THE CORPORATION OF THE TOWNSHIP OF BECKWITH RECREATION COMMITTEE MINUTES MEETING # 09-13

Transcription

1 THE CORPORATION OF THE TOWNSHIP OF BECKWITH RECREATION COMMITTEE MINUTES MEETING # The Corporation of the Township of Beckwith held its regular meeting of the Recreation Committee on the 19 th day of December, 2013 at 6:00 P.M., in the Council Chambers, Township Office. COMMITTEE: STAFF: OTHER: PRESENT Chair Reeve Richard Kidd Councillor Faye Campbell Councillor Tim Campbell Councillor Brian Dowdall Member Kelly Bowles Member Robert Drapeau Cassandra McGregor, Recreation Director Kate Fergusson, Recreation Assistant None ABSENT COMMITTEE: Deputy Reeve Sharon Mousseau (with regrets) Member John Hodgkinson 1. OPENING OF MEETING Reeve Richard Kidd called the meeting to order at 6:34 p.m. 1.1 Additions or Deletions to the Agenda Ontario Sport and Recreation Communities Fund Spring / Summer Ice Rental Rates 8.3 Trail Cemetery Side Road to Ashton 1.2 Approval of Agenda R70-13 Moved by: Brian Dowdall Seconded by: Tim Campbell BE IT RESOLVED THAT, the agenda be adopted as amended. 1.3 Approval of Minutes R71-13 Moved By: Kelly Bowles Seconded by: Robert Drapeau BE IT RESOLVED THAT, the minutes of the November 12 th,

2 Recreation Committee meeting be approved as printed and circulated. 1.4 Declaration of Pecuniary Interest None 2. DELEGATIONS 2.1 6:30 p.m. - Carleton Place Public Library Board 3. RESOLUTIONS Reeve Richard Kidd welcomed the past and present librarian from the Carleton Place Public Library. Retired Librarian Janet Baril introduced the new Librarian Meriah Caswell to the Committee. Reeve Richard Kidd thanked Mrs. Baril for all her hard work and welcomed Ms. Caswell. 3.1 Recreation Accounts R72-13 Moved By: Robert Drapeau BE IT RESOLVED THAT, the Recreation Committee accepts the Recreation Accounts dated December 3 rd, 2013 as information. 4. BUSINESS ARISING FROM PREVIOUS MINUTES 4.1 CIIF Funding Projects Generator Panel RFP Staff informed the Committee that Patterson Electric has been awarded the Tender for the Generator Panel Hook-up at the Beckwith Recreation Complex based on their recommendation to Council and that the work will be completed in January Beckwith Recreation Complex Meeting Room Mural Staff provided an update on the mural project. Based on the Committee comments the mural design has been complete and will be installed in the meeting room at the Beckwith Recreation Complex once it s printed. 4.3 Valley Kennel Club The Committee reviewed the request from the Valley Kennel Club and agreed to consider the front fields as one field for rental purposes and allow the group to use the park on Sunday evening after 4 p.m. due to the soccer tournament. 4.4 Capital Wish List 2014 The Committee reviewed the Capital Wish list and estimates that were compiled and prioritized the projects they wish to complete in The Committee passed the following motion: 2

3 R73-13 Moved By: Faye Campbell Seconded by: Robert Drapeau 5. BUSINESS BE IT RESOLVED THAT, the Recreation Committee forward the 2014 Recreation Capital Wish list to the Finance and Administration Committee for consideration in the 2014 Budget Process. 5.1 Canadian Cancer Society Fitness Day Request Reeve Richard Kidd gave the Committee an overview of the request that came in from the Canadian Cancer Society for the use of the Beckwith Recreation Complex. Reeve Kidd informed the Committee this request was referred to Council due to the timelines however the facility was not available on the date requested. Council suggested other date options but the group was not interested in those dates at this time. The Canadian Cancer Society will keep the Beckwith Recreation Complex in mind for future events. 5.2 Beckwith Recreation Complex Automatic Garage Door Zamboni R74-13 Moved By: Tim K. Campbell Seconded by: Brian Dowdall BE IT RESOLVED THAT, the Recreation Committee accepts the quote from Moonlight Glass in the amount of $1, plus HST for supply and install of an automatic garage door opener for the Zamboni Door at the Beckwith Recreation Complex. Plaque The Committee reviewed some sample plaques, discussed the wording and design and directed staff to bring back a draft for review. Themed Public Skates The Committee reviewed the proposal from staff to host a Disney themed Public Skate at the Beckwith Recreation Complex in March The Committee passed the following motion: R75-13 Moved By: Robert Drapeau Seconded by: Faye Campbell BE IT RESOLVED THAT, the Recreation Committee agrees to hire Disney / Mascot Characters for Official Princess Parties to host a themed Public Skate at the Beckwith Recreation Complex at a cost of $ (2 Characters). Rink Board around outside of Arena Boards 3

