BASS Turkey Classic A/BB/B/C Mini Meet November 17-18, 2018 SANCTION NO. VS-19-56

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1 BASS Turkey Classic A/BB/B/C Mini Meet November 17-18, 2018 SANCTION NO. VS Hosted by BATTLEFIELD AREA STAR SWIMMERS SANCTION: Held under the sanction of USA Swimming/Virginia Swimming, Inc., SANCTION NO: VS USA Swimming, Inc., Virginia Swimming, Inc., BASS Swimming and Collegiate School Aquatic Center shall be held free and harmless from any and all liabilities or claims for damages arising by reason of injuries to anyone during the conduct of this event. LOCATION: Collegiate School Aquatic Center, 5050 Ridgedale Parkway, Richmond, VA FACILITY: The Collegiate School Aquatic Center provides 2 indoor pools and supporting amenities including hospitality, a swim shop classroom and wireless internet. MEET DIRECTOR: The 50-meter competition pool with bulkhead offers two 25-yard competition pools with a depth of seven feet and seven inches at the sides and eight feet two inches in the center. Competition lanes are a minimum of 9-feet wide swum wall to bulkhead. Indoor 6-lane 25-yard pool for continuous warm-up, cool-down. Non Turbulent Lane markers in both pools. Omega Starting blocks, CTS6 with automatic and semi-automatic timing and back-up Dolphin wireless stopwatches. Spectator seating for The competition course has not been certified in accordance with current USA Swimming Rules and Regulations. Article C (4). Name: Alex Montes de Oca alex.montesdeoca5@gmail.com Phone: (540) ELIGIBILITY: Open to all USA Swimming athletes from BASS, NOVA, Poseidon, Quest, VSTP, Lynchburg YMCA, FUAC, WFS, 757swim, and Rockfish registered before the first day of the meet. Teams not listed wishing for an invite must receive confirmation from the Meet Director prior to entries being accepted. No on-deck USA Swimming athlete registration will be permitted. Age on November 17, 2018 will determine age for the entire meet. DISABILITY SWIMMERS: Athletes with a disability are welcome and shall provide advance notice of desired accommodations to the Meet Director. The athlete (or the athlete's coach) is also responsible for notifying the session referee of any disability prior to the competition. FORMAT: All 13 and Over swimmers will compete in the morning session. All 12 and Under swimmers will compete in the afternoon session. All 13 & Over 400 IM swimmers will compete on Saturday Mid-Day. All events will be timed finals. WARM-UP: Morning sessions: Warm-ups at 7:30am; competition starts at 8:30am. Saturday mid-day session: Warm-ups not before 11:30 pm; competition start time not before 12:00 pm. Saturday afternoon session: Warm-ups not before 1:00pm; competition starts not before 2:00pm Sunday afternoon session: Warm-ups not before 12:00pm; competition starts not before 1:00pm Lane assignment and warm-up times for individual clubs will be ed to the contact person for participating clubs no later than Tuesday, November 13, If a morning session runs late, afternoon warm-ups will begin immediately after the morning session ends. 1

2 ENTRIES: DEADLINE FOR THE RECEIPT OF ENTRIES IS 9:00 PM, WEDNESDAY, NOVEMBER 7, Entries must be submitted in short course yard times using Hy-Tek Team Manager and Commlink- 2 software, or on a VSI master entry sheet. Teams must submit entries via . A Team Manager printout of entries must be included or the meet checklist/summary sheet with the name of the person to contact in case of questions must accompany the entries. Coach Time (CT) and No Time (NT) entries will be accepted for events in which a swimmer does not have a time of record. CT must be slower than an A time. All entry times other than CT must have been achieved in USA Swimming sanctioned, approved, or observed competition. Swimmers may enter a maximum of 4 individual event(s) per session per day. Entries will be processed in the order received and accepted to the greatest extent possible without exceeding the 4-hour/session timeline limit. The Meet Director reserves the right to limit entries in any events, if necessary, to prevent too lengthy a session. This may include combining heats and events, which may require reseeding. It may also include limiting the number of heats of 400 IM and eliminating relays. Fees will be refunded should this happen. entries to: Ann Wood at annwood304@gmail.com. Deck entries will be accepted in the order received for swimmers already entered in the meet, to the extent that open lanes are available. No additional heats will be added. Deck entries must be submitted to the Admin Official on the provided forms. FEES: Individual events: $6.50 Relay events: $14.00 Swimmer surcharge: $2.50 per person (entered in the meet in any capacity) Checks should be made payable to: BASS Swim Team. Mail payment to: Ann Wood, 304 Great Run Lane, Radiant, VA Payment must be received by November 14, 2018 for all entries. Failure to pay entry fees by this deadline could result in teams being barred from the meet. IMPORTANT: If payment is sent via Express Mail/FedEx/Airborne/UPS/etc., please ensure that a signature is NOT required for delivery as this will delay the acceptance of your entries. AWARDS: Individual events: Ribbons will be awarded for first through eighth place (number of lanes) o 8 & Under individual events will be given separate awards for 6 & under, and 7-8 year age groups. o 10 & Under events will be given separate awards for 9-10 and 8 & Under age groups. o 13 & Over events will be given separate awards for and 15 & Over age groups. SEEDING: All events, except # (13 & O 400 IM) will be pre-seeded. Swimmers should report directly to the blocks for their events, except for swimmers in 8 & Under events, who should report to the clerk of course. Events # #31-32 (13&O 400 Individual Medley) will require a positive check-in. Positive check-in will close 45 minutes before the start of the session. SWIMMERS FAILING TO POSITIVELY CHECK-IN WILL NOT BE ALLOWED TO SWIM THE EVENT. PENALTIES: A fine of up to $100 per event may be assessed for any illegal participation in the meet. Illegal participation is defined as Entries using fraudulent or non-verifiable times. Athlete competed in the incorrect age group. Athlete is not registered with USA Swimming prior to the first day of the meet. If the swimmer is representing a club in competition, the fine will be levied on the Club. If the swimmer is unattached, the fine will be levied on the swimmer. Any event in which an athlete participated illegally will be rescored and re-awarded. RULES: The current USA Swimming Rules and Regulations will apply. Any swimmer entered in the meet must be certified by a USA-S member coach as being proficient 2

