TOWN OF WASAGA BEACH. Beachfront Management Board Minutes. Meeting #25, July 19, Classroom Meeting Room, Town Hall

Transcription

1 TOWN OF WASAGA BEACH Beachfront Management Board Minutes Meeting #25, July 19, 2018 Classroom Meeting Room, Town Hall Present: Bill Stockwell, Chair, Ron Martin, Ron Ego, Brian Smith, David Hodds, Doug Vitali, Glenn Smale, Staff: George Vadeboncoeur, Board Secretary, Giuliano Duni, Property Manager, Chris Roos, Director, Recreation, Events and Facilities Regrets: Franca Torelli 1. Call to Order and Statement by the Chair- Chair Stockwell called the meeting to order at 2:00 p.m. He indicated that as per his announcement at the last Board meeting he will be stepping down as Chair at the commencement of this meeting. He thanked Board members for their support over the period he was chair and staff for their hard work. The Board has done well since it was created. The Board Secretary then called for nominations. Vice-Chair Ron Martin was nominated by R. Ego and seconded by B. Smith. Further nominations were called two more times and then closed. Member Martin was acclaimed as Chair of the Beachfront Management Board. Chair Martin then called for nominations for Vice-Chair. Member Smale was nominated by R. Ego and seconded by D. Hodds. Further nominations were called two more times and then closed. Member Smale was acclaimed as Vice-Chair of the Beachfront Management Board. 2. Review of Agenda No changes 3. Deputations Nil 4. Review of June 21 st Meeting Minutes Moved by G. Smale and seconded by D. Hodds, resolved that the Beachfront Management Board hereby approves the June 21, 2018 Beachfront Management Board Meeting Minutes, as circulated. Carried.

2 5. Beachfront Rental Units Report a. 31 Beach Drive, Unit A leased for an arcade Secretary Vadeboncoeur advised the Board that he and tenant were able to negotiate a lease for the balance of the summer with an option to renew for four more years. The arcade is now open and seems to be quite popular. b. Update on Interest in leasing units three individuals expressed in interest in the two vacant kiosk units. Interest in the beachfront units has waned. People had contacted the listing agent, but the interest is for the 2019 season. The Board asked that the listing agent come to the next meeting and give an update on what interest there has been in leasing beachfront stores. c. Assignment of Lease 41 Beach Drive, Units A and B and 93 Beach Drive, Unit 4 Moved by G. Smale, seconded by D. Hodds, that the Beachfront Management Board proposed assignment of leases for 47 Beach Drive, Unit A & B, 93 Beach Drive, Unit 4 to Ontario Limited, subject to the following conditions: 1. Current tenant being up to date on all obligations. 2. That the new tenant provide a satisfactory credit check 2. That the new tenant provide postdated cheques for the remainder of this lease year 3. That Ciao Pizza E&G LTD releases the Town from all obligations, and specifically releases all of its rights as against the Town, including the right of possession 4. That the new tenant provide the Town with an insurance certificate indicating that it has proper commercial tenant insurance prior to the signing of the assignment 5. That the current tenant retains responsibility for the current lease. Carried d. 41 Beach Drive, Units A and B and 93 Beach Drive, Unit 4 lease extension request The Board agreed to a request to split the motion into two parts 1. Moved by D. Hodds, seconded by R. Ego, that the Beachfront Management Board authorize the CAO to negotiate a five-year lease extension with the new tenant for Ciao Burger located at 93 Beach Drive, Unit #4 based on the Town s standard lease and a lease rate in the range of $19,000 per year, plus HST. Carried 2. Moved by D. Hodds, seconded by R. Ego, resolved that the Beachfront Management Board refers paragraph 2 of Motion 5d), 41 Beach Drive, Units A and B to staff for a report on proposed lease rates for the food court. Carried. (Portion of Motion Referred to Staff) Further, that the Board grant preliminary approval for a five-year lease extension with the new tenant for Ciao Pizza located at 41 Beach Drive, Units A and B based on

