KANSAS CITY SEP 22-23, 2018 RIDE GUIDE BIKEMS.ORG THANK YOU TO OUR PREMIER NATIONAL SPONSORS

Transcription

1 KANSAS CITY SEP 22-23, 2018 RIDE GUIDE BIKEMS.ORG THANK YOU TO OUR PREMIER NATIONAL SPONSORS

2 THANK YOU FOR REGISTERING FOR BIKE MS! We re so glad you re joining us! To help you get ready for the ride of a lifetime, this Ride Guide has everything you need to know for a fun and successful Bike MS weekend. FUNDRAISING MINIMUM All cyclists must meet the $200 fundraising minimum before receiving their Rider Packet. Donate online or bring your donations to the Packet Pick-up. DO NOT mail donations after August 22 if you need them to meet your fundraising minimum. PACKET PICK-UP Packet Pick Up will be held at the National MS Society office located at 7611 State Line Road, Suite #100, Kansas City, MO on the following dates: Monday 9/17 and Wednesday 9/19 11 am 1 p.m. and 5 p.m. 7 p.m. Tuesday 9/18 and Thursday 9/20 7 am 9 am and 11 am 1 p.m. **There will also be a VIP Packet Pick Up by Invitation Only.** Packets may be picked up by someone else as long as we have your signed waiver and emergency contacts on file, and your $200 fundraising minimum has been met. LUGGAGE & BAG DROP* Cyclists are allowed two pieces of luggage each. Luggage tags are provided in your Rider Packet. Upon arrival at Garmin on Saturday morning, take your tagged luggage to the luggage drop off located at the northwest edge of the parking garage. Your luggage will be transported to the finish line at the Douglas County Fairgrounds and will be available for pick up in the Community Indoor Arena starting at 11 AM. On Sunday morning at the Douglas County Fairgrounds, please return your luggage to the Community Indoor Arena with your luggage tags still attached beginning at 5AM. The luggage truck will leave by 8 AM and will transport your luggage back to Garmin Headquarters. WEEKEND PACKING CHECK LIST Don t forget to bring these necessities with you on your bike so you re prepared on the ride! Helmet mandatory Rider number mandatory (in Rider Packet) Comfortable riding gear: cycling shorts, jersey, sport socks, cycling gloves and shoes, etc. Sunglasses (with a rear view mirror is helpful) Rain gear (use a shower cap to cover your helmet) Spare tube/patch kit Pump/CO2 Water bottle(s) Advil/Tylenol Sunscreen (bring plenty) Credit card Photo ID, required for alcohol consumption NO EXCEPTIONS! Cell phone for emergencies Camera Important health information/medications 2

3 ACCOMMODATIONS Reservations at a hotel/motel or Douglas Country Fairgrounds (DCF) on-site lodging are your responsibility. Room rates vary at each hotel and rooms go quickly! Visit the lodging page of the Bike MS: Kansas City website for a list of partnering hotels. Indoor Camping We will have an Indoor Camping option on-site at the DCF in the Flory Meeting Hall with air conditioning, heat, plenty of open space, and indoor restrooms. Those camping can either use the shower truck or showers located in the Open Pavilion restrooms. Indoor camping is free and reservations are not required, space is first come, first served. RV & Outdoor Camping Outdoor camping will be available in a designated area on the DCF. Outdoor camping is free, and reservations are not required. Participants will need to bring their own tents, sleeping bags, towels, etc. Those camping will have access to restrooms and showers. RV hookups are available for $15.00 which includes electrical but NOT water. We encourage you to reserve an RV spot ahead of time by calling Bobbi Krutz at EMERGENCY CONTACT INFO IMPORTANT: All cyclists must add emergency and medical information to the back of their rider bib! Include contact names, phone numbers, allergies, medical conditions, etc. In the event of an emergency, this will help medical personnel assist you quickly. IN THE EVENT OF RAIN Bike MS rolls out rain or shine, hot or cold, so prepare for any type of weather. In the event of severe weather, we have an action plan in place and will implement it as conditions warrant. PERSONAL & TEAM SAGS No personal or team SAGs are allowed on the route or at rest stop areas. In the interest of safety for all of our participants, we must limit the number of motorists on the route and at rest stops. Personal vehicles compromise rider safety and threaten our ability to use these venues in the future. Official Bike MS SAG vehicles are available throughout the course to transport cyclists. Please meet friends and family at the finish line each day. 3

