Emergency Management and Evacuatin Plicy NQS QA2 2.3.3 Plans t effectively manage incidents and emergencies are develped in cnsultatin with relevant authrities, practised and implemented. Natinal Regulatins Regs 168(2)(e) Plicies and prcedures in relatin t emergency and evacuatin 97 Emergency and evacuatin prcedures 98 Telephne r ther cmmunicatin equipment EYLF LO3 Children becme strng in their scial and emtinal wellbeing. Aim In the event that the service needs t be evacuated, we aim t cnduct this in a rehearsed, timely, calm and safe manner t secure the safety f each persn using the service. The safety and wellbeing f each child, educatr and persn using the service is paramunt abve any ther cnsideratin in the time f an emergency r evacuatin. Any ther prcedures will be carried ut nly if it is safe t d s. Related Plicies Emergency Service Cntact Plicy Lckdwn Plicy Incident, Injury and Trauma and Illness Plicy Administratin f Authrised Medicatin Plicy Death f a Child Plicy Medical Cnditins Plicy Implementatin 1
The Apprved Prvider is respnsible fr ensuring ur service has an Emergency Management Plan (EMP) in place that has cnsidered all relevant risks, includes prcedures fr evacuatin, lckdwn, lckut and shelter-in-place, emergency respnse prcedures and drills and training schedules. Our EMP will be develped by the Apprved Prvider and Nminated Supervisr wh will lead an EMP planning team. We will refer t the Victrian Guide t Develping an Emergency Management Plan as a best practice mdel and tailr the prcedures t ur Service peratins. The Apprved Prvider and Nminated Supervisr is respnsible fr: Identifying the risks and threats that culd prduce an emergency situatin. They will cnduct a risk assessment t identify ptential emergencies that culd affect ur service and use this t prepare emergency and evacuatin prcedures. An evacuatin may be necessary in the event f a fire, chemical spill, bmb scare, earthquake, siege, fld etc. Lcal emergency services will be cnsulted fr advice including lcal fire services, plice, ambulance, lcal gvernment, cmmunity leaders and ther relevant agencies. The advice will include infrmatin abut evacuatin rutes and assembly pints, and take int accunt accessibility fr adults r children with special needs. Develping the EMP which will include: Emergency cntact details fr peple wh have specific rles r respnsibilities under the EMP Cntact details fr lcal emergency services A descriptin f hw we will alert peple t an emergency by siren, bell r whistle Evacuatin prcedures including hw we will assist any child r persn with special needs A map f the service shwing the lcatin f fire equipment, emergency exits and assembly pints Prcesses t ensure staff are trained in ur emergency prcedures Prcesses we will fllw after an incident. Prcedures we will fllw t test ur EMP and familiarise ur children and staff with the EMP. Ensuring the EMP can be easily identified and is accessible. The EMP r a summary f the EMP will be lcated in the labelled flder in the fyer f the Service. Ensuring that visitrs and relief staff are aware f the emergency respnse prcedures. Implementing the EMP including: Disseminating infrmatin abut the EMP and the prcedures relating t emergency management and evacuatin t staff, children, visitrs and families. Families will receive written ntificatin frm the service. We will use infrmal games and discussins t familiarise children with ur evacuatin and emergency prcedures. Scheduling training fr all educatrs and staff. This will include ensuring educatrs are prvided with training n hw t use fire extinguishers, fire blankets and ther emergency equipment. Training may include evacuatin drills, identifying assembly pints and the lcatin f emergency equipment, first aid arrangements and hw t turn ff the electricity and gas supplies. All new educatrs and staff will receive training during their inductin and refresher training fr all educatrs and staff will take place. 2
Testing the EMP every quarter Reviewing the EMP annually. Keeping recrds f all emergencies. Keeping recrds f meetings and emergency drills. Emergency Management Plan Prcedures The Apprved Prvider and Nminated Supervisr is respnsible fr implementing the attached prcedures when an emergency situatin arises (Appendix A). Cmmunicatin We will ensure we have access t reliable cmmunicatin channels in the event f an emergency by maintaining access t a telephne (such as fixed-line telephne, mbile phne, satellite phne, 2-way radi, vide cnferencing equipment) at all times. Our main telephne is lcated in the preschl, tddler and nursery, as well as the ffice. If there is a cmplete lss f electricity and the telephnes at the service are nt available, a mbile phne will be prvided and ready t use at all times t ensure educatrs can make emergency cntact. The Nminated Supervisr will als