STUDENT DUTIES AND WORK SCHEDULES WorK schduls ar ffctiv from th first day of classs to th FridaY of finals wk. Intrsssion hours ar staffd on a voluntary basis, with priority givn to thos with availabl work/study funds. Blow ar th dutis assignd to ach work station. Chck th schdul at th bginning Gf ach work shift. Thr is no rason why anyon on duty should b idl. If you canjt find a job to do, ask. ------Wh-i-l--On-du-t-y-,-you-ar--lfp-td-to-work-.-"'four-iob is not a pa idstudy hall. DESK BACKUP 1 BACKUP 2 DUTIES DUTIES DUTIES 1. Chck out books 1 Cl ar tabls 1 ShIf rad book 2. Chck in books 2. Shlv magazins shlvs 3. Othr patron 3. Shlv books 2. Shlf rad assistanc (holds, 4. Hlp at dsk whn magazins sarchs, tc.) busy 3. Sarch catalog 4. Discharg books 5. Othr miscllanous for books 5. Fil charg cards tasks as assignd rqustd 6. Proofrad charg 4. Proofrad tubs. microfich 7. Mov books to catalog sorting shlvs 5. Othr a. Shlf rad miscllanous rsrv sction tasks as 9. Othr miscllanous assignd tasks as assignd If you nd tim off to study, you should arrang for.a substitut. If you ar unabl to find a rplacmnt, tim off may b grantd if your abssnc will not intrfr with th smooth opration of th Library and YOU hav shown a good faith ffort to find a rplacmnt. If you hav a rviw or final which confl icts with your rgularly assignd work shift, you should notify Donna no latr than 7 days prior to th affctd work shift, so altrnat schduling can b arrangd. If notification is mad fwr than 7 days prior to th affctd work shift, YOU may b rquird to arrang for your own substitut. If YOU work a 4 hour shift, you gt a 15 minut brak priod. ChcK th bulltin board for nw information at th bginning of ach work shift. On th bulltin board will b postd various notifications rlating to 1ibrary pol icy and procdurs. It will also b th plac whr substitution rqusts ar postd.
Rstrictd Matrials Ocassionally spcial prmission is givn to allow non-circulating matrials to circulat for brif priods of tim. Spcial prmission must b grantd by a 1ibrarian or classifid staff mmbr. Whn prmission is grantd, th borrowr will fill out a blu charg form and hav it initiald by th Librarian or classifid staff mmbr. Othr rstrictd matrials which ar chargd out on th rstrictd charg form includ vrtical fil matrials and Library matrials on microform. 1- Proofrad call numbr making sur that th call numbr corrsponds xactly to th on on th book. Mak all ncssary corrctions. 2. Chck for propr val idation on ID 3. Plac Plastic ID card in charg machin 4. Al ign th top of th charg card with th tap mark on th machin 5. Prss appropriat Loan Priod button (no dat for non-circulating matrials, 7 day for othrs) firmly. 6. Chck charg card for compltnss and radabil ity, writ in th last digit of th social scurity numbr if ncssary. Mak sur that th information is lgibl on th cardboard backing. 7. Initial charg cards for 7 day loans. 8. Plac blu portion of th charg card in th book pockt. 9. Dsnsitiz books (not microforms) 10. ALWAYS tll th borrowr whn th book is du. 11. Fil backings for non-circulating matrials with 2 hour rsrv chargs and fil thos for 7 day matrials with 2 day rsrv chargs. 12. Mak a tally mark on th statistics sht in th Rstrictd column. Rnwing and Rcharging matrials Gnral Matrials 1. Pull backing from charg tubs. 2. Mak sur thr is no hold on th matrial. 3. Matrials ar rnwd by placing th backing and pink sl ip togthr, al igning th rnwal spot on th charg card with th arrow on th machin and rstamping th charg card. 4. If th book has bn rnwd onc hav th borrowr fill out a nw charg card, and rcharg th book. 5. Library matrial must b prsntd ach tim it is rchargd, (i.. at vry othr rnwal). 6. Th borrowr's 10 must b chckd for val idation ach tim th matr iali s rnwd. 7. Matrial which is ovrdu, vn on day, must b prsntd at th tim of rnwal for rcharging. B. Tll th borrowr whn th book is du. 9. Put th backing in th 6 month or two wk bin, according to th lngth of th loan priod.
