2018 MID-AMERICAN CONFERENCE MEN S SWIMMING & DIVING CHAMPIONSHIP PARTICIPANT GUIDE

Transcription

1 2018 MID-AMERICAN CONFERENCE MEN S SWIMMING & DIVING CHAMPIONSHIP PARTICIPANT GUIDE MIAMI UNIVERSITY, HOST Corwin M. Nixon Aquatic Center February 28 March 3, 2018

2 Table of Contents Championship Administration... 4 Competing Institutions Administration... 5 Schedule of Events... 6 Awards Banners and Posters Championship Officials and Meet Committee Coaches Meeting Cold Tubs Deck Passes Directions Diving Eligibility Entry Procedures Heat Sheets Hospitality Area Locker Rooms Lodging and Restaurants Media Interviews Media Credentials Media Parking Media Room Medical Merchandise Judging Panel Parade of Finalists Parking Photographer MAC Men s Swimming & Diving Championship Participant Guide

3 Pool Layout Programs Registration & Official Meet Packets Relay Entries Restaurants Results & Meet Mobile Scratch Box Seeding Spectator and Team Seating Squad Size Streaming Team Entrance Tickets/Pass Lists Time Trials Timers Diving Entries Instructions Form Official Travel Party Form Institutional Credential Requests Form Pass List MAC Men s Swimming & Diving Championship Participant Guide

4 Championship Administration Championship Headquarters: Miami University Corwin M. Nixon Aquatic Center 750 S Oak St. Oxford, OH Mid-American Conference Office: Commissioner Jon Steinbrecher 24 Public Sq., 15 th Floor Cleveland, OH Office Number: Championship Administrators Korinth Patterson, MAC / kpatterson@mac-sports.com Office: ext. 302 Cell: Jude Killy, MIAMI / killyja@miamioh.edu Office: Cell: Pete Lindsay, MIAMI / lindsapr@miamioh.edu Office: Meet Manager/Operations Terri Shannon, MIAMI / shannot1@miamioh.edu Office: Cell: Facility Director John Mihevic, MIAMI / mihevijp@miamioh.edu Office: Hospitality/Merchandising Coordinator Chase Speaks, MIAMI / speaksc@miamioh.edu Office: Cell: Athletic Trainer Roxanne Maslikowski, MIAMI/ maslikrm@miamioh.edu Office: Athletic Ticket Office: Alex Weikel, MIAMI/ weikela@miamioh.edu Office: Media Coordinator(s) Maria Slovikovski, MIAMI / slovikmr@miamioh.edu Office: Eric Kwiatkowski, MAC / ekwiatkowski@mac-sports.com Office: ext. 322 Cell: MAC Men s Swimming & Diving Championship Participant Guide

5 Competing Institutions Administration Ball State Athletic Director Sport Administrator Head Coach Sport SID Mark Sandy Stephanie Martin Bob Thomas Morgan Young Miami Athletic Director Sport Administrator Head Coach Sport SID David Sayler Jennie Gilbert Hollie Bonewit-Cron Maria Slovikovski Eastern Michigan Athletic Director Sport Administrator Head Coach Sport SID Scott Wetherbee Mike Malach Peter Linn Ali Holmquist Missouri State Athletic Director Sport Administrator Head Coach Sport SID Kyle Moats Casey Hunt Dave Collins Shannon Carrico Evansville Athletic Director Sport Administrator Head Coach Sport SID Mark Spencer Terry Collins Rickey Perkins Erin Cary Southern Illinois Athletic Director Sport Administrator Head Coach Sport SID Tommy Bell Mark Scally Rick Walker Tony McDaniel MAC Men s Swimming & Diving Championship Participant Guide