4 RIDE SCHEDULE SATURDAY START LINE AND PARKING Garmin Headquarters 1200 E 151st Street, Olathe KS Parking will open at 5:00 AM. Make sure you remove your bike from your roof rack prior to entering the garage! General Parking: Two entrances either off of Ridgeview Road turning onto Garmin Way or off of 151st Street turning onto Mahaffie Circle. Follow all General Parking signage. General Parking will be on the upper levels of the parking garage. VIP/Accessible Parking: Two entrances either off of Ridgeview Road turning onto Garmin Way or off of 151st Street turning onto Mahaffie Circle. Follow all signage. With a VIP pass or accessible plates/hang tag you will be granted access to the first level of the parking garage. Rider Drop Off: Enter and exit off of 151st Street turning into Garmin parking lot located in the Southeast corner. Drop off your rider and loop through the lot to exit. Volunteer Parking: Follow signage for Volunteer Parking. Enter off of 151st Street turning into Garmin parking lot located in the Southeast corner. SCHEDULE & START CHUTES 5:00 a.m. Parking opens at Garmin 5:30 7 a.m. Packet pick-up on 1st level of parking garage 5:30 7 a.m. Complimentary continental breakfast for riders 6:30 a.m. Kick-Off Program 7a.m. Century & Traditional routes depart (Team Queue followed by General Queue in chute) 8 a.m. Short route depart 5 p.m. Route closes Remaining cyclists will be transported in SAG vehicles to the finish VIEW & PRINT ROUTE MAPS Visit bikems.org and search Kansas City. Click on Routes & Maps under About This Ride tab. 5:30 p.m. Program at Douglas County Fairgrounds 6:00 p.m. One Day Bus departs DCF back to Garmin 1:00-9:00 p.m. Hotel and Downtown Shuttles running SUNDAY START LINE Douglas County Fairgrounds 2120 Harper Street, Lawrence KS SCHEDULE 7 a.m. Route opens.* No scheduled chutes. *Start time pending appropriate cycling conditions. Your safety will be our priority. 8 a.m. All riders must be on the course 5:00 p.m. Route closes. Remaining cyclists will be transported in SAG vehicles to the finish ROUTE SUPPORT Rest stops are approximately every 8 to 13 miles. Bike mechanics are stationed throughout the event at rest stops, start and overnight venues, and roaming the route. Repairs are free of charge. Riders are responsible for the cost of any parts. Be prepared to handle your own minor repairs. Radio communication is available at all rest stops. Medics are available at all rest stops and emergency vehicles. Bike medics will also be roaming the route. SAG vehicles give a lift to riders in need and can be identified by their brightly colored placards. To signal a SAG vehicle: 1) move off the road and out of the path of other riders; 2) dismount and stand near your bike; 3) remove your helmet and give a thumbs down to the SAG vehicle. At peak hours, SAG vehicles may be full, so please be patient until the next SAG vehicle arrives. Ride Officials will be traveling among riders to ensure that all rules of the road are being obeyed and that cyclists are riding in a safe manner. Route maps will be provided at packet pick-up and include the rules of the road. Please study this map closely and make sure to bring it with you. Be aware that any last minute route revisions may not be captured on these maps. To avoid getting off course, follow all route signs and Route Marshals. 4

