NORTH BUCKS & DISTRICT FOOTBALL LEAGUE ANNUAL GENERAL MEETING. Agenda, Minutes, Accounts Etc..

Transcription

1 NORTH BUCKS & DISTRICT FOOTBALL LEAGUE (FOUNDED 1911) ANNUAL GENERAL MEETING Agenda, Minutes, Accounts Etc.. To be held on: Tuesday 18 th June 2013 At: Deanshanger Athletic Football Club Club Information

2 NORTH BUCKS & DISTRICT FOOTBALL LEAGUE (FOUNDED 1911) Annual General Meeting Agenda The Annual General Meeting of the North Bucks and District Football League is to be Held on Tuesday 18 th June 2013, at Deanshanger Athletic Football Club, Little London Road, Deanshanger, MK19 6HU, commencing at Hours. Delegates Attending the Meeting are advised to bring these Documents with them. 1. Apologies 2. The President s Address - H.G. Tuckey Esq. 3. Minutes of the Previous Annual General Meeting Held Tuesday 12 th June Matters Arising 5. The Chairman s Address - A.P. Jeskins Esq. 6. Reports: (a) General Secretary - A.P. Jeskins Esq., (b) Treasurer - Mrs. B. Sprules Acceptance of League Accounts 7. Election of Officers (See Attached List) 8. Election of Auditors - Peter J. Jeskins Ltd. 9. Proposed Rule Changes for the 2013 / 2014 Football Season 10. Honorariums 11. The Bob Mayes Sportsmanship Award - Most Sporting Club as Voted by the Member Clubs 12. The Derek Cannings Award - Club Linesman of the Year as Reported by Match Officials 13. The Michael Connolly Award - Best Administered Club as Reported by the League Officers 14. Formation of League for 2013 / 2014 Season 15. The Date for the Commencement and Conclusion of the 2013 / 2014 Season Attachments: Minutes of the AGM Statement of Accounts League Officers and Committee Proposed Rule Changes for the 2013 /2014 Season Notes: There is no Any Other Business

3 NORTH BUCKS & DISTRICT FOOTBALL LEAGUE (FOUNDED 1911) Minutes of the Annual General Meeting Tuesday 12 th June 2012 Present: D.C. Grainge Esq. (Vice-President & Chairman of the Berks & Bucks F.A.); R.S. Page (Hon. Life Vice-President); R.J. Gurnett Esq. (Hon. Life Vice-President & Member of the Berks & Bucks F.A.); A. Bond Esq. (Vice-President & Member of the Berks & Bucks F.A.); J. Fenner Esq. (Member of the Berks & Bucks F.A.); R. Reading Esq. (Member of the Berks & Bucks F.A.); A.P. Jeskins Esq. (Chairman & General Secretary); Mrs. B. Sprules (Treasurer & Fixtures Secretary); J. Hedge Esq. (Referees Secretary); B. Stuchbury Esq., C. Hodges; M. McStraw; (Members of the League Management Committee); Ms. N. Mullis (Guest); Delegates From: AFC Santander Hanslope F.C. Stoke Hammond Wanderer s F.C. Bletchley Bridge F.C. Loughton Manor F.C. Syresham F.C. Bow Brickhill F.C. Marsh Gibbon F.C. Twyford United F.C. Brackley Sports F.C. MK Titans F.C. Westbury F.C. Buckingham Town F.C. MK Wanderers F.C. Wicken Sports F.C. Charlton & District F.C. Olney Town Colts F.C. Wing Village F.C. City Colts F.C. Potterspury F.C. Wolverton Town F.C. Deanshanger Athletic F.C. Padbury Village F.C. Woughton F.C. Denbigh Hall Sports & Social F.C. Silverstone F.C. Yardley Gobion F.C. Great Horwood F.C. Southcott Village R.A. F.C. Great Linford F.C. Steeple Claydon F.C. Grendon Rangers F.C. Stewkley F.C. 1. Apologies: H.G. Tuckey Esq. (President); B.G. Moore Esq. (Vice-President & Member of the Berks & Bucks F.A.); P. Hammond Esq. (Vice-President); K. Tew Esq. (Vice-President); N. Holman Esq. (Vice-Chairman & Registration Secretary); Mrs. A. Meakins; Continuing Clubs Not in Attendance: Thornborough Athletic F.C. University of Buckingham F.C. New Clubs in Attendance: Cage Athletic F.C. Comet MK F.C. Scot Youth F.C. Stantonbury Social Elite F.C. Woburn Sands Wanderers F.C. 2. The President s Address - H.G. Tuckey Esq. In the President s absence the Chairman welcomed everyone to the meeting. 3. The Minutes of the Annual General Meeting Held Tuesday 14 th June 2011 The Minutes of the Previous Annual General Meeting held on Tuesday 14 th June 2011, were accepted by the Members present as a true and accurate record of the meeting and duly signed by the Chairman. Proposed by M. McStraw Esq., and Seconded by Wing Village F.C. All present were in agreement.