3 the Town s standard lease and a lease rate established by the Board in consideration of the lease rates for all units in the food court. e. Proposed Amendments to proposed lease for 47 Beach Drive, Unit J Moved by B. Smith, seconded by D. Vitali, that the Beachfront Management Board approve the following amendments to the proposed lease with Surfs Up, 47 Beach Drive Unit J: 1. Lease to Commence May 1, Lease rate to remain the same for first and second year 3. Lease deposit of $3,000 to be paid by July 23, Possession Date to be changed to August 1, 2018 Carried. 6. Property Manager Report a. Update Report Verbal i. Construction projects - 1. Dard temporary roof repair undertaken to address leaks. Will discuss with roofer, may need full repair if temporary repair not successful Beach Drive, Bananas and lower units, leaks and drains have been repaired. Floor and staff washrooms restored. Work is complete Beach Drive, Unit B roof trusses work has commenced on roof trusses. External Exit lights being replaced Beach Drive, Unit A replacement of double doors at the rear is being reviewed. This may be a fall project. The purpose is to install two separate standard doors so that Kiosk tenants may have access to area without impacting the Arcade. The current system is working, but neither area is secure. ii. Beach Maintenance staying on top of beach maintenance has been a challenge due to excellent weather and staffing issues. Only received a couple of complaints about the condition of beach or debris in Beach Area 2. Simply a volume issue, beach was cleaned later in the day, normally by noon. A day crew comes in first thing in the morning and then there is a night crew that works until 10:00 pm or 11:00 pm depending on the waste to be collected. Maintaining the washrooms is an ongoing challenge, but so far so good with minimal complaints. iii. Benches, flowers and bike racks benches have been installed and are well used. Flower pots have been put out at the benches and have been well received. Locations for bike racks are being determined. A couple have been put out already. b. Board members expressed concerns traffic exiting the beach area onto Mosley Street. Without some form of traffic control, vehicles exiting the beach have a

4 difficult time turning left onto to Mosley, particularly after major events. It was suggested that perhaps the OPP could provide traffic control for a couple of hours after events to ensure that traffic flows smoothly and people are able to exit the area. 7. Event Coordinator Reports a. Update Report Board members discussed the update report briefly and then were updated on the status of the porta potties at the motorcycle rally. Due to high water levels the toilets were moved from the water s edge to the edge of pavement. The organizer had left an open area so that the patrons at the restaurant at 31 Beach Drive could see the water, but that wasn t to their satisfaction. Restaurant management asked that the porta potties be moved entirely. The event organizer indicated that he is not prepared to move them. The Board Secretary was asked to review the situation, see if there are any options, and speak to the event organizer. Moved by G. Smale and seconded by B. Smith, that the Beachfront Management Board receive the Special Events report for information, as amended with the additional information about the location of the porta potties at the motorcycle rally. Carried b. Inflate a fest 2018 Moved by D. Hodds, seconded by B. Smith, that the Beachfront Management Board does approve the 3rd annual Inflate-a-Fest event to be held August 31, September 1 and September 2nd, 2018 in conjunction with Memories of Summer Fireworks Event and potentially a concert and movie on the beach pending budget; AND FURTHER THAT participants would be charged an entry fee wristbands sold for $20.00 for one day or $30.00 for the weekend, and $3.00 per individual ticket or $10.00 for four tickets; AND FURTHER THAT the Town collects all revenue generated by tickets/wristbands; AND FURTHER THAT Niagara Inflatables & Games be selected as the provider for 15 inflatables for a fee of $20,000.00; AND FURTHER THAT 40 volunteers, marketing security and additional equipment be supplied at the cost of the Town, for a maximum amount of $5, Carried.