3 OFFICIALS: SAFETY: in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement. Use of audio or visual recording devices, including cell phones, is not permitted in changing areas, rest rooms or locker rooms. In addition, photography behind the blocks is not permitted. Operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present without written USA Swimming approval. Changing into or out of swimsuits other than in locker rooms or other designated areas is not appropriate and is PROHIBITED. In accordance with VSI best practices, all swimmers should shower before entering the pool. In accordance with VSI Policy, only those coaches who have current, valid USA Swimming credentials will be permitted to act in a coaching capacity at this meet. Coaches with expired or non-current credentials will be required to leave the deck area. Meet Referee: Ralph Jones Ralph.Jones@vdot.virginia.gov Phone: Officials will be needed for all positions and all sessions for this meet. Team officials chair should submit the names and session availability of certified officials, as well as the names and session availability of trainees to Ralph Jones, Ralph.Jones@vdot.virginia.gov, and Alex Montes deoca, alex.montesdeoca5@gmail.com, no later than Sunday, November 11, Officials meetings will be held in the hospitality area one hour prior to the start of each session. Virginia Swimming Meet Safety Procedures will be in effect. TIMERS: Clubs will be required to provide timers in proportion to the number of swimmers they have entered in each session. The number of timers required per club and their lane assignments will be posted on the BASS website no later than Tuesday night, November 13, 2018, and will also be ed to the contact person of each of the individual clubs. The head timer will assign specific lanes prior to each session. Athletes competing in the mid-day sessions are required to provide their own timers. GENERAL: Heat sheets will be available for purchase. Concessions will be available during the meet. Concessions will open for warm-ups and during competition each day. It will close approx. 1 hour prior to the estimated end time of the meet each day. Hospitality room will be open to coaches and certified officials. A swim shop will be open for swimming accessories and shopping. If necessary, overflow parking will be available at the parking lot behind the Aquatic Center. FACILITY No glass containers of any kind are permitted in the facility. RULES: Lawn/deck chairs are not permitted in the grandstand. No spectators/parents will be allowed on deck unless working the meet. No smoking is allowed on the campus. Doors are not to be propped open (HVAC) and the front door is the only entry/exit door from the facility. DIRECTIONS: Directions to CSAC Aquatic Center HOTELS: Go to the following link for Hotel information: 3

4 BASS TURKEY CLASSIC NOVEMBER 17-18, 2018 ORDER OF EVENTS Morning Session Warm-up: 7:30am; Start: 8:30am & Over 100 Backstroke 13 & Over 100 Backstroke & Over 50 Freestyle 13 & Over 50 Freestyle & Over 200 Breaststroke 13 & Over 200 Breaststroke & Over 100 Butterfly 13 & Over 100 Butterfly & Over 200 Freestyle 13 & Over 200 Freestyle & Over 50 Breaststroke 13 & Over 50 Breaststroke & Over 200 Freestyle Relay 13 & Over 200 Freestyle Relay 30 Mid-Day Distance Session Warm-up: 11:30pm; Start: 12:00pm & O 400 Individual Medley 13 & O 400 Individual Medley 32 POOL 1 Afternoon Session Warm-up: 1:00pm; Start: 2:00pm POOL & Under 25 Breaststroke Backstroke & Under 25 Freestyle Breaststroke & under 100 Backstroke Freestyle & Under 50 Breaststroke Freestyle Freestyle Breaststroke & Under 50 Freestyle Butterfly Breaststroke Individual Medley & Under 100 Butterfly Freestyle Relay & U 100 Individual Medley & U 200 Freestyle Relay 52 4

5 Sunday, November 18, 2018 Morning Session Warm-up: 7:30am; Start: 8:30am & O 200 Individual Medley 13 & O 200 Individual Medley & Over 50 Backstroke 13 & Over 50 Backstroke & Over 100 Breaststroke 13 & Over 100 Breaststroke & O 200 Butterfly 13 & O 200 Butterfly & Over 100 Freestyle 13 & Over 100 Freestyle & Over 200 Backstroke 13 & Over 200 Backstroke & Over 50 Butterfly 13 & Over 50 Butterfly & Over 200 Medley Relay 13 & Over 200 Medley Relay 84 Sunday, November 18, 2018 Afternoon Session Warm-up: 12:00pm; Start: 1:00pm 85 8 & Under 25 Butterfly Breaststroke & Under 25 Backstroke Backstroke & Under 100 Breaststroke Butterfly & Under 50 Backstroke Freestyle & Under 100 Freestyle Individual Medley & U 200 Individual Medley Butterfly & Under 50 Butterfly Backstroke & U 200 Medley Relay Medley Relay 68 5