City of Port Moody Agenda Centennial Steering Committee

Transcription

1 1. Call to Order City of Port Moody Agenda Centennial Steering Committee Brovold Room Wednesday, January 23, 2013 Commencing at 7:00pm Call to Order 2. Approval of Previous Minutes Minutes 2.1 Recommendation: Pages 4-6 THAT the minutes of the Centennial Steering Committee meeting held Monday, December 17, 2012 be adopted. 3. Subcommittee Reports Kick Off Event 3.01 Councillor Gerry Nuttall Historical Play 3.02 Councillor Gerry Nuttall Living Heritage Project Special Council Meeting Youth Council Meeting 3.03 Linda Martin 3.04 Councillor Diana Dilworth 3.05 Wayne Axford Youth Poet Laureate 3.06 Linda Martin Parade 3.07 Councillor Diana Dilworth Port Moody Centennial Community Day Picnic 3.08 Ann Kitching Civic Treasures 3.09 Diana Dilworth Ioco Ghost Town Days 3.10 Centennial Steering Committee January 23, 2013 #213793v1 File: /2013

2 Aboriginal Day 3.11 Councillor Gerry Nuttall First Nations Public Art Modular Train Display Community Block Parties Centennial Wall Hanging 3.12 Councillor Gerry Nuttall 3.13 Devin Jain CPR Event 3.16 Robert Simons Marketing and Sponsorship & Merchandising 3.17 Nigel Lark Yarillo Concert 3.18 David Spence & Devin Jain Celebration of Wood Ann Kitching Fireworks Report from Event Coordinator 5. Unfinished Business Port Moody Centenarian 5.1 Historical Highlights 5.2 Devin Jain 6. New Business Wearable Arts 6.1 Ann Kitching New Events Pages Councillor Gerry Nuttall Day on the Water Free Public Swim Inlet Skating Club (attachment) Fitness Events Public Works Day Youth Festival Centennial Steering Committee January 23, 2013 #213793v1 File: /2013

3 6. Information 7. Adjournment Centennial Steering Committee January 23, 2013 #213793v1 File: /2013

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5 4 Attachment 2.1 City of Port Moody Minutes Centennial Steering Committee Minutes of the regular meeting of the Centennial Steering Committee held on Tuesday, December 17, 2012 in the Brovold Room. Present Absent In Attendance Councillor Gerry Nuttall, Chair Melissa Hyndes Jan Jasienczyk Ann Kitching Nigel Lark Robert Simons David Spence Wayne Axford (Regrets) Linda Martin (Regrets) Councillor Diana Dilworth Diane Champion-Smith John Grasty Cliff Van Alstyne Natalie Forster Devin Jain, Manager of Cultural Services Darcel Moro, Centennial Event Coordinator Colleen Rohde, City Clerk 1. Call to Order Call to Order 1.1 Called to order at 5:02 pm Items 3.12, 4.4 and 4.5 were added to the agenda. Introduction of Event Planner 1.2 Darcel Moro, Centennial Event Coordinator, was introduced to the Committee. 2. Approval of Previous Minutes Minutes 2.1 Moved, seconded and CARRIED Moved, seconded and carried THAT the minutes of the Centennial Steering Committee meeting held Tuesday, November 20, 2012 be adopted. Centennial Steering Committee December 17, 2012 #213842v1 File: /2012