4 4. The Minutes of the Special General Meeting Held Tuesday 14 th June 2011 The Minutes of the Special General Meeting held on Tuesday 14 th June 2011, were accepted by the Members present as a true and accurate record of the meeting and duly signed by the Chairman. Proposed by MK Wanderers F.C. and Seconded by Brackley Sports F.C. All present were in agreement. 5. Matters Arising There were no Matters Arising from the Minutes of the last Annual General Meeting. 6. The Chairman s Address (including the General Secretary s Report) - A.P. Jeskins Esq. Good Evening Ladies and Gentlemen, Vice-Presidents, Members of the County Football Association, League Officers, Club Representatives and Guests. On behalf of the League, I would like to welcome you all to the 102 nd Annual General Meeting of the North Bucks & District Football League. This season, the quality of football played within the League was improved from previous years with all divisions being very competitive, two of which went down to the last matches to determine the winners and runners-up. I continue to hear a number of positive comments regarding the standard and quality of the football and the operation of the League which is a credit to all Member Clubs involved. I would like to congratulate all of the trophy finalists for the manner in which the finals were played this season; and for their efforts and support in raising nearly 900 for Charity from the gate receipts, thanks to Brian and Chris for their time in manning the gates. My particular thanks to Mick McStraw for organising the raffles at the finals which significantly added to the total raised. Congratulations to Potterspury, Great Horwood, Charlton & District and Wolverton Town Res. for winning their respective divisional trophies and to Potterspury for winning the Interdivisional Trophy. I would also like to record thanks to Buckingham Athletic for allowing us to play our finals at their ground and for their hospitality. I would also like to congratulate MK Wanderers Res. Great Horwood, Potterspury Res. and City Colts Res. for winning their respective divisions. All the above said, the League did not go without a number of issues during the course of the season. Firstly, losing a number of Clubs (4 in total) during the course of the season for a variety of reasons and the spells of bad weather in January and February, and then in April which decimated the fixture programme for a number of weeks causing a backlog towards the end of the season, which was then enhanced by the normal pitch availability issues, together of course with the additional cup competition, and yet despite all of this, the League still finished in mid-may, as normal, and it is only right to pass my thanks to Brenda for working her normal magic to get all the fixtures re-scheduled. My normal plea of course is always on rules, ensuring Clubs read the rule book so as not to incur fines, however, this season, pleasingly, the quantity of fines this year is lower than in previous seasons, hopefully this can continue over the coming season. I would like to thank those Clubs who did not pick up any fines and for the way in which they have conducted their clubs this season, please keep up the good work. Noting from the minutes of last season s AGM and the loss that was incurred by the League again, I am pleased to report that the League have managed to make savings across the board and to turn the last two seasons losses into a small surplus this year, with further plans in the pipeline to continue this for next season. Coming onto next season, as you will see later on in the meeting, the League Formation for 2012/2013 caused a number of issues and many hours of debating for a couple of reasons, firstly, the lack of numbers in the upper divisions causing a League imbalance, and secondly, the good number of new team applications this season. There have been many movements in the League to accommodate the new teams, however, the League is now back up to a near full complement, providing local football for a great number of players, which is what the League is about. I would like to extend a warm welcome the new Clubs present this evening, and hope they will enjoy and successful time with the North Bucks & District Football League. Finally, as in every season, I would like to thank my fellow Officers and Committee Members for their continued commitment, and for the excellent way in which they have conducted the affairs of the League again this year, without such dedicated and hard working volunteers the League would not function to such a high standard that it does.