---------------------------- Charging Procdurs CHARGING AND RENEWING MATERIALS Gnral Matrials 1. Proofrad call numbr making sur that th call numbr corrsponds xactly to th on on th book. Mak all ncssary corrctions. 2. Chck for propr val idation on 10. 3. Plac Plastic 10 card in charg machin. 4. Al ign th nam/id sction of th charg card with th arrow on th machin. S. Prss appropriat Loan Priod button firmly. 6. Chck charg card for compltnss and radabil ity, writ in th last digit of th social scurity numbr if ncssary. Mak sur that th information is lgibl on th cardboard backing and th du dat is corrct. 7. Initial th charg card in th spac providd. 8. Dsnsitiz book. 9. Plac pink portion of th charg card in th book pockt. 10. ALWAYS tll th borrowr whn th book is du. 11. Put th backing in th 6 month or two wk bin, according to th lngth of th loan priod. Rsrv Matrials 1. Sarch for th matrial on th rsrv charg shlvs. 2. Proofrad call numbr making sur that th call numbr corrsponds xactly to th on on th book. Mak all ncssary corrctions. If thr is no copy numbr on th book, writ COPy 1 on th charg card. 3. Chck for propr val idation on 10. 4. Plac plastic ID in rsrv charg machin. S. Align charg card in Addrssograph machin, pull th back of th machin forward and rlas. 6. For two hour books writ in th dat and tim du, for two day books stamp th whit sl ip and backing with th two day stamp. 7. Initial th charg sl ip. 8. Plac th whit slip in th book pockt or papr c1 ip it insid th front of prsonal matrials and foldrs. 9. Unlss th itm is non-circulating, dsnsitiz book. 10. Always tll th borrow,r th dat and tim th matrial is du. 11. Fil th backing in th appropriat sction of th rsrv charg fils. 12. Mak a tally mark on th statistics sht in th appropriat column.
Rsrv matrials 1. Pull backing from charg tubs. 2. Chck to s that th matrial is not in dmand. 3. Plac th backing and whit 51 ip togthr and rmark th charg card with th rnwal du dat and tim. If th matrial has bn rnwd onc, a nw charg card must b mad and th matrial rchargd. 4. All rsrv matrials must b prsntd at th tim of rnwal or rcharging. S. Th borrowr must prsnt currntly val id 10 ach tim th matrial is rnwd or rchargd. 6. Tll th borrr th dat and tim th matrial is du. 7. Mak a tally mark on th statistics sht in th appropriat column. Rstrictd Matrials 1- Pull backing from charg tubs. 2. Chck to s that th matrial is not in dmand. 3. Rnwals on non-circulating matrials must b approvd by a 1ibrarian or classifid staff mmbr. 4. Plac th backing and blu slip togthr and rmark th charg card with th rnwal du dat and tim. If th matrial has bn rnwd onc, a nw charg card must b mad and th matrial rchargd. S. All rstrictd matrials must b prsntd at th tim of rnwal or rcharging. 6. Th borrowr must prsnt currntly val id 10 ach tim th matrial is rnwd or rchargd. 7. Tll th borrr th dat and tim th matrial is du. 8. Mak a tally mark on th statistics sht in th appropriat column. I.. _
DISCHARGING PROCEDURES FOR RETURNED LIBRARY MATERIALS Gnral Matrials 1. Pull book from book rturn. 2. If book is from anothr U of 0 library, dat pink sl ip, mark with a blu flag and plac in 1ibrary mssngr box. Books from non U of 0 ibraris should also b markd with a blu flag and placd in th 1ibrary mssngr box. 3. For A&AA matrials, pull pink slip from book pockt. If thr is no sl ip in th pockt, mak a "dummy" pink sl ip using blank pink sl ips by th book chut. 4. Mak sur th call numbr on th slip matchs th on on th book. 5. Put th pink slip in th tray on th countr. 6. Rsnsitiz book. 7. Plac book on cart bhind dsk. 8. Priodically tak accumulatd pink sl ips to th charg tubs and sarch for matching backing cards. 9. If matrial is not ovrdu, plac matchd cards togthr with your initials into th discharg box to b proofrad. 10. If matrial is ovrdu, stamp th rturn dat in th lowr right hand cornr of th stiff backing and fil in fin box. 11. If matrial is on hold, procss according th procdur outl ind in th hold sction of this manual. 