NEWPORT SURF LIFE SAVING CLUB INCORPORATED ABN

Transcription

1 NEWPORT SURF LIFE SAVING CLUB INCORPORATED ABN AFFILIATED WITH SURF LIFE SAVING AUSTRALIA All correspondence addressed to: Hon. Secretary, PO Box 57, Newport Beach NSW Minutes of Meeting Wednesday 8 th April, 2015 Commencing at 7.30pm Attendance: Michael Rosic, Rob Barkley, Therese Brennan, Guyren Smith, John Guthrie, Craig MacDougal Apologies: Sandy Menzies, Jane Steinert, Glen Borg, Tom Kellaway, Jess Menzies. Alan Channells, Bev Barnes, Ted Smithies, Sharon Smithies, Alana Smithies Confirmation of minutes the previous March minutes to be true and correct: Moved: Guyren Smith Seconded: Craig MacDougal Business arising from the March 2015 Minutes There was no business arising from the NSLS March 2015 Minutes Correspondence In: $200 Donation from Westpac Group s Matching Gifts Program $100 Donation Anne Warrell (every year she sends a donation) Letter from Darren Webber MP Member for Wyong Out: Letter sent to Anne Warrell Approval from State for Water Safety Assistant for a single event for the club. OH&S report to Council State is commissioning external audit State wide. Award for the Club Mike Rosic to question award for 1 st Place Bev to query. President s report 15/3/15 State Championships attended function and watched finals events 15/3/15 Nipper presentation 20/3/15 Women s breakfast with Mayor Jacquie Townsend 27/3/15 Meeting with Tania Elder (Yoga) re new contract Ted and I waited over half an hour and Tania did not show. 27/3/15 Discussions with Ian Crutch re a proposed exchange program with a swimming group from Condoblin s to SLSNSW to clarify terms of the lease for the new ATV, and contract signed. Bathroom works inspections. Bathrooms re-opened on 23/3 and all works are now completed. Unfortunately they were vandalised on 28/3 and required extensive cleaning. Since opening doors are continually being propped open and door closers de-activated. Builder has redone x 3 already. April Minutes 2015 Page 1

2 s with Sponsorship Committee re potential opportunities s with council staff re clarification of who is responsible for lift contracts and maintenance Letter sent to Mark Ferguson GM Pittwater Council re request for meeting to reopen discussions for proposed future building renovations Treasurer s Report Financial performance ytd Chart of Accounts Year to Date. 1. SECTIONAL BUDGETS TO REVIEW a. Patrols b. Training c. IRB d. Building e. Competition REVIEW ITEMS 1. BAR PERFORMANCE The various bar sources are now in place. We are still following up RSA volunteers to complete registration by applying for the required RSA photo ID card. Yet to start regular stocktakes. 2. INSURANCE REVIEW No progress, risk advice signs yet to be4 put up, wording to be reviewed by Nick Carroll. 3. REVIEW OF BANKING ARRANGEMENTS Debit Card not yet in place, the Bank has offered a Community Solution Account which should suit our requirements. Club Captain s Report Activities, Meetings and events attended: 17 th March BORS Branch meeting 1 st April BOSS meeting 7 th April Welcome letter to new bronze members Items, News or Issues to report since last meeting We have ergonomically re design the patrol equipment shed to provide more free area reducing any unnecessary awkward and heavy lifting of Rescue Boards, patrol barriers etc. for the smaller and senior active patrol members.the finish product gives an impression of an open safe space and well organise.a huge thankyou to Grant Dargue and Noah Attanasio for doing all the hard work re setting brackets, board stands and clipping arrangements a special mention to patrol 10 whom clean up the shed and thanks to Craig MacDougal for his design in put in creating an efficient storage space We congratulate our Athletes for their marvellous individual and team performance in winning the recent State Title for the 2 nd year. Congratulations to all Coaches, Officials, Water safety and the army of Mum and Dad helpers We have received 3 new digital radios via Branch through a SLS grant, these have been entered into SurfGuard and Craig has identified and place them in service - about 15 radios now. We have place 10 patrol caps in a reserve container located on the bench under the radio cabinet and badge them with Newport SLSC for patrol captains to loan to those members that forgot there caps on any given patrol day. April Minutes 2015 Page 2

3 Patrol Captains and Vice Captains meeting has been rescheduled to the 9th April, the purpose of the meeting is to reflect and review the seasons performance with our most important leadership group in the club We have archived members whom are non-financial from their patrols. New contacts list of all active patrolling members to be sent to our Patrol Captains and Vice Captains for their distribution to patrol team members. We wish our youth and open competitors the best of luck at the upcoming Aussie titles. May they be humble victory and gracious in defeat and above all, have fun. Competition Organiser s Report s from SLSA confirming the Youth Declaration form Circular for IRB requirements at Aussies Request for 3 year plan for carnivals to be hosted at Newport Beach Invitation to Branch Surf Sports forum for 15 th April Expressions of interest from Branch to Host Surf Board Riding from Council asking us to move trailers from the northern end from the Rugby club asking us to move trailers from their carpark Back to Health Physio offering pre-season screening Agreed to meet the first Wednesday of the Month at 7pm Next Meeting: Wednesday 6 th May 2015 Draft 3 year carnival program tabled for comment (attached) We recognise we need to work on how we can spread the load and assist Water Safety in particular the IRB drivers and Crews. Also need to expand the ranks of First Aid and Officials who can assist. For Aussies GSm has contract our IRB obligations to North Burleigh Surf Club. Will be confirmed once we have received our allocated shifts. GBo confirm there is a subsidy for clubs providing a 2 nd IRB to Aussies Individual areas are to take responsibility for providing results after each carnival to Jan The information should be provide to Jan in the week following the carnival. Top 6 in final is sufficient. State Result have been published in the Newsletter. Points break down is attached together with list of Opens and Masters medal winners. Nick Carroll has agreed to provide a daily update on Aussies progress Powercraft Captain's Report Items, News or Issues to report since last meeting Water safety provided for 11/3 State Masters Championships 13,14/3 State Open Championships 29/3 kayak 4 kids Water safety at the state championships this year was a much more positive experience that last year. With new organisation in the IRB compound the co-ordination and care of volunteers was much better than previously April Minutes 2015 Page 3

