Association Annual Reports

Transcription

1 USATF Georgia Association Annual Meeting Piedmont Church Conference Center 570 Piedmont Road Marietta, GA Saturday August 23, :00 AM - 3:30 PM Association Annual Reports

2 USATF Georgia Association 2014 Annual Meeting Piedmont Church Conference Center, Marietta, GA August 23, :00 a.m. Table of Contents USATF Georgia Association Executive Committee & Board of Directors.3 Agenda Facility Information...5 Keynote Speakers President s Report...7 Executive Vice President s Report.9 Vice President - Communications Report 10 Vice President Sponsorship Report Annual Convention Meeting Draft Minutes Treasurer s Financial Reports.16 Membership Report...16 Club Membership Report/Background Screening.17 Sanctions Report 19 Committee Reports LDR.. 20 Race Walk.. 21 Track & Field 22 Masters 23 Youth 24 Administrative Committees Officials.. 25 Coaches Advisory..26 Athletes Advisory. 26 Budget & Finance Committee.27 Follow Us. 28

3 USATF GEORGIA ASSOCIATION EXECUTIVE COMMITTEE PRESIDENT Inez Finch, EXECUTIVE VICE PRESIDENT Ian Dube, VICE PRESIDENT - Communications Marlene Atwood, marleneatwood@usatfga.org VICE PRESIDENT Sponsorship/Marketing Mike Judge, mkjudge@aol.com SECRETARY Jean Williams, secretary@usatfga.org INTERIM TREASURER Linda Bommicino, treasurer@usatfga.org PAST PRESIDENT Ian Dube, iandube@usatfga.org Standing Sports Committees Track & Field Gwen Loud-Johnson Chair gwenloudjohnson@yahoo.com LDR Mike Spino Chair mspino@bellsouth.net Administrative Committees Membership Linda Bommicino Chair membership@usatfga.org Athletes Advisory Kevin Young kevinyoung@olympian.org Youth Jacqui Collins Chair jacquicollins@usatfga.org Masters Jim Bitsko Chair jbitsko@aol.com Club Membership Belinda Turner Chair clubs@georgia.usatf.org Bylaw Committee TBA Race Walk Jim Norvill Chair jnorvill@mindspring.com Sanctions Mrlene Atwood Chair sanctions@usatfga.org Website Jim Norvill jnorvill@mindspring.com Budget & Finance Carl Anderson pdmresources@gmail.com Coaches Advisory Tony Dunning coachtonydunning@gmail.com Certification (Officials) Tom Shinnick Chair tms1@bellsouth.net Legal Counsel Jonielle Turner Administrative Support Parliamentarian Jacquelwyn Anthony jwphoenix@yahoo.com USATF Georgia Association 2014 Annual Meeting Reports Page 3

4 USATF GEORGIA ASSOCIATION 2014 ANNUAL MEETING Saturday, August 23, :00 a.m. AGENDA 9:30 a.m. Registration 10:00 a.m. Opening Session President's Welcome In Memoriam 10: 15 a.m. Keynote Speakers- " Future Olympians Sports Clinics" Hazel Clark - Angelo Taylor- Terrence Trammell 10:45 a.m. USATF Georgia Business Meeting Approval of Minutes President's Year in Review Financial Reports Treasurer s Report Budget & Finance Committee Report 11:15 a.m. USATF Georgia By-Law Revision - Article 11 Committee Composition, B. General Provisions, 1. Term of Members 11:30 a.m Special Election- Interim Treasurer (Refer to Article 9c - GA By-laws) 12: 00 noon President's Awards 12:30-1:00p.m. Lunch 1:00 p.m. Committee Breakout Sessions Master and LDR Officials Racewalk Track & Field (Open) and Athletes Advisory Youth and Coaches Advisory 3:00 General Announcements 3:30 Adjournment Annual Meeting Parliamentarian: Jacquelwyn Anthony Committee Chairs: After the closing session, please submit a roster of attendees from your committee meetings, minutes of your committee meeting and tentative dates for Association Championships to the Georgia Association Secretary. (Minutes are to be submitted to the Secretary within one week of the annual meeting.) USATF Georgia Association 2014 Annual Meeting Reports Page 4

5 Piedmont Church Conference Center 570 Piedmont Road Marietta, GA USATF Georgia Association 2014 Annual Meeting Reports Page 5

6 Keynote Speakers: Hazel Clark - Angelo Taylor- Terrence Trammell Future Olympians Sports Clinics Based in Atlanta, Future Olympian Sports Clinics offers affordable Sports Clinics for young athletes (7-21), boot camps and personal training services to young athletes and individuals looking to improve their overall athletic performance, fitness and health. On July 24-25, the Clinic s clinicians hosted a clinic was held at Agnes Scott College. Upcoming clinics are currently scheduled for Houston, TX, New Jersey, Phoenix, AZ, Knoxville, TN, Los Angeles, CA, Rome, Italy and Dublin, Ireland. Today, USATF-Georgia Attendees have the opportunity to meet three of the world class athletes/champions/clinicians as they present Future Olympians Sports Clinics. Hazel Clark Winner, 6 National Titles I Olympic Teams, 2000, 2004, 2008 Olympic Finalist New Jersey native Hazel Clark,is an American middle-distance runner who specializes in the 800 meters middle distance race. Clark was a member of the U.S. Olympic team in 2000, 2004 and She has won six national titles and two USA Olympic trials during her career. Clark was born in Livingston, New Jersey and is the daughter of inner-city educator Joe Louis Clark, who inspired the film Lean on Me. Angelo Taylor 3 time Olympic Gold medalist, 3 time World Champion, 5 time USA Champion Born in Albany, Georgia and raised in Decatur, Georgia. Alum of Georgia Tech, graduate of Morris Brown College, Angelo is also a local hometown hero. As an American track and field athlete, Angelo is winner of the 400-Meter hurdles at the 2000 Sydney and 2008 Beijing Summer Olympics. He won the bronze medal in the 400 Meters at the 2007 World Championships in Osaka, Japan. Angelo is also a three-time world champion in the 4x400 Meter relay with the United States (2007, 2009 and 2011), as well as a relay gold medalist at the 2008 Beijing Olympics and silver medalist at the 2012 London Olympics. Terrence Trammell 3 Silver Medals at World Championships, 2 Silver Medals at Olympics 2000 & 2004 Atlanta native, Terrence Trammell won the silver medal in the 110 meter hurdles at both the 2000 and 2004 Summer Olympics, as well as three silver medals at the World Championships. The 1997 Track & Field News Male High School Athlete of the Year, he attended the University of South Carolina where he trained under Curtis Frye. Bios and Pictures for this page were taken from USATF Georgia Association 2014 Annual Meeting Reports Page 6

7 USA Track & Field Georgia Association PRESIDENT'S REPORT AUGUST 23, 2014 Greetings Georgia Members, Although the Georgia Association elections were held August 10, 2013, according to the Georgia Association By-Laws, I did not take office until November 1, Just two months to the end of the year, I had to make sure all programs were finalized and met the criteria for the USA Track & Field Association Standards. We needed to meet the following criteria: 21 Association Championships Website criteria Financial standards There were some initial transition problems to resolve: Name changed on the State of Georgia Corporation Annual Registration (Resolved) P.O. Box was closed due to non-payment- Resolved by opening new P.O. Box Names changes on Banking Accounts and credits cards- Names changed on banking accounts and Credit cards