6 5 Attachment Subcommittee Reports Youth Council Meeting 3.1 Ms. Rohde provided a verbal report. Action: staff to investigate cost of bowler hats for youth at the Youth Council Meeting. Kick Off Event 3.2 Councillor Gerry Nuttall provided a verbal report. The budget was approved as presented. Changes to the plan include: no additional performers; canned music will be sourced; a second 10 x 10 heated tent will be rented. Action: Councillor Nuttall to download additional music. Action: Staff to add a stage to the rental package. Action: Staff to pay SOCAN fees for event. Special Council Meeting Parade Web Presence Update 3.3 No report. 3.4 No report. Aboriginal Day 3.5 Councillor Gerry Nuttall provided a verbal update. A deadline of January 15, 2013 was decided for determining if event would take place. First Nations Public Art 3.6 Councillor Gerry Nuttall provided a verbal update. Action: Melissa Hyndes to provide contact for SD43 Aboriginal Educator as a resource for connecting to Kwikwetlem First Nations artists. Moved, seconded and CARRIED THAT the First Nations Public Art Project be referred to the Arts and Culture Committee for input. Modular Train Display 3.7 Devin Jain Mr. Jain provided a verbal update. No dates have been set at this time. CPR Event 3.8 Councillor Gerry Nuttall provided a verbal update. Mr. Simons left the meeting. Marketing and Sponsorship 3.9 A written update was provided on table. Centennial Steering Committee December 17, 2012 #213842v1 File: /2012

7 6 Attachment 2.1 Merchandising 3.10 Mr. Lark provided a verbal report. Yarillo Concert 3.11 Mr. Spence provided a verbal report and requested additional funds for the event should some become available. Block Parties 3.12 Ms. Jasienczyk provided an updated planning template for the block parties. 4. New Business Fireworks Proposal Review and Approval 4.1 Moved, seconded and CARRIED THAT this portion of the meeting be closed to the public pursuant to section 90(1)(k) of the Community Charter. Historical Highlights 4.2 Action: Staff to confirm that the Historical Highlights will continue to the end of Search for a Port Moody Centenarian 4.3 Moved, seconded and carried: That the Committee start the search, by means of advertising, for a Port Moody resident born in or prior to Colonel Moody 4.4 David Spence will portray Colonel Moody at various events throughout Tri-City News Advertising Opportunity 4.5 Moved, seconded and CARRIED THAT this portion of the meeting be closed to the public pursuant to section 90(1)(k) of the Community Charter. 5. Information A proposed date for the Wall Hanging unveiling is June 30, Adjournment Councillor Nuttall adjourned the meeting at 6:45 pm. Centennial Steering Committee December 17, 2012 #213842v1 File: /2012

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9 7 Attachment 6.2 Dorothy Ng Subject: RE: request to host a Port Moody Centennial event -----Original Message----- From: info@portmoody.ca [mailto:info@portmoody.ca] Sent: January :37 AM To: Darcel Moro Subject: request to host a Port Moody Centennial event Submission information Submitter DB ID : 1453 Submitter's language : Default language IP address : Time to take the survey : 7 min., 34 sec. Submission recorded on : 14/01/ :36:50 AM Survey answers Applicant Name: Michelle FOIPP A S. 22 Organization: Inlet Skating Club Address: Not answered City: Not answered Postal Code: Not answered Phone Number: 604 FOIPPA S. 22 Address: FOIPPA S. 22 1

10 Name of Event: 8 Attachment 6.2 Inlet Skating Club Ice Show "Happy Birthday Port MOody: Celebrating 100 Years of the City of the Art Description of Event: A 2-hour ice show that will take spectators through the last one hundred years of Port Moody history and popular music. Purpose/Goal of event: To celebrate and showcase the talent of the skating club, which has members of all ages, from children just learning to experienced teens to adults. To celebrate Port Moody's history. To celebrate from a musical and historical perspective the "City of the Arts." Describe how you will accomplish this: Each piece in the ice show will be linked by a narrative that will describe Port Moody's history during a given era (ex. talk about the railroad before children skate a piece that is choreographed to "I've been working on the railroad.") Describe how you will measure the success of the event: Ticket sales, participation of members, response from parent & community. Date of event: March 2 Start time of event: 3pm and 7pm End time of event: 5pm and 9pm Venue/Location: (Note: Please consider accessibility issues when selecting the venue/location for this event) Arena (A1) 2

11 9 Attachment 6.2 Is the venue confirmed? Yes [x] No [] Target audience: All community members Estimated attendance: per show Total event budget: $