5 BE SAFE AND HAVE A GREAT RIDE CYCLING SAFETY Our focus is to provide a high-quality, safe and fun ride. While we do an enormous amount of planning to provide for your safety, we ask that you do your part prior to the ride by visiting our Bicycle Safety Page at bikems.org. Here you will find cycling manuals, safety videos, safe cycling tips and more. BIKE MS SAFETY POLICY Should a cyclist choose to behave, act or ride in a manner that is endangering themselves or others, Ride Officials have been instructed to remove their bib and wristband, and prohibit them from continuing on the ride. Please remember, this is a ride, not a race. RIDE SAFE. RIDE SMART. Please be aware of and prepared for railroad crossings on both days of the ride. KNOW THE RULES OF THE ROAD The safety of our cyclists is the number one priority at Bike MS. Help us by knowing the rules of the road and following safe riding practices. KNOW AND OBEY ALL TRAFFIC LAWS The golden rule of bicycling in a group is be predictable! OBEY ALL TRAFFIC SIGNS & SIGNALS Avoid following the leader through traffic signs and signals. STAY RIGHT! Ride in the right portion of the rightmost lane in the direction you are traveling. Leave at least 4 feet between your handlebars and parked cars, other hazards or riders. LOOK & SIGNAL Avoid following the leader through traffic signs and signals. UNPLUG Headphones or ear buds are NOT permitted. This is so you can hear traffic and safety warnings. AT A 2TIME Ride no more than two abreast and do not impede traffic. BE VERBAL! Communicate during the ride to let others know about hazards or your movements. ON YOUR LEFT Call this out before you pass someone. If you hear it, a rider is approaching your left side. Allow them room to pass. SLOW SLOWING The cyclist in front of you is slowing down. Use caution and prepare to stop. Use the palm of your hand toward riders behind you to indicate slowing and stopping. STOP STOPPING This indicates that a rider ahead is stopping. Do not forget to unclip from your pedals. CAR BACK This means a car is approaching from the rear. All riders make an effort to move to the right of the road in a single file until the car passes. R R GRAVEL / POTHOLE / SAND / TRACKS Each of these messages is to alert the rider behind you of hazardous road conditions. The words are combined with the gesture of pointing to the hazard well in advance. 5

6 RIDER IDENTIFICATION WRISTBANDS Call the rider hotline number on your wristband if you have any issues on the route to receive support from our SAG vehicles. RIDER NUMBERS Rider bib numbers are used to identify your bicycle and luggage at the ride. Yellow bibs indicate participants at the Treadsetter level. Please show your appreciation for this amazing group of top fundraisers. Use the rider numbers in your Rider Packet as follows: 1. Large rider bib to attach to your jersey. Safety pins will be available at packet pick-up. 2. Wear your wristband for the duration of the event. 3. Two-sided rider number to attach to your bicycle. 4. Adhesive luggage tags to be placed around your luggage handles. LOST AND FOUND Turn in or retrieve any missing items or personal belongings at the Information Tent. RIDE PHOTOGRAPHS INDIVIDUAL PHOTOS Photos will be available for purchase and/or download after the ride. Watch your for links to photos when they are available! TEAM PHOTOS Team photos will be taken on Saturday morning at Garmin Headquarters prior to the start at 7a.m. FAMILY & FRIENDS Family and friends are welcome at Garmin and at the finish line at Douglas County Fairgounds. Virtual Cyclist participants who raise the fundraising minimum of $200 will be eligible to receive access to event food, Boulevard Hospitality Tent and a t-shirt. Virtual Cyclists must check in at registration or a packet pick up prior to the ride weekend. Food trucks will be available for friends & family to purchase breakfast on Saturday morning at Garmin and on Saturday afternoon/evening at Douglas County Fairgrounds. BIKE MS MERCHANDISE New for 2018! Vintage jerseys and shirts can be purchased at Packet Pick Ups located at the National MS Society Office the week of the ride. There will be no vintage jersey or shirt sales onsite at the event. 6