6 Schedule of Events (All times are Eastern Standard Time) Tuesday, February 27 th 12:00 p.m. Pool Available (late arrivals should contact Terri Shannon for pool availability) 12:00 10:00 p.m. Pool Available for Diving Wednesday, February 28 th Warm-ups 6:00 a.m. Pool Open for Warm-ups 12:00 p.m. Coaches meeting Goggin Ice Center (Red Lounge) 12:30 p.m. Scratch Deadline for Wednesday Relay Events 5:30 p.m. Doors Open to General Public 6:15 p.m. Clear the pool 6:25 p.m. Greetings and National Anthem 6:30 p.m. Scratch Deadline for Thursday Events 6:30 p.m. Parade Finalists 200 Medley Relay Championship Heat Medley Relay Awards 200 Medley Relay 30-minute break 7:05 p.m. Parade Finalists 800 Freestyle Relay Championship Heat Freestyle Relay Awards 800 Freestyle Relay MAC Men s Swimming & Diving Championship Participant Guide

7 Thursday, March 1 st - Preliminaries 6:00 a.m. Pool Open for Warm-ups 9:30 a.m. Doors Open to General Public 10:20 a.m. Clear the pool 10:30 a.m. 500 yard Freestyle 5 minute break 200 yard Individual Medley 5 minute break 50 yard Freestyle 1:00 p.m. 1-Meter Diving Prelims (1-Meter consolation finals (9-16 th places) will follow prelims) Thursday, March 1 st Finals *Approximate Starting Times* 4:30 p.m. Pool Opens for Warm-ups 5:30 p.m. Doors Open to General Public 6:15 p.m. Clear the pool 6:25 p.m. Greetings and National Anthem 6:30 p.m. Scratch Deadline 6:30 p.m. Parade Finalists 1-Meter Diving 6:33 p.m. Consolation Final Heat 500 yard Free 6:40 p.m. Parade Finalists 500 yard Free 6:43 p.m. Championship Heat 500 yard Free 6:51 p.m. Awards 500 yard Free 6:56 p.m. Consolation Final Heat 200 yard IM 6:59 p.m. Parade Finalists 200 yard IM 7:02 p.m. Championship Heat 200 yard IM 7:05 p.m. Awards 200 yard IM 7:10 p.m. Consolation Final Heat 50 yard Free 7:12 p.m. Parade Finalists 50 yard Free 7:15 p.m. Championship Heat 50 yard Free (relay entry card due for 200 Free Relay) 7:18 p.m. Awards 50 yard Free 7:23 p.m. (tent) 1-Meter Diving Finalist 8:00 p.m. Awards 1-Meter Diving 8:05 p.m. Parade Finalists 200 Freestyle Relay 8:08 p.m. Championship Heat 200 Freestyle Relay 8:12 p.m. Awards 200 yard Freestyle Relay MAC Men s Swimming & Diving Championship Participant Guide

8 Friday, March 2 nd - Preliminaries 6:00 a.m. Pool Open for Warm-ups 9:30 a.m. Doors Open to General Public 10:20 a.m. Clear the pool 10:30 a.m. 400 IM 5 minute break 100 yard Butterfly 5 minute break 200 yard Freestyle 5 minute break 100 yard Breaststroke 5 minute break 100 yard Backstroke 1:00 p.m. 3-Meter Diving Prelims Friday, March 2 nd Finals *Approximate Starting Times* 4:30 p.m. Pool Open for Warm-ups 5:30 p.m. Doors Open to General Public 6:15 p.m. Clear the pool 6:25 p.m. Greetings and National Anthem 6:30 p.m. Scratch Deadline 6:30 p.m. Parade Consolation Finalist 3-Meter Diving 6:33 p.m. Consolation Final Heat 400 yard Individual Medley 6:38 p.m. Parade Finalists 400 yard Individual Medley 6:41 p.m. Championship Heat 400 yard Individual Medley 6:46 p.m. Awards 400 yard Individual Medley 6:51 p.m. Consolation Final Heat 100 yard Butterfly 6:54 p.m. Parade Finalists 100 yard Butterfly 6:57 p.m. Championship Heat 100 yard Butterfly 7:00 p.m. Awards 100 yard Butterfly 7:05 p.m. Consolation Final Heat 200 yard Freestyle 7:09 p.m. Parade Finalists 200 yard Freestyle 7:12 p.m. Championship Heat 200 yard Freestyle 7:16 p.m. Awards 200 yard Freestyle 7:21 p.m. Consolation Final Heat 100 Breaststroke 7:24 p.m. Parade Finalists 100 Breaststroke 7:27 p.m. Championship Heat 100 Breaststroke 7:30 p.m. Awards 100 yard Breaststroke 7:35 p.m. Consolation Final Heat 100 yard Backstroke 7:38 p.m. Parade Finalists 100 yard Backstroke 7:41 p.m. Championship Heat 100 yard Backstroke (relay entry card due for 400 Medley Relay) 7:44 p.m. Awards 100 yard Backstroke 7:49 p.m. (tent) 3-Meter Diving Consolation Finals 8:20 p.m. Parade Finalists 400 Medley Relay 8:23 p.m. Championship Heat 400 Medley Relay 8:28 p.m. Awards 400 Medley Relay MAC Men s Swimming & Diving Championship Participant Guide

