DOPING CONTROL TECHNICAL PROCEDURES

Transcription

1 DOPING CONTROL TECHNICAL PROCEDURES

2 2 All doping control procedures will be implemented in accordance with the World Anti-Doping Agency (WADA) International Standard for Testing and Investigations (ISTI). The ISTI can be found at wada-ama.org/en/resources/world-anti-doping-program/international-standard-for-testing-andinvestigations-isti-0. The following information complements the ISTI requirements: 5.2: For the purposes of the TORONTO 2015 Pan Am Games, the testing authority and results management authority will be the Pan American Sports Organization (PASO). The sample collection authority will be the TORONTO 2015 Pan Am/Parapan Am Games Organizing Committee (TO2015). For the purposes of the TORONTO 2015 Parapan Am Games, the testing authority and results management authority will be the International Paralympic Committee (IPC). The sample collection authority will be TO : TO2015 will use Berlinger sample collection equipment and the Bavaria partial sample system.

3 3 Section 1: Introduction Role of a Doping Control Officer in Protecting Athletes Rights Doping control officers (DCOs) play an integral role in ensuring that athletes rights are upheld during the entire sample collection process. During each doping control session, athletes must be advised of their rights and responsibilities by the chaperone and/or the DCO. Athletes will be informed that they have the right to: Request any modifications to the doping control process if they are an athlete with an impairment, or a minor. Have an athlete representative (such as a coach) present during the doping control process, in particular if the athlete has an impairment or is a minor. Provide medical information to the DCO without anyone else present. Request a translator or interpreter, if one is available. Be informed of the sample collection procedures. Request additional information about the sample collection process. Request a delay in reporting to the doping control station for valid reasons (such as Medal Ceremony, media commitment, further competitions or cool down). The athlete must be continuously chaperoned during the delay. Comment on the sample collection process or report any perceived procedural irregularities. Select the sample collection equipment used to collect and secure the sample. The TO2015 anti-doping program values the overall commitment to protecting athletes rights to fair, ethical and doping-free sport, as well as specific contributions to protecting athletes rights during the doping control process. It is, therefore, important and essential that these rights are explained to the athletes and afforded to them during each step of the doping control process.

4 4 Section 2: Mission Preparation Supplies Sample session equipment and documentation Prior to the start of the Games, all doping control stations will be stocked with the necessary doping control equipment and documentation. It is important that all equipment and documentation be locked in the doping control station at all times. Standard doping control equipment Berlinger urine kits Berlinger partial kits Collection vessels Transportation bags and coolers Transport seals Refractometer Additional doping control equipment IPC collection vessels Catheters Urine leg bags Catheter lubricant Image enhancer Vacutainer: purple (EDTA): 2 per package Vacutainer: yellow (SST II): 2 per package Needles: with holder Tube holders for needles Box: tourniquets (blue, non-latex) Box: alcohol swabs (or 70% alcohol dispenser) Container(s): cotton balls Box: Band-Aids Pipettes Rubber gloves Hand sanitizer Disinfectant wipes Chaperone identification Doping control station access passes Medical tape Blue Berlinger blood collection bottle holders (for table) White Berlinger blood collection bottle holders (for fridge, as needed) Table covers (disposable) Gloves (non-latex) Freezer packs Blue foam holder for cooler (1 per cooler) TempTale (multi-use) Temperature monitor envelope Waterproof baggies Clipboards

5 5 Doping control paperwork Athlete Selection Order Form Doping Control Form Chain of Custody Supplementary Report Unavailable Athlete Report Doping control station sign-in sheet Supplement and Medication Declaration Transportation Log Athlete Refusal Form Athlete Biological Passport Form Athlete Selection Criteria Form Equipment Sign-Out Form Doping Control Officer Report Faulty bottle: bottle contains urine Collect a second sample if the bottle is not properly sealed or has leaked. Record the faulty kit number and the nature of the issue in a Supplementary Report. Take a photo of the faulty equipment and it to the command centre, if possible. Do not take a picture of the sample code number if the bottle still contains urine. Send all bottles containing urine to the lab, and all paperwork to the command centre. Faulty bottle: bottle is empty Always select a new Berlinger kit if the issue is discovered prior to any urine being poured. Record the faulty kit number and the nature of the issue in a Supplementary Report. Take a photo of the faulty equipment and it to the command centre, if possible. Return the faulty equipment (with no urine) along with the paperwork to the command centre. Unusable Berlinger kit If a Berlinger kit (urine or blood) is opened but not used (or becomes unusable at any point during the collection process), both the A and B bottles are to be emptied, sealed and disposed of. A Supplementary Report is to be completed to document the sample code number of the kit. Security Inside the Doping Control Station Security inside the doping control station will be managed by the station manager and/or the station coordinator. When not in operation, the doping control station will be locked at all times. Any required access to the doping control station when the station manager is not present will be immediately reported to the command centre. PASO Medical Commission, IPC Anti-Doping Committee and International Federation Representatives The PASO Medical Commission, IPC Anti-Doping Committee and International Federation (IF) representatives may be present at any doping control station to oversee anti-doping operations throughout the Games.

