA families need to have access to one of the barns after 11:00 p.m. and feels these procedures will prevent them from caring for their animals, please contact either the Extension office or the fair board office in advance for assistance in entering the barn. OPEN CLASS/FLORAL DIVISION OF FAIR Everyone is invited to participate in the Open Class/Floral Hall division of the fair. Items are entered at the Club House and at different times than 4-H entries. Rules are listed in the back of the fairbook, pages Camping at the Fair! The campgrounds for the Fair will be open prior to 4 th of July weekend and through the fair. Camping will be allowed on the East and West side of the campgrounds, on the East side, the whole camper must stay East of the poles in that area. Please pay attention to the camp host s directions prior to connecting to make sure you are in the correct camping spot. Camping will be $200 from Sunday night before the fair through Sunday morning of the Fair or $35/night if you only wish to stay for a few nights. Open Class Dairy Open Class Dairy Show Delaware County Fair Sunday, July 16 Entries due by July 6 Rules and entry forms available at

9 State Fair Bus August 17th Each year, the Delaware County 4-H program sponsors a chartered bus for a day at the Iowa State Fair for county communications participants. This year, the bus will go on Thursday, August 17th. The bus will load at 4:30 A.M. and leave the Delaware County Fairgrounds at 5:00 A.M. It will arrive back between 9:30 and 10:00 P.M. The bus will arrive on the State Fairgrounds before the morning orientation for educational presentations at 8:30 A.M. and leave the fairgrounds about 6:00 P.M. (after the 5:00 P.M. Share the Fun show). It will not stop for meals. It will be a long day, but a FUN day! County Communications Participants and parent chaperones ride free! Non-Communications Participants the cost is $30 to ride the bus which includes admission to the fair. All bus riders must fill out a health & permission form by August 8th. Stop & pick up a form at the Extension Office! Beef Grooming Clinic & Fitting Contest On Saturday, July 1st the Cattlemen will host a beef grooming clinic and fitting contest at the beef barn on the fairgrounds at 9:00 a.m. The morning will begin with a grooming clinic and instruction. Following, will be the fitting contest. If you are participating in the fitting contest you will need to bring your own calf to fit and a shoot for the calf. You should bring your own fitting supplies, however there will be a few supplies available for you to use. Teams should consist of two 4-H or FFA members. First Place Team $100 Second Place Team $50 For more information call Dennis Putz at IOWA STATE FAIR LIVESTOCK ENTRIES 4-H Livestock entries are due by July 1. Entries must be completed online! For more information and to access the State Fair premium books visit: State Fair Project Drop Off and Pick Up For those of you who s projects are selected to go to the State Fair, here are some important dates and informational reminders for your State Fair project. Project can be dropped off at the Extension Office between August 1st and August 4th. Food and Nutrition projects can be brought to the Office Monday, August 8th. IMPORTANT! Please have all of your exhibit tags, papers, folders, etc. attached to your project. Large Exhibits: If you have a large exhibit you will need to drop off your project at the State Fair yourself. Your project will need to be dropped off on Tuesday, August 8 and picked up Sunday, August 20. If you plan to drop off your own exhibit you will need to contact our office for a parking pass and more information!

10 Calendar of Events June 23 Agronomy Field Judging, 9:00 a.m. 23 All Kiddie Show Entry Forms due to the Extension Office (Beef, Dairy, Lamb) 26 Class Entry Forms due to the Extension Office Iowa 4-H Youth Conference, Ames, IA 27 Dog Class #7, Fairgrounds Showring, 6:30 p.m. 27 Clothing Event, Fairgrounds Community Center, 6:00 p.m. 28 Fair Queen Contest, Community Center 29 Communications Event, United Methodist Church Manchester, 6:00 p.m. July 1 State Fair Entries Due! 2 Open Ride, Fairgrounds Horse Arena, 2:00-4:00 p.m. 4 Extension Office Closed! 5 Dog Class #8, Fairgrounds Showring, 6:30 p.m. 5 Silent Auction Donations due to the Extension Office 5 Beef Exhibitor Project Meeting, Fairgrounds Beef Barn, 6:00 p.m. 5 Swine Exhibitor Project Meeting, Fairgrounds Hog Barn, 6:30 p.m. 6 Work Night, Fairgrounds, 5:00 p.m. 7 Extension Office closes at 12:00 p.m Delaware County Fair 16 Fair Clean-Up, Pavilion, 6:00 p.m. 17 Carcass Contest, Edgewood Locker, 1:00 p.m. August 1-4 State Fair Project Drop Off at the Extension Office 8 State Fair Food & Nutrition projects due to Extension Office before 3:00 p.m Iowa State Fair 17 State Fair Bus