WEST YORKSHIRE SECONDARY PANATHLON

Transcription

1 WEST YORKSHIRE SECONDARY PANATHLON WEDNESDAY 5 DECEMBER 2018 HUDDERSFIELD LEISURE CENTRE Congratulations on being selected to compete for your district in the Secondary Panathlon Challenge! This pack contains detailed information regarding the event to allow the day to run as smoothly as possible. Please ensure you have fully read and understood all of the information contained within this pack. Included is the following information; Schedule of events School responsibility Parking information & directions Registration Facility information Emergency contact 1 SCHEDULE OF EVENTS Wednesday 5 December 2018 Registration 10-10:30am Competition will begin 11:00 Competitions will close 14:00 (finish times are approximate) Huddersfield leisure Centre - Spring Grove St, Huddersfield HD1 4BP 1

2 2 SCHOOL RESPONSIBILITY The district coordinator is responsible for coordinating the school teams for this event. Kirklees Linda Stacey Leeds Helen Holdsworth Bradford Rachel Hargreaves Calderdale Colin Crowther Wakefield Angela Daniel Please liaise with your district coordinator if you have questions about what activities your students will be participating in at the event. Each school attending must send appropriate members of staff to ensure that the participants can be safely supervised. It is a requirement that schools have the following information for each team member with them on the day; Medical information Emergency contact information including consent of parents/guardians for the young person to attend the event Photo and video consent. If there are any objections regarding the taking of photographs, please ensure we are aware of this as soon as possible to allow provision for this to be put in place. Participants not allowed to be photographed will be given a yellow sticker to wear during the event. Participants must be supervised at all times on the event day (including trips to the toilet). 3 PARKING INFORMATION & DIRECTIONS Please use the postcode HD1 4BP for sat nav. All Parking information can be found here: on the Leisure centres website. Please note, all car parks incur a charge. 2

3 There is a bus and car drop off (on Merton Street) right outside the centres main entrance if you need to use this. There are a number of parking bays including disabled in the main car park. If travelling by mini-bus you should park in the local council car park OPPOSITE the centre and not in the main car park (there is more space available here and the bays are larger). 4 REGISTRATION POINT Please make your way to the main sports all and visit our registration point to let us know you have arrived and collect your day s schedule. Each participant will be given a coloured t-shirt when they arrive. We encourage all participants to wear their t-shirts if possible - all t-shirt sizes are approximate. Here, you should remind us about any special requirements or information about participants which you feel we should be aware of. Please also hand in photo opt out forms and collect stickers for those not wanting to be photographed at this point. NB it is the team manager s responsibility to ensure the appropriate action is taken to ensure participants are not photographed. 5 CHANGING AND TOILETS The centre is fully accessible with a number of changing and toilet areas on the same floor as the sports hall. N.B. Changing areas will not be secure. Personal possessions left in these areas are at participants own risk, we would advise that you keep personal belongings with you in the main hall or use lockers provided by the centre. All facilities will remain open to the public, please supervise children and young adults around the centre at all times. 6 WEATHER CONSIDERATIONS In extreme travel conditions or unforeseeable circumstances and the event may need to be cancelled, we will contact the district coordinators for your areas who will filter relevant information to you and your schools. Please ensure that you are in contact with your district lead prior to the event. For up to date information on the day please check Twitter (@yorkshiresport), Facebook ( and the Yorkshire Sport Foundation website ( 3

4 7 LUNCH Lunch will not be provided on the day for Team Managers or participants. We encourage all participants to bring a drink (in a container they can refill) and a packed lunch. There is a café and vending machines available onsite where you can purchase hot and cold food/drinks. 8 IN EMERGENCES If you do run into any unforeseen problems on the day of the games, firstly contact your district coordinator. Alternatively, please call the following number: Lucy Williams (Ext 124) 9 WHAT S NEXT? Just to let you know, if your team is successful in winning the Panathlon challenge, they will be invited to compete in the Yorkshire regional finals in March at the Energise Centre in York. You ll be given more details on the day should you be successful. We hope you enjoy the event. Lucy Williams Event Officer 4