5 c. Terry Fox Run Moved by B. Smith, seconded by D. Vitali, that the Beachfront Management Board approves hosting the annual Terry Fox Run on September 18, 2018; FURTHER THAT the event occupies a portion of Playland Park Square; AND FURTHER THAT the Town of Wasaga Beach provides an in kind sponsorship for partial use of the lot, and use of the PA system, two 10x10 tents, 4 tables, 10 chairs, 10 Barrels, and 20 pylons. Carried. d. 5K Foam Fest 2019 Moved by G. Smale, seconded by B. Smith, that the Beachfront Management Board provide approval to host the 4th annual 5K Foam Fest event to be held in Wasaga Beach on Saturday, August 10, AND FURTHER that staff be requested to meet with the event organizer on a revenue sharing model and report back to the Board. Carried e. Telus Beach Event Colourful Coverage with Behaviour Inc. Moved by D. Vitali, seconded by D. Hodds, that the Beachfront Management Board approves the Telus Colourful Coverage event with Behavior Inc. on behalf of Telus on August 17 & 18, 2018 in Beach Area 1. AND FURTHER THAT Behavior Inc. be charged a fee of $5,000 for the use of beach for their promotional event; AND FURTHER THAT the Beachfront Management Board recommends that the funds raised from the event be allocated toward a local charity(s). Carried 8. Unfinished Business a. Life Jacket Stands Verbal Update Life jackets have been delivered to Wasaga Beach Paddle and Surf and are being offered to the public. Signage concepts being developed. The intent is to place small signs promoting the program on the new sign posts at Beach Area 1 and to place a larger fascia sign on the Paddle and Surf building front.

6 b Wasaga Street Art Festival 9. Other Business The Secretary advised the Board that the Art Festival is not proceeding this year due an illness in the family of the organizer. Instead organizers have been working with private businesses in locations around Wasaga Beach to erect murals on their walls. New technology is to be used where a frame is mounted to the wall and the art is printed on vinyl sheets and mounted on the frame. The mural is actually a piece of art that is digitized and blown up for the frame. If there is vandalism, the panel is removed and replaced. Next year, the organizers may approach the Town to see about using buildings owned by the Town. Staff were asked to check on the theme of the mural program. a) Review of 2 nd Quarter Financial Report Moved by B. Smith, seconded by G. Smale, that the Beachfront Management Board receive the Second Quarter Financial Report for Information and approve the proposed budget adjustments as recommended. Carried. b) Proposed License for Parking Lot at 21 Main Street Moved by B. Smith, seconded by D. Hodds, that the Beachfront Management Board approve a license agreement with the Georgian Inn Resort to operate the parking lot at 21 Main Street for the 2018 season for the rate $8,000, plus HST, subject to the licensees maintaining the parking lot and providing an insurance certificate naming the Town co-insured. Carried. c) Update on Letter of Intent (LOI) with FRAM Building Group (FRAM) The Secretary advised the Board that the LOI with FRAM has been approved by Council. Council has also asked that the non-binding LOI be converted to a binding LOI. This should be considered by Council on July 24 th. The LOI indicates that FRAM intends to build the Town Square on Main and Beck Streets first with a library, ground floor retail and upper floor as a first phase of development. Along with this phase they plan to build a resort residential development at Beach Area 2 with residential condominiums. The third phase will be the Festival Square area lands; which will take place once the lands are assembled. Lands will be sold to FRAM at a negotiated price based on appraised values.

7 d) Main Street Market Status beyond 2018 Season Moved by B. Smith, seconded by R. Ego, resolved that the Board refers 9d), Main Street Market Kiosk Status Beyond 2018 Season, back to staff so that staff can discuss with tenants what their intentions are; And that the Director of Economic Development and Tourism be asked to attend the next meeting of the Board to discuss the timing of the development of Festival Square. Carried. 10. Roundtable Discussion a) Signage for the beach similar to what is other communities to remind people to pick up litter b) Letter to tenants about their employees disposing of cigarette butts in a proper manner instead of throwing them to the curb c) Need for additional garbage cans Property Manager noted that he has already ordered additional barrels and is just waiting on delivery. d) Traffic control plan for exiting the beach discussed earlier 11. Items for Future Meetings 12. Next Meeting Date August 16, 2018, 2:00 p.m. Classroom Meeting Room 13. Closed Session Not required. 14. Adjournment Chair R. Martin adjourned the meeting at 4:52 p.m.