TOWN OF SMITHERS REGULAR MEETING OF COUNCIL TUESDAY, SEPTEMBER 10, 2002, AT 7:30 P.M. IN COUNCIL CHAMBERS 3836 FOURTH AVENUE, SMITHERS, B.C. A G E N D A 1. CALL TO ORDER 2. PUBLIC HEARING 3. APPROVAL OF MINUTES 3-1 Minutes of the Regular Meeting of Council held August 27, 2002. 4. BUSINESS ARISING FROM THE MINUTES 4-1 Report ADM 02-054 dated August 29, 2002, from W. Mah, Chief Administrative Officer, recommending items be made public from the Special (In-Camera) meeting of Council held August 13, 2002 (0640-01). 5. PETITIONS AND DELEGATIONS 5-1 Presentation by H. Palmer, B. Good, and S. Kerbrat, Smithers Golf and Country Club, requesting property tax exemption (0530-05 and 1610-01). 5-2 Presentation by A. Edwards, K. Heinbecker, and S. Leung, Smithers youth representatives at the Northern Youth Leadership Summit held August 18 to 21, 2002, at the Silver Hilton. 6. COUNCIL REPORTS 6-1 COUNCILLOR ADOMEIT 6-2 COUNCILLOR FARROW
Page 2 6-3 COUNCILLOR GROVES 6-3-1 Letter dated August 26, 2002, from B. Beatty, the Grendel Group (Family Advocates) regarding the Tourism Advisory Committee and a proposed hostel to employ individuals with special needs (0540-6-4 COUNCILLOR HOWARD 6-4-1 Regional District of Bulkley-Nechako, Alcan Select Committee, Terms of Reference, dated August 23, 2002 (0480-6-5 COUNCILLOR MUNROE 6-5-1 Visitor Information Statistics for year to date as at August 31, 2002 (0230-6-6 COUNCILLOR WHEATLEY 6-7 REPORT OF MAYOR NORTHUP 6-7-1 Proclamation - Fire Prevention Week October 6-12, 2002 (0630-03). 6-7-2 Report DEV 02-68 dated August 30, 2002, from Mayor Northup recommending support, in principle, for the concept of connecting the proposed new ski hill development to the Town s sewer system (6630-7A. STAFF (A) REPORTS 7A-1 Report FIN 02-32 dated August 29, 2002, from L. Ford, Financial Administrator, recommending that all land and buildings having delinquent taxes outstanding as of September 30, 2002, be sold for taxes at the upcoming tax sale (1610-01). 7A-2 Report FIN 02-34 dated August 29, 2002, from L. Ford, Financial Administrator, regarding a property tax exemption for the property leased by the Smithers District Chamber of Commerce (1610-01). 7A-3 Report DEV 02-67 dated September 2, 2002, from M. Allen, Director of Development Services, recommending award of Frontage Road Local Improvement Project 2002 contract to Canyon Creek Contracting (5320-
Page 3 7A-4 Report FIN 02-33 dated August 29, 2002, from L. Ford, Financial Administrator, regarding a property tax exemption for the Smithers Golf and Country Club (1610-01). 7B. STAFF (B) REPORTS 8. BYLAWS 8-1 Report DEV 02-69 dated August 28, 2002, from L. Ford, Financial Administrator, recommending adoption of Local Improvement (3900 4000 Block of Frontage Road Asphalt Sidewalk with Paved Shoulder, Curb and Gutter and Drainage Improvements) Construction Bylaw No. 1412. Adoption. 8-2 Staff and Council Expense Repeal Bylaw No. 1416 Adoption. 8-3 Local Improvement (1000 Block South Side of Main Street Rear Lane Paving) Construction Bylaw No. 1418. Adoption. 9. CORRESPONDENCE (A) ITEMS 9-1 Letter dated August 22, 2002, from L. Neville, Regional District of Bulkley- Nechako regarding Emergency Plan for Mass Farm Animal Carcass Disposal in British Columbia (0480-9-2 Letter dated August 26, 2002, from Sgt. C. Gauthier and Cpl. S. White, Smithers Royal Canadian Mounted Police Detachment, requesting approval to use funds from the Auxiliary budget to purchase Safety Bear (7400-02). 9-3 Letter dated August 16, 2002, from S. Gimse, Health Committee Chair, Union of British Columbia Municipalities (UBCM), presenting UBCM s submission on Bill 16 - Community Care Facilities Act (0230-30). 10. CORRESPONDENCE (B) ITEMS - RECEIVE AND REPLY
Page 4 11. CORRESPONDENCE (B) ITEMS - RECEIVE FOR INFORMATION 11-1 Letter dated August 13, 2002, from Mayor D. Drummond, City of Burnaby, presenting recommended amendments to the proposed Community Charter (0130-11-2 Letter dated August 15, 2002, from M. Eriksson, Advisory Panel on Contaminated Sites, thanking J. Llewellyn, Deputy Chief Administration Officer for his submission on contaminated sites (5280-17). 11-3 Letter dated August 15, 2002, from S. Poirier, Office of the Prime Minister, replying to Mayor Northup s letter dated July 18, 2002 (attached), regarding the Goods and Services Tax (2000-01 and 0230-40). 11-4 Letter dated August 20, 2002, from S. Applegate, Ministry of Transportation, replying to letter from G. Atrill, Tourism Coordinator, approving request for Lake Kathlyn Beach signage and removal of trees at the Hudson Bay rest area (0410-30 and 6900-01). 11-5 E-mail correspondence dated August 24, 2002, from M. Steiner, regarding services provided by TVS Tenant Verification Service Inc. (1610-01). 11-6 Letter dated August 27, 2002, from M. Allaire, Federation of Canadian Municipalities, informing that the applications for Green Municipal Funds are now being accepted year-round (0230-30). 11-7 Letter dated August 26, 2002, from S. Howard, President, Smithers and District Chamber of Commerce, advising of the Executive Board s decision to find a replacement for the First Vice-President position (0230-11-8 Letter dated August 27, 2002, from B. Burrill, Manager, Smithers and District Chamber of Commerce, opposing the proposed withdrawal of a full-time general surgeon from the Bulkley Valley Regional Hospital (0230-20 and 0500-05). 11-9 Letter dated August 27, 2002, from S. Uyesugi, Ministry of Transportation, approving the proposed banners for the Highway 16 Improvement Project (6950-20 and 0410-30). 11-10 Letter dated September 3, 2002, and facsimile dated August 29, 2002, from R. Pellatt, British Columbia Utilities Commission (BCUC) and letter dated August 30, 2002, from Lang Michener, Barristers and Solicitors, to the BCUC regarding Pacific Northern Gas Ltd. s application for Reconsideration and Variance of the Decision by the DCUC of July 31, 2002 (5500-03).
