Congratulations on your successful qualification to the South Yorkshire School Games cheerleading finals!

Transcription

1 SOUTH YORKSHIRE SCHOOL GAMES CHEERLEADING (PART OF THE SOUTH YORKSHIRE WINTER FESTIVAL) FRIDAY 22 MARCH 2019 Congratulations on your successful qualification to the South Yorkshire School Games cheerleading finals! This letter contains detailed information regarding the event to allow it to run as smoothly as possible. Please ensure you have fully read and understood all the information contained within this pack. SCHEDULE OF EVENTS Arrival: English Institute of Sport, Coleridge Road, Sheffield, S9 5DA Registration Competition Spectators are more than welcome at the event. Each team will be given a pack of district coloured t-shirts during registration. We encourage all participants to wear their t-shirts for medal presentations - all t-shirt sizes are approximate. SCHOOL RESPONSIBILITY The named Team Manager is responsible for the welfare of their team members at all times during the event. Each individual team MUST have their own assigned team manager. It is a requirement that Team Managers have the following information for each team member with them on the day; Medical information Emergency contact information including consent of attendance, and photo and video consent. 1

2 If there are any objections regarding the taking of photographs, please ensure we are aware of this as soon as possible to allow provision for this to be put in place. The Team manager is responsible for the behaviour of their children on the day; please ensure they are respectful of official s decisions within the spirit of the games. PARKING INFORMATION Main parking will be at the English Institute of Sport main car park (S9 5DA). There is free parking available here for teams and spectators. There will be an emergency overspill car park available across the road at Ice Sheffield (stewards in high Viz will be able to direct you). CHANGING AND TOILETS Toilets, showers and changing areas are located within the facility, including accessible changing. N.B. Changing areas will not be secure. Personal possessions left in these areas are at participants own risk. Changing areas are also in use by other members of the public (we do not have restricted access), children should be accompanied at all times. SPIRIT OF THE GAMES It is a fantastic achievement for the young people to reach the Level 3 School Games and we want to encourage fair play throughout all aspects of the finals. The event will be supported by young leaders and volunteers, without whose help and dedication, the Games wouldn t be possible! Please respect all decisions of the officials. By registering to attend, your school, staff and participants agree to abide by the values of the School Games. 2

3 WEATHER CONSIDERATIONS Adverse travel conditions may affect you on the day. If you are unsure the event may take place, please check our twitter where we will post any live changes. REFRESHMENTS Lunch will not be provided on the day for Team Managers or participants. We encourage all participants to bring a drink (in a container they can refill). Feel free to bring your own packed lunch if required. There is a café onsite to purchase food. CONTACTS Event staff will be across the facility in Green polo shirts, please ask if you require any assistance. The event manager should you require anything on or before the day is: Lucy Williams / / Further Information & all documents and information can be found on the Yorkshire Sport Foundation website: 3

4 Across South Yorkshire hundreds of schools have already taken part in local events and competitions as qualifying rounds for the South Yorkshire finals. We wish you and your team success in your competition and more importantly that it is an enjoyable experience for all. COMPETITION INFO Date: Friday 22 March 2019 Format: USASF Age group(s): Y3-6 Y 7-9 Foundation Y10-11 Foundation Level 3 qualification: Sport organiser: Further information: Top 4 teams from Sheffield and top 2 teams from Barnsley, Doncaster & Rotherham (max of 5 children per team) Gina Williams, Trailblazer all stars 4

5 School Games Cheerleading Rules and Regulations Primary Cheerleading Level 1 (FOU) Only Secondary Cheerleading Level 1 (FOU) Only (Please read carefully Any changes from 2016 are written in red) 5

6 CHEERLEADING COMPETITION REQUIREMENTS (The SY Cheerleading rules are based on UKCA rules with small amendments) Perform a routine of cheer skills, movement and vocals Routines should be dynamic and exciting, incorporating all the compulsory elements Audience participation and props are encouraged (i.e. Poms, megaphones, banners, signs/cards, flags etc) Minimum number of team members 5 Maximum number of team members 30 Compulsory Elements Vocal Skill (Cheer/Chant/Sideline) Stunts Pyramid Cheer Jumps Tumbling Dance/ Cheer Arm Motions Beginning & End of Routine The routine must be performed on the matted performance area provided Cheerleaders are not allowed outside the performance area once routine has started All cheerleaders must start the routine with at least one foot on the ground and should be still before beginning their routine Time Routine maximum time limit is 2:30 minutes Timing will begin on the first note of music, the first vocal command or the first cheer movement and will stop with the last note of the music, when all cheerleaders come to a stationary position or their vocal comes to an end Please note that teams will be deducted if they are over the time limit, not under The judges will continue to mark the final dismounts until they are safely on the ground 6