9 Saturday, March 3 rd - Prelims 6:00 a.m. Pool Open for Warm-ups 9:30 a.m. Doors Open to General Public 10:20 a.m. Clear the pool 10:30 a.m. 200 yard Backstroke 5 minute break 100 yard Freestyle 5 minute break 200 yard Breaststroke 5 minute break 200 yard Butterfly Saturday, March 3 rd - Finals *Approximate Starting Times* 3:30 p.m. Warm-up for the 1650 Free begin 4:00 p.m. Doors Open to General Public 4:45 p.m. 1 st Heat of the 1650 Free Time Finals (Estimated time based on 2 early heats. Actual start time will be determined after scratches. The last heat will end at 5:30 p.m.) 5:30 p.m. Warm-ups begin in the competition end of the pool 6:15 p.m. Senior Recognition and presentation of Outstanding Senior Award 6:25 p.m. Greetings and National Anthem 6:30 p.m. Parade Finalists 3-Meter Diving 6:40 p.m. Championship Heat 1650 yard Freestyle 7:00 p.m. Awards 1650 yard Freestyle 7:05 p.m. Consolation Final Heat 200 yard Backstroke 7:08 p.m. Parade Finalists 200 yard Backstroke 7:11 p.m. Championship Heat 200 yard Backstroke 7:14 p.m. Awards 200 yard Backstroke 7:19 p.m. Consolation Final Heat 100 yard Freestyle 7:22 p.m. Parade Finalists 100 yard Freestyle 7:24 p.m. Championship Heat 100 yard Freestyle 7:28 p.m. Awards 100 yard Freestyle 7:33 p.m. Consolation Final Heat 200 yard Breaststroke 7:36 p.m. Parade Finalists 200 yard Breaststroke 7:39 p.m. Championship Heat 200 yard Breaststroke 7:42 p.m. Awards 200 yard Breaststroke 7:47 p.m. Consolation Final Heat 200 yard Butterfly 7:50 p.m. Parade Finalists 200 yard Butterfly 7:53 p.m. Championship Heat 200 yard Butterfly (relay entry card due for 400 Freestyle Relay) 7:56 p.m. Awards 200 yard Butterfly 8:02 p.m. tent) 3-Meter Diving 8:38 p.m. Awards 3-Meter Diving 8:43 p.m. Parade Finalists 400 Freestyle Relay 8:46 p.m. Championship Heat 400 Freestyle Relay 8:50 p.m. Awards 400 Freestyle Relay Championship Awards All-MAC 2 nd Team & All-MAC 1 st Team MAC Freshman of the Year Diver MAC Freshman of the Year Swimmer MAC Most Outstanding Diver MAC Most Outstanding Swimmer MAC Diving Coach of the Year MAC Swimming Coach of the Year Presentation of Team Champion MAC Men s Swimming & Diving Championship Participant Guide

