ANNIE WILLIAMS MEMORIAL PARK ADVISORY COMMITTEE AGENDA Monday, March 19, :30 p.m. Granite Room Page 1

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1 Page 1 1. CALL TO ORDER 2. DECLARATIONS OF PECUNIARY INTEREST 3. DELEGATIONS AND PRESENTATIONS 4. NEW BUSINESS Park Projects (Reference Material Attached) 4.2. In Memoriam Del Bertram and Robert G. Allen (Reference Material Attached) 5. ONGOING BUSINESS 5.1. Park Projects Ice Rink Storage Shed Update Tree Planting (Reference Material Attached) 5.2. Park Maintenance General Maintenance 5.3. Park Activities Park Bookings (Reference Material Attached) Yoga Festival Overnight Camping Request (Reference Material Attached) Picnic in the Park (Reference Material Attached) 6. CORRESPONDENCE 6.1. Annie Williams Memorial Park Advisory Committee Minutes January 15, CLOSED SESSION 8. RESOLUTIONS ARISING FROM CLOSED SESSION 9. ADJOURNMENT A copy of this agenda is available in alternative formats upon request.

2 Page Park Projects Picnic Shelter Upgrades

3 Page 3 In Memoriam Del Bertram and Robert G. Allen

4 In Memory The month of January 2018 was a sad one for me and for Annie Williams Memorial Park. I feel it important that we officially acknowledge the loss of two great friends Del Bertram and Robert G. Allen. Del Bertram I first met Del a few years ago while serving on jury duty for a gruesome murder. He was kind, considerate and a rock for all of us during those rough months. We connected when he realized I was the Cathryn from the Park. There was a bigger connection - Del s Great Uncle Mike s great uncle was Dr. Williams how amazing that we were destined to meet up this way. We talked a lot about the Park and I gleaned a fair bit of history from him along with a few great photos he shared. The Bertram family has held a few family reunions in the Park over the years. Del stayed in touch with me and when the Sponsor A Tree program was started in 2015, he was right on board helping out. He lobbied Ontario Hydro (with whom he was employed) to sponsor 3 trees the black cedars close to the old picnic shelter. He also sponsored the lovely spruce next to the Williams cemetery IN MEMORY OF UNCLE JIM AND AUNT ANNIE FROM THE DESCENTS OF OF HOWARD & OLIVIA (nee WILLIAMS) BERTRAM. He volunteered for two days, dragged his cousin out with him to help and brought in 2 mini backhoes to help with the digging of holes and moving of trees. Del always had a smile and was willing to lend a hand when, as newly retired and a very new grandfather at the young age of 59, died very suddenly on January 12. It was a great honour for both me and Annie Williams Memorial Park to have known him. He will be missed. Robert G. Allen Although I knew who Robert was, I didn t really meet him until we did the Let Them Be Kids project in Annie Williams Park in Robert was enlisted as a volunteer to assist in the revitalization of the shoreline. As the go-to native species expert in Muskoka, he was vital in the choosing, sourcing and placement of all of those plants along the shores. His participation was crucial to the success of that part of our park makeover. I often conferred with Robert since then, on the appropriate trees to be planted in the Park and his expertise and knowledge, which he willingly shared, was amazing. So of course, when in November of 2015 we lost over 30 fully mature trees in a sudden wind storm, and the Sponsor A Tree program popped into my head, Robert was the guy I went to. Who else would agree to a project that we hoped would see 30 trees - but turned out to be almost 80 planted in one day. I know first-hand the great amount of thought, time, care and planning he put into that project from personally driving down to southern Ontario to hand pick all those trees for the Park, to providing the manpower and materials at little cost, to spending his birthday on a very hot May Sunday working his butt off. As a young boy, Robert grew up on Victoria Street and often played in the Park he would have been a mischievous young lad by the stories he told. He felt honoured as an adult to give back through these projects. On January 25, Robert Allen was vacationing in Jamaica a place he loved with friends, when his life was reclaimed by the waters. Robert was 57 years of age wife of Susan and father of Brady. Robert and I made a pact to meet at the Park on his birthday 10 years from the date of that big planting May and I had hoped to surprise him then with a special bench placed in his honour. The Park and all who enjoy the shade of the trees within have lost a great friend... Cathryn Willard, March 2018