12. Plac books on sorting shlvs for rshlving. 13. Books which appar to b in disrpair or hav illgibl call numbrs should b brought to th clrical staff to b routd to th mnd unit. Rsrv Matrials 1. Pull book from book rturn. 2. Pull whit sl ip from book pockt. 3. Mak sur th call numbr on th sl ip matchs th on on th book. 4. Put th whit sl ip in front of th rsrv charg tubs (2 day chargs in front of th 2 day tubs, 2 Hour chargs in front of th 2 Hour tubs). S. Rsnsitiz book. 6. Plac book on tabl bhind dsk. 7. Frquntly match accumulatd whit sl ips with matching backing cards in th charg tubs. 8. If matrial is not ovrdu, plac matchd cards togthr with your initials into th discharg box to b proofrad. 9. If matrial is ovrdu, stamp th rturn dat in th lowr right hand cornr of th stiff backing and writ th tim rturnd nxt to th stampd dat. Fil both sl ips togthr in fin box. 10. If matrial is on hold, procss according th procdur outlind in th hold sction of this manual. 11. Rshlv matrials. 12. Books which appar to b in disrpair or hav illgibl call numbrs should b brought to th clrical staff to b routd to th mnd unit.
Rstrictd Matrials 1. Pull book from book rturn. 2. Pull blu sl ip from book pockt. 3. MaK sur th call numbr on th sl ip matchs th on on th book. 4. Put th blu sl ip in front of th rsrv charg tubs (7 day chargs in front of th 2 day tubs, Non-ir chargs in front of th 2 Hour tubs). 5. Rsnsitiz book. 6. Match blu slips with backing cards in th charg tubs. 7. If matrial is not ovrdu, plac matchd cards togthr with your initials into th discharg box to b proofrad. 8. If matrial is ovrdu, stamp th rturn dat in th lowr right hand cornr of th stiff backing and writ th tim rturnd nxt to th stampd dat. Fil both sl ips togthr in fin box. 9. Rturn matrials to thir appropriat plac for rshlving. 10. BooKs which appar to b in disrpair or hav illgibl call numbrs should b brought to th clrical staff to b routd to th mnd unit.
PLACING HOLDS ON LIBRARY MATERIALS Gnral Matrials 1. Hav th borrowr fill out pink charg form. 2. Chck for currntly val id 10 (no 10, no hold). 3. Imprint 10 onto charg card using Addrssograph Machin. 4. Complt information in hold sction on back of charg card. 5. Plac hold card bhind charg card with plastic covr. 6. Fil cards in call numbr ordr, in th hold box on th dsk. 7. Th borrowr will b notifid that somon ls is waiting for th book & th cards will b put in th Pto b fild P sction of th tubs for fil ing. Do not plac holds 2.!l.!. 1. Books which ar missing (Blu or whit cards in circulation fils). 2. Ovrdu books which hav bn pulld for bill ing (Backing Location Cards). 3. Books in spcial locations (Orang cards). 4. Books which ar not currntly chargd out. Rsrv Matrials 1 day rsrv matrials 1. Hav borrowr fill out whit charg form. 2. Chck for currntly val id 10 (no 10, no hold). 3. Imprint 10 onto charg card using Addrssograph Machin. 4. Chck to mak sur book has bn chargd out, is not ovrdu, and no on ls has placd a hold on th book. 5. Fill in dat du in th 2 day box on th hold card and initial. 6. Plac hold card bhind charg card with plastic covr. 7. Rfil cards in appropriat plac in two day charg fils. 1 hour rsrv books for ovrnight us 1. Hav borrowr fill out whit charg form. 2. Chck for currntly val id 10. 3. Imprint 10 onto charg card using Addrssograph Machin. 4. Chck to mak sur no on has placd a hold on th book. Also chck to mak sur patron has no othr 2 hour books currntly on ovrnight hold. Thr is a 1 hold 1imit on 2 hour books. 5. Not tim & dat hold is takn in 2 Hour box on th hold card & initial. 6. Fil hold in Povrnight hold" sction in 2 hour charg fils. Do not plac holds.2!l 1. 2 day books which ar not chargd out. 2. 2 hour books for othr than ovrnight us. 3. 2 hour books for ovrnight us on othr than th currnt day. 4. Mor than on 2 hour book pr prson pr day. 5. Ovrdu rsrv matrials. 6. Non-circulating rsrv matrials. 7. Do not plac multipl holds on rsrv matrials. (No 2nd holds) Rstrictd matrials Do not plac holds on rstrictd matrials.