6 6 World Anti-Doping Agency Independent Observer Program WADA will have a team of independent observers present in the doping control stations during the Pan American Games only. These individuals will be recording information and observing operations relating to the TO2015 anti-doping program. The Mission Order Mission orders will be sent daily from the command centre to each of the doping control station managers on duty. The mission order will contain details of the day s testing plan, including: Dates, times and locations. Details of the types and number of tests to be conducted. The testing authority (usually PASO or the IPC). The results management authority (usually PASO or the IPC). The status instructions field, including: Modifications to the doping control station. Athlete selection criteria. Names of other members of the testing team. Command centre contact information.

7 7 Section 3: Out-of-Competition Testing During the TORONTO 2015 Games, athletes may be selected for testing outside of scheduled competition hours. This type of testing can take place at any number of locations, including the CIBC Pan Am/Parapan Am Athletes Village, training venues and competition venues. Training Locations Athletes may be tested at their training locations, including the gym, track, pool or field. Athletes Village Testing Athletes will be tested in the Athletes Village and at satellite accommodation locations. Athlete Whereabouts Information Effective out-of-competition testing programs are essential to the fight against doping in sport, and largely depend on accurate and complete athlete whereabouts information. To facilitate this type of testing, athletes attending the Games will be asked to provide timely information on their travel schedules, specific rooming list allocations and training schedules for the Games. Unsuccessful Attempt Report In the event that a DCO or chaperone is unable to locate an athlete using the whereabouts information provided, the DCO will have to file an Unsuccessful Attempt Report (UAR) documenting that an athlete is not at the location(s) indicated in his/her whereabouts submission.

8 8 Section 4: In-Competition Testing Pre-Event Preparation To prepare for a testing session, the command centre will notify each station manager of his/her respective doping control station s daily testing plan. Mission orders will provide event-specific instructions and contact information. Daily early morning venue team meetings will occur, and the doping control station manager will be present, when possible. The purpose of these meetings will be to go over the operational plans (workforce, event schedule, communications, etc.) for the day. As these meetings will be the only time during the day that all functional areas come together, they will serve as an important opportunity to address any issues. Doping Control Station Access When athletes arrive at the doping control station, they should be informed that cameras will not be allowed in the station in order to protect the privacy of everyone involved in the doping control process. This rule also includes cell phone cameras. Cell phones must be on vibrate. Only authorized people including sample collection personnel, the sport s technical delegates, athletes, athlete representatives, translators or interpreters, TO2015 anti-doping program members, WADA independent observers and IF representatives will be allowed in the doping control station. Media will be prohibited from entering the doping control station. Testing Information and Selection The station manager will receive specific instructions on the number and types of tests to be carried out each day at his/her respective venue. This information will be provided to the station manager by the command centre. In conjunction with a PASO Medical Commission or IPC Anti-Doping Committee member, and the IF technical delegate, the station manager will confirm the testing activity for the day and carry out the random selections. Random selections will be done in accordance with the information provided by the command centre to the station manager. As the athlete selection process is confidential, it must be completed in the privacy of the doping control station and witnessed only by the DCO, the technical delegate and, when applicable, a team representative.

9 9 An athlete can be selected for testing in several ways, including: pre-determined by the command centre (targeted) finishing position bib or lane number The mission order will provide instructions on which athlete selection process should be used, including how random selections will be conducted.

10 10 Section 5: Notification The first step of the sample collection process will be notifying the athlete that he/she has been selected to provide a sample. Athletes will not be given advance notice, and should always be the first one notified of their selection. The notification process will end when the athlete has signed in at the doping control station, under the oversight of the DCO. Team Roles The station manager or chaperone coordinator will be responsible for informing the chaperones which athletes have been selected, and for providing the paperwork required for the notification process. The chaperone will be responsible for notifying the athlete that he/she has been selected for sample collection, and accompanying and observing the athlete until he/she has been signed in at the doping control station. Athlete Selection Order The Athlete Selection Order Form is the official record of the notification process. It records critical details of the mission, including the athlete s acknowledgement of his/her rights and responsibilities. Prior to notification, specific fields on the form will be completed by the DCO using information from the mission order. These fields will include the athlete s name (if known), selection, date of notification, mission type, sport and discipline, mission order number, testing authority, notification type and the type of sample(s) to be collected. Any errors made on the Athlete Selection Order Form during the time of notification can be corrected by striking through the error and replacing it with the correct information. The athlete and chaperone must both initial beside the revision. A new form must be completed upon arrival at the doping control station, and the original form must be voided and sent back to the command centre together with the mission paperwork. The Notification Process Notification When notifying an athlete, the chaperone must adhere to the following steps: Approach the athlete and identify himself/herself as a doping control chaperone. Confirm the athlete s identity. Inform the athlete immediately that he/she has been selected for doping control by precisely reading the following wording from the Athlete Selection Order Form: You have been selected for doping control and you are required to comply with sample collection. Please be advised that failure to comply or refusal to provide a sample may result in an anti-doping rule violation. Ensure the athlete understands that refusing or failing to comply with the process may result in a doping violation. Record the time of notification. Have the athlete initial the notification. Initial the notification.