7 Music Teams must provide their own music track with a backup, on CD, ipod or iphone Music must be suitable for a family audience A representative of the team must start and stop the music Clothing and footwear Suitable clothing and footwear must be worn by all competitors cheerleaders will not be allowed to compete barefoot All jewellery must be removed before competing CHEERLEADING GENERAL RULES PYRAMIDS AND STUNTS OVER 2.0 PERSONS HIGH ARE PROHIBITED Please Note: Height limit 7

8 Stunt Description Height Thigh Stand Flyer stands on thigh of 2 bases 1.5 Shoulder sit Flyer sits on shoulders of a base 1.5 Prep Flyer standing in hands of 2 bases held at shoulder level 2 Chair/Straddle sit extension Flyer sits on extended arms of bases 2 2 foot extension Flyer standing in hands of bases held at extended arm level Prohibited 2.5 OVERVIEW 8

9 LEVEL 1 Example/Explanation Height 2.0 High All stunts must stay at or below 2.0 high (Prep level) Back spot required 2.0 High All stunts at 2.0 high (prep level) must have a back spot Double leg stunts 2.0 High All 2 foot stunts must stay at or below 2.0 high (Prep level) Single leg stunts 1.5 High All un-braced single leg stunts must stay at or below 1.5 high (Thigh or gut level) Single leg stunts braced with a hand hand or hand to arm connection with someone at 2.0 high or below (Prep level or below) 2.0 High Single leg stunts which are braced by someone at prep level or below can go to 2.0 high (Prep level). This must be a hand arm connection with at least one other cheerleader at prep level or below. The connection must be made prior to executing the skill and must remain braced until the flyer is no longer performing the single leg stunt. i.e Dismounted, stepped across to make it a 2 foot stunt, brought the 1 leg stunt lower than 2.0 high to make it legal Mounts and transitions ¼ twist No rotations/somersault All mounts and transitions in stunts cannot exceed a ¼ turn Dismounts 2 leg Cradle Pop down All dismounts from 2 leg stunts must not contain a twist/turn/rotation Only cradles, pop downs, bump downs etc are allowed 9

10 No twist No rotation/somersault Dismounts 1 leg Straight cradle Pop down No twist No rotation/somersault All dismounts from 1 leg stunts must not contain a twist/turn/rotation Only cradles, pop downs, bump downs etc are allowed Cradle dismounts from stunts or pyramids At least 3 catches required There must be 3 catches per flyer when performing a cradle Tosses Prohibited Basket tosses are not allowed Tumbling Up to and including Rolls Cartwheels Round offs Front and back walkovers Standing back handsprings Round off back handsprings Any skill not listed is not allowed 10

11 GENERAL RULES - Routine must be performed on the matted performance area provided - All Cheerleaders must start the routine with at least one foot on the ground - Routine maximum time limit is 2:30 minutes -Teams must include all compulsory elements in their routine STUNTING External spotters are allowed. They must not help to stabilise/assist any stunts, pyramids or tosses in any way. Their task is to ensure the flyer s safety if it is not covered by the intended stunt group/catchers. They must not communicate with the performing group. Any violations will incur a penalty. External spotters must be dressed significantly different to the performing team. PROHIBITED - A stunt or pyramid moving under or over a separate stunt or pyramid - Base(s) assuming a back-bend position while in a stunt - Drops from a stunt or inverted position, unless the majority of the weight is first taken on the hands or feet - All hanging pyramids ( Diamond Head etc) - Prone catches (where a flyer is caught on her front) whether in a dismount or transition - Use of mini-trampolines, springboards or any height increasing prop/apparatus - Cradles caught in prone position (where a flyer is caught on her front) - A dismount to the floor on any other part of the body except the feet - A top person at 2 high jumping down/stepping down without assistance - Basket tosses TUMBLING -All tumbling must originate from and land on the performance surface -A tumbler may rebound off their feet into a transition PROHIBITED 11