10 Championship Policies Awards The Conference office will provide the following awards and present them during the meet and at the awards ceremony following the meet. Recipients should wear full team sweats during awards presentations. Championship Individual/Relay Medals Event Award winners and finalists (Top 8) will be recognized. First, second and third place finishers will receive event medals. All-MAC Team The 30-member All-MAC team shall consist of the 15 individual event winners at the MAC Championship, with the 15 remaining honorees selected from the remaining swimmers and divers based on total points (individual events only). The first team shall be limited to 15 members (plus ties), with the remaining being named to the second team. Freshman of the Year Swimmer and Diver Freshman of the Year Swimmer and Diver is awarded to the Freshman at the MAC Championships based upon point totals, with bonus points awarded for a new MAC Championship record and NCAA qualifying standards achieved. Most Outstanding Swimmer and Diver Most Outstanding Swimmer and Diver is awarded at the MAC Championships based upon point totals, with bonus points awarded for a new MAC Championship record and NCAA qualifying standards achieved. Swimming and Diving Coach of the Year Swimming and Diving Coach of the Year shall be voted upon by the head swimming and diving coaches at the conference championship. All coaches are eligible for these awards. Coaches may not vote for themselves and must list a first and second choice. The presentation of these awards shall occur at the conclusion of the meet. Most Outstanding Senior Swimmer Award Selected by the seniors participating in the championship. All graduating seniors are eligible for this award. Honoree must be in attendance in last year of eligibility. No one may vote for a teammate or member of one s own team. All seniors shall be introduced on Saturday evening during the opening ceremonies and the name of the winner is announced at that time. Award provided by Miami University Alumni Association. Championship Team Championship trophy will be given to the first place men s championship team. Travel squad members of the men s champion team will also receive individual team champion medallions and team champion tee shirts. Traveling Relay Award The traveling relay awards are presented at the same time as the relay awards are determined. These awards are provided by the head coach of the institution which won the event the previous year MAC Men s Swimming & Diving Championship Participant Guide

11 Banners and Posters Team signage and posters will be placed in designated areas within the Aquatics Center by event staff. Team signage may not obscure Conference and Sponsorship placements and must be approved by the Conference Liaison and Meet Director. Banners deemed objectionable by the Conference Liaison and Meet Director will not be placed. Teams will be limited to two signs per school. All banners must be delivered to the Aquatics Center Scorer s Table by 12:00 noon on Wednesday, February 28th. All Team signage shall be placed by event staff only. Other than approved team or Conference signage and banners, no permanent signage or banners are permitted within the Aquatics Center. Championship Officials and Meet Committee The Meet Committee shall be comprised of the Head Referee, Bill Houk and the Head Coach of each school represented at the Meet. The Championship Administrator shall act as an ex-officio member and have no vote. Committee decisions will be considered final. Championship Officials Head Referee Bill Houk Diving Referee Dennis DiMasso Starter Edgar Carabalo Stroke & Turn Steve Connock Stroke & Turn Brian Robson Stroke &Turn Marianne Walling Coaches Meeting A meeting of the head coaches will be held on Wednesday, February 28 th at 12:00 p.m. EST., to discuss pertinent championship information. The meeting will be hosted in the Goggin Ice Center. Coaches will receive a meet packet that will contain scratch cards, relay cards, bio forms, credentials, and other necessary materials or information. Lunch will be served. Cold Tubs Cold tubs will be provided for all athletes in a room located directly off of the South pool deck. This location can be found on them pool layout diagram on page 15. Teams will not be permitted to provide their own cold tubs. Deck Passes Deck passes are limited to actual participants, coaches, managers, sport information, trainers, and institutional administrators. In order to receive a deck pass, all participants names must be listed on the entry file. All staff and/or institutional administrators needing a deck pass must be listed on the Institutional Credential Request form on page 23. Access to the deck will be monitored and no one will be permitted on the deck without a pass MAC Men s Swimming & Diving Championship Participant Guide

12 Directions Miami University Recreational Sports Center 750 S. Oak St. Oxford, OH Diving Panel The Diving Panel shall consist of each team s head diving coach and the head diving referee. Additional details on the Diving Panel can be found in the MAC Swimming & Diving Sport Operating Code. Entries The 2018 MAC Diving Championships will utilize cleanentries.com. To submit entries, teams should follow instructions on page 21. Eligibility The 2018 Mid-American Conference Swimming and Diving Championships will follow the NCAA Championship meet format. All athletes must meet Mid-American Conference and NCAA eligibility standards in order to participate in the Championship. Entry Procedures Entries must be submitted on the HyTek electronic file. Entries are due by 5:00 p.m. EST, Wednesday, February 21 st. Please your completed entry file to Terri Shannon at meetentries@miamioh.edu. A Psych Sheet will be sent to all coaches once all entries are received. Heat Sheets Four (4) heat and final sheets will be available to each institution. Heat sheets are not included in the admission price and may be purchased for $2.00 at the ticket table. Hospitality Area This room is located off of the East pool deck opposite the diving well end of the facility. Please follow signage. Access shall be monitored and restricted to participating teams staff (e.g., coaches trainers, SIDs), work press, VIP s, meet officials, and event staff. The Hospitality Room will feature beverages and snacks throughout the Championship, as well as breakfast, Lunch and Dinner. Locker Rooms The general locker rooms located off the pool deck are available to all participants; however, towels and lockers will not be provided. Participants can choose to lock lockers throughout the day. Overnight storage is not permitted MAC Men s Swimming & Diving Championship Participant Guide