11 11 Identifying the athlete Once the athlete enters the notification area, the chaperone will notify his/her assigned athlete. Athlete identification is critical to ensuring that the correct athlete has been notified. Typically, for in-competition testing, athletes will be initially identified based on their bib or jersey numbers. Identification will then be confirmed by the athlete s accreditation. In the rare instance that an athlete does not have his/her accreditation, a government-issued piece of photo identification, such as a passport, will be used to identify the athlete. The chaperone must record the athlete s accreditation number in the Accreditation box on the Athlete Selection Order Form. In the event that a passport is presented as identification, the chaperon is to note it in the Accreditation box as well as the passport s identifying number on the Athlete Selection Order Form. Notification information During this part of the notification process, the chaperone will: Confirm the athlete s identity and record the type of identification used, along with the ID s corresponding identification number. Inform the athlete of the mission type (in-competition or out-of-competition). Record the sport and discipline (the sections are already pre-filled). Inform the athlete of which type of sample is to be collected (urine, blood or both). Advise the athlete of the testing authority (PASO or IPC). Advise the athlete of his/her rights and responsibilities by reading them directly from the Athlete Selection Order Form. The athlete has the right to: A representative (often a coach or medical staff from his/her team). A translator or interpreter, if available. Ask for additional information regarding the sample collection process (or have the procedures explained). Request a delay in reporting to the doping control station for valid reasons, provided he/she is chaperoned during the delay. Request modifications to the sample collection process (in the case of an athlete with an impairment, or a minor). The athlete has the responsibility to: Remain within direct observation of the DCO/chaperone at all times, from the point when initial contact is made by the DCO/chaperone until the completion of the sample collection. Provide valid identification. Comply with sample collection procedures. Report immediately for sample collection, unless delayed for valid reasons.

12 12 Finalizing the notification When finalizing the notification, the chaperone will: Ask the athlete if they are 18 years of age or older. If the athlete is a minor: Inform the DCO upon arrival at the doping control station that the athlete is a minor. Inform the athlete that they should bring a representative with them to the doping control station. Should the athlete who is a minor decline a representative to be present during the sample collection session, it should be clearly documented by the DCO. If the athlete doesn t bring a representative, the DCO must assign an appropriate proxy at the doping control station. A minor who declines a representative does not invalidate a test, but it is important for it to be recorded by the DCO (please see Section 8). Indicate the time that the notification was completed. Ask the athlete to read/review the Athlete Selection Order Form (including the back of the form) and sign the appropriate box. Confirm the completion of the notification process by recording and signing his/her name in the appropriate boxes on the form. Water consumption During notification, the chaperone will inform the athlete that he/she has a minimum of three sealed water bottles from which to choose. Athletes should consume no more than three 500 ml bottles of water in the first hour and no more than one per hour thereafter until the sample is provided. Athletes should not consume any unsecured food or beverages. If they choose to do so, it will be at their own risk. Ultimately, water consumption choices and amounts are at the athlete s discretion. However, if an athlete is perceived to be drinking a large quantity of water or they appear to be trying to dilute his/her urine, it should be noted in a Supplementary Report, especially if the athlete provides a sample that is extremely diluted. Observing the athlete To properly observe an athlete, the chaperone will: Keep the athlete in sight from the point initial contact is made until the athlete is excused from the doping control process, unless otherwise instructed by the DCO. Keep the athlete in sight from the time of notification until the athlete is excused from the sample collection process. In most cases, the chaperone should remain within 10 feet of the athlete while maintaining visual contact. Remain in close proximity to the athlete whenever possible, and always keep the athlete in full sight. A DCO may take over responsibility for an athlete during sample collection, or may reassign the athlete to another chaperone.

13 13 Arriving at the doping control station When the athlete arrives at the doping control station, the DCO will: Sign the athlete in. Record the reporting date and time on the Athlete Selection Order Form. Print and sign his/her name at the bottom. In the doping control station, the chaperone will sit next to the athlete and keep him/her in sight. The athlete will be allowed to continue hydrating within the recommended limits. When the athlete is ready to provide a sample, the chaperone will inform the DCO. Although there are no specific rules stating that athletes cannot use their cell phone during doping control, they may be asked to turn their phone to vibrate while they are in the processing room. If athletes are texting or using their phones in the waiting area and are being disruptive, they may be asked to turn off their phone if it becomes a distraction. It is important to note that athletes themselves can also jeopardize the confidentiality of a session with the use of a camera phone; therefore, no pictures will be allowed in the doping control station at any time. Language services and interpretation In instances where there will be a need for assistance with translation and interpretation, the station manager should make every effort to assign to the athlete a chaperone and/or DCO who speaks the same language. If this is not possible, the chaperone should make every effort to identify an athlete representative (such as a teammate or coach) who can assist with translation or interpretation. Chaperones will be provided with Spanish and Portuguese translations of key phrases. A translation callin service will be available at some venues. The lack of a translator or interpreter will not invalidate the testing session. Delay in reporting to the doping control station Once the athlete has been notified, they will be required to immediately report to the doping control station. In certain instances, an athlete may request a delay in reporting to doping control. In this instance, the chaperone is to contact the doping control station manager to request a delay. The station manager will determine if a delay will be granted as well as the length of the delay. The reason for the delay will be recorded by the station coordinator upon arrival at the doping control station. Valid reasons for a delay will include: Participation in a Medal Ceremony. Fulfilment of media commitments. Participating in further competitions on the same day. Performing a cool down. Receiving medical treatment. Locating a representative and/or interpreter. Retrieving photo identification. Another reason, authorized by the DCO.

