FESTIVAL OF FRIENDSHIP COMPETITION MANAGERS INFORMATION 2018

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1 FESTIVAL OF FRIENDSHIP COMPETITION MANAGERS INFORMATION 2018 Hello & welcome to our Clubs 12th ( Anniversary competition ) ANNUAL EVENT and our 2nd Competition at this venue - John Rigby 6th Form College The Club hopes you all have a good time irrespective of results on the field of play. First of all can we say a BIG THANK YOU to all the New Clubs / Teams and those of you travelling a distance to be here over the weekend. Also, can we give special thanks you to those Clubs who have supported this event over the last 11 years! Hopefully the Highfield Grange Club will try to make your session(s) a pleasurable one for you and your players with games played in line with the ethos of the Competition. Can you please remember that the Competition is primarily for the player s enjoyment and not for parent s or Officials own glory or self-gratification. Could you also please endeavour to respect the Schools facilities that the Club has been granted the use of, along with no excessive alcohol drinking to be consumed on site along with no fires or BBQ s. The Club has no objections to team gazebo s / tents being erected so long as they do not obscure the spectators view. THERE ARE STRICTLY "NO DOGS" ALLOWED AT THE EVENT - BOTH DAYS Can you please note this letter is a receipt (although you should have received a wats app / text messenger communication) for your Entrance Fee if you would like a separate Club Letterhead receipt then please contact Keith Berry at k.berry28@blueyonder.co.uk Can you please note the following information in relation to the sessions to take place to help it to run smoothly:- TRAVELLING / RUNNING LATE / DELAYS: If you encounter any problems (particularly teams coming a considerable distance) for whatever reason can you please contact the following competition organiser to advise same:- GARY PENNINGTON:

2 Although there should be sufficient car parking at the College - if possible can teams travel in as fewer cars as possible in order to minimize the number of vehicles parking on the site car parks. PARKING: We ask that you PRINT OFF the SITE CAR PARK LAYOUT and would ask that "CAR PARK B" is left clear for ACCESS ONLY in the "AFTERNOON SESSIONS" which will start from say 12 noon onwards. Therefore for the MORNING SESSION please use CAR PARK A & the MAIN SITE ENTRANCE. DIRECTIONS: See separate sheet for site location, although the postcode for SAT NAV users is WN5 0LJ GROUPS / FIXTURES: will be included on a separate sheet for your information with times and your opposition. Can you please locate your team near to the relevant pitch allocated for the group games so that teams are ready to go promptly at the required times of play. COMPETITION RULES: for your information are on the separate sheet. Please try to read them before the Competition Weekend. Especially for teams who come to this event every year and also all teams PLEASE NOTE New Rules 5 (ID) 9 in respect of teams playing in different shirt colours or continuously in bibs (does not apply to short term wearing because of colour clashes) Can you please note that although there are disciplinary actions included in the rules for players the last thing this club wants to see is any player missing a game in line with the ethos of the competition. It could be that a referee requests that you withdraw a player from a game because the situation is getting a bit heated - please respond to this advise. One year during the course of the competition two players were send-off by the referees for fighting which is not in line with our competition ethos Festival of Friendship and is something we do not want repeated again this year. HEALTH & SAFETY: Please see the specific site risk assessment sheet for your information please read prior to the day. FIRST-AID & ANY INJURIES: Can you please ensure that you have IN YOUR POSSESSION an adequate stocked FIRST AID KIT to treat your players for small injuries in the first instance. Should there be any serious injuries (hopefully not) then please contact any Competition Official or report to the Registration Tent. If an ambulance needs to be brought onto the site / field the Competition Officials will try to guide it near to the location required in order to attend to the person injured. BIBS: Can all the teams remember to bring with them a set of coloured bibs or ideally a change of shirts for any teams that clash in order to distinguish substitutes on the side of the pitch. In the 2

