Bid Information & Guidelines U.S. Junior Championships December 11 15, 2009 or December 15 19, 2009

Transcription

1 Bid Information & Guidelines 2010 U.S. Junior Championships December 11 15, 2009 or December 15 19, 2009 CONTACT: Kevin Leonardo U.S. Figure Skating 20 First Street Colorado Springs, CO T: (719) F: (719) kleonardo@usfigureskating.org

2 OVERVIEW: The U.S. Junior Figure Skating Championships, sanctioned by U.S. Figure Skating, are the annual national championships, featuring qualifiers in the juvenile and intermediate levels. Attracting approximately 400 athletes, 200 coaches, 50 officials and their families, the event crowns a total of 12 national champions on the juvenile and intermediate levels in each of the four figure skating disciplines men s and ladies singles, pairs and ice dance. U.S. FIGURE SKATING COMPETITONS COMMITTEE: The bid process and site selection for the 2010 U.S. Junior Figure Skating Championships will be managed by U.S. Figure Skating in conjunction with the Competition Committee. GENERAL INFORMATION AND FACTS: The 2010 U.S. Junior Figure Skating Championships are open to bidding to all sections: Pacific Coast Section - Northwest Pacific region Alaska, Idaho, Montana, Oregon, Washington, Wyoming - Central Pacific region California (North of Visalia), Hawaii, Nevada, Utah - Southwest Pacific region Arizona, California (South of Visalia) Midwestern Section - Eastern Great Lakes region - Alabama, Indiana, Kentucky, Lower Peninsula of Michigan, Mississippi, Ohio, Tennessee (excluding Chattanooga) - Southwestern region - Arkansas, Colorado, Kansas (including Greater Kansas City area and St. Joseph, Mo.), Louisiana, Nebraska, New Mexico, Oklahoma, Texas and Casper Wyoming except that for synchronized team skating only, Colorado teams are excluded. - Upper Great Lakes region - Illinois, Iowa, Upper Peninsula of Michigan, Minnesota, Missouri (excluding Greater Kansas City area and St. Joseph, Mo.), North Dakota, South Dakota, Wisconsin. Eastern Section - New England region - Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, Vermont - North Atlantic region - New Jersey, New York, and Erie, Pa. - South Atlantic region - Delaware, District of Columbia, Florida, Georgia, Maryland, North Carolina, Pennsylvania (excluding Erie), South Carolina, Virginia, West Virginia, and Chattanooga, Tenn. COMPETITION DATES: The preferred dates for the 2010 U.S. Junior Figure Skating Championships are December 11 15, 2009 or December 15 19, BID INSTRUCTIONS U.S. Figure Skating Competitions Committee in conjunction with the U.S. Figure Skating Events Department will oversee the bid process and upon request, provide detailed background information and experienced assistance in all aspects of the bid process. The 2009 U.S. Junior Figure Skating Championships are the property of U.S. Figure Skating. As such, U.S. Figure Skating will oversee all aspects of the U.S. Junior Championships and will by contract, delegate the management of the competition to the LOC. The LOC is defined as a U.S. Figure Skating member club, Convention and Visitors Bureau, Sports Commission, or any combination of these organizations. The LOC will serve as the local