14 14 If the chaperone cannot contact the station manager, he/she must report the reason for the delay upon arrival at the doping control station, and all reasons are to be documented in a Supplementary Report. Multiple events In some sports, such as swimming and athletics, athletes will be required to compete multiple times in a single day. The DCO should ensure that an athlete who has been selected for testing is not notified until after he/she has finished competing for the day. Notification of injured athletes Upon notification of doping control, the athlete may claim, or it may be apparent to the chaperone, that he/she is ill or injured and needs treatment prior to undergoing doping control. It is important for chaperones, chaperone coordinators, station managers and the medical services team to understand that the athlete may be genuinely ill or injured or may be attempting to avoid doping control. In some situations, an athlete may require immediate and urgent off-site medical attention (for example, severe trauma). Other situations may be attended to on-site (such as a sprained ankle). Upon recognizing that an athlete may require medical attention, the chaperone must immediately inform the chaperone coordinator of the situation. The chaperone coordinator will inform medical services and will work with them to determine whether the athlete can proceed with doping control. Medical services will be available at each venue to determine the urgency and plan of care required for the athlete s illness or injury. If medical services determine that the athlete can proceed with doping control, the chaperone coordinator will instruct the chaperone to continue with notification and chaperoning duties, accordingly. If the athlete must obtain on-site medical treatment, a delay in reporting to the doping control station may be warranted as long as the athlete is continuously chaperoned. Such a delay must be granted by the station manager. If medical services determine that proceeding with doping control would jeopardize appropriate athlete care, the chaperone coordinator will not proceed with doping control and will advise the station manager immediately. The station manager will record this information in the daily report and will immediately contact the command centre. In a case where it is obvious to the chaperone, chaperone coordinator and/or medical services that the athlete is attempting to avoid providing a sample, the chaperone will advise the athlete of the consequences of a failure to comply and continue the sample collection process. The station manager must be immediately informed, and the chaperone must complete a Supplementary Report and provide it to the station manager. Should an injured athlete be selected for doping control and require assistance in being transported to the doping control station, medical services will assist in arranging for the appropriate manner of transportation for the athlete within the venue. The chaperone coordinator will contact medical services to advise them of the situation and arrange for transportation. Medical services will assess the situation and assist in coordinating the appropriate method of transportation (crutches, wheelchair, golf cart, etc.) for the athlete to report to doping control. The athlete will be continuously chaperoned throughout the entire process.

15 15 Transport of athletes TO2015 transportation services will provide transportation for all athletes and their representatives back to the Athletes Village and satellite accommodation following doping control. The station manager will: Communicate with the venue transportation manager on an ongoing basis to determine whether the regularly scheduled athlete shuttle system will still be operating at the time the athlete is anticipated to complete doping control. If the athlete shuttle is not available, the athlete will be consulted to determine whether he/she has access to one of his/her team s dedicated vehicles. In the event that an athlete has yet to provide a sample and it has been determined that the athlete can no longer stay at the venue where notification took place, the station manager will inform the athlete that he/she and the chaperone will travel to the new location. The DCO will follow the athlete and chaperone in his/her own vehicle. At no time should a DCO and a chaperone drive with an athlete in a private vehicle. The chaperone can travel with an athlete in a public vehicle (e.g. taxi, event transportation), with the DCO following in a private vehicle. Post-event sequence Following each competition, there will be a specific sequence of events (called the post-event sequence) that will take place for medalling athletes, and will include the mixed zone, press conference, doping control and Medal Ceremony. Volunteers will be assigned to guide athletes through the post-event sequence. These volunteers will not be anti-doping chaperones but will be there to ensure the athlete is moved efficiently through the post-event sequence. These volunteers will be trained on what each functional area is responsible for in the post-event sequence and what timelines must be met (i.e. reporting to doping control, start time and location of press conference, etc.). These volunteers will be responsible for overseeing medalling athletes until their Medal Ceremony is complete. It is imperative that chaperones keep the athlete in their line of sight throughout the entire post-event sequence. In the event that the chaperone has any concerns about the post-event sequence, he/she should immediately contact their chaperone coordinator or station manager, as applicable. Failure to Comply If an athlete fails to comply with sample collection procedures, the station manager, athlete and chaperone will complete the Athlete Refusal Form. The station manager will contact the command centre immediately.