4 IRB drivers course is currently underway with 6 trainees New ATV is operational, induction process is ongoing. A small number of complaints have been made with regards to the restriction in drivers. It is also clear that some patrols are more compliant than others when it comes to applying this restriction Phil (lifeguard) nicely set up board fin always forward fits nicely. Old ATV has been sold, neither purchaser was willing to go over $1000 so sold to a member for $1000 Registration for old ATV has been cancelled. Radio will be removed and returned to club. Chief Instructor's Report 62 bronze candidates passed this season Includes 14 young ladies from Loreto 6 in progress (wet assessment on Saturday 11th April) 43 SRC candidates passed this season 1 in progress (assessment on Saturday 11th April) 17 bronze candidates for next group in October ARTC candidates passed this season 17 ARTC candidates passed this season 2 four manikin Little Annie bags have arrived Having contacted owners any uncollected personal resuscitation masks in training cupboard will be disposed of at end of season. Final uniform presentation will be held after the Nantucket Shield lunch (at 2 pm) Items to be discussed and/or approved at the next meeting Need new water safety gear, rash vests and caps before next season. Would like someone from the Academy (perhaps Glen) to address each bronze group about the competition options available Would like to present the trainers with a gift for their time and effort this year thinking a CPR towel ($40 each). There are 10 bronze trainers + IRB trainers (allow 15 towels, numbers to be confirmed as we had a number of trainers who helped out once or twice only). Publicity Officer s Report We are now up to e-newsletter 125 and the online publication continues to provide timely club news to members. Sandy Menzies who formats all my words/pictures for the weekly e-newsletter has created a new style making it easier to read and absorb. Sandy has done a great job with the new layout and is be congratulated. As the new style e-newsletter has received a number of accolades I am proposing that we now discontinue the printed newsletters. This will save the club the cost of layout, printing and distribution of about three newsletters per year but members will still be well informed via e- Newsletter. It will be important that I am advised of events, training, achievements, results etc. for the newsletter. Assistance has also been given to Tom Kellaway for the Palm2Palms bike ride publicity. Planning meetings for the Pool to Peak swims will be delayed until after the Australian Championships. However the swims date has been set for Sunday 3 January The approval process is still underway. There is a picture book for the Pittwater Ocean Swim Series being put together. I have ordered two of these books at a cost of around $30. The intention is to present one of the books to Harris Farm Markets our long standing and valued P2P Sponsors. April Minutes 2015 Page 4

5 There was talk about doing away with the printed newsletter for discussion at next meeting is there a constitutional need that we send out a hard copy a couple of times a year Bev/Sandy to look at vs hardcopy. General Business: Glen Borg (apology) wanted to know if the club is planning a function for officials? Someone thought the club was organising something. they think so they would expect so, need to confirm date people invited First Aid, Water Safety, Carnival Officials etc. Aussies this weekend e-newsletter advertise water equipment that needs to be sold, eg skis Craig MacDougal Rubber on Floor still a little bit more to go but nearly there. Mike Rosic sent stats 62 Bronze, 39 SRC + 1, 14 ARTC trainers - present approval for that Yes. Safety Rash Vest and caps ordering 15 or 20 and getting half cotton and half stretch cloth Awards Night Rob Barkley Nominations for awards night on 30 May 2015 when is the cut off due? In previous years in February/March an is sent asking committee for nominations. What awards are for AGM vs Gala Evening. Bev to query branch about the plaque that was sent with error (best country club). Meeting closed: 8.25pm Our next meeting will be held Wednesday 13 th May, April Minutes 2015 Page 5

6 Newport SLSC List of actions requiring attention April, 2015 Action Reference Responsibility Due date Action Repair tactile dots top and bottom of stairs 8/9/14 Ted Smithies Nov 14 OVERDUE To review our insurance arrangements with our Broker Boat shed to be locked daily (Surflock system) A working bee for clubhouse was also discussed. Ted to organise dates and specific duties required. 12/11/14 Tom Kellaway/ Alan Channells Nov 14 12/11/14 Ted Smithies Nov 14 OVERDUE 10/12/14 Ted Smithies Dec 14 Sectional budgets to Treasurer 12/11/14 All sections End Nov 14 OVERDUE Increase surf Education in nipper groups 14/1/15 Nipper committee Rostered water safety for nippers (set up as a patrol) Camp for under 14 group 14/1/15 Now underway by next year s group Patrol at wet and wild for cadet/active members 14/1/15 Karen Hennessy Rob Barkley Gabby Fleming Guyren Smith/Katie Edwards Plan for next season Plan for next season September /1/15 Gabby Fleming April 2015 First aid and ARTC courses 14/1/15 Michael Rosic February 2015 Archive non-active members 18/2/15 Bev Barnes/Rob Barkley February 2015 ATV induction for appropriate members 11/3/15 Guyren Smith April 2015 Lift repair 11/3/15 Ted Smithies ASAP? Plaque to be corrected 08/04/15 Bev Barnes May Bev Underway Underway Underway Booked complete April Minutes 2015 Page 6