13 Lodging and Restaurants Lodging Dining Media Interviews The Mid-American Conference will conduct video interviews with student-athletes and coaches throughout the Championships. Teams are asked to designate a staff member to act as point person for coordination of these interviews. Notably, requests will be made for select coaches and student-athletes at the conclusion of Preliminaries each day. At the conclusion of each Award Ceremony, the student-athlete finishing 1 st will be requested for a short video interview as well. Media Credentials Media outlets planning to cover the MAC Swimming and Diving Championships must apply for credentials no later than Monday, February 26 th, by contacting Maria Slovikovski at MIAMI at / slovikmr@miamioh.edu. Credentials will be assigned to accredited media in accordance with the following guidelines: Media outlets which have been credentialed during the regular season by participating teams. Media outlets which have regularly covered MAC Swimming and Diving on a local, regional or national basis during the season. Credentials will be available for pick up at the ticket table during the days of the event. For other arrangements (i.e. via mail) contact Maria Slovikovski at MIAMI at / slovikmr@miamioh.edu. Media Parking Media parking is available in lots adjacent to Rec Center. Media Room A working media room is located at the East end of the pool in the Hospitality Room. Please follow signage. Media members are advised to use the media area for filming stories after each session. Formal postgame interviews, postgame statistics and quotes will also be available in the media area upon request MAC Men s Swimming & Diving Championship Participant Guide

14 Medical Training facilities will be located on the North side of the pool deck near the scoreboard end of the pool (behind awards area). The following staff will be available to assist you with your training needs: Roxanne Maslikowski A certified athletic trainer will be present at all times during the competition and a medical doctor will be on call during those same times as well. Merchandise Championship merchandise will be available for purchase on-site near the ticket table throughout the Championship and will consist of a selection of short sleeve and long sleeve Championship Tee-Shirts. Judging Panel The judging panel for diving will be determined according to the following guidelines: if nine coaches are present, the panel will consist of nine coaches and no official, with the three high and three low scores thrown out; if eight coaches are present, the panel will consist of eight coaches and one official, with the three high and three low scores thrown out; if seven coaches are present, the panel will consist of the seven coaches and no official, with the two high and two low scores thrown out; if six coaches are present, the panel will consist of the six coaches and one official, with the two high and two low scores thrown out; if five coaches are present, the panel will consist of the five coaches and no officials, with the single highest and lowest scores thrown out; if four coaches are present, the panel will consist of the four coaches and one official, with the single highest and lowest scores thrown out. Two official s tables with a scorekeeper shall be utilized to score diving. Each table would score separately. Note: In the event there is an even number of coaches present, rather than adding an official, a coach may be removed. This decision is within the Head Diving Referee s discretion only. Parade of Finalists There will be a parade of Championship Finalists prior to the contesting of all events (individual, relay, and timed finals) as well as the consolation final of three meter diving. All finalists are asked to report to the designated area five minutes before the event or pursuant to the Schedule of Events and Public Address requests. This area is located on the West side of the diving well. Parking Participant drop-off will be off Oak St., East of the Rec Center. Team buses will be directed to park at Chestnut Fields parking lot southwest of the Rec Center. Team vans will be directed to park in the Rec Sports lot on Campus Ave. A parking pass will be ed to each head coach prior to arrival. Each institution may make no more than (3) passes to be placed on the dashboard of vehicles. Passes are only valid in the Campus Avenue surface lot. Fan Parking is available in Campus Avenue Garage, directly northwest of the Rec Center MAC Men s Swimming & Diving Championship Participant Guide

