Agenda items: April 2, :00pm Board at Large Meeting Attendance:

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1 April 2, :00pm Board at Large Meeting Attendance: Mike Kosderka Melony Winchester Garet Luebbert Melissa Rattray Nam Lucas Jenell Jansen Shane Jansen Rogan Rattray David Copher Bryce Baillie Agenda items: Treasury report: $20,238 Checks to pay. Boring Bark to $2,506 Brittain - $457 (apparel / Spirit Wear) Sivlis :$ Melissa has some receipts School District $1,500 to OTSD News from Mike: Notes from Treasurer Bryce Baillie. From Ryan Sparks: Not present Umpire Coordinator Not present Athletic Director - Garet Luebbert. We will be going through rules for division in coach meeting after the board meeting. Changes in Pitch-Count rules this year based on Cal Ripken s new rules.

2 5:30pm Start time for first 3 weeks (for daylight hours) Will move to 6:00pm start time after that. Sean O Neil reports not an issue for Welches kids to make it for this early start time. Secretary - Melony Winchester 291 registered players. 25 teams Current A/R $720 (3 of these are players who haven t paid, the remainder are scholarships) Field Maintenance - Matt Christie We may be sodding 3 fields. (all fields except TBall) Would like to sod them this weekend if board approves the expense. Would also like to add 30 yards of dirt so that it doesn t have a lip. (will buy as much as needed). Matt Christie will order to be delivered This Friday Saturday will be field work party 10:00 am. Board at Large Voted APPROVED. Work Party for Shed Construction. 4:30 pm Monday, March 27 th Kent Jones will help with shed construction. We will also put fences up this day. Ryan and Matt will buy some new hardware for the fences, and also purchase a new Master Lock. He ll give the lock to Melissa to swap out. The snack shack shed will have a different key. Paint Dugouts (Red, Black, White & Gray) Replace Home plate on 60s and 70s field. Grass seed is down on the fields. Mulch is put down on the fields. Jason Silvis - Sponsor Coordinator 41 Sponsors this year. Jenell was a huge help. Jesse Sievertsen was also a help. $13,525 total sponsorships (Still waiting for 4 checks). After cost to sponsor player registration fees, banners and plaques we net: $9,200. Mattress World is still considering a larger sponsorship for snack shack or field sponsorship. We got $500 for Dicks Sporting Goods for gear.

3 Mike has some gear for coaches. Baseballs, softies and scorebooks. Also, needs to distribute tees and limited catchers gear. Baseballs and Buckets do not need to be returned. Softies need to come back. Tees, Catchers Gear will need to be coming back. Jason would like to get Dicks a banner. Also, we have 10 new sponsors this year that need banners. Also, we no longer have a Tee Ball Field, it has been renamed as Pediatric Therapy Services Field. If there is no school, we can t practice on school grounds. Concessions Coordinator Melissa Rattray Melissa wants to get in there Monday 3/27 and clean it out. See what s improvements need to be made. At the end of that week, they are going to go shopping for non-perishables. She is going to approach Whites Meats to donate Hot Dogs. (If Whites won t do it, she ll approach US meats) Melissa asked Coaches to prepare parents for Snack Shack Shift. Note: Chris Bertain said they are beginning their busy season for wrapping. If we want it done in a hurry, we need to get it done. Apparrel Coordinator Jenell Jansen All uniforms and hats are ordered. Team Mom Coordinator Nam Lucas Ordered 41 cases of pepperoni sticks. They ll be delivered this Friday. She needs a check for $5,844 to pay for them. (Bryce gave her a check.) Once schedules are known, Nam will call a TeamMom meeting where we will talk about Snack Shack and Pepperoni sales. President Mike Kosderka We got $500 for Dicks Sporting Goods for gear. Mike has some gear for coaches. Baseballs, softies and scorebooks. Also, needs to distribute tees and limited catchers gear. Baseballs and Buckets do not need to be returned.