ensure we have a trch and a supply f fully charged batteries. Emergency Cmmunicatin Plan We will ensure all educatrs, staff, visitrs, vlunteers and families are aware f ur emergency evacuatin prcedures thrugh: the display emergency telephne numbers prminently thrughut the service in the fllwing lcatins, including near telephnes r available near mbile phnes the display f evacuatin diagrams based n ur flr plans prminently near each exit The Evacuatin Diagram will include: a diagram f the flr r area a title eg Evacuatin Plan the Yu are here lcatin designated exits in green cmmunicatin equipment and where installed in red hse reels, hydrants, extinguishers in red. designated shelter-in-place lcatin and assembly area. date plan validated. lcatin f assembly areas a legend. 3
Regular reminders t families via email and newsletters that we maintain a Register f emergency telephne numbers fr families and we must have current cntact infrmatin. The Register is lcated in each rms Health and Wellbeing flder. Emergency and Evacuatin Prcedures and Drills Rehearsal Evacuatin Drill (Every Three Mnths) The service will add t each child s sense f security, predictability and safety, and ensure all educatrs and staff are familiar with ur emergency evacuatin prcedures, by cnducting rehearsal evacuatin drills every three mnths. We will develp a schedule fr cnducting drills fr the different types f emergencies identified in ur EMP. The drills: will take place at varius times f the day and week (rather than always n a Tuesday at 10 am fr example) t ensure all children and staff members get the pprtunity t rehearse. All persns present at the service during the evacuatin drill must participate accrdingly. will be dcumented and assessed against specific utcmes. We will appint an bserver t evaluate ur drills using the checklist at Appendix B. will be immediately fllwed by a debriefing sessin t identify any imprvements that may be made t the prcedures. Any staff training needs will be identified and actin taken t implement the relevant training. Surces Educatin and Care Services Natinal Regulatins 2011 Natinal Quality Standard Wrk Health and Safety Act 2011 Wrk Health and Safety Regulatins 2011 Fact Sheet Emergency Plans Safe Wrk Australia Guide t Develping an Emergency Management Plan - DEECD Victria Review The plicy will be reviewed annually r when there are changes t the service which may affect the EMP such as renvatins r changes t the number f staff r children. The review will be cnducted by: Management Emplyees Families Interested Parties Last reviewed: July 2016 Date fr next review: July 2017 4
Bmb/substance threat checklist This checklist shuld be held by persns wh regularly accept incming telephne calls. KEEP CALM Name Telephne # Signature CALL TAKER Cmplete the fllwing fr a BOMB THREAT QUESTIONS When is the bmb ging t explde? Where did yu put the bmb? What des the bmb lk like? What kind f bmb is it? What will make the bmb explde? Did yu place the bmb? What is yur name? Where are yu ging? What is yur address? Cmplete the fllwing fr a SUBSTANCE THREAT QUESTIONS When will the substance be released? Where is it? What des it lk like? When did yu put it there? Hw will the substance be released? Is the substance a liquid, pwder r gas? Did yu put it there? CALL TAKEN Date/Time: Duratin f call Number f caller RESPONSES RESPONSES CHARACTERISTICS OF THE CALLER Sex f caller Estimated age Accent if any Speech impediments Vice (lud, sft, etc) Speech (fast, slw etc) Dictatin (clear, muffled, etc) Manner (calm, emtinal, etc) Did yu recgnise the vice? If s, wh d yu think it was? Was the caller familiar with the 5
LANGUAGE [ ] Abusive [ ] Taped [ ] Well Spken [ ] Irratinal [ ] Incherent [ ] Message read by caller BACKGROUND NOISE [ ] Other (Specify) [ ] Music [ ] Lcal call [ ] Machinery [ ] Lng Distance Call [ ] Aircraft [ ] Other (specify) EXACT WORDING OF THREAT REPORT CALL TO: ACTIONS: ACTIONS 6
Appendix B Emergency Drill/Exercise Observer Recrd Item Were emergency services briefed n exercise prir t exercise being started? Did the persn discvering the emergency alert the ther ccupants? Was the alarm activated? Was the emergency service ntified prmptly? Did staff direct persns frm the building/site per the evacuatin prcedures? Were islated areas searched? Was the evacuatin lgical and methdical? Did smene take charge? If yes, wh? Did ccupants act as per instructins? Was a rll call cnducted fr: Children Staff Visitrs (including cntractrs and vlunteers) Was smene appinted t liaise with the emergency service/s? Was smene appinted t liaise with the parents/cmmunity? Was the emergency service given the crrect infrmatin? Did anyne re-enter the premises befre the all clear was given? Did anyne refuse t leave the building/site? Area f Emergency plan tested by current exercise: Yes ü N ü 7