15 Photographer A photographer will document awards presentations. Photographs will be made available to participating teams at the conclusion of the Championships. Pool Layout KEY A = Dive Well B = Competition Pool C = Team Seating D = Awards Area E = Athletic Training Area F = Cold Tub Area MAC Men s Swimming & Diving Championship Participant Guide

16 Programs Meet programs will be available for purchase at the merchandise stand for $5.00, along with event merchandise. Registration & Official Meet Packets Registration and meet packets will be distributed at the coaches meeting and will contain psyche sheet, relay cards, scratch cards, diving sheets, awards procedure and presenters, warm-up procedure, deck passes, entry summary, team seating diagram, and locker room information. Relay Entries Entries for Relay Events scheduled for the beginning of a session are due one (1) hour prior to the beginning of the Relay Event. Entries for the Relay Events scheduled for the end of a session are due by the completion of the last individual event for the corresponding session. Restaurants A listing of area restaurants can be found by following the link on Page 13. Results & Meet Mobile Results will be posted on the pool deck as well as in the spectator seating area. Coaches copies will be placed in the mailboxes at the hospitality room. Results will also be available on-line at Additionally, Meet Mobile will be available to participants and fans and can be downloaded for $0.99. Results will be provided via the same and posted in the spectator area. However, heat sheets must be purchased at the Merchandise Stand. Scratch Box A scratch box will be located at the operations table. All scratches are due by 6:30 p.m. on the day prior to the contested events. Scratches shall be verified by on-site staff. Seeding All seeding procedures will follow NCAA Rules MAC Men s Swimming & Diving Championship Participant Guide

17 Spectator and Team Seating Spectator seating will be assigned to each university in a rotation fashion by the session, and will be randomly drawn by the Conference Liaison at the pre-championship coaches meeting. Seating sections will be rotated clockwise prior to each session. Diving preliminary seating will not be assigned and will follow a general seating format, however any seating. All doors will open 1 hour prior to commencement of competition. Team seating will be assigned at the coaches meeting and preference will follow the 2017 Championship meet finish. Squad Size The travel squads shall be limited to 24 participants, 18 scorers (swimmers count as one entry, divers count as 1/3 an entry) and six non-scorers. The six non-scorers will only be permitted to compete in the preliminary sessions and time trials. Please complete the Official Travel Party form on page 22 and to Korinth Patterson by Wednesday, February 21st kpatterson@mac-sports.com. Streaming A live stream of all finals sessions can be found on MiamiRedHawks.com and GetSomeMaction.com. Team Entrance Teams should enter the pool deck from the stairwell at the South end of the seating gallery. Credentials are required MAC Men s Swimming & Diving Championship Participant Guide

18 Tickets/Pass Lists Based on Conference policy, only the official traveling party will be allowed complimentary admission into the Championship. There will be no complimentary admission for student-athletes guests. Institutions may choose to provide a pass list by purchasing the necessary allotment of tickets. Please complete the pass list on page 24. To purchase advance tickets, please contact Alex Weikel; weikela@miamioh.edu Admission fees are: Single Session All Session Adult $12.00 $34.00 Student (K-12) $6.00 $16.00 MAC Student (w/id) Free Free Child (5 and under) Free Free General Public Tickets may be purchased at the Miami Box Office, by Phone ( ), or online at Will Call Pre-purchased tickets will be left at the Will-Call on the day of the event. Individuals picking up tickets at Will Call must supply photo ID. Will Call will be located at the ticket table in the main entry to the Rec Center / Aquatic Center. Gates Public gates will open one (1) hour prior to the start of each session. Time Trials Time trials will be offered to all 2018 Men s Mid-American Conference Championship participants. The trials will occur at the conclusion of the preliminary and finals sessions daily, and follow the NCAA Division I order of events. NCAA and USA Swimming participation limits will be observed. Participants must enter the trials by the completion of the last individual event for the corresponding session. The six non-scoring student-athletes will be permitted to compete in the preliminary session and time trials. Timers Two Lane Timers will be provided for each lane during all Preliminary and Finals Sessions MAC Men s Swimming & Diving Championship Participant Guide