5 Page 4 Tree Planting Report for 2018 Season

6 Page 5 Tree Planting Report for 2018 Season cont d

7 Page 6 Park Bookings

8 ANNIE WILLIAMS MEMORIAL PARK BOOKINGS TO Entire Park Picnic Shelter Amphitheatre BBQ May 28 May 27 AWMPAC Annual Family Picnic June 10 June 09 Bracebridge Horticultural Society Meeting June 14 - Muskoka Harvest Bible Chapel Picnic June 15-30th Anniversary Celebration June 17 - Baby Shower - Holly Lever July 05 July 04 South Muskoka Probus Club Picnic July 7-9 July Muskoka Yoga Festival July 12 July July July July MAC Summer Show July 21 Moved to Morrison Meadows Muskoka Dogfest July 27 - Susan Sheehan Family Reunion July 28 - TL Mason Birthday Party July 29 Jul-28 July 27 Lions Club Annual BBQ Lions Club Annual BBQ July 30 Moved to Memorial Park Muskoka Pride Picnic Muskoka Pride Picnic Muskoka Pride Picnic - August 05 Kelly Perras Family Reunion August 05 August 04 August 03 Muskoka Beer Festival August 6-19 August 5-9 August August August Multi SportCanada Triathalon August 17 - Hands the Family Help Prism Theatre in the Park August 20 - Taylor Family Reunion Hospice Muskoka Volunteer Event August 26 - Kaileigh Adie Birthday Party August 27 - Hospice Muskoka Volunteer Event September 09 - Tony Clement Community Picnic Tony Clement Community Picnic September 10 TBA Friends of the Midwives of Muskoka Picnic Friends of the Midwives of Muskoka Picnic September 23 - Fitzmaurice Family Reunion Fitzmaurice Family Reunion October 07 No event Muskoka Paddling Experience

9 Page 7 Yoga Festival Overnight Camping Request

10 Page Picnic in the Park

11 MEETING MINUTES Monday, January 15, 2018 Page 1 1. CALL TO ORDER Committee Chair, M. Quemby, called the meeting to order at 3:36 p.m. and the following were recorded as being present. Committee Members: Regrets: Staff: Councillor, M. Quemby (Committee Chair) Councillor, D. Smith K. Anthony S. McFarlane A. Meredith N. Somerville R. Doty B. Kruger C. Willard Director of Finance/Treasurer, S. Rettie (left at 3:46 p.m.) Director of Public Works, W. Schmid Director of Recreation, C. O Regan General Office Assistant (Public Works), T. Goltz-Smellie 2. DECLARATIONS OF PECUNIARY INTEREST 3. DELEGATIONS OR PRESENTATIONS 4. NEW BUSINESS 5. ONGOING BUSINESS 5.1. Finances S. Rettie reported on the financial status of the Annie Williams Memorial Park Reserve Fund and monies set aside in the 2018 Municipal Budget and Business Plan Park Projects Concession Stand Implementation A. Meredith reviewed the four (4) options with the Lion s Club of Bracebridge for their feedback in regards to which option they would prefer. A. Meredith reported that the Lion s Club of Bracebridge is concerned the concession stand project is becoming too complex and expensive from the original proposed initiative. The Club would like to withdraw from the concession stand project and instead would like to propose project monies into restoring the BBQ pit and dedicating it in memory of Lyle Cathcart, past Club and AWMPAC member.

12 MEETING MINUTES Monday, January 15, 2018 Page 2 Committee was in favour of cancelling the Concession Stand Implementation Project Ice Rink Storage Shed 5.3. Park Maintenance M. Quemby reported that the storage shed construction is almost complete with caulking and staining left to finish General Maintenance W. Schmid reported that a staff report recommending the awarding of the 2018 Grounds Maintenance Services at Urban Parks and Beaches contract will be presented to General Committee on January 16, Drainage 5.4. Park Activities W. Schmid noted that the drainage work in the upper level of the park has been completed and that $20,000 has been recommended in the 2018 Municipal Budget and Business Plan for drainage work in the lower level of the park Park Bookings 6. CORRESPONDENCE C. O Regan noted that Dog Fest Muskoka will not be returning to the park for 2018 as a version of their event, by another organizer, has moved to Morrison Meadows Yoga Festival Overnight Camping Request C. O Regan presented a second request from the Yoga Festival organizers to allow a number of festival participants to camp overnight in Annie Williams Memorial Park as part of the culture surrounding the event. Committee members were not in favour of allowing Yoga Festival participants to camp overnight in Annie Williams Memorial Park. C. O Regan will notify the Yoga Festival organizers. If the event organizer still wishes to pursue overnight camping in Annie Williams Memorial Park, then they will need to address this request, in the form of a letter, to the Mayor and Town Council for their deliberation Annie Williams Memorial Park Advisory Committee Minutes November 20, CLOSED SESSION

13 MEETING MINUTES Monday, January 15, 2018 Page 3 8. RESOLUTIONS ARISING FROM CLOSED SESSION 9. ADJOURNMENT Moved by: Seconded by: N. Somerville K. Anthony That Committee adjourn until the next regular meeting of Tuesday, March 6, 2018 or any special meeting called by the Chair. The meeting adjourned at 4:42 p.m. CARRIED