GOALS & OUTCOMES EXAMPLES OF EFFECTIVE GOALS

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1 BASEBALL TOMORROW FUND GRANT APPLICATION HELP GUIDE FOR REFERENCE ONLY ALL EAMPLES ARE HYPOTHETICAL To increase participation in the baseball league by adding a year old division. GOALS & OUTCOMES EAMPLES OF EFFECTIVE GOALS Goal Strategy Outcome Construct a regulation baseball field adjacent to the existing youth baseball field and work with the local high school coaches to promote the summer league. To enhance the quality of the girls softball program by improving the coaching skills of parents and volunteers. To establish a new, after-school youth baseball program for children 8-12 years old living in the YZ community. Increase the retention of players each year by providing more time for practice and skills training. Offer three coaching clinics conducted by the college softball coach during the winter months. Purchase coaching manuals. Collaborate with the city parks and recreation department and the school district to identify an available field, volunteer support and fundraising opportunities. Purchase equipment at a discount from the local sporting good store. Install a batting cage at the field and organize extra hitting time twice a week. Offer free skills clinics for players once a month from October-December. EAMPLES OF INEFFECTIVE GOALS Establish two teams (30 players) in the year old division within one year after construction of the field. At least 75% of the league coaches (30 coaches) will receive training and a coaching manual by March 1. Secure the use of one field, confirm 10 volunteers, raise at least $5,000 from local businesses and establish and equip four teams (60 players) by April 1. Reduce the number of nonreturning players from 20 in 2009 to 10 in Goal Strategy Outcome To obtain funds to build a youth Try to raise funds to complete the Start construction by August 1. baseball field. field. Renovate the school softball field. Receive a grant from the Baseball Tomorrow Fund. Provide a quality softball field for the community. Purchase equipment by April 1. Order equipment online. New equipment for all the teams. Install a batting cage. Allow more practice time for players. Increase the players batting skills.

2 TIMELINE EAMPLE FIELD PROJECT Activity Complete field construction design and fundraising December 2008 Complete bid process January-February 2009 Excavation, electrical work, water lines March-May 2009 Laser grading, fencing work June-July 2009 Infield construction, irrigation, sodding August 2009 Grow-in period (fertilization, mowing) September-November 2009 Player registration begins January 2010 Field use begins April 2010 BTF Grant Funds If awarded, the use of BTF grant funds will begin in: March 2009 If awarded, the use of BTF grant funds will end in: September 2009 EAMPLE EQUIPMENT AND UNIFORM PROJECT Activity Complete fundraising December 2008 Player registration, volunteer recruitment and coaches training January-February 2009 Order equipment and uniforms February 2009 Practice begins March 2009 Games/league play April-June 2009 Tournament season July 2009 Year-end banquet and parent, coaches, player surveys completed August 2009 BTF Grant Funds If awarded, the use of BTF grant funds will begin in: February 2009 If awarded, the use of BTF grant funds will end in: March 2009

3 Proposed Project Budget BUDGET SUMMARY - EAMPLE FIELD RENOVATION PROJECT PROPOSED PROJECT BUDGET Total Cost of the Project $177, Total Matching Funds to date (CASH) 40, Total Matching Funds to date (IN-KIND*) 12, Total BTF Grant Request 85, Summary of and Outstanding Matching CASH Funds Check () if Local Baseball League (applicant) $20, Smith Family Foundation 20, Local businesses and individual donors 10, By 3/1/09 Summary of and Outstanding Matching IN-KIND Funds Check () if (value) School District 12, Local electric company 30, By 2/15/09 DETAILED PROJECT BUDGET BUDGET ITEMS (Include quantities and cost per item when applicable) Baseball Tomorrow Fund Grant Applicant's Applicant's or In-Kind* ( Value) Total Cost Removal of existing sod Laser grading Irrigation system repair $ 1, $ 1, Baseline and outfield fencing $ 25, Two dugouts Backstop $ 15, $ 15, Seeding for outfield $ 1, $ 1, Sodding for infield Infield mix tons One set of bases, home plate and pitching rubber $ $ Bleachers - 2 sets Mower Field lighting - equipment $ 30, $ 50, Field lighting - installation $ 30, $ 30, TOTAL $ 85, $ 20, $ 42, $ 30, $ 177,500.00

4 BUDGET SUMMARY - EAMPLE PROGRAM BUDGET Proposed Project Budget PROPOSED PROJECT BUDGET Total Cost of the Project $29, Total Matching Funds to date (CASH) 16, Total Matching Funds to date (IN-KIND*) 2, Total BTF Grant Request 6, Summary of and Outstanding Matching CASH Funds Check () if Local Baseball League (applicant) $16, Local businesses and individual donors 5, By 3/1/09 Summary of and Outstanding Matching IN-KIND Funds Check () if (value) City 2, DETAILED PROJECT BUDGET BUDGET ITEMS (Include quantities and cost per item when applicable) Baseball Tomorrow Fund Grant Applicant's Applicant's or In-Kind* ( Value) Total Cost 5 sets of catcher's gear ($100 each) $ $ pitching machine ($1,500 each) $ 1, $ 1, helmets ($15 each) $ $ bats ($75 each) $ $ dozen baseballs ($40 each) $ $ Field use $ 2, $ 2, Administrative expenses $ 1, $ 1, Umpire fees Transportation to tournaments Concession stand expenses 100 uniforms including jersey and pants ($30 each) $ 3, $ 3, TOTAL $ 6, $ 16, $ 2, $ 29,250.00

5 DETAILED PROJECT BUDGET NARRATIVE Field Element Work included in the proposed project Existing or No work needed or Work completed Does not exist and Is not planned Comments Professional design by architect/ or engineer Excavation Grading Manual irrigation system Automatic irrigation system n/a Total field coverage Drainage Included in grading work Sod Sod-infield See Seed-outfield Pitcher s mound and home plate construction Infield mix and soil conditioners Baseline fencing Will use existing fencing Outfield fencing Backstop Will use existing backstop Dugouts including benches Warning track In future phases Field equipment (bases, home plate, pitching rubber) Bullpens including pitcher s mound and home plate construction Field lights In future phases

6 FIELD MAINTENANCE PLAN Organization(s) responsible for the maintenance of the proposed field(s) or facility. of the annual field maintenance budget (include budget for equipment, supplies, materials, staff or hired contractors). Primary funding source(s) for the annual field maintenance budget List of field maintenance equipment owned by the applicant organization and available to maintain the proposed field(s) or facility (include power equipment and hand tools). Available field maintenance staff (include the number of volunteers and paid staff). Number of fields currently used by and available to the applicant organization. Other comments regarding the experience or resources available to demonstrate the applicant organization s ability to provide proper field maintenance. The City will provide mowing (weekly), trash pick-up and annual work. The league (applicant) will be responsible for game day preparations, extra mowing and field renovations. City - $10,000 includes staffing and mowing expenses League - $5,000 supplies and materials, fertilization City Park & Recreation Dept. annual budget League concession stand revenues Commercial riding mower Five rakes various sizes Two brooms Nail drag Tamp Various shovels Home plate template Chalker Wheelbarrow City 2 maintenance staff persons (paid) League 5 volunteers; hires lawn care service for fertilization and weed control three times per year 2 youth fields games and practice 1 regulation baseball field games and practice 1 field practice only League Board member owns lawn care company.