5 Competition Risk Assessment Venue Huddersfield Leisure Centre Event Managers Howard Nicholls, Event Secondary Panathlon Panathlon Tony Waymouth Date 5 December 2018 Time of event 10.30am 2.30pm RESPONSIBILITIES To ensure that inspections and assessments are carried out before each event The event manager and assistant will undertake the risk assessment. This will be in consultation with the officials running the specific sport. Ensure that action is taken to safeguard children, officials and work colleagues All Panathlon personnel will be instructed before the event takes place under guidance of the event manager or assistant event manager. Pass on health and safety information to appropriate people Act upon information received, by logging incidents Controlling risks on event days as conditions change Should any problems be identified - the event managers in consultation with officials and teachers would decide upon a safe outcome. This will involve either changing equipment, moving the event or in extreme cases the sport will be cancelled and no points will be awarded TASKS Pre Event Ensure appropriate First Aid cover. Ensure that appropriate guidelines are covered for filming and photography of young disabled people. Correct paperwork is available for: Accredited photographers sheet signing in of all photographers. Yellow sticker available for no photographs. Aware of the venues accessibility prior to booking. Ask about condition of venue equipment in advance & condition esp Table Tennis tables. Check all sports equipment being used for the event. Communicate to people taking part appropriate level of abilities for each sport. Communicate out for Football specific equipment needed - shin pads. 5

6 Access into the venue Are the door thresholds level into all areas? Are there adequate ramps for wheelchair users? Toilets How many accessible toilets are available? What is access the like? How much space is available? Can you use a hoist in them? Toilet Hoists What s available? Type: Mobile - overhead tracking. Make and model. If they are battery operated are they fully charged up ready for use? Are slings available? If so, what sizes and design are available and how many? NB. It isn't always appropriate to transfer slings between people if they haven't been appropriate laundered inbetween (risk of cross infection, especially if used for toileting). Are the slings currently used in the schools compable with the hoists at the venue (if is not what are you going to do? Are children going to be padded up rather than toileted during the day? Do they need to bring their own hoist and slings? Are the hoists LOLER inspected - load test required by law every 6 months for equipment that lifts people. How many participants require assistance with toileting? Are there going to be adequate staff:particpant ratio's? Do venue staff know how to use them? Are changing couches available. Do they have cotsides? Activity Setting up Action Taken Check the outdoor/indoor surfaces are safe of cracks, stones or wet slippy areas. If necessary, change the surface area being used. Check all equipment supplied by venue remove any unsatisfactory equipment from use this will include chairs, Table Tennis tables, tables, benches. Check accessible toilets & location of Find out Fire Evac Location Point. Find out if Planned Fire Drill taking place today? Task checked and completed, initial 6

7 Activity First Aid Action Taken Remove or Cone off out of bounds areas eg. sport hall football goals netting, cricket netting Check access to brushes; mops are available if spillage Conduct a Officials Briefing Ensure that the First Aid cover arrives before the activities commence. In the event of a delay identify the First Aider point of contact, who will cover until they arrive and write their names here. Announcements Brief all schools teachers, competitors at the start of the day include: format, sporting areas, first aiders, photography policy, toilets location, fire evacuation fire drills, spillages. SPORT SPECIFIC Task checked and completed, initial Table Top Sports Check condition & stability of table. Set out the tables in advance of teams arriving with correct lifting and handling.this will be led by qualified coaches, checking that the legs are secure. Check the edges of the tables are they safe for the children using them? Tape sharp objects if necessary The ends of the table don t point towards chairs where team sit. That Table Cricket tables the batsman hits towards a close wall. The Polybat tables, the players don t hit across other sporting areas rather hit towards the closest walls. After the event - are the tables stored safely and coned off if within the venue? Stand up banners (if available) are used behind the Polybat tables if possible. 7

8 Activity Boccia & NAK Indoor Athletics Races Action Taken Clear all courts of debris. Check clear markings Check stability of chairs for competitors All sports Check location before setting up Powerchair slarlom check the start/end points of the race. Clear area for Shot Put and Javelin with Cones, choose suitable location for the sport. Recheck area for spillages and debris. Task checked and completed, initial Behaviour End of the event In the event of any misconduct by children, officials or teachers, the event manager must be informed immediately If the Event Manager is not satisfied with the behaviour or an incident, the child or school concerned must be removed from the competition and transported back to school. An incident log sheet must be completed, and appropriate action in consultation must be taken. The Event Manager will announce the end of the event. If there have been any incidents between competing schools during the day - ensure that the schools are dismissed separately at the end of the event. All litter is cleared. The centre must be left in the condition in which it was found. POST EVENT Review by the Event Manager. This includes any actions points to be taken forward into next event. 8