Page 5 11-11 Letter dated August 29, 2002, from H. Gairns, Board Chair, Northern Health Authority, replying to Mayor Northup s letter dated August 6, 2002 (attached), regarding surgical coverage at the Bulkley Valley District Hospital (0500-05). 11-12 Memorandum dated August 30, 2002, from H. Gairns, Board Chair, Northern Health Authority, announcing the appointment of M. Maxwell as Chief Executive Officer (0500-05). 11-13 Facsimile dated August 30, 2002, from H. Berndorff, Financial Administrator, Regional District of Bulkley-Nechako, requesting a grant in lieu of taxes of $200 for weed harvesting on the Town s Lake Kathlyn property (0480-11-14 Letter dated August 21, 2002, from J. Hartling, Fisheries and Oceans Canada, confirming contact information for consultation initiatives (0430-11-15 Approved routine request form for a fundraising barbeque to benefit Turtle Gardens Animal Shelter, held September 5, 2002, at Northcountry Insurance (0300-04). 11-16 Letter dated August 28, 2002, from W. Whittemore, Smithers, to Aerosmith Paving, Saanichton requesting reimbursement for windshield damage (1780-11-17 Letter dated August 30, 2002, from S. Myers, Silver Hilton Steelhead Lodge, thanking Mayor Northup for being a speaker at the Northern Youth Leadership Summit (0220-01). 11-18 Letter dated August 3, 2002, from N. Worboys, British Columbia Teachers Federation, regarding the proclamation of October 5, 2002, as World Teachers Day (0630-01). 11-19 Notice received September 5, 2002, for the Supported and Assisted Living forum being held September 12, 2002, in Smithers (5040-01). 11-20 Letter dated September 4, 2002, from Canfor Corporation, Weldwood of Canada Ltd., and West Fraser Timber Co. Ltd. to R. Thorpe, Minister of Competition, Science and Enterprise regarding the Pleasant Valley Power Project in Houston, B.C. (5280-16). 11-21 Letter dated September 5, 2002, from E. Sabo, Secretary Treasurer, School District No. 54, responding to our request to contribute to the purchase of an automated voting machine (0490-40 and 4200-01).
Page 6 12. CORRESPONDENCE (C) ITEMS 12-1 Letter dated August 13, 2002, from C. Houghton, Ministry of Water, Land and Air Protection, informing of the Flood Hazard Management Program review and presenting the consultation paper Issues and Options (0410-30 and 7140-01). 12-2 Facsimile dated August 22, 2002, from Mayor C. Kinsley, City of Prince George, inviting Mayor Northup to the Northern British Columbia Transportation Policy Identification Session held September 6, 2002, in Prince George (0470-12-3 E-mail correspondence dated August 27, 2002, from S. Hidber, Oscars Source for Sports, presenting a proposal from Custom Ice Inc. for the supply and installation of an ice rink (7900-01). 12-4 FACTS FAX, dated September 2, 2002, from the Central Interior Logging Association (5280-16). 13. CORRESPONDENCE (D) ITEMS 13-1 Certificate of appreciation from the Office of the Wet suwet en for the Town s sponsorship of the 10 th Annual Greater Wet suwet en Open (0485-13-2 The Senate Report, summer 2002 (0430-13-3 Transition, August/September 2002, from the B.C. Coalition of People with Disabilities. 13-4 MP Report, Summer 2002, from A. Burton, Member of Parliament, Skeena Riding (0430-01). 14. OTHER/NEW BUSINESS 15. PUBLIC QUESTION PERIOD 16. NOTICE OF SPECIAL (IN-CAMERA) MEETING(S) OF COUNCIL PURSUANT TO SECTION 242.3 OF THE LOCAL GOVERNMENT ACT. 17. ADJOURNMENT WM/jm 2/21/11 11:00 AM n:\wordpro\agen\agen 2002 council\agen #20 reg sept 10.doc