5 7. Reports (a) The General Secretary A.P. Jeskins Esq. See 5 above. Reports (b) The Treasurer - Mrs. B. Sprules The Chairman congratulated Mrs. Sprules on the way she had continued to look after the Leagues accounts during yet another difficult season. The Chairman also noted the significant work done by the League over the season to reduce costs and turn last season s loss into a small surplus of income over expenditure. Mrs. Sprules gave a brief explanation of the accounts for the season, as circulated, and requested any questions regarding the accounts. There being no queries, the Chairman thanked Mrs. Sprules once again for her splendid work and efforts throughout the course of the season. It was Proposed by Yardley Gobion F.C. and Seconded by Bletchley Bridge F.C. that the accounts be accepted as a true and accurate record of the League s Finances for the season. All Members present were in favour. 8. Election of Officers President: H.G. Tuckey Esq., Proposed By: M. McStraw Esq. Seconded By: Grendon Rangers Vice-Presidents: E.B. Smith Esq., A.J. North Esq., B.G. Moore Esq., A. Bond Esq., Proposed By: Brackley Sports D.C. Grainge Esq., R.S. Page Esq., Seconded By: Wolverton Town K. Tew Esq., P. Hammond Esq., Chairman: A.P. Jeskins Esq. Proposed By: Wolverton Town Seconded By: Wing Village General Secretary: A.P. Jeskins Esq. Proposed By: Marsh Gibbon Seconded By: Brackley Sports Vice-Chairman: N. Holman Esq. Proposed By: C. Hodges Esq. Seconded By: Yardley Gobion Treasurer & Proposed By: Bletchley Bridge Fixtures Secretary: Mrs. B. Sprules Seconded By: Steeple Claydon Registration Secretary: Ms. N. Mullis Proposed By: The Management Committee Seconded By: AFC Santander As the Members were aware, Mr. Holman had tendered his resignation from the League as Registration s Secretary, and the Chairman proposed a vote of thanks to Mr. Holman for his hard work and dedication to the League. Referee s Secretary : J. Hedge Esq. Proposed By: Wing Village Seconded By: Brackley Sports The League Management Committee: B. Stuchbury Esq.; C. Hodges Esq., } Proposed By: Marsh Gibbon M. McStraw Esq.; } Seconded By: Great Horwood 9. Election of Auditors: Peter J. Jeskins Ltd. Proposed By: M. McStraw Seconded By: Bletchley Bridge The Chairman proposed a vote of thanks to Mr. Jeskins for once again verifying the League s Accounts free of charge. 10. Proposed Rule Changes for the 2013 / 2014 Season The Chairman explained that League Management Committee are continually monitoring the Costs / Expenses that the League incurs, against the League and Cup Fees, Gate Receipts etc., and ignoring Fines that are always anticipated will be minimal, the League have felt that the League Entry Fee has fallen behind all other Leagues at the equivalent level across the Country. The League Entry Fees have not changed since the 1995 / 1996 Season (17 Years Ago) when it was increased from 30 to 35. The slight increase in League Entry Fee still ensures we are the most competitive League locally for Saturday football, and will ensure the continued success of the League.