16 16 Athlete refusal to comply In assessing whether or not a situation may or may not be a failure to comply, one or more of the following indicators may apply: Face-to-face contact was made with the athlete, and the DCO was unable to confirm the identity of the athlete. The athlete refused to sign the Athlete Selection Order Form indicating that he/she has been notified for doping control. Evidence that the athlete actively evaded the receipt of the Athlete Selection Order Form notifying him/her of his/her selection for doping control. Evidence or observations from any sample collection personnel that the athlete and/or an associate attempted to compromise the doping control test. Record all information on the Athlete Refusal Form and contact the command centre immediately with the relevant information. Possible Manipulation During Sample Provision If the DCO notices any unusual and/or suspicious behaviour during the provision of the sample by the athlete, the DCO must document the situation and immediately bring this information forward to the station manager. The station manager must immediately consult the command centre prior to dismissing the athlete from the doping control station. The command centre may then instruct the station manager to: Ask the athlete to provide a second sample. Contact medical services at the venue and request that a physician examine the athlete. Discovery of Unidentified Substances or Doping Paraphernalia Throughout the Games, various TO2015 workforce (such as cleaning staff, housekeeping, event services, etc.) may discover unidentified substances or doping paraphernalia as part of their regular course of business. If this occurs, the relevant functions have been instructed to contact the station manager at the venue in question. If this occurs, the station manager will: Immediately advise the command centre. Go to the location of the unidentified substance or doping paraphernalia and meet with the relevant personnel who made the discovery. Telephone the command centre and describe what was discovered. Take pictures of what was discovered. Request that the relevant function secure the unidentified substance or doping paraphernalia in a safe manner.

17 17 Section 6: Urine Sample Collection Procedures Urine sample collection procedures are consistent with the WADA ISTI. They ensure that the health and safety of athletes and sample collection personnel are not compromised. Reporting to the Doping Control Station Upon arrival at the doping control station, the athlete, athlete representative and interpreter, if applicable, will be signed into the doping control station by the station coordinator. The station coordinator will collect the Athlete Selection Order Form from the chaperone. The date and time of arrival will be recorded, and any reasons for delay in reporting will be noted, if applicable. The station coordinator will print his/her name and sign the Athlete Selection Order Form. The doping control station sign-in sheet will be completed by the station coordinator, noting the athlete s name, representative, interpreter, if applicable, time of arrival and priority number. Each person signed into the doping control station will be required to sign the form next to his/her name. The doping control station sign-in sheet will serve as a record of who has been signed in/out of the doping control station. The station coordinator or station manager will direct the chaperone, athlete, athlete representative and, if applicable, interpreter to the waiting room. The station coordinator or station manager will inform the athlete of the location of sealed beverages and assign athletes to processing rooms based on their priority number. While waiting, athletes will be provided with a Supplement and Medication Declaration sheet to fill out. They will write their name, date of birth and any medications and/or supplements taken in the past seven days, and this information will be provided to the processing DCO. When an athlete and chaperone arrive at the doping control station, the DCO will: Check and confirm the athlete s accreditation to ensure his/her identity. Complete the Athlete Information section of the Doping Control Form with the athlete, including: Athlete s name, date of birth, accreditation number, country represented, mission order, doctor s name, coach s name, location of testing, sport, discipline, reporting time, gender and the type of testing (in-competition or out-of-competition). Note: The reporting time on the Doping Control Form must match the reporting time on the Athlete Selection Order Form. The testing authority, results management authority and date. Ask the athlete whether they have been tested before and explain the sample collection procedures. Review the athlete s rights and responsibilities with the athlete.

18 18 Ask the athlete to declare the use of any medications and supplements taken in the last seven days, and for blood collection, any transfusions received within the previous three months, including date and reason. Complete a Supplementary Report if additional space is needed to list medications and supplements or information pertaining to blood transfusions. Include the Supplementary Report number in the Supplementary Report No. box on the Doping Control Form. An athlete who is accompanied by a representative can request privacy when asked to declare medications and supplements. Alternatively, the athlete can forward the list of medications and supplements and details about any blood transfusions directly to the TO2015 Anti-Doping team. Ask the athlete if they consent to his/her samples being used for research purposes, and select the applicable box based on the athlete s response. Prior to Providing a Sample Prior to providing a sample, the DCO will: Instruct the athlete to select a sample collection vessel, inspect it and ensure it is intact and not cracked. Discuss with the athlete any modifications, if required, to the sample collection process prior to the provision of a sample. Inform the athlete (without touching the equipment) that they must provide a minimum of 90 ml of urine. Prior to proceeding to the washroom, the DCO will advise the athlete that he/she will be required to: Wash his/her hands with water only and rinse them thoroughly, or wear gloves during the procedure. Disrobe from mid-torso to mid-thigh. Ensure that the DCO has a clear and unobstructed view of the passing of the sample. Retain sole control of the collection vessel and any sample provided until the sample is sealed, unless assistance is required or requested by the athlete. Witnessing the Passing of the Sample When an athlete is ready to provide a sample, a DCO of the same sex as the athlete will: Accompany the athlete to the washroom to provide a sample. Ensure that prior to providing a sample, the athlete has washed his/her hands with water only and has rinsed them thoroughly or is wearing gloves. Ask the athlete to open the plastic wrap and remove the collection vessel, but leave the lid inside the plastic. If any issues arise with the collection vessel originally selected, instruct the athlete to return to the doping control station and proceed to select and inspect another collection vessel. Ask the athlete to disrobe from mid-torso to mid-thigh. View the passing of the sample, ensuring a clear and unobstructed view.

