TOWN OF LUMSDEN MINUTES OF THE GROUP I COMMITTEE BUDGET MEETING HELD ON MARCH 24,2015 The Group I Committee convened their budget meeting in the Council Chambers of the Municipal Office in Lumsden, on the morning of Tuesday, March 24, 2015 at 10:41 a.m. with Mayor Matheson presiding. Present: Mayor: Councillors: Chief Administrative Officer: Finance Officer: Community Coordinator: Bryan Matheson Wes Holobetz, Jane Cogger, Reggie Newkirk (arrived at 12:00 p.m.) Darcie Cooper Sheena Carrick Chris Exner The committee reviewed the Group I departmental operating budget for 2014 and the five year capital plan as revised by the Department Managers. Finance Officer, Sheena Carrick provided the Committee with a written report regarding a summary of the municipality's departmental changes and recommendations, long term debt and debt capacity. The Committee reviewed the departmental changes proposed for General Government, Protective Services, Parks and Recreation and Planning and Development. Capital Budget Discussion: Finance Officer, Sheena Carrick presented the 5 year capital plan as proposed by the department managers. Sign Corridor: The Committee discussed the sign corridor and supporting the purchase of all the signs for the corridor this year, as long as there is interest from businesses to advertise. There was a discussion regarding the sign corridor policy and what happens when a business sells and how that affects businesses on the waiting list. Chris will review and come back with recommendations on possible policy changes. It was agreed to budget for all 24 signs in the Corridor so that if there is the interest by business owners, the budget is in place to have them installed. The Committee discussed paying for the installation through the recreation reserve and a pay back from the rental until the signs are fully paid for. It was discussed to have a provision in the policy for consequences for sign rental fees in arrears. Imperial Oil Property: The Committee discussed the Imperial Oil land and recommended that Council send a letter to the Minister of Environment, explaining how council has been trying to deal with beautification on this contaminated property but have not had the support from Imperial Oil. We would like to request assistance and/or input in dealing with this matter. General Government - Staffing: Darcie reported on her proposal for staffing once Joan Agopsowicz retires in September. Joan has indicated that she is in favour of working 2 days per week after she retires. Darcie's plan is to have Joan and Brenda job share at 2 days/week each and hire a part time person at 3 days per week. This part time person would cover the front office on the 1 day per week that Brenda and Joan won't be there, plus learning the duties that Joan does ie) utility billings, filing, cash receipting, reception duties, etc. 1J
Town of Lumsden Group I Committee Meeting Minutes March 24, 2015 Community Coordinator's Report: Parks, Recreation and Culture Five Year Capital/ Plan 2015-2019 - Working copy River Park/River Park Centre Dog station($ 750.00) Water Main upgrade ( $150 000.00) 2015 Spiral Playground Slide ($6 000) 2016 Side walk ($10 000) 2016 Picnic Table ($10 000.00) 2017 Side walk ($10 000.00) 2017 Covered Shelter ($1 0 000.00) 2018 Side walk lighting ($5 000.00) 2019 Tables in covered shelter ($5 000.00) 2019 Park sign "Welcome to RiverPark" ($1 000.00) Display cases for the washrooms ($1 000.00) Fence repairs on the Jet's diamond gate on the Sitter Diamond Campground 2 LED park lights ($5 500.00) 2015 Laundry centre ($6 800.00) 2015 Soap vending machine and supplies ($1 000.00) 2015 2 service centres in group camping area ($1 0 000.00) 2015 3 electric pedestals ($15 000.00) 2016 Picnic tables ($7 500.00) 2016 Picnic tables ($7 500.00) 2017 Picnic tables ($7 500.00) 2018 Picnic tables ($7 500.00) 2019 Aggregate around laundry centre Aggregate for campsites SOAP BLEACH softeners Lion's Park/Cenotaph Dog station ($750.00) 2015 Benches ($3 000.00) 2015 Picnic tables ($3 000.00) 2015 Parking bollards east side($2 500.00) 2015 Benches ($3 000.00) 2016 Picnic tables ($3 000.00) 2016 Parking bollards west side($5 000.00) 2016 Benches ($3 000.00) 2017 Picnic tables ($3 000.00) 2017 Maintainance Access gates east and west ($3 000.00) 2017 Benches ($3 000.00) 2018 Picnic tables ($3 000.00) 2018 Aggregate (pea rock) by the swings Parking lot aggregate 21 Page 4.