19 Diving Entries Instructions Diving Entry Instructions: 1. Go to If coach and team are already registered on the clean entries site, skip to #3 below. Periodically please review your profile in order to make sure it is still accurate. 2. Coach a. If first time user, click on Create Account on top right of main screen b. Fill in the six fields: (Use the "Tab" key to move between fields, NOT the "Enter" key.) c. Click "Register me as a Coach" d. Click "Create User" e. If all is completed correctly, you will receive a "Complete" message on your screen. You must verify your account before proceeding. You will have two options to verify your account: Option #1 Write down or copy with your mouse the activation code you see on your screen. In the upper right hand corner of the window, there is a "Verify Account" link. Click that link and either enter or paste the activation code in the space provided. Option #2 An will be sent to the address you just registered. You will need to click on the link contained in the in order to verify your account or copy/paste it into your web browser address bar and press "ENTER". Very often, these verify s end up in your "spam" or "junk" folder. Please search for them there. If you are using a "school" address and do not receive the verification , try a non-school address or option #1. Many times school systems block these types of "no reply" s. f. If it is completed correctly, you will receive this message: "The user name [ ] has been activated." g. Click "Login" in the upper right corner. h. Fill in the two fields: (Use the "Tab" key to move between fields, NOT the "Enter" key.) i. Click "log In" j. Complete "Coach Profile" If you have membership numbers for other diving organizations, please enter them here as well. k. Once all the required fields and any optional fields are complete, click "Save Profile" l. Adding your team m. Go to the Left side of the page and click "Click here to Add the teams that you belong to" under "Teams I am Affiliated With" Select your team from the list. If it is not listed, click "click here to add it.". Fill in the fields. For team names, please use your correct HY-TEK code. Ball State University BALL University of Evansville - EVAN Eastern Michigan University EMU Miami University MIOH Missouri State - MOST Southern Illinois University - SIU Once all fields are complete, click "Save the Team" MAC Men s Swimming & Diving Championship Participant Guide

20 n. Click the "Meets" box at the top of the page. o. Click the upcoming meet you will be attending p. Scroll down the page and click in each answer box if the statement is correct. q. Click the "Save my changes" box. 3. Register Diver into Database and Enter Diver into Meet (The coach may do all this at one time!) a. If you (coach) have not already logged in, do so. b. Click on the "Dashboard" box at the top of the page. c. Click on "Manage Entries" link located next to "Your Teams Upcoming Meets" d. Select the meet from the dropdown box labeled #1 by clicking the down arrow key located at the right side of the green highlighted box. All your entries for that meet will appear for all your schools by school (if you coach at more than one school). e. Select the team from the dropdown box labeled #2 by clicking the down arrow key located at the right side of the green highlighted box. All the members of that team will appear in the box labeled #3. f. At this point you will have two options. Option #1 Select a diver from the list by clicking on the diver's name. Option #2 Click on "<Register a new diver> Even if the diver has not registered on the clean entries site and set up a profile, as the coach may add them to the database at this time. You will need the diver's correct birth date! g. Click on "Register Selected Athlete for Meet" box labeled #4. h. If you selected a diver already in the list, then skip to "j." below. If you opted to "Register a new diver", then the "Adding a New Athlete" window will open. Fill in the four fields: (Use the "Tab" key to move between fields, NOT the "Enter" key.) IT IS VERY IMPORTANT THAT THE "DATE OF BIRTH" FIELD IS CORRECTLY ENTERED. THIS FIELD CANNOT BE CHANGED LATER WITHOUT ADMINISTRATIVE ASSISTANCE. IF IT IS INCORRECT AND THE DIVER IS A CLUB DIVER, IT CAN CAUSE PROBLEMS FOR AGE-BASED ENTRIES!!! Click "Continue" MAC Men s Swimming & Diving Championship Participant Guide