12 - Any skill not listed on the previous page - Dive rolls in swan/arched position - Dive rolls that involve twisting - Tumbling over, under, or through a stunt PENALTY DEDUCTIONS 1. SAFETY VIOLATION 2 POINT DEDUCTION per violation Points will be deducted from the final score for each safety violation E.g A flyer not being caught correctly Violation as defined by the judging panel 2. PROHIBITED ELEMENTS/ITEMS - 2 POINT DEDUCTION Points will be deducted for each prohibited element performed per violation or item used in a routine (e.g. insufficient spotters, element performed at incorrect level, inappropriate use of official spotters) 3. UNIFORM SAFETY VIOLATION/UNSUITALBLE UNIFORM - 2 POINT DEDUCTION per violation to the maximum of 10 points Correct footwear and appropriate uniforms must be worn 4. NO JEWELLERY TO BE WORN - 1 POINT DEDUCTION per item Jewellery will not be checked by officials, therefore please ensure all jewellery is off before competing as the team will be deducted per violation 12

13 5. UNSUITABLE MUSIC 2 POINT DEDUCTION Profanities & referrals of a sexual, violent or racial nature per violation will result in deductions or in extreme cases, disqualification 6. TIME OVER - 1 POINT DEDUCTION per second Points deducted for each second over time limit per second 7. OUTSIDE AREA VIOLATION - 1 POINT DEDUCTION per violation Movement that takes the competitors foot or feet outside the performance area - per violation HARD MEDICAL ITEMS Hard medical items (including glasses and hearing aids) can be worn providing the school has had clarification from parents that they are happy for their child to do so MAIN NOTABLE CHANGES FROM Maximum amount of cheerleaders in a team is 30 -Addition of 1 leg prep braced by someone at prep level or below by a hand hand or hand - arm connection only. The connection must be made prior to executing the skill and must remain braced until the flyer is no longer performing the single leg stunt. i.e Dismounted, stepped across to make it a 2 foot stunt, brought the 1 leg stunt lower than 2.0 high to make it legal -Addition of standing and running back handsprings -Reduction of deduction points 13

14 Withdrawal of Photography Consent Dear Parents/Guardians, Throughout the School Games we would like to take photographs and videos during the event to display in a variety of different places including newspapers, websites, social media, newsletters, and sponsorship/promotional brochures. In order to do this, we need your permission to allow your child s image to be recorded. If you withdraw consent for images to be recorded and published it will not affect their participation in School Games, however may affect participation in certain elements such as the opening ceremony or medal presentations. Any published images will not include the children s names in accordance with Yorkshire Sport Foundations safeguarding policy. Yorkshire Sport Foundation will be taking their own photographs at the event but local newspapers and television may also attend. If you wish to discuss any of the above with me, please do not hesitate to contact me. If you wish to withdraw your consent for your child s photography to be used for the School Games 2019 please complete the attached pro-forma. If you do not withdraw consent, we will assume consent is granted. You should not return the pro-forma if you are happy to allow your child to take part in the items above. Yours sincerely Lucy Williams School Games Manager lucy.williams@yorkshiresport.org / I would like to withdraw my Consent for my child: School: Name: District: To have their images recorded and published at the School games 2019 (I understand this may affect their participation in some elements of the event.) Signed: Relationship to child: Print name: Date: 14