7 FUNDRAISING Bike MS proceeds fund breakthrough MS research and provide vital services, wellness programs, MS Navigator support and advocacy to people living with MS. PRIZES AND INCENTIVES We offer great fundraising prizes and clubs with amazing benefits. Raise $500 or more and qualify for a prize! Visit your Participant Center to access our Fundraising Toolkit, available prizes and information on our Fundraising Clubs. TURNING IN DONATIONS The best way to turn in donations is to have your donors contribute online at your personal web page. The fundraising deadline for Bike MS: Kansas City is November 21st. All donations must be turned in by the deadline in order to qualify for Fundraising Clubs and Prizes. To turn in cash and checks: 1. Record your contributions on the donation tracking form included in the Fundraising Toolkit. 2. Send your donations and a copy of the donation tracking form to your local Society office. Only hold donations until the day of the event if you need to meet your minimum donation requirement for Packet Pick-up (see page 2). Be sure the rider s name is written in the memo section of each check. Cash can either be consolidated into one check or made as a single payment online on your Participant Center page. 3. Mail checks to: National MS Society Bike MS Kansas City 7611 State Line Road, Suite #100 Kansas City, MO, All donations are tax-deductible to the maximum extent allowed by law. Copies of canceled checks are sufficient IRS proof for donations less than $250. Visit your Participant Center for your downloadable copy of donation receipts made online. For donations greater than $250, a tax receipt will be provided to the donor by the Local office by December 31, INDIVIDUAL FUNDRAISING BENEFITS Prizes are rewarded to Bike MS participants who raise $500 or more. Bike MS participants who raise $800 or more are eligible to receive the 2018 Mid America Bike MS jersey. BIKE MS PASSPORT PROGRAM Cyclists who raise at least $5,000 at Bike MS are eligible to become a member of the elite National Bike MS Passport Program, a special club for top fundraisers across the country. Passport Program members have the opportunity to ride in any other Bike MS ride without needing to meet the fundraising requirement. Once you raise $5,000 or more, you qualify for this program. Contact us to learn more. TREADSETTER CLUB If you want to enjoy Bike MS in VIP style, become a member of the Treadsetters! This elite group of riders earn membership into the Treadsetters by ranking among the top fundraisers for Bike MS. Rankings are finalized at the fundraising deadline and benefits will be enjoyed for the following year s ride. The top 100 fundraisers from our 2018 ride will enjoy benefits at Bike MS Kansas City Treadsetter Perks Include: Premier start on Saturday morning Yellow rider bib with your name and fundraising ranking number VIP parking pass VIP packet pick-up Exclusive Treadsetter logo item Free breakfast from food trucks on Saturday morning Name and ranking listed on the Bike MS website Dedicated staff to assist with any aspect of the ride throughout the year Invitations to special events throughout the year, and post-event wrap party for you and a guest Admission to VIP Tent in Team Village Signage Recognition of top fundraisers Personalized lanyard with your name and Treadsetter ranking 7

8 TEAM TALK TEAM VILLAGE SATURDAY, SEPTEMBER 22 The Team Village is the center point of the Bike MS overnight and a gathering place for teams and team members. Each team that chooses to participate will have their own tent in the Village for their team members, family and friends to enjoy. ARRIVING AT TEAM VILLAGE Team celebration supplies may be dropped off between 7:00 10:00 a.m. in the loading zone located at the rear of the Open Pavilion. All teams must abide by National MS Society alcohol policies. Post signs that state proof of age required and have a means to check ID Utilize tickets/ wristbands, etc. to control consumption of alcohol. Follow all local regulations and laws regarding the distribution of alcohol. Team Village closes at 8:00p.m. Saturday night. We are not responsible, nor liable, for any alcohol provided in team tents. BOULEVARD HOSPITALITY TENT: ALL DAY Open to all cyclists, the Boulevard Hospitality tent is the place to be. Kick back and relax with fellow cyclists and enjoy a frosty beverage courtesy of Boulevard Beer. FOOD TRUCK VENDORS: 11AM 7PM Each rider will be given 2 tokens that may be redeemed for a signature item at the vendor of your choice. Make sure to stop by the Info tent to pick up your tokens when you arrive at the Fairgrounds. Riders will need to show their bib numbers to collect their tokens. BIKE LOCK-UP: 11AM 7PM Keep your bike safe and out of your way. Once bikes are checked in they may not be checked out until Sunday morning beginning at 5 AM. Bike Lock-Up is located inside the Community Indoor Arena and will be monitored by security staff overnight. LUGGAGE: 11AM 7PM Transported from the start line and available throughout the day in Lawrence, luggage is sorted by number and located within the Community Indoor Arena. Luggage tags will be included in your packet at pick up. TOSSED & FOUND Leave something behind on the route? Check with the Information Tent to see if your items have made their way to the Tossed & Found. MASSAGE HEIGHTS: 12PM 7PM Massage Heights will be joining us again in the Team Village at Lawrence! Post-ride massages will be $1/ minute cash only with a 25-minute maximum; make sure you stop by to have those aching muscles soothed. ONE DAY BUS: 6PM Want to only ride one day? Purchase a spot on our one day bus for $10. As of now, seats are available on a first-come, first-serve basis and you may join a waiting list at the Information tent. The bus will leave at 6 PM sharp from the Shuttle/Bus Stop located at the rear of the Community Indoor Arena and will deliver you, your bike, and your luggage back to Garmin Headquarters in Olathe, KS. RUB-A-DUB DUB: ALL DAY Portable showers will be available at the Fairgrounds for free for all cyclists. Once again, our vendor will provide clean, private, warm showers. 8