21 i. If all is completed correctly, a "no reply" message will be sent to the coach's address. It will contain a Username, temporary password, and security question and answer for the diver just added. Very often, these " no reply" s end up in your "spam" or "junk" folder. Please search for them there. If you are using a "school" address and do not receive the , try a non-school address. Please give a copy of the to the diver, as at some point the diver will need to login and fill out their profile information. j. The "Event Selection" window will open only if there is more than one event in the selected meet that the diver is eligible to enter. If there is only one event available for the diver, skip to "4." below. Click on the appropriate event in box #1. Click "Continue with Registration" in box #2. 4. Event Registration a. The "Event Registration" window will open. b. Make sure Meet name, Diver name, and your team name is correctly displayed. c. Enter dive number and position. Indicate Vol/Opt. Note: The rules for the event are to the right of the entry box. d. After entering all dives, click "Check My Dive Sheet". The system will validate the sheet. If there are errors, it will inform you of the problem. You will not be allowed to proceed until the sheet is valid. e. After the sheet is validated, click "Save My Dive Sheet". The diver is not entered in the meet until the sheet is validated and you click "Save My Dive Sheet"! You will be taken back to the "Manage Entries" screen so that you may register/enter the next diver. f. On the "Manage Entries" screen, after you select the meet in which you entered your diver, the diver's name will appear below Box #1. There are three icons next to the diver's name. By clicking on the respective icon, you may: Scratch the diver (Red "x"),: Edit the dive sheet (pencil) or Print the dive sheet. Options #1 & #2 are only available while entries are still open! 5. Dive Changes: a. You may make changes to the sheet online until the registrations close (You may still make changes thereafter on deck up until 1 hour (or the posted deadline for on deck changes) prior to the beginning of the meet.) b. Login as the coach c. Click "Dashboard" at the top of the screen d. Click on the pencil next to the diver's name under the correct meet in order to make changes to the diver's sheet. e. Make dive changes by following instructions a-g under "Event Registration" above MAC Men s Swimming & Diving Championship Participant Guide

22 Form Official Travel Party 2018 MAC Championship Official Travel Party (Team Name) Note: Travel Party encompasses your 18 scorers (swimmers count as one entry and divers count as a 1/3), 6 non-scorers, coaches and support staff. Please identify Divers with a (#) and If you know your Non-Scorers at this time with an Asterisk (*) Coaches & Support Staff Director of Athletics (or Sport Administrator) Signature: Date: Please to Korinth Patterson by Wednesday, February 21 st kpatterson@mac-sports.com MAC Men s Swimming & Diving Championship Participant Guide

23 Form Institutional Credential Requests 2018 MAC Championship Institutional Credential Request Form (Team Name) Please list up to twelve (12) Administrators and noted representatives from your institution that should receive credentials. These credentials are intended for the: President/Chancellor, Director of Athletics, Senior Woman Administrator, Sports Information Director, Videographer/Photographer, and Primary Team Administrators including the Ticket Manager, Alumni Director, and Team Physician. The aforementioned credentials will only be issued to those individuals in actual attendance. Additional credentials may be issued upon request, with Conference approval. Personnel & Title Three additional Wild-Card Credentials are permitted for use by travelling institutional staff only, these persons are permitted on or within the deck area. Wild-Card requests may be identified by personnel name or by indicating STAFF on the lines provided below. Wild Card (Institutional Staff Only) Director of Athletics (or Sport Administrator) Signature: Date: Please to Korinth Patterson by Wednesday, February 21 st MAC Men s Swimming & Diving Championship Participant Guide

24 Form Pass List There are no complimentary tickets permitted for MAC Championship competitions. Each ticket will be invoiced to the institution and require payment within 30 days. Note: Guests must present a photo ID in order to receive the ticket; please put down the guest s full name. Each player may receive a maximum of 4 tickets. Only 1 ticket per guest (do not write John Smith 4 times). Reuse this form as many times as necessary for each student-athlete and guests. Institution: Coach/ Player Guest Signature 1.) 1.) 2.) 3.) 4.) 2.) 1.) 2.) 3.) 4.) 3.) 1.) 2.) 3.) 4.) 4.) 1.) 2.) 3.) 4.) Please to Korinth Patterson by Wednesday, February 21 st kpatterson@mac-sports.com MAC Men s Swimming & Diving Championship Participant Guide