3 EVENT OF A COLOUR CLASH THE FIRST TEAM NAMED IS TO CHANGE unless the team has a different set of shirts to hand. CAR PARKING & COMPETITION PROGRAMME: Entry to the Car Parks (A & B in the College grounds) will be a 2 charge which will include a Competition Programme. Officials will be given a FREE PROGRAMME when they register their team(s) on the field at the registration gazebo on the John Rigby Collge playing field. Parking this year will be in the College grounds. There will be a separate HG official s car park that is NOT for the use of teams. YOU WILL BE GREETED ON ARRIVAL BY A CLUB OFFICIAL CAR PARK MARSHALL WHO WILL PROCEED YOU TO THE APPROPRIATE CAR PARK SPACE CAN ALL DRIVERS PLEASE PARK IN AN ACCEPTABLE MANNER & TO RESPECT OTHER USERS ON SITE SPEED ON SITE IS 5 MPH The Club cannot guarantee to individual requests for car parking places except in the case of disabled badge holders that we will try & accommodate as near to venue entrance. CAN ANY TEAM OFFICIAL / PARENT needing this option please contact the Club so that the Club officials can make arrangements. Great care should be taken by persons alighting from vehicles at the beginning and end of the Competition sessions because of traffic inter-face areas. The playing area is a short walk from the car park area and will be indicated by signage. Visitors to site should ensure that they access the field as quickly as possible. WARMING UP : the Club would rather that afternoon session teams do not interfere with the morning sessions ( group games, semi-finals / finals ) by trying to go on the pitches in use and instead use other field areas for this purpose. REGISTRATION: must take place no later than 30 minutes prior to the start of each session with the necessary paperwork given in to the Registration point. CAN MULTI TEAMS IN THE SAME AGE GROUP WITH THE SAME OFFICIALS IDENTIFY THEMSELVES FOR BOTH TEAMS ON REGISTERING. 3

4 Age Eligibility will be checked (it would be worthwhile bringing your League Registration Documents if you have them available or proof of age (passport or birth cert this is in your own interest!) SEE RULE 5 MANAGERS MEETING: will take place 15 minutes before the start of each session to run over some points in relation to the rules & to take any questions. This will be held at the Registration Point. ORDER OF PLAY: will be as the fixture list issued. In order for the Competition to run to time can all teams be around the correct pitch for group games and ready to go at their allotted time. Please can all officials also keep an eye on the time and players drifting off to avoid game delays. GAME CARDS: The Club uses a match card system to record results from the pitches. This requires BOTH the Team Managers after the final whistle to SIGN THE CARD agreeing to the Final Score. The final score could be vital in sorting out final team group positions for progression into the knockout stages please in your own interests ensure you carry out this administrative function at the end of each game and check the score noted down. IT IS NOT THE REFEREE S JOB TO COME LOOKING FOR MANAGERS TO SIGN THE CARD. MATCH RESULTS / KNOCK-OUT PHASE ORDER : The match card results are recorded at the registration gazebo during the course of the age group games by club officials. At the end of the group games the knock-out stage games in the age groups will be determined. Can team officials and players please not surround the registration point and distract the scorers particular when goal difference / best losers arithmetic is involved! The semi-final ( & quarter finals possibly) ties will be announced over the PA system along with the pitch allocation. PITCHES: Only the team officials and substitutes (of the game in play on the pitch) are allowed behind the roped-off areas in designated sections. Can you please try to discourage parents from creeping forward against the rope to save breaking the stakes and needing the rope barrier to be re-positioned. PHOTOGRAPHY: there will be a Highfield photograph recorder for Press and Website release after the event. All Highfield personnel have been CRB checked. If you do not wish your team /players to be photographed please sign the separate team sheet accordingly. IT IS UP TO THE TEAM OFFICIAL TO OPT OUT RATHER THAN IN, in respect of this item. 4

5 REFEREE S: used in the Competition are all impartial persons supplied by the Wigan Society with no direct involvement with the Highfield Grange FC Club. The club has tried to mix experience officials along with the younger men in black! Some of the officials have football league experience. Please RESPECT their decision from both the Managers and players perspective. Please note that the referee s do not to need to justify or give reasons for their decisions in matches. RESULTS: will be displayed as each session unfolds at the registration point plus details of the knock-out pairings. PRESENTATIONS: for all groups will take place adjacent to the registration point as soon as the finals have taken place. Can the U7 s TEAMS ONLY please note that all your players will receive medals for competing along with a cup for the winners only. If team officials need to leave for whatever reason prior to the Presentations that please have a word with one of the Competition Organisers Gary or Keith LOST / FOUND ITEMS: found items should be given in to Competition Official or the Registration Tent and similarly lost items reported there. WASTE DISPOSAL: There will be refuse drums and wheelie bins located on site to dispose of your drinks/food etc. Also, the team official (s) will be given a bin bag at Registration point for the teams to aid your own disposal of waste. The use of these points would be greatly appreciated in order to keep the field clean and tidy and to reduce time for Highfield official s in clearing up the site at the end of the Event. REFRESHMENTS: There will be Hot Food and Drinks available on site plus other cold drinks and Confectionary along with an Ice Cream Van TOILETS: There will be 4 number port-a-loo s on the John Rigby site for your use. COMPETITION OFFICIALS: Will be wearing either a Royal Blue Polo or T shirt on to report or enquire about anything over the weekend. We hope the weather is kind to everyone over the 2 days and doesn t get too hot and above all we trust that everyone enjoys their day / session with football being played in the correct sporting manner. MANY THANKS Gary Pennington & Keith Berry - Competition Organisers 5