4 R76-13 Moved By: Brian Dowdall BE IT RESOLVED THAT, the Recreation Committee accept the quote from Plastruct Polyzone in the amount of $1, plus HST to purchase arena boards to cover the outer north side of the ice surface at the Beckwith Recreation Complex. 5.3 Knitting Class The Committee reviewed the proposal submitted by staff to host a Knitting Course at the Beckwith Recreation Complex in the New Year. The Committee discussed the details of the course and the audience it captures and passed the following motion: R77-13 Moved By: Kelly Bowles Seconded by: Tim K. Campbell BE IT RESOLVED THAT, the Recreation Committee agrees to host a Knitting Course with a room rental rate of $5.00 per person on a trial basis. 5.4 Nordic Walking Program Request The Committee reviewed the request from Cathy Coughlin to run a 6 week Nordic Walking Program at the Beckwith Recreation Complex on Tuesdays Morning from April 1 st May 20 th, The Committee discussed the requested and passed the following motion: R78-13 Moved By: Robert Drapeau Seconded by: Faye Campbell BE IT RESOLVED THAT, the Recreation Committee agrees to allow Cathy Coughlin to run a six week Nordic Walking Program taking place on Tuesdays on the Indoor Turf Facility at the Beckwith Recreation Complex at a rate of $10.00 per person on a trial basis. 5.5 Trillium Funding Splashpad R79-13 Moved By: Faye Campbell BE IT RESOLVED THAT, the Recreation Committee hire Mrs. Sue Cronkwright to fill out a Trillium Funding Application for a Splashpad at the Beckwith Park for the March 1 st, 2014 intake date. 5.6 Committee Terms of Reference The Committee reviewed the Committee Terms of Reference and directed staff to bring back an updated draft for review. 4

5 6. REPORTS 6.1 Committee Reports a) Youth Committee The Committee reviewed the Beckwith Youth Committee Minutes from the meeting held on Thursday December 12 th, Reeve Richard Kidd informed the Committee that a presentation was given to the Beckwith Youth Committee by the Major Bantam Mississippi Thunder Kings Hockey Team looking for sponsorship to attend the International Silver Stick Finals in Forest, ON from January 24 th 26 th, The Beckwith Youth Committee agreed to sponsor the team in the amount of $ and the team is going to come and make a presentation to the Youth Committee after the tournament to highlight their experience. The Youth Committee is also sponsoring a Free Holiday Swim at the Carleton Place Pool, Family Movie Night in January and a Mad Science Workshop in March The Committee discussed thanking the Beckwith Youth Committee for all their hard work over the year. The Committee directed staff to draft a thank you letter from Council and the Beckwith Recreation Committee that highlights the Youth Committee s accomplishments over the year for the March Issue of the Beckwith Beaver. b) Beckwith School Council School Council does not have a meeting scheduled for December therefore there was no report at this time. c) Carleton Place Public Library Board Councillor Tim Campbell informed the Committee that there has been an increase in the use of ebooks as well as an increase in late fees to $0.10. d) Carleton Place Parks & Recreation Committee The Carleton Place Parks & Recreation Committee does not have a scheduled meeting for December therefore there was no report at this time. e) Beckwith Park No report at this time. f) Programs Staff informed the Committee that session one of the Learn 2 Skate Program is now complete. The second session starts January 6 th, Staff informed the Committee that Tim Horton s has agreed to sponsor 3 Free Holiday Skates this year which is an increase from the previous years where they sponsored 2 skates. The Free Tim Horton s Skates 5

6 are scheduled for Sunday December 22 nd & 29 th, 2013 from 1:00 p.m. 2:00 p.m. and Thursday January 2 nd, 2014 from 4:00 p.m. 5:00 p.m. at the Beckwith Recreation Complex. g) Hockey Camp The Committee reviewed the Financial Statement for the Beckwith Summer Hockey Camp that was held at the Beckwith Recreation Complex from August 19 th 23 rd, The Committee passed the following motion: R80-13 Moved By: Tim K. Campbell Seconded by: Brian Dowdall BE IT RESOLVED THAT, the Recreation Committee recommends to the Finance and Administration Committee to start a Reserve for the Beckwith Hockey Camp and to transfer the $2, from the 2013 Surplus to the reserve fund. h) Rural Recreation Association 7. CORRESPONDENCE Reeve Richard Kidd and Member Robert Drapeau gave the Committee an overview of the Rural Recreation Summit that was held on November 14 th, The Committee discussed the various speakers and the overall success of the day. 7.1 Ontario Recreation Facilities Association Facilities Operational Forum and AGM 7.2 ABC Recreation LTD. Park & Playground e-news 7.3 The Ministry of Tourism, Culture and Sport Ontario Sport and Recreation Communities Fund The Committee directed staff to inquire about which projects would qualify and send a letter of intent to the Ministry by the January 16 th, 2014 deadline. R81-13 Moved By: Robert Drapeau 8. NEW BUSINESS BE IT RESOLVED THAT, the Recreation Committee accepts the correspondence listing of December 19 th, Budgetary Item(s) Spring / Summer Ice Rental Rates R82-13 Moved By: Brian Dowdall 6

7 BE IT RESOLVED THAT, the Recreation Committee recommends to Council to accept the Spring / Summer Ice rental Rates at the Beckwith Recreation Complex from April 1 st, 2014 August 31 st, 2014 as follows: Prime Time Sunday at 5:00 p.m. Thursday end of day Non-Prime Time Friday Sunday at 5:00 p.m. Day Camps Day time ice for July & August $ $ $ ** All above prices include HST & Park Development Fee Book 12 or more of the above noted hours of ice and receive a 5% discount. 8.3 Trail Cemetery Side Road to Ashton Staff was directed to send a letter to the property owners adjacent to the future trail notifying them of the trail construction to take place early in the New Year. R83-13 Moved By: Robert Drapeau BE IT RESOLVED THAT, the Recreation Committee moves forward with the trail from Queensway West to Ashton. 9. MEETING ANNOUNCEMENTS 9.1 Date of next meeting: Call of the Chair 10. ADJOURNMENT R84-13 Moved by: Kelly Bowles Seconded by: Robert Drapeau BE IT RESOLVED THAT, the meeting be adjourned at 9:17 p.m. Reeve Richard Kidd, Chair Cassandra McGregor, Recreation Director/ Deputy Clerk 7