3 hosts of the U.S. Junior Championships under the direction of U.S. Figure Skating. Following selection of a host city, a management team led by the U.S. Figure Skating s Events Department and composed of the LOC Chair, U.S. Figure Skating Executive Director, Chief Referee and Chair of the Competitions Committee will implement the terms of the U.S. Junior Figure Skating Championships agreement to host. Any interpretation of the contract by the management team shall be considered final. After being awarded a U.S. Figure Skating Championship Event in accordance with U.S Figure Skating Regulations and the original bid information, the LOC agrees to abide by, including all costs, as part of this award, the latest U.S. Figure Skating Rulebook including any changes/updates (in particular but not limited to the Agreement to Host) resulting from the most current Governing Council. Incorporating the attached Requirements to Host, U.S. Figure Skating is interested in receiving creative bids with a focus on the competitors, successful local marketing or awareness campaign and experienced volunteer support of the competition for the mutual benefit of the Local Organizing Committee (LOC) and U.S. Figure Skating. In addition to the Requirements to Host, all bid presentations should consider the following points in your bid presentation: Business Plan The bid presentation should outline a business plan, which will serve as a primary guide for the organization and the financing of the event. The business plan should include the following information: - Financial forecasting reflecting, in general terms, all potential revenues and expenditures associated with the staging of the event (see budget parameters); - Proposed organizational chart of the Organizing Committee with detailed role and responsibilities; - Sponsorship plan outlining sponsors package that will be proposed to local businesses and potential sponsors. - The LOC must acknowledge that potential local sponsors will not be contacted without prior U.S. Figure Skating consent and approval. (See U.S. Figure Skating/LOC agreement to host for further information on LOC compliance with sponsorship agreements). - LOC must acknowledge that no local sponsors of the Regional Championships will conflict with U.S. Figure Skating national sponsors or their respective product categories. - The LOC must acknowledge and agree that they will cooperate and comply with all U.S. Figure Skating branding/merchandising directives as they might occur, whether prior to or after any award or authorization from U.S. Figure Skating or other entity, without cost to U.S. Figure Skating. Community Overview The bid presentation should contain an overview of the host community and region, as well as any other unique characteristics, which may enhance the bid: - Rationale supporting the bid by the potential host community and region; - Overview of the characteristics of the community and surrounding region; - Map of the host community indicating locations of the key facilities (i.e. arenas, hotels and ancillary facilities) with distances; - Host site should have a strong volunteer base within the business and figure skating community from which to draw on for leadership.

4 REQUIREMENTS TO HOST: 1. Accessibility of city by air and car 2. Experienced volunteer contingent to staff all competition committees. 3. Successful event management experience to include but not limited to the following: - U.S. Figure Skating nonqualifying competitions - U.S. Figure Skating qualifying competitions - Proven event management experience with amateur/olympic sporting events 4. Financial support to help offset competition expenses, either through value-in-kind (hospitality and meals) or cash contributions. 5. The Organizer/LOC must comply with all U.S. Figure Skating sponsorship requirements. 6. The LOC must utilize the official title and logo in all marketing efforts. 7. The LOC is required to sign an official Agreement to Host with U.S. Figure Skating outlining all responsibilities and details. 8. After the provisional sanction to host the event is awarded, the following contingencies must be met by the LOC within 90 days from that date for the official bid to be awarded. - Executed contract between the LOC and the main event arena, specifying any and all contractual obligations and expenses, subject to the advance approval of the U.S. Figure skating. - Executed contract between the LOC and the official hotel(s), subject to the advance approval of the U.S. Figure Skating. - Executed contracts with secondary arena and/or practice arenas, subject to advance approval of the U.S. Figure Skating. - Executed agreement to host between the LOC and the U.S. Figure Skating. VENUE SPECIFICATIONS: 1. Exclusive use of two ice surfaces, in one facility, is required. A third surface available for additional practice (either within the same venue or at another facility) is highly recommended but not required. 2. Size: 85' x 200' (NHL) or 100 x 200 (Olympic) 3. Seating: 1,500 Main Competition Arena 750 Secondary Competition Arena 4. Function Areas: Space for a minimum of 6 working rooms/areas on event/concourse level. 5. TV hook-up fee, if applicable, (TV truck power) must be waived. 6. U.S. Figure Skating merchandise sales requirements must be met. (see attached U.S. Figure Skating/LOC agreement and bid application forms for further information). 7. Use of arena video display board (if applicable) available to U.S. Figure Skating at no cost. 8. Dedicated high speed internet line solely for the use of the technical accountants.