9 Any further information here: All Risk Assessments to be kept on file for 3 years. 9

10 Withdrawal of Photography Consent Dear Parents/Guardians, Throughout the School Games we would like to take photographs and videos during the event to display in a variety of different places including newspapers, websites, social media, newsletters, and sponsorship/promotional brochures. In order to do this, we need your permission to allow your child s image to be recorded. If you withdraw consent for images to be recorded and published it will not affect their participation in School Games, however may affect participation in certain elements such as the opening ceremony or medal presentations. Any published images will not include the children s names in accordance with Yorkshire Sport Foundations safeguarding policy. Yorkshire Sport Foundation will be taking their own photographs at the event but local newspapers and television may also attend. If you wish to discuss any of the above with me, please do not hesitate to contact me. If you wish to withdraw your consent for your child s photography to be used for the School Games 2019 please complete the attached pro-forma. If you do not withdraw consent, we will assume consent is granted. You should not return the pro-forma if you are happy to allow your child to take part in the items above. Yours sincerely Lucy Williams - School Games Manager lucy.williams@yorkshiresport.org / I would like to withdraw my Consent for my child: School: Name: District: To have their images recorded and published at the School games 2019 (I understand this may affect their participation in some elements of the event.) Signed: Relationship to child: Print name: Date: 10

11 WELFARE & SAFEGUARDING SUMMARY SCHOOL TEAMS Each school team competing in the level 3 School Games is required to have a nominated Team Manager. Team Managers and additional school staff are responsible for their team members at all times during School Games events including supervision, health and safety, welfare, behaviour and conduct. This includes ensuring that the young people are appropriately trained and prepared for the event in which they are competing. Team manager selection is at the discretion of the school. This will usually be a member of the teaching staff and they will have FULL responsibility for the young people in attendance at the Games. Yorkshire Sport Foundation will hold details of each of the team managers in attendance for emergency situations. Therefore, please ensure you have provided your mobile phone contacts prior to the event and during registration. School Team Managers are required to collect ALL relevant personal information for ALL their participants, including additional staff members. Team Managers MUST have the following information with them on the day of the event: Individual emergency contact details for parents including mobile phone contacts Information about the specific care needs of any disabled participant. Consent will be obtained from the participants parent of any required intimate care needs to be met by staff/volunteers acting in loco parentis at the Games. Information about any medical condition/allergies their child may have where relevant they must supply sufficient medication for the duration of the event that is to be met by the staff acting in loco parentis. Consent has also been requested for any treatment to be administered (such as anaesthetics) to the participant in the event of any illness/accident. 11

12 Photographic and video consent for their team members. Please return the withdrawal of consent form as soon as possible and if relevant make it known to event staff on the day any young people who do not have consent. Information about transport arrangements for the event. Information about any specific religious/cultural needs e.g. time/space to pray. Please share this information with the school s Senior Leadership Team. SPORT ORGANISERS The delivery of the sports competitions is integral to the School Games and the welfare of all participants. Sport Organisers will: Be responsible for the organisation and delivery of their respective competition. They will be the first point of contact on all aspects of their event. Ensure they are familiar with the sports facilities and facility guidance. Complete a pre-activity checklist before the arrival and start of their competition. Read and understand the School Games Event Manual and Welfare Plan (provided by Yorkshire Sport Foundation). If details are unclear then advice must be sought from event staff. All reporting procedures should be clear. Ensure they maintain regular contact and communication with their assigned zone coordinator from the event staff team. ROLES & RESPONSIBILITIES The event managers, in partnership with the Local Organising Committee Group: 12

13 Will produce the welfare plan and manage implementation of the plan in collaboration with the LOC, Competition Group and delivery partners. Nominate a Welfare Officer (and deputy) for the duration of the School Games events. Will aim for best practice in terms of recruitment, selection and training of event staff, ensuring minimum training requirements are adhered to. This includes specific welfare training for all event staff prior to the date of the Games to ensure the staff team is confident in their welfare duties. All Yorkshire Sport Foundation staff will be trained in dealing with welfare issues and incidents. Will NOT hold individual participant information. Will put disciplinary procedures in place for staff/volunteers working at events. Will ensure staff are clearly identifiable, via the event uniforms and ID badges. Event staff identified by GREEN ID badge and polo shirt. Will ensure there s a clear reporting procedure for staff so they know what to do regarding any incident related to child welfare. There will also be a system for them to record any concerns/incidents. Will ensure there s an opportunity for staff to debrief and report during and at the end of the event Will ensure there is sufficient first aid provision. 13

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15 Entry Forms 2018 All teams need to complete these Entry Forms And bring them to the competition day 1