19 19 Instruct the athlete to provide a minimum of 90 ml of urine. Once the minimum volume is reached, the athlete should continue voiding into the collection vessel until it is full. Any further urine should be voided into the toilet. Athletes should be encouraged to fully empty their bladders. Instruct the athlete to remove the lid from the plastic and ensure it is placed securely onto the collection vessel. Ensure the athlete retains sole control of the collection vessel and any sample provided until the sample is sealed, unless assistance is necessitated by an athlete s disability. Additional assistance may be provided in exceptional circumstances to any athlete by the athlete s representative or sample collection personnel during the sample collection session, where authorized by the athlete and agreed to by the DCO. If assistance is provided by the DCO, the DCO must record this in a Supplementary Report. Return with the athlete to the doping control station while maintaining full view of the athlete and his/her sample. Report any suspicious behaviour exhibited by the athlete to the DCO. Ensure that only the athlete being processed is in possession of an open, unsealed sample. Complete a Supplementary Report if a representative was present in the toilet area during the sample provision process (applicable for an athlete who is a minor or an athlete with an impairment), and have the representative sign the form. Include the Supplementary Report number in the Supplementary Report No. box found near the Athlete Signature box. Splitting the Sample Once the athlete and the DCO return from the toilet area with the athlete s sample, the DCO will: Record the volume in the collection vessel in the Urine Sample section on the Doping Control Form. Record his/her name and sign the Doping Control Form attesting that they had a clear and unobstructed view of the passing of the sample. Instruct the athlete to select a Berlinger sample collection kit (Berlinger box) from a minimum of three kits. In the case where the athlete is unsatisfied with any of the equipment and: The DCO does not agree with his/her equipment concerns, instruct the athlete to proceed with the sample collection session and record the athlete s views in a Supplementary Report. or Both the DCO and the athlete agree that all of the equipment is inadequate, terminate the session and report the reasons to the command centre. Instruct the athlete to open the Berlinger kit and inspect it to ensure the equipment does not appear to have been tampered with.

20 20 Instruct the athlete to remove the two glass bottles, the two plastic security bags and the pink paper from the box and take the plastic shrink wrap off the bottles. Instruct the athlete to place both caps on the table, number-side down, and discard the red rings from the neck of the bottles and the pink paper from the kit. Instruct the athlete to verify that all of the sample code numbers on both glass bottles, both caps and the Berlinger box all match. Verify and record the sample code number and ask the athlete to verify that the number has been recorded correctly. If any of the numbers do not match, ask the athlete to select and inspect a new Berlinger kit and record the issue in a Supplementary Report. Include the Supplementary Report number in the Supplementary Report No. box found near the Athlete Signature box. Instruct the athlete to pour the urine into the B bottle to the 30 ml transparent line and then to put the B bottle to the side. Instruct the athlete to pour the remaining urine into the A bottle, to at least the 60 ml transparent line, and to a maximum height of the bottle s shoulder. When complete, instruct the athlete to put the A bottle to the side. Direct the athlete to pour any remaining urine into the B bottle, to the maximum height of the bottle s shoulder. Inform the athlete that any remaining urine in the collection vessel will be discarded in the toilet by the athlete in view of the DCO or chaperone upon completion of the testing session. Sealing the Sample Once a sample is ready to be sealed, the DCO will: Instruct the athlete to place the lids on the bottles and turn the caps clockwise until they are tight and the clicking noise stops. Athletes should not over-tighten the caps as the bottles can break. Ask the athlete to ensure the bottles are sealed properly by verifying the caps, turning counter clockwise and inverting the bottles to ensure they are not leaking. Repeat these same steps to ensure the bottles are sealed properly by verifying the caps, turning the caps counter-clockwise and inverting the bottles to ensure they are not leaking. In full view of the athlete, the DCO will: Verify that there is a desiccant pad at the bottom of each plastic transport bag. Insert the A and B bottles into the bags, squeeze any extra air out of the bag and then seal it by peeling off the plastic strip and pressing the edges together. Place the bottles (in their bags) back into the Berlinger kit and close the box. If the athlete insists on completing this step, allow him/her to do so.