6 The following rule change, having been proposed and seconded, was put to the vote of the Member s present. Current Rule 2 (B) The Annual Subscription shall be per Team payable on or before the 31 st July in each year. Proposed Rule 2 (B) The Annual Subscription shall be per Team payable on or before the 31 st July in each year. Proposed By: A.P. Jeskins Esq., (Chairman) Seconded By: The Management Committee FOR - 32 AGAINST - 0 Carried Unanimously In accordance with the League and F.A. Procedures, the Chairman confirmed that the above Rule Change had been approved by the Berks & Bucks County Football Association Limited to take effect for the 2013 / 2014 Football Season. 11. Honorariums The Non-Working Officers of the League have proposed that the Honorariums for the season should be as follows: General Secretary: Registration Secretary: Treasurer & Fixtures Secretary: Referee s Secretary: The above proposal was Seconded by AFC Santander and Agreed by all Members present. 12. The Bob Mayes Sportsmanship Award This award, for the most sporting side as voted by member clubs, was presented by the Chairman to Hanslope F.C., and the Club Secretary, Les McLean, collected the award on their behalf. 13. The Derek Canning s Club Linesman of the Year Award The Chairman presented the award to Mr. Jonathan Townsend of Loughton Manor F.C., who had an average of 85% over the course of the Season. In joint 2 nd place were Mr. M. Whitehead of Buckingham Town Res, Mr. M. Hensler of Charlton & District, and Mr. M. Wheeler of AFC Santander all achieving an average mark of 82%. In 3 rd place was Mr. D. Craske of Syresham F.C. with an average mark of 81%. 14. The Michael Connolly Award The Chairman explained that the winners had been chosen by the Management Committee based on League Administration. The Chairman presented the award on behalf of the League to Great Linford F.C. and the Club Secretary, Mr. Marc Culley, collected the award on the Club s behalf. 15. The Formation of the League for 2012 / 2013 Season Premier Division (14) Intermediate Division (15) MK Wanderers Res. Thornborough Athletic Loughton Manor Brackley Sports Potterspury Grendon Rangers Great Linford Southcott Village R.A. Silverstone Stewkley Deanshanger Athletic Buckingham Town Res. Wolverton Town Res. Brackley Sports Res. Woburn Sands Wanderers Bow Brickhill Wicken Sports Syresham Denbigh Hall Sports & Social Hanslope

7 Yardley Gobion MK Titans Great Horwood City Colts Steeple Claydon AFC Santander Potterspury Res. Grendon Rangers Res. City Colts Res. Division 1 (16) Division 2 (16) Olney Stoke Hammond Wanderers Bow Brickhill Res. Marsh Gibbon Charlton & District Southcott Village R.A. Res. Stewkley Res. Woughton Syresham Res. Bletchley Bridge Deanshanger Athletic Res. Great Linford Res. University of Buckingham Wicken Sports Res. Real Padbury Cage Athletic Twyford United Westbury MK Wanderers A Wing Village Res. Hanslope Res. Marsh Gibbon Res. Steeple Claydon Res. Yardley Gobion Res. Great Horwood Res. Wolverton Town A Silverstone Res. Real Padbury Res. Comet MK Scot Youth St. George s F.C. Stantonbury Sports 16. The Date for Commencement and Conclusion of the Season The Date for the Commencement of the 2012 / 2013 Season would be Saturday 18 th August 2012, and the Conclusion would be Saturday 25 th May The Chairman expressed the League s congratulations to MK Wanderers for successfully winning the Berks & Bucks F.A. County Cup, and also to Grendon Rangers for winning the Oving Villages Cup Competition. The Chairman noted that there had not been any other business notified to the League as required, and thanked all those present for their attendance and wished all Clubs an enjoyable and sporting 2012 / 2013 season and a safe journey home. There being no further business to transact, the meeting closed at A.P. Jeskins 1 st June 2013