PROCESSING HOLDS FOR PATRON USE Gnral Matrials 1. Whn a book on hold is rturnd, Chck th Rcall Du dat. If ovrdu, stamp rturn dat in th spac providd and fil in fin box. 2. Rtriv book from book cart. 3. Sparat th pink sl ip from th rst of th charg slip. 4. In th lowr lft hand cornr of th backing, indicat a dat 7 days from th currnt dat by which th matrial must b pickd up. 5. Mail backing to patron. Always includ th zip cod on th nvlop. If th patron didn't provid it, look it up in th zip cod dirctory. 6. On th back of th pink portion of th form, writ th prson's last nam on th uppr margin along with th dat th book is to b hld until. Plac in book with nam and dat showing. 7. If thr ar multipl holds on a book, put latr holds in th book pockt. S. Plact th book on th hold shlf IN CAll NUMBER ORDER. 9. Whn patron coms in to pick up book, match th pink form to th backing, chck th prson's 10 and charg th book for 2 wks or six months dpnding on borrowr typ. 10. If thr ar multipl holds on th book, put th backing with th nxt hold in a plastic slv and procss in th sam mannr as othr holds. Rsrv Holds l Day Matrials Two day itms ar hld until 6PM Sunday - Thursday th day th matrial is du whn th hold is placd on th matrial. Matrials du on Fridays ar hld until 5:30 and matrials du on Saturday ar hld until 4:30. Plac rturnd hold itms on th hold shlf in call numbr ordr with th hold card in th book. Writ on th uppr margin on th back of th charg card th dat th book is to b hld until. Do not tak a scond hold until th book has bn chargd out again. Itms not pickd up by th dsignatd tim bcom gnrally availabl. l Hour-Ovrnight Matrials 1/2 hour bfor ovrnight chckout (S:30 Sunday-Thursday, 3:30 Friday and 2:30 Saturday) sarch ovrnight Rsrv holds. If a rqustd book is chargd out, writ "ON HOlDN on th BacKing so th book dosn't gt inadvrtntly rnwd. At ovrnight chckout tim (9:00 Sunday-Thursday, 4:00 Friday and 3:00 Saturday) bgin charging out 2 hour Rsrv books for ovrnight. Do not charg books out bfor th dsignatd ovrnight chckout tim. NON-CIRCULATING rsrv matrials ar NOT chargd out for ovrnight us. 1/2 hour aftr ovrnitht chckout bgins, ovrnight holds which hav not bn claimd ar availabl for gnral chckout on a first com, first srvd basis.