Town of Lumsde n Group I Committee Meeting M inu tes March 24, 20 1 5 7th P-ark Park sign ($1 000.00) 2015 Bleachers and player benches at the 7'h east ball diamonds ($5 000.00) 2015 Bleachers and player benches at the 7'h west ball diamonds ($5 000.00) 20 I 7 Aggregate by the swings Broad Street Park- Under review Possible Dinosaur Dig theme park project - partnership with the Lions Rib Climbers ' Dinosaur Dig Remove barbeque Remove drinking fountain Repair swing Central Park (Imperial Oil Land) Phase I ; Survey, landscape, pathways and benches ($10 000.00) 2015 Phase 2; Landscape, pathways and benches ($1 0 000.00) 2016 Phase 3; Landscape, pathways and benches ($1 0 000.00) 2017 Phase 4; Tennis Court ($40 000.00) 2018 Phase 5; Curb and border ($5 000) 2019 Outdoor Rink Boardwalk and bench for changing skates ($1 500.00) 2015 Player benches ($2 000.00) 2015 Elgin Park Park Sign ($I 000.00) 20 I 5 Remove the bbq Remove water fountain Fix the picnic table Centennial Hall Upgrade electric service to 400 amp 240 v 3 phase 2015 Upgrade furnaces 2016 Air conditioning 2017 Floor scrubber for the basement ($4 000.00) Basement exterior entrance/new concrete pad ($2 000.00) 2015 Main floor flood lights with dimmers ($2 500.00) Install hardwood on the stage and two set stairs ($2 850.00) Eaves trough over basement entrance ($500.00) Wall tile in the upstairs serving kitchen Paint the basement floor 31 Page
Town of Lumsden Group l Co mmitt ee Meeting Minutes March 24, 20 1 5 Town Office Town bell plaque Paint exterior fire exit doors Council room sound system Town Beautification BELLEAIR TOWN HALL (OHIGINAL c. 1931) lias BDcN PLACED ON THE NATIONAL ImGISTER OF HISTORIC PLACES BY THE UNJ'l'f:ll S'l\'I'ES lli :I'ARTMENT (Jr' THE IN'fi<:RIOR "' Street banners/seasonal lights ($2 500.00) 2015 Street banners/seasonal lights ($2 500.00) 2016 Street banners/seasonal lights ($2 500.00) 2017 Foot Bridge 7 ' ave($! 00 000.00) 2018 Tree Program Mature trees for planting in Parks ($1 0 000) Cemetery Benches ($1 530.00) 2015 Trees ($4 500.00) 2015 Paint entrance building Playground Safety Webster Coloring book, 2"d edition ($2 I 00.00) 2015 Skateboard Park Capital $5 000.00 2015 $5 000.00 2016 Swim Program Badges and supplies $300.00 Instructor wages $7 000.00 Pool Honorariums $2 000.00 Instructor Clothing $500.00 Advertising $150.00 Summer Staff Odd Jobs $2 500.00 41 Page
Town of Lumsden G roup l Committee Meeting Minutes Saskatchewan Lotteries Community Grant 2015 I 2016 March 24,2 01 5 lotteries A. Lumsden Preschool Program Lumsden Beaver/Cubs and Scout's Program Lumsden Arts Council Dew Drop In Lumsden Historical Society/Museum Lumsden Heritage Home Lumsden Karate Program Lumsden Quitters Lumsden Special Olympics Senior Bus Trip Tipi Display Senior Appreciation Night TOTAL $5000.00 $3000.00 $3000.00 $ 500.00 $4500.00 $25 000.00 Adjournment: The meeting was adjourned at 6:56p.m. <- p >r -- May 51 Page