16 Team Summary Age 9 to 19 years The maximum one player can take part in is: For teams of 14 players or over. 1 morning sport (Boccia, Kurling, Polybat, Table Cricket) and 2 field athletics events & the races in the afternoon. For teams of 13 players or under: 2 morning sports (Boccia, Kurling, Polybat, Table Cricket) and 2 field athletics events & the races in the afternoon. MORNING Sport Players Squad of (up to) Eligibility Table Cricket 6 10 SLD/PI, Cant play Kwik Cricket Boccia 3 6 SLD/PI New Age Kurling SLD/PI Polybat 3 5 SLD/PI, Cant play Table Tennis Field Athletics Players Powerchair Slalom 1 or 2 Powerchair users Wheelchair Slalom 1 or 2 Self-Propelled Wheelchair users Precision Bean Bag 1 or 2 SLD/PI, Upper Limb Restriction Standing Long Jump 1 or 2 SLD/PI Foam Javelin 1 or 2 SLD/PI All the morning sports are happening at the same time. AFTERNOON Races Athletics Runners Eligibility Powerchairs 1 to 4 Powerchair Manual wheelchairs 1 to 4 Manual Combination 4 One from each race Mobility Restriction 1 to 4 Mobility Restriction, VI Ambulant (No Restrictions) 1 to 4 SLD/PI Ambulant (No Restrictions) 1 to 4 SLD/PI 2

17 Panathlon Challenge Entry Form Sport: Table Cricket Team of: 6 players Squad of: up to 10 players No. 1 Name Eligibility: Table Cricket is for pupils who do not have the ability to play Kwik Cricket. Players need to be able to compete independently - they can use the hand attachment to assist them to grip the bat. Number of Matches 2 matches per team. 3

18 Panathlon Challenge Entry Form Sport: Boccia Team of: 3 players Squad of: up to 6 players No. Name Eligibility: For players of all abilities. All players must be able to compete independently but can obtain assistance, if required, from an adult or fellow squad member. Number of Matches 3 matches per team 4

19 Panathlon Challenge Entry Form Sport: New Age Kurling Team of: 2-4 players Squad of: up to 4 players No. Name Eligibility: All players must be able to compete independently but can obtain assistance, if required, from an adult or fellow team member. Number of Matches 3 matches per team 5

20 Panathlon Challenge Entry Form Sport: Polybat Team of: 3 players Squad of: up to 5 players PLEASE KNOW THE ABILITY LEVELS OF YOUR PLAYERS. Tell the Official at the start of a fixture, the ranking order 1 to 3, of the chosen players for this match. Player ranked 1 will go first, & play the opposing player ranked 1. No. Name Eligibility: Polybat is for pupils who don't have the ability to play recreational table tennis. Players need to be able to compete independently - they can use the hand attachment to assist them to grip the bat. Number of Matches 3 matches per team 6

21 Panathlon Challenge Entry Form Sport: Field Athletics Team of: 2 players per event One Athlete can take part in a maximum of 2 Field Athletics Disciplines EVENT Name Name Powerchair Slalom (Self-Propelled) Wheelchair Slalom Precision Bean Bag Standing Long Jump Javelin Eligibility: Powerchair Slalom Wheelchair Slalom Precision Bean Bag Standing Long Jump Foam Javelin Athletes compete using powerchairs only. Athletes compete using self-propelled wheelchairs only. Athletes with limited functional ability in the upper body. Not able to throw a seated shot putt effectively. For ambulant athletes only. Open to all. 7

22 Panathlon Challenge Entry Form Sport: Track Athletics Team of: up to 4 athletes in each race Each relay race is 4 laps. Each relay race needs a minimum of 1 athlete, up to a maximum of 4 athletes. Race Order Race 1 Race 2 Race 3 Race 4 Race 5 Race 6 Competitors who use powerchairs Competitors who self propel their wheelchair The Combination Race 4 athletes one lap from each, in the order of: o 1 st leg - Powerchair athlete o 2 nd leg - Manual wheelchair athlete o 3 rd leg - Mobility restriction athlete o Final Leg - Fast runner / No restriction athlete Competitors who run a mobility restriction(s) Eg. Lower Limb Mobility Restriction, Co-ordination difficulties, VI with guide runner Competitors who are ambulant (without mobility restrictions) Must involve different runners from Race 6. Competitors who are ambulant (without mobility restrictions) Must involve different runners from Race 5. 8

23 RACE CARD Pupil Names Race 1 st Leg 2 nd Leg 3 rd Leg Final Leg 1 Powerchair Race Minimum of 1, and maximum of 4 athletes per team. 2 3 Self Propelled Wheelchair Race Minimum of 1 and maximum of 4 athletes per team. The Combination Race 4 athletes to take part. Power wheelchair Self Propelled wheelchair Mobility Restriction No Restriction 4 Mobility Restriction Race Minimum of 1, and maximum of 4 athletes per team. 5 Ambulant Race Minimum of 1, and maximum of 4 athletes per team. 6 Ambulant Race Minimum of 1, and maximum of 4 athletes per team. 9