Webpoint Club Management 1. Club Information Page 1 2. Members Information Page 2 3. My Teams Tab Page 3 4. Adding New Team to Club Page 4-5 5. Adding Club Members to Roster Page 6-7 6. Viewing/Printing Team Roster Page 7 7. To EDIT Assigned Members on Roster Page 8 0
My Club Information 1. Log in to your Webpoint account. On the left-hand side go to Club Administration and click on MY CLUB. 2. There will be a drop down bar on the right. Click Club Profile. Notice: 1. Club Management tabs 2. Club Code you will need this for AES. 3. Make any changes to address, email, etc. and click update club. 1
Members Information 3. Members Tab 1. Click on the Members Tab at the top 2. You can then see which Club Members are CURRENT, LAPSED, UNPAID or PENDING. This can help you find out the status of many of your club members. -If you need to pay for UNPAID members please call the Region office to pay by credit card or you can send a check. 3. You can export any of your membership lists by using the export button. Webpoint will export the list into an Excel file. - IF YOU ARE PAYING FOR UNPAID MEMBERSHIPS BY CHECK PLEASE PRINT THE UNPAID MEMBERSHIP LIST AND HIGHLIGHT THOSE MEMBERS YOU ARE PAYING FOR WITH YOUR PAYMENT. DO NOT PAY FOR UNREGISTERED MEMBERS. 2
My Teams Tab 4. Teams Tab 1. See page 4 for instructions on adding a NEW team. 2. Click on a team name to: a. Change team status (Non-Active/Active) b. Click the Players tab to add or make changes to team roster. See page 7 for adding and changing rosters. 3. This is the team code for each individual team in your club. a. Team Code Description FJ8XXXXX1EV F = Female J = Juniors 8 = Age Division (2=12, 4=14, 6=16) XXXXX = 5 Letter Club Code 1 = Team Rank in Your Club (1, 2, 3) EV= Evergreen Region 3
Adding NEW Teams to your Club 1. Be on the TEAMS tab in club management. Click on NEW TEAM on the far right hand side. *If you have an ACTIVE team from the previous season who will be INACTIVE this season and you are creating a new team please contact the Region Office to make a name change to the old team. This helps prevent you having a ton of nonactive teams showing up. i.e., you are adding a U15 team and will not have a U16-2 team we can change the U16-2 to the U15. 2. A pop-up screen will open. 1. Type in your TEAM NAME (please follow the same format for all the teams in your club i.e., Cutting Edge 14 Mizuno. 2. Choose JUNIOR or ADULT for TEAM TYPE and F (female) or M (male) for GENDER. 3. Choose LEVEL of PLAY. J0= 10 and under J1= 11 and under J2= 12 and under J3= 13 and under J4= 14 and under J5= 15 and under J6= 16 and under J7= 17 and under J8= 18 and under 4
4. Choose Division. Scroll down until you reach FJ for junior girls and choose the appropriate age group. i.e., FJ10 for 10 and under. - If you are adding a boys team choose boys and age level. - If you are adding an adult team choose level of play. If you are unsure of level of play definitions please see page 22 of our participant s handbook located on our website under forms. 5. Choose TEAM RANK. 1. If you only have one team in the age division then the TEAM RANK is 1. If you have multiple teams in an age division then you need to rank them appropriately use 1-9. (Make sure the team name and team rank are correct). 2. Verify all information and click ADD TEAM. 5
Adding Club Members to Rosters 1. To add a team roster click on the TEAM ASSIGNMENT under My Club. 2. Use the select button and drop down bars to assign players, chaperones & coaches to rosters. a. Notice player level for age group eligibility (Age Waivered players MUST be added by Region Office-Contact) b. Notice Coach information- If ONE of them is incomplete they CANNOT be assigned. i. Coach status must say ELIGIBLE to be assigned (SafeSport training & Concussion/Ethics form receieved) ii. Background MUST be CURRENT iii. Jr. COE MUST be Received (during membership registration) 6
If you receive an ERROR message when you try to ADD TEAM MEMBER the following still needs to be completed. - Coach status not eligible-coaches Code of Ethics needs to be submitted via the ERVA website under Club Directors & Coaches. The office downloads the forms and updates the status daily. - Background screen is not cleared-background screen is in progress or still needs to be submitted/paid for. - IMPACT has not been completed- IMPACT class needs to be completed or status needs to be updated if it has been completed contact Region Office. -Junior Code of Ethics not submitted-have member log back into their Webpoint account. On their main screen on the top center it will ask them to click here to submit Jr. Code of Ethics. -Player is too old for roster -Player needs to be added to age appropriate roster or team age group needs to be raised to accommodate player. 1. To view and print a team roster click on Team Rosters Viewing/Printing Roster 3. You are now viewing a printable roster. Please ensure each player has a number, ALL Coaches & Players are ref/score certified If you notice any players who are not ref/score certified and should be please contact the Region Office. 7
To EDIT Assigned Members on Roster 1. Click on Club Teams 2. Click on Team Name 3. A pop-up window will open 4. Click on the players tab at the top 5. Click on Edit for the Member you need to change 6. You can change the jersey number, change their roster assignment etc. Click Update Team Member after changes 7. If you wish to Delete them from the roster just click Delete Team Member 8