15 WELFARE & SAFEGUARDING SUMMARY SCHOOL TEAMS Each school team competing in the level 3 School Games is required to have a nominated Team Manager. Team Managers and additional school staff are responsible for their team members at all times during School Games events including supervision, health and safety, welfare, behaviour and conduct. This includes ensuring that the young people are appropriately trained and prepared for the event in which they are competing. Team manager selection is at the discretion of the school. This will usually be a member of the teaching staff and they will have FULL responsibility for the young people in attendance at the Games. Yorkshire Sport Foundation will hold details of each of the team managers in attendance for emergency situations. Therefore, please ensure you have provided your mobile phone contacts prior to the event and during registration. School Team Managers are required to collect ALL relevant personal information for ALL their participants, including additional staff members. Team Managers MUST have the following information with them on the day of the event: Individual emergency contact details for parents including mobile phone contacts Information about the specific care needs of any disabled participant. Consent will be obtained from the participants parent of any required intimate care needs to be met by staff/volunteers acting in loco parentis at the Games. Information about any medical condition/allergies their child may have where relevant they must supply sufficient medication for the duration of the event that is to be met by the staff acting in loco parentis. Consent has also been requested for any treatment to be administered (such as anaesthetics) to the participant in the event of any illness/accident. Photographic and video consent for their team members. Please return the withdrawal of consent form as soon as possible and if relevant make it known to event staff on the day any young people who do not have consent. 15

16 Information about transport arrangements for the event. Information about any specific religious/cultural needs e.g. time/space to pray. Please share this information with the school s Senior Leadership Team. SPORT ORGANISERS The delivery of the sports competitions is integral to the School Games and the welfare of all participants. Sport Organisers will: Be responsible for the organisation and delivery of their respective competition. They will be the first point of contact on all aspects of their event. Ensure they are familiar with the sports facilities and facility guidance. Complete a pre-activity checklist before the arrival and start of their competition. Read and understand the School Games Event Manual and Welfare Plan (provided by Yorkshire Sport Foundation). If details are unclear then advice must be sought from event staff. All reporting procedures should be clear. Ensure they maintain regular contact and communication with their assigned zone coordinator from the event staff team. ROLES & RESPONSIBILITIES The event managers, in partnership with the Local Organising Committee Group: Will produce the welfare plan and manage implementation of the plan in collaboration with the LOC, Competition Group and delivery partners. Nominate a Welfare Officer (and deputy) for the duration of the School Games events. 16

17 Will aim for best practice in terms of recruitment, selection and training of event staff, ensuring minimum training requirements are adhered to. This includes specific welfare training for all event staff prior to the date of the Games to ensure the staff team is confident in their welfare duties. All Yorkshire Sport Foundation staff will be trained in dealing with welfare issues and incidents. Will NOT hold individual participant information. Will put disciplinary procedures in place for staff/volunteers working at events. Will ensure staff are clearly identifiable, via the event uniforms and ID badges. Event staff identified by GREEN ID badge and polo shirt. Will ensure there s a clear reporting procedure for staff so they know what to do regarding any incident related to child welfare. There will also be a system for them to record any concerns/incidents. Will ensure there s an opportunity for staff to debrief and report during and at the end of the event Will ensure there is sufficient first aid provision. 17

18 Risk Assessment Activity Description : SY School Games Cheerleading competition March 2019 Facility Assessed by : English Institute of Sport Sheffield : Lucy Williams Date of assessment : Oct 2018 Risk No Hazard/risk Who is at risk Control Measures Person responsible for control measure Likelihood Severity Risk Rating 1 Slips, Trips and Falls in and around venue ALL Participants Close liaison with duty manager to ensure safety procedures are in place Ensure the competition is organised and supervised by experienced personnel Pre event checklist completed Competition manager to brief participants on consumption of food and drink by the courts: reporting spillage and removing rubbish Qualified first aid provision will always be available Separate spectator area provided Separate participant area provided Warm up and stunt practise areas are provided separate from competition space Check equipment for any faults or damage before participants arrive isolate and report damaged equipment Ensure all equipment is used for the purpose which it has been designed for and appropriate to the age and ability of participants. Event manager Venue

19 2 Equipment Sport organiser Ensure safe carrying, handling and erecting of equipment Ensure appropriate clothing is worn for the activity and jewellery removed Appropriate matting to be used for performance area (hire if necessary) Designated storage are for pom poms and other competition equipment Sport Organiser 3 Safeguarding Participants Ensure all competition deliverers have an up to date DBS check if needed Ensure all staff are aware of the safeguarding policy Give out step by step safeguarding procedure in competition box including phone numbers for reporting Dedicated safeguarding officer in place for each event Separate and adequate changing facilities available for children Follow venues process for lost or missing children. Where no venue process is agreed, use PA system and direct to main event tent using event manager as main contact Follow strict rule book for appropriate clothing allowed in conjunction in our safeguarding policy Event manager Fire ALL Ensure sport organiser knows the venue fire exits / meeting points and briefs participants Adhere to venue fire safety procedures Event manager Venue Sporting Activity Participants Officials Competition is organised and supervised by experienced personnel Appropriate age competitions and separate younger/older ones Sport organiser