9 LIGHTS OUT: 9PM The Team Village will close and lights will be shut off. HOTEL/DOWNTOWN SHUTTLE: 1PM 9PM New for 2018: Hotel and Downtown Shuttles will be free! Shuttle Stop is located at the rear of the Community Indoor Arena. Hotel shuttles will travel to hotels listed on our website and Downtown shuttle will travel to Mass Street in downtown Lawrence. Shuttles will run approximately every 30 minutes on Saturday. SUNDAY BREAKFAST: 5:30 AM 7:30 AM Breakfast on Sunday is free to all cyclists. Join us for Chris Cakes pancakes, sausage and juice before heading out on Day Two. BIKE CHECK OUT: 5 AM 8 AM Get your bike out of Bike Lock-Up and ready for the return back to Garmin Headquarters in Olathe. You MUST have your rider bib number to check out your bike no exceptions! PEOPLE S CHOICE AWARDS BEST TEAM AREA CONTEST Kick off the fun by decorating your Team Area to win! BEST JERSEY CONTEST Show your team pride at our annual jersey contest! To enter, simply send a picture of your jersey to Bethany at Bethany.Spilhaus@nmss.org by September 15th. MOST TEAM SPIRIT Cheer on your team members and others as they cross the finish line! Decorate! Make Signs! Show us your team deserves to win. There will be one vote per team, cast by the team captain (all other votes will be discarded). The team captain will vote for a Small Team and a Large Team for each category. Team Village volunteers and local office staff will also cast votes. Ballots will be sent out within two weeks after the ride to team captains and winners will be announced at our Post Ride Wrap Party. LUGGAGE LOADING 5 AM 8 AM Please return your bags to the Community Indoor Arena Sunday morning with luggage tags still attached. Your luggage will be waiting for you back at Garmin Headquarters. STARTING LINE 7 AM 8 AM Good luck on the final day of your journey! FINISH LINE Don t forget to pick up your medal and enjoy a meal at Garmin Headquarters! 9

10 THANK YOU TO OUR GENEROUS SPONSORS! THANK YOU TO OUR PREMIER NATIONAL SPONSORS THANK YOU TO OUR LOCAL SPONSORS 10

11 I Ride with MS is a National MS Society program that recognizes Bike MS cyclists living with MS. Members of the I Ride with MS program enjoy special benefits at all of our Bike MS events nationwide and receive a complimentary I Ride with MS jersey provided by Primal Wear. I Ride with MS participants are committed to cycling to create a world free of MS, and inspire all who are part of the MS movement. THANK YOU TO OUR I RIDE WITH MS SPONSOR JOIN TODAY AT BIKEMS.ORG We Need Volunteers! Bike MS needs more than 350 volunteers to ensure a superior experience and safe ride for everyone! We have volunteer openings for both ride days. If you or someone you know would like to help, let us know! CONTACT WES RICHARDSON: WES.RICHARDSON@NMSS.ORG

12 7611 State Line Road, Suite #100 Kansas City, MO RIDE GUIDE PACKET PICK-UP / ROUTE INFO LODGING / SHUTTLES FUNDRAISING NATIONALMSSOCIETY MSSOCIETY #BIKEMS BIKEMS.ORG THANK YOU TO OUR PREMIER NATIONAL SPONSORS