5 OFFICIAL HOTEL (S): 1. Sleeping Rooms: Minimum 400 per night for five nights preferably at one hotel (two or more hotels in close proximity would be acceptable) rooms for the Reach for the Stars Meeting Faculty and U.S. Figure Skating support staff. 3. Meeting Rooms: Complimentary access to all required meeting rooms at the designated host hotel for the event in order to schedule all functions surrounding the competition. Five large rooms for the Reach for the Stars Program 4. Five (5) complimentary parking spaces and in/out privileges for U.S. Figure Skating staff and officials. BUDGET PARAMETERS: 1. With the support of the LOC, U.S. Figure Skating will develop the final expense and revenue budget for the championships. 2. U.S. Figure Skating will provide a competition grant to help defray expenses. 3. The LOC does not receive any entry fees or official practice ice fees. Based on the current alignment, approximately 300 entries and 400 skaters can be expected. 4. Budget for U.S. Figure Skating assigned officials (included but not limited to judges, referees, technical panel, accountants, announcing and music techs). 5. Expenses should be projected at no more than $100,000. The expenses are to include but not limited to travel, meals and lodging for the officials (gifts and dinner are optional) and the overall cost of both the competition and practice venues. 6. Competitor s party is optional. If held, it is at the expense of the LOC. Plan for 500 at the competitor s party. Ideally, this finale would be sponsored. 7. All competitors, one chaperone per competitor and one designated coach (must meet all credential requirements) are entitled to receive free credentials. Only parents/legal guardians can be credentialed as a chaperone. Additional coach and chaperone credentials may be purchased. 8. The LOC will retain all revenue generated from cash sponsorships (local, community, etc.) procured solely by the organizing committee. HISTORICAL INFORMATION: The U.S. Junior Figure Skating Championships have recently been hosted by and or awarded to the following markets: 2009 Lake Placid, N.Y. (Olympic Center) 2008 Salt Lake City, Utah. (Salt Lake City Sports Complex) 2007 Cleveland, Ohio. (IceLand USA) 2006 Westminster, Colorado. (Ice Center at the Promenade) 2005 Jamestown, NY. (Jamestown Savings Bank Arena) 2004 Scottsdale, Arizona. (AllTel Ice Den) For a more detailed historical overview of the U.S. Junior Championships, please visit the U.S. Figure Skating website at: events/results, hosting an event, past event data.

6 NUMBER OF PARTICIPATING COMPETITORS Year and Host City 2008 Salt Lake City 2007 Cleveland 2006 Westminster 2005 Jamestown 2004 Scottsdale Competitors Competitors Competitors Competitors Competitors Intermediate Dance Intermediate Ladies Intermediate Men Intermediate Pair Juvenile Dance Juvenile Girls Juvenile Boys Juvenile Pair TOTAL # COMPETING COMPETITORS TOTAL # COMPETING ENTRIES 5 YEAR FINANCIAL SUMMARY Event Location Host Club Salt Lake City, Cleveland, Westminster, Jamestown, Scottsdale, UT OH CO NY AZ Salt Lake Figure Skating Greater Cleveland Council of FSC Rocky Mtn SC Jamestown SC Coyotes FSC Financial Impact (Profit/Loss)** $51, $50, $47, $44, $7, Total Revenues $189, $195, $180, $208, $144, U.S. Figure Skating Grant $75, $75, $75, $75, $80, % of Total Revenues % % % % % Net Revenue Minus Grant $114, $172, $105, $133, $64, Practice Ice Fees $29, $25, $20, $15, $ % of Total Revenues % % % 7.351% % Net Ticket Sales $22, $13, $21, $13, $13, % of Total Revenues % 7.900% % 9.759% % Total Expenses $137, $145, $132, $163, $137, Total Ice Rental $34, $34, $45, $16, $17, % of Expenses % % % 9.887% % Officials Expense $64, , , , $53, % of Expenses % % % % %

7 APPLICATION PROCESS: Oct. 13, 2008 Bid Information made available to interested cities. Jan. 7, Completed bid packages and applications with required documentation due to Kevin Leonardo, U.S. Figure Skating Events Department. Completed packets should include the following materials: a. Completed application forms b. Main and secondary venue information c. Preliminary budget d. LOC organizational chart e. Diagrams of facilities f. Arena contract/rider main venue g. Hotel Contracts h. Area maps showing venue locations as they relate to hotels and airport i. Resume(s) of proposed chair(s) j. Summary specification sheet Jan , U.S. Figure Skating reviews finalist bid cities. Feb. 4, 2009 Announcement of city selected to host the 2010 U.S. Junior Figure Skating Championships. ABOUT U.S. FIGURE SKATING U.S. Figure Skating is the national governing body for the sport of figure skating in the United States as recognized by the United States Olympic Committee and the International Skating Union. U.S. Figure Skating is comprised of over 585 member clubs representing 170,000 members. U.S. Figure Skating is charged with the development of the sport on all levels within the U.S., including athletes, officials, sanctioning of events and exhibitions, and establishing the rules and guidelines by which the sport is governed.