20 Ratios of staff to children are controlled as required for age groups Qualified first aid provision will always be available Participants are qualified enough to take part in the sport, previous coaching should have been undertaken Food sweets and gum before or during competition is not allowed Any stunt work should be spotted by qualified (to AfPE HSE guidance standards) instructors Rule book must be complied to with set height restriction for stunts and lifts qualified teacher to spot / support if needed Sufficient Event manager Staff Ensure all volunteers/coaches have suitable competence to carry out supervision of sports fixtures Sport organiser Injury to volunteers leaders or coaches Participants Ensure that they are aware of limits of role/responsibilities Appropriate & adequate insurance is in place Ensure pupils are physically capable of partaking in activity Judges are positioned close enough to the sport to make assessment but not too close to risk injury 7 Adverse or dangerous weather ALL Adverse weather contingency is in place and available via event manual Event manager

21 Related risk assessments (state other risk assessments below; this may include other organisations risk assessments) 1 Manual Handling 2 Safeguarding policy Personal Protective Equipment (if applicable state PPE required/advised below) PPE required Comments PPE Advised Comments Gym (roll) mats None slip gym socks or shoes Crash mats for stunt work Action plan Action Person Responsible Expected Completion Date Event manager to work closely with sport organiser and communicate detail on the venue prior to competition Event manager Event date Safety checklist to be completed before competition gets underway Sport organiser Event date Conclusions: If the above recommendations are followed, then risks can be minimised. 21

22 Review date of this Risk Assessment: Normally this document should be reviewed annually or more frequently if: After an accident/incident involving an activity from this risk assessment Any significant changes to work practices, materials, equipment or legislation Assessor (Signed): L Williams Date: 5/11/18 THIS RISK ASSESMENT MUST BE SHARED WITH ALL INVOLVED IN THIS ACTIVITY The sharing of the risk assessment with all staff and volunteers involved with the activity is vital to ensure all control measures are complied with, are practical and adhered to. Please document who has received this information and when it was provided. Who circulated to When Event team March 2019 Sport Organiser Venue School Specific Risk Assessment: Please note, the above assessment is NOT enough for your school to compete in this competition, safety legislation states that you must complete your own specific assessment based on the children you will bring, staffing and travel. For any questions or for a blank template you may use, contact Lucy Williams lucy.williams@yorkshiresport.org 22

23 Scope of Risk Assessment Introduction Date of Assessment Date To Be Reviewed Responsibility To assess the risks of holding a major sporting event at the English Institute of Sport, Sheffield on Friday 22 March 2019 The event must go ahead, so all risks should be mitigated or controlled. The event will take place in March 2019 in Sheffield. There will be 9 sport competitions taking place across the indoor and outdoor facilities. 15 Yorkshire Sport Foundation staff will support every aspect of the event. There will also be sport organisers for each sport and approximately 120 volunteers supporting the event, all overseen by the event manager Lucy Williams Completed By: Lucy Williams Authorised by NH: NH Events Officer Workplace & Equipment Controls: - Clipboards for staff containing policies, template report copies and contact details - Radios for staff to contact each other when spread across the site - Share radios with venue staff and first aid company - Mallet pegs and ropes available to secure all marquees outdoor and weights for indoor use - Staff to be in provided uniform at all times (to be recognisable to public if in emergency) - Staff to be distributed evenly across the site - Food outlets to provide HSE and relevant documents before arrival - HSE checklist completed once each sport equipment is set up Procedural Controls: - Sufficient staff training for all personnel working the event (manual handling, first aid, safeguarding) - Mandatory Staff briefing the day before the event - A member of staff to be assigned to every sport organiser to assist with logistics - Adequate first aid spread across the site and in radio contact with staff - All accident and incidents recorded as soon after the event as possible following the YSF policy - Safeguarding policy adhered to by a staff - All risk assessments shared and signed by all parties involved - Parking plan in place to manage traffic flow and keep vehicles separate from competitions (use of ice Sheffield car park as an over-spill) - Emergency evacuation and cancellation procedures in place - Photography opt-out policy adhered to at all times Hazards Persons Evaluation of Current Risk Additional Control Measures Required Residual Risk Evaluation at Risk Severity Prob. Overall Risk Factor Acceptabl e? Severity Prob. Overall Risk Factor Acceptab le? 23