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9 NORTH BUCKS & DISTRICT FOOTBALL LEAGUE (FOUNDED 1911) Officers and Committee Season President H.G. Tuckey Esq. Hon. Life Vice-Presidents F. Watson Esq. E. Gardiner Esq. P.H.G. Sawyer Esq. R.S. Heley Esq. H.G. Tuckey Esq., G.A. Carter Esq. W.R. Johnson Esq. B. Ridgeway Esq. R.J. Gurnett Esq., Vice-Presidents E.B. Smith Esq. A.J. North Esq. B.G. Moore Esq. A. Bond Esq., D.C. Grainge Esq. R.S. Page Esq. K. Tew Esq., P. Hammond Esq., Chairman A.P. Jeskins Esq., Vice-Chairman Position Vacant General Secretary & League Welfare Officer A.P. Jeskins Esq., Treasurer & Fixtures Secretary Mrs. B.C. Sprules Registration s Secretary Miss. N. Mullis Referee s Secretary J. Hedge Esq. The League Management Committee B. Stuchbury Esq., C. Hodges Esq., M. McStraw Esq., League Auditor P.J. Jeskins FCCA Peter J. Jeskins Ltd. There were no other Nominations received for any of the above positions.

10 NORTH BUCKS & DISTRICT FOOTBALL LEAGUE (FOUNDED 1911) Proposed Rule Changes Season Current Rule 8 (B) (i) (B) A registered player member of a Club is one who, being in all other aspects eligible has:- (i) Signed a fully and correctly completed Competition Registration Form in ink, countersigned by an Officer of the Club who shall clearly state their name and designation, and who has been registered with the Registration Secretary six (6) days prior to playing and whose completed Registration Counterfoil has been received by the Club prior to playing. Proposed Rule 8 (B) (i) (B) A registered player member of a Club is one who, being in all other aspects eligible has:- (i) Signed a fully and correctly completed Competition Registration Form in ink, countersigned by an Officer of the Club who shall clearly state their name and designation, and who has been registered with the Registration Secretary six (6) days prior to playing and whose completed Registration Counterfoil has been received by the Club prior to playing. The League Registration Secretary shall confirm the completed Counterfoil to the Club within two (2) days of receiving the registration form. Proposed By: Westbury F.C. Seconded By: The Management Committee RATIONALE: To give Clubs the opportunity to be able to play a player after ( 8 ) eight days of submitting a fully and correctly completed registration form, and to put a timescale on the receipt of confirmation of registration. Current Rule 8 (B) (ii) (B) A registered player member of a Club is one who, being in all other aspects eligible has:- Signed a fully and correctly completed Competition Registration Form in ink, on a match day prior to playing, countersigned by an Officer of the Club and witnessed by an Officer of the opposing Club who shall clearly state their name and designation, and submitted to the Registration Secretary within four (4) days (Sundays excluded) subsequent to the match. The player shall not again play until the Club is in possession of the completed Counterfoil. A maximum of three (3) players may be registered on the day of the match. Proposed Rule 8 (B) (ii) (B) A registered player member of a Club is one who, being in all other aspects eligible has:- Signed a fully and correctly completed Competition Registration Form in ink, on a match day prior to playing, countersigned by an Officer of the Club and witnessed by an Officer of the opposing Club who shall clearly state their name and designation, and submitted to the Registration Secretary within four (4) days (Sundays excluded) subsequent to the match. The player shall not again play until the Club is in possession of the completed Counterfoil. A maximum of three (3) players may be registered on the day of the match. The League Registration Secretary shall confirm the completed Counterfoil to the Club within two (2) days of receiving the registration form. Proposed By: Westbury F.C. Seconded By: The Management Committee RATIONALE: As Rule Change 8 (B) (i) above.

11 Current Rule 8 (C) Each Team shall have a minimum of twelve (12) players registered with the Registration Secretary of the League fourteen (14) days prior to the commencement of the first match for that Team. Failure to comply shall result in a fine of per Team. Proposed Rule 8 (C) Each Team shall have a minimum of twelve (12) players registered with the Registration Secretary of the League by the 7 th August of each season. Failure to comply shall result in a fine of per Team. Proposed By: Westbury F.C. Seconded By: The Management Committee RATIONALE: With a staggered start to fixtures at the commencement of the season this proposed change will mean All Teams are on a level playing field with regards to registering players at the start of the season. In accordance with the League and F.A. Procedures, the above Rule Change have been submitted for approved by the Berks & Bucks County Football Association Limited to take effect for the 2013 / 2014 Football Season.