----- SHELVING AND SHELF READING Shlving Locations Rfrnc Books Rfrnc matrials in th Architctur and Allid Arts Branch Library ar markd in two ways. Gnral Rfrnc matrials hav a rd dot on th spin of th book and ar shlvd on th Rfrnc Shlvs. Othr Rfrnc matrials ar markd with a grn dot and shlvd on th Rfrnc Indx Tabl. Som rfrnc matrials, bcaus of siz and format ar markd with grn dots and shlvd in spcial locations. Ths matrials ar asily idntifiabl and hav orang locator cards in th circulation fils, and a rd plastic slv on th shlf 1ist card. Ovrsiz books (x) ~ i!lll. Ovrsiz books ar shlvd at th south nd of th mzzanin in call numbr ordr. Doubl ovrsiz books ar shlvd on flat shlving at th north nd of th main room. Scurity Room Scurity room matrials hav a gold dot by th call numbr and ar shlvd in th scurity room at th south nd of th mzzanin. Scurity room matrials ar idntifid by a blu plastic slv on th shlf 1ist card and an orang locator card in th circulation fils. Priodicals Currnt priodicals which ar publ ishd 4 or mor tims pr yar ar shlvd in titl ordr undr th clock on th ast wall of th main room. All titls shlvd in this ara hav a shlf labl. Each titl should b shlvd in dat ordr with th most currnt dat on top. Currnt priodicals which ar publishd fwr than four tims pr yar ar markd with a rctangular orang signal and shlvd in th gnral stacks by call numbr. Som currnt priodicals ar shlvd bhind th dsk prior to binding whil rp~mnt issus ar ordrd. Ths ar markd with an orang signal dot~ and ar shlvd in titl ordr. All boxs should hav a titl labl and indicat which issus, if any, ar missing. Rsrv matrials. Rsrv matrials ar shlvd bhind th circulation dsk. Thy ar markd with a colord signal dot indicating th quartr thy ar on rsrv ( rd = fall, blu = wintr, grn = spring, & yllow = summr) and hav a loan priod stampd on th book pockt. Prsonal matrials and photocopis ar also placd on rsrv. Th quartr for which th matrial is bing usd and th loan priod is markd on th call numbr labl for ths itms.
Shlving Procdurs Car should b takn to insur that matrial is shlvd in its propr plac. BooKs with spcial location marks on thm should not b shlvd in with th rgular books. Whn claring books from tabls, mak sur that thy ar not chargd out to somon bfor rshlving thm. Excpt for itms borrowd from th Main or othr branch libraris for rsrv us, all itms shlvd in th Architctur and All id Arts Library will hav A&AA as th first lin of thir call numbrs. BooKs without th A&AA dsignation which ar found on th shlvs should b routd to th Administrativ Assistant (Donna) for prompt rturn to th appropriat library via th library mssngr srvic. Dtrmin th appropriat location for th itm. Plac th itm in that plac. Straightn all books on that shlf and tightn booknd. Do not ovrcrowd book shlvs. If all books will not fit on th shlf, shift th books forward or backward to maintain th intgrity of th call numbr ordr. Do not rmov booknds or lav thm dangling to mak spac. Whn a shlf nd labl nds to b changd bcaus of a ncssary shift, inform th Administrativ Assistant of th location, and bginning and nding numbrs for th shlf nd labls. Books to b shlvd in th scurity room should b routd to a mmbr of th full tim staff for rshlving. Shlf rading Shlf rading involvs chcking to s that books ar on th shlf in xact call numbr squnc and propr location. Whn on BACKUP 2 chck th shlf rading log on th bulltin board to s whr th prvious shlf radr lft off. Continu rading at that plac. Chck for Main Library books, books with spcial locator signals or dots, and books out of call numbr squnc. Also chck to s that no books hav bn shovd bhind th books on th shlvs. Straightn ach shlf and tightn booknd. If ncssary, shift books to avoid ovrcrowding. Whn continuing to th nxt bookstack, b sur that th call numbr squnc dosnjt rpat. Books on th shlvs which appar to b in disrpair or hav illgibl call numbrs should b brought to th clrical staff to b routd to th mnd unit. Whn you hav finishd shlf rading, log your stopping plac on shlf rading log and in i t iali n th spac prov idd.
02 01 84 To: Circulation Staff From: shirin Subjct: Som Circulation Dpartmnt policis At ystrday's Main Dsk and Currnt Nwspapr Sctions' studnt mting I announcd a nw Circulation Dpartmnt policy that affcts studnt assistants: Studnts should b in th Circulation Dpartmnt work ara only whn thy ar schduld to work. This dos not includ th tims thy com in to chck schduls, arrang substituts, or othrwis tak car of work-rlatd businss. Prsonal phon calls mad by studnts should b kpt short and infrquat. Following ar two othr policis that hav nvr bn formally writtn: Prsonal gusts and othr library staff who ar not prforming work-rlatd businss should not b in th dpartmnt work ara frquntly or for xtndd priods of tim. Prsonal phon calls mad by staff mmbrs should b kpt short and infrqunt. If anyon has any qustions about ths policis plas ask m. Thanks::