24 Age of participants & spectators ALL No Participants will all be under the age of 18. They must be supervised by a team manager or parent at all times when on the campus and park. The safeguarding and photography policy will be adhered to at all times. Missing persons to be directed to event tents or results table if indoors (available at each sport) and announced on the PA (kept in care of YSF staff until collected) Yes Disabled people ALL No Disabled people to be assisted by a team manager at all times (plus carers if necessary). Accessible toilet and changing facilities available in all sport areas. Pre-event information sent out to all teams so that routes, parking and access can be pre-planned. Parking available closer to facility for teams who need it (permits provided). Target disability competitions (eg Boccia, NAK) held in the most accessible facility in campus and timings from opening ceremony to comp are taken into account. Lift is accessible for use at all times Yes Crowd management ALL No Designated walking route provided from parking areas to competition areas (and maps issued pre-event with location of registration and sports). Volunteers to manage main entrance and school groups off buses and into the facility safely. Radios used to let registration desk know who has arrived so their information can be ready and they can be checked in and moved on quickly and safely. Staff to assist with athlete Yes 24

25 parade in keeping children moving and out of small areas. Medical resource (insufficient) ALL No Contracting company to undertake risk assessment before event and provide a calculated no of first aid staff. Staff to be spread evenly across the site (with YSF trained staff) and venue duty officer available on radio contact at all times. Medical team to receive sufficient briefing and maps post event. Team managers are encouraged to share any major existing medical conditions of their children with us at registration (and keep emergency details for parents with them at all times) Yes Manual Handling Staff Yes Staff to have undertaken mandatory manual handling training and put this into practise. Staff putting up, taking down and transporting gazeebos to always work in pairs. Van available to transport heavy equipment across the site. Trolley available to transport equipment and boxes indoors Yes Litter, waste and hazardous substances ALL No All facilities checked by staff before sport organisers and public arrive. Venue to clear football fields of any dog mess. Parks to be thoroughly checked for waste during course set up course adapted as require or waste safely removed. Litter and waste cleared after event before staff leave venue Yes 25

26 Weather ALL No Shelter in place for all outdoor events (gazeebo) and event info stating that children must be dressed appropriately. Contingency plan in place where severe weather may stop people travelling to the venue - communication via twitter and team manager s. Sufficient water available in all locations and children advised to bring a re-fillable water bottle Yes Other work taking place onsite ALL Yes We are unable to gain sole access of the facility so this must be considered. Event manager to work with facilities manager to find out any work taking place which may cause event disruption. Staff to be briefed on dealing with public behaviours Yes Pregnant and nursing mothers Pregnant and nursing staff and spectators Yes Warm, indoor areas with sufficient seating are available if needed, nursing mothers will be welcomed by staff. First aid provision is always onsite should it be needed. Pregnant YSF staff may have a limited role in the event physically in accordance to the YSF new and expectant mother s policy cases to be discussed on an individual basis Yes Electricity ALL Yes No electrical equipment to be used outdoors / in wet weather conditions. All electrical cables to be covered and put out of the way of trips. All equipment to be tested by the venue (if provided by them) or external contractor. Any staff using the equipment should be briefed on its safe and proper use prior to using. Electrical Yes 26

27 equipment safely stored away after use and any faults / damages are reported via the correct procedure. Additional Information Severity Ratings Probability Ratings All staff and contractors are familiar with the site and will receive site maps All staff, volunteers and sport organisers will be recognisable by clothing and ID badges Insignificant Minor Moderate Major Catastrophic Rare Unlikely Possible Likely Almost Risk Factor of five or less a controlled or insignificant risk Risk Factor of Greater than Five but less than twelve Action to eliminate or further control the risk is advised. May be tolerable provided risk is reduced to be as low as is reasonably practicable Risk Factor of over twelve The risk is unacceptably high and activity must cease until action has been taken to control the risk 27