4 Softies need to come back. Tees, Catchers Gear will need to be coming back. Mike is currently working on game schedules: 60s & 70s - interleague with Gresh, PDX, Lakeridge Minors Interleague with Portland Rookies and TBall will not play interleague. All schedules should be completed within about a week. Season starts April 1 st, Season ends May 20t. This will be our end of season potluck. We will use the gym for the potluck. COACH MEETING (Immediately following Board Meeting 3/6/17) Called to order at 6:40pm by Garet Luebbert Rules for all divisions Each team will have to do Snack Shack (please prepare your parents) Each team needs to have a Team Manager (Mom or Dad) o We need to communicate Team Managers to Nam (she s our coordinator) Please stay off of the sod until game day. Game balls will be responsible for grabbing game-balls from the concession stands. There will only be 2 game balls provided. If more are needed, the home team will provide them. The home team will always get to keep the game balls. The home team will be setting up the field. o Mainly Chalking. o Be sure to use the stencils for the batters box. Use the thin line to save chalk. Bottom corner of home base is where it begins. (4:00) is the beginning of the chalk line that goes to first base. (7:00) is the beginning of the chalk line to 3 rd base. The visiting team will be tearing the field down. (this means putting away bases and raking the field and emptying full garbage cans at yoru fields. o Never push dirt toward grass. It creates lips as the grass grows over the dirt. We will have some designated times for make up games. o Making up rain outs is up to the coaches. o Coaches contact each other to plan a time. o Work with Mike on field availability. o Mike needs to work with Ryan for Umpire Availability

5 All divisions (except Tee Ball) must report scores to Mike Kosderka after each game. Mike has tried to reserve Gym Time for March, but it is already reserved by another organization. It may be possible to have gym time on Saturday, we haven t requested it yet. If you want to use covered areas at Firwood or Kelso, it s first come-first served. Please respect the facilities. We have no reservation at Firwood. TBall Coaches present Andrews Curtiss Dukart Alexander Smith SKelton Shively Missing: Brown We have 2 T-Ball divisions. 1 st years 4/5 year olds are Junior TBall players Older tball kids are Senior TBall Players Need to be flexible on time limits. Work with where your kids are. Senior tball kids start off on the tee, move to coach pitch (3 strikes then tee) after about 2 weeks. Junior tball kids stay on the tee longer, but may eventually move to coach pitch. Base hit has to stop at first. Last batter gets to run the bases. There are plays, kids do get out on plays. Bat the entire roster regardless of outs count. Tee Ball must have a chalk line drawn in front of home plate for fair territory. We won t have catchers in Tee Ball. Halfway point we may switch. (May 1 st is the designated Halfway point.) Senior TBall catchers gear will be kept in shed, both teams should share. Mask required, shin guards and chest protector not necessarily required. Should be able to get 3 innings per game. Should be swapping kids infield/outfield. Clear the dugout to field your players. (don t have to limit to 10 players) Batting order should be made once. At the end of the game, the player who was the next up, is now the lead off hitter in the next game.

6 Always use softies at tball. Pitchers helper should wear a helmet. It s not necessary to practice more than 1 or 2 days per week. Please have an adult in the dugout for crowd control. Please enforce bat safety at all times. (especially in the dugout) Rookies Coaches Present: Wright Head Jones Bender Silvis Rookies will play a 2:00 time limit. (Strict limit on weekends. Flexibile on weeknights depending on daylight.) No new innings after 1:45. 2 hours drop dead. Any time anyone squats behind a batter, a mask must be worn. Adults and Players. There are no umpires in Rookies. 6 innings of baseball is the goal. Try to get at least 5 innings in. No pitching in rookies. They get 5 hittable pitches. (Call no pitch if that pitch didn t count.) If the 5 th pitch is a foul ball, they can battle till hit or strike out. Coaches run the machine for their own player. Agreed during meeting that adjustments can be made at any time for height. Don t change the speed. Pitchers Helper must wear a helmet. No advancements on overthrows or passed balls. No stealing. 5 run rule per inning. (there is not a mercy rule) Speed should be approx. 45 mph. The machines are marked with the line that is approximately correct. Pitching machines should be used for practices so they can get used to it. They are located in the small shed attached to the tball shed. Generators will be in the small shed. Please don t fuel the machines on the sod.

7 Make sure both coaches are using either 2 seams or 4 seams throughout the game. If the ball hits the machine or generator, or adult pitcher it is a dead ball (single). Only forced advancements on a dead ball. Lineups and Batting order: Use Buddy System. 2 kids buddy up. They alternate outfield/infield. Ideally: LF/3B SS / LC 2B / RC 1B / RF Pitcher / Bench Catcher / Bench Also, Batting order should stay the same all season. The last batter from the last game is now the lead off batter. (MAY 1 st ) After Halfway Point: They can take a double if they can hit it to the outfield. Stealing is allowed on a passed ball that HITS THE BLACK MAT. No lead off, it must hit the mat first. (May steal 2 nd or 3 rd Only, not home) Encourage your players to make a decision to run when they see the ball hit the mat (try not to coach them to run if you can avoid it) The runner may not steal another base on a bad throw down from catcher. There is no longer a single rule. OK to advance on over-throws. Home runs are possible. Time out Rule is introduced: Any infield player, with possession of the ball, who is in fair territory may raise their arms and call TIME which will stop the play. If baserunners are past the half-way mark, they can advance to the next base. If they are not, they must go back. (if there are multiple runners, and the lead runner doesn t make it to the halfway mark, they are forced back. (unless bases are loaded, then they are forced forward)) Minors Coaches Present: Alexander Wolf Curtiss McIntyre Minors begins just like Rookies rules ended.