21 21 Measuring Specific Gravity Once the bottles are placed in the box, the DCO will verify the specific gravity of the sample by using the residual urine in the collection vessel and a digital refractometer. A small amount of residual urine will remain in the sample collection vessel after the athlete has split the sample. The DCO will never extract urine from the collection vessel prior to splitting the urine into the A and B bottles as this will invalidate a sample. To measure the specific gravity, the DCO will: Extract the residual urine from the collection vessel with a pipette and place it onto the prism of the digital refractometer. Wait 30 seconds and then press the start button on the digital refractometer. Record the specific gravity on the Doping Control Form. The minimum specific gravity required is Therefore, if the specific gravity reading is to 1.004, a second sample must be collected. Additional samples If the sample s reading does not meet the minimum requirements for specific gravity, or if the DCO cannot get a reading from the refractometer, he/or she will be required to collect a second sample from the athlete. If the second sample is dilute, send both samples to the lab but do not collect any additional samples unless otherwise directed by the command centre. Athletes should wait at least 60 minutes before providing an additional sample. Completing the Doping Control Form Once the specific gravity has been recorded on the Doping Control Form, the DCO will: Complete the remainder of the Doping Control Form. Complete and sign the DCO section pertaining to the sample. Cross out the boxes for a second sample if an additional sample was not collected. Draw a line through any blank boxes on the form. Review the Doping Control Form with the athlete (and the athlete representative, if present) to ensure everything is correct. Review the back of the Doping Control Form with the athlete (and the representative, if present). Ask the athlete representative (if present) to print and sign his/her name. If no representative is present, draw a line through those blank boxes. Print and sign his/her name in the boxes beside the signature of the athlete representative. Instruct the athlete to record any comments regarding the doping control procedures in the Athlete Comments section on the form. If the athlete has no comments, he/she should write N/A or no comment and cross out the remainder of the box.

22 22 Ask the athlete to sign the Doping Control Form, which indicates satisfaction with both the accuracy of the information on the form and the procedures used for the collection of the sample. Record the date and time the session was completed on the form. Provide the athlete with the athlete copies of both the Doping Control Form and the Athlete Selection Order Form. Explain to the athlete where the various copies of the paperwork will be sent. Accompany the athlete to the washroom to discard any residual urine, if necessary. Correcting errors on the Doping Control Form If an error is made when entering the athlete s name or sample code number, or on any area of the form that appears on the laboratory s copy, the form must be marked void and a new Doping Control Form must be completed by the DCO. If there is another type of error recorded on the form, it is still best to void the form and start again with a new one whenever possible. The voided form is to be included with the documentation that is sent to the command centre, and the DCO is to provide the athlete with the voided athlete copy of the form. In cases where an error is corrected on the form (and the form is not voided), both the DCO and the athlete must initial the change. Never initial in a place that will appear on the laboratory s copy of the form as this could reveal the identity of the athlete to lab personnel. Voicing Concerns The DCO must ensure that all concerns are documented and reported to the command centre as soon as possible. Athletes cannot use their concerns to justify refusing to participate in a sample collection session. If an athlete, support personnel, doping control personnel or others have concerns about the doping control session, the DCO can: Provide them with a Supplementary Report to document their concerns or comments. Include these forms with the other documentation from the session. Encourage them to the form to the command centre. Encourage the athlete or support personnel to contact the command centre and speak with someone regarding his/her concerns. Assure them that all of their comments will remain confidential and will be followed up with. Berlinger Partial Sample Procedure (Bavaria Version) If an athlete leaves the toilet area with less than 90 ml of urine in the collection vessel, additional urine must be collected. A partial sample kit must be used to store the insufficient urine, and specific procedures must be followed to ensure the integrity of the sample. The partial sample collection equipment that will be used by the TO2015 Anti-Doping team is known as the Bavaria kit. It will consist of a uniquely numbered, sealable plastic bag and a temporary white plastic cap.

23 23 Returning with insufficient volume When an athlete and the witness return from the toilet area with insufficient volume, the DCO will: Record the volume of urine provided in the Partial Sample section of the Doping Control Form. Ask the witness to complete the Witness Information section of the form, including his/her name and signature. Sealing the partial kit The DCO will: Ask the athlete to select a partial sample kit from a selection of at least three kits. The athlete should indicate satisfaction that the equipment shows no signs of tampering or damage. Ask the athlete to open the partial sample kit, remove the white plastic stopper and the plastic security bag, and confirm everything is intact and shows no signs of tampering or damage. Verify the partial sample kit number printed on the security bag with the athlete and record the number on the Doping Control Form in the Partial Sample section. Ask the athlete to choose from at least three Berlinger sample collection kits. The athlete should open the kit, remove and open the A bottle, discard the red ring and then pour in the entire insufficient sample. The athlete should seal the A bottle by inserting the white plastic stopper from the partial sample kit into the mouth of the bottle, then place the A bottle cap over the white stopper ensuring he/she does not turn the bottle cap. Have the athlete put everything, including the A bottle, back into the Berlinger box and close the box. Once the box is closed, ask the athlete to place the box into the partial kit bag, peel off the white backing tape and seal the plastic bag. Ask the athlete to initial the Doping Control Form acknowledging that the recorded details are correct. Sign the Partial Sample section of the form. The athlete representative, if present, with permission from the athlete, may assist with the procedures outlined above, if required. This will be documented by the DCO in a Supplementary Report. Completing the Provision of the Sample While waiting for the athlete to provide a second sample, the DCO will ensure the sealed partial sample is appropriately secured in the doping control station. The athlete will be permitted to retain control of the partial sample. If the athlete chooses to retain control of his/her sample, he/she must remain with the partial sample within the doping control station and under continuous observation by the chaperone and/or DCO.