8 Encourage kids to look in rather than looking out for the timeout. Still get 5 pitches (3 strikes you re out) during pitching machine usage. Batting order rule should be maintained. Buddy System for pitcher/catcher may need to be tweaked for skill. 5 run rule per inning. We are not going to do an open inning. There is no mercy rule (10 Run) Pitching machines will be used for 3 innings. 3 innings will be pitching. (Ok if only get 2 innings of pitching) Portable mounds in the shed for each field When we inter-league, we use our own pitching rules. We do not go by any other league s pitching rules. When players pitch, these rules apply: Goal is to have all of your players on the mound by the end of the season. Some won t want to pitch, but encourage them to try. Regular balls/strikes apply. 30 pitches or 1 inning per pitcher. *a single pitch = 1 inning (if you re going to put a pitcher in, make it count.) 1 inning = 1 day of rest Pitching practice on flat ground is less of a strain on your pitchers. (If you have a struggling pitcher, you have an option to give the opposing team the 5 runs and end the inning after 30 pitches) (MAY 1 st ) After Halfway Point: After mid-season, the 30 pitch limit will be upheld. May need to switch pitchers mid-inning. Field 10 players. Violation of pitching rules result in a forfeit. The game should be played through. DQs will be recorded in the scorebook as a 7-0 win Book Keeper will keep pitch count in book including pitcher name. Names need to be recorded as: Lastname,Firstname (This is very important, because some of these players may be All Stars and we need the regular season books to be accurate.) Maj 60

9 Coaches Present: Luebbert Kosderka Sparks Schulfer Christie Pitching Rules are: Days of Rest: o (20 pitches or less per day, no rest, it was not a pitching day) o pitches = 1 day of rest o pitches = 2 day rest. You can finish the batter at 50, but it will require a 3 rd day of rest. Violation of pitching rules result in a forfeit. The game should be played through. DQs will be recorded in the scorebook as a 7-0 win Book Keeper will keep pitch count in book including pitcher name. Names need to be recorded as: Lastname,Firstname o (This is very important, because some of these players may be All Stars and we need the regular season books to be accurate.) Can steal after pitch breaks the plane of the front of the plate, any base including home. No new innings after 1:45 (hard stop at 2:00; score reverts to last completed inning) 5 Run rule per inning. o 6 th inning is open, unless both coaches declare a last inning sooner. No Dropped Third Strike Fielding 9 players Must slide feet first into a base, can dive head first if returning to a base. Infield fly rule is in effect No Slug-But (if you square, you must bunt) Not required to have every player pitch No Balks Also, Batting order should stay the same all season. The last batter from the last game is now the lead off batter. Mid Season Rule change. Maximum pitches becomes pitches = 3 day of rest. Maj 70 Coaches Present: Silvis Luebbert O Neil Not necessary to rotate your line up. You don t have to have even infield/outfield time. OK to base batter position on skill Lead Offs Allowed

10 There is no 5 Run Rule (every inning is open) Will Play Dropped Third Strike Fields 9 players Infield fly rule is in effect No Slug-But (if you square, you must bunt) Must Slide Feet First at all bases, except if you are diving back to a base. One Balk Warning per pitcher, then Balks will be called on pitchers 10 Run mercy rule is in effect. (after 4 innings) o (Coaches discretion whether to keep playing or not) PITCHING RULES: o Pitches Maximum 65 pitches (but you can finish a batter) Days of Rest o (20 pitches or less per day, no rest, it was not a pitching day) o pitches = 1 day of rest o pitches = 2 day rest. o pitches = 3 day rest. Violation of pitching rules result in a forfeit. The game should be played through. DQs will be recorded in the scorebook as a 7-0 win BookKeeper will keep pitch count in book including pitcher name. (MAY 1 st ) After Halfway Point: HALF WAY POINT: Extend Pitch Limit to 80 pitches