24 24 When the athlete is ready to provide additional urine, the DCO will ask him/her to select a new collection vessel and repeat the steps required when providing a sample. The DCO will then: Instruct the athlete to select a sample collection vessel, inspect it and ensure it is intact and not cracked. Discuss with the athlete any modifications, if required, to the sample collection process prior to the provision of a sample. Inform the athlete (without touching the equipment) that he/she must provide a minimum of 90 ml of urine. Advise the athlete prior to proceeding to the washroom that he/she must: Wash his/her hands with water only and rinse them thoroughly, or wear gloves during the procedure. Disrobe from mid-torso to mid-thigh. Ensure that the DCO has a clear and unobstructed view of the passing of the sample. Retain sole control of the collection vessel and any sample provided until the sample is sealed, unless assistance is required or requested by the athlete. Combining the Samples Once an additional sample has been provided, the DCO will: Verify with the athlete that his/her partial sample kit is sealed and intact, and that it bears the correct partial sample kit number. If there is evidence of tampering or the partial kit number does not correspond with what is recorded on the Doping Control Form, ensure the original sample is disposed of and all of the equipment is sealed and thrown out. Record the details of the incident and the number of the kit in a Supplementary Report. Ask the athlete to open the sealed partial sample kit and remove the A bottle. Instruct the athlete to select a new collection vessel and to begin combining the samples. Instruct the athlete to pour the first partial sample into the new collection vessel, followed by the subsequent sample, stopping when all of the urine is used or until the maximum volume of 175 ml is reached. If the volume of the combined samples is at least 90 ml, the sample can be processed as per the standard urine sample collection procedures. The DCO who witnessed the passing of the sample must print his/her name and sign in the Partial Sample No. and the Urine Sample No. sections of the Doping Control Form. If the combined volume of urine is still less than the minimum required, repeat the partial sample procedures until the combined volume reaches the minimum of 90 ml, using a new partial sample kit and collection vessel each time.

25 25 If the athlete provides more than two partial samples, the DCO is to use a second Doping Control Form to record the additional partial sample kit numbers, and: Transcribe the athlete information in the top section of the first form to the second form. Use the first Doping Control Form as the primary form. Sign both copies of the Doping Control Form (the DCO and the athlete). Give the athlete the appropriate copy of every Doping Control Form that was used.

26 26 Section 7: Blood Sample Collection Procedures The collection of athletes blood samples is crucial for detecting the fullest range of substances and methods on the Prohibited List. Blood collection is also making an important contribution to testing for blood doping and human growth hormone, as well as long-term monitoring of specific blood parameters, which is known as the Athlete Biological Passport (ABP) program. When selected for doping control, an athlete may be asked to provide a blood sample in addition to a urine sample, or in some cases, only a blood sample. Blood will only be drawn by a blood collection officer (BCO) who is certified to collect blood. Arrival at the Doping Control Station At the time of athlete notification, either the DCO or the chaperone must: Inform the athlete that he/she has been selected to provide urine and/or blood samples. The urine sample collection procedure must be completed in full prior to continuing with blood sample collection. When the athlete and his/her chaperone arrive at the doping control station, the DCO will: Check and confirm identification to ensure the identity of the athlete. Complete the Athlete Information section of the Doping Control Form with the athlete, including: Athlete s name, date of birth, home address, country represented, phone number, address, mission order, doctor s name, coach s name, location of testing (city), sport, discipline, reporting time, gender and whether the sample is being collected as part of in-competition (IC) testing or out-of-competition (OOC). Note: The reporting time on the Doping Control Form must match the reporting time on the Athlete Selection Order. The testing authority, results management authority and date. Ask the athlete whether he/she has been tested before and explain the sample collection procedures. Read the athlete his/her rights and responsibilities from the Athlete Selection Order again. Ask the athlete to declare the use of medications and supplements taken in the last seven days, and for blood collection, any transfusions received within the previous three months, including the date and reason. An athlete who is accompanied by a representative can request privacy when asked to declare medications and supplements. Alternatively, the athlete can forward the list of medications and supplements and details about any blood transfusions directly to the command centre. Ask the athlete if he/she consents to his/her samples being used to for research purposes, and check the applicable box based on the athlete s response. Tell the athlete to remain seated and relaxed for at least 10 minutes before undergoing venipuncture. Ensure that blood samples are collected from only one athlete at a time in the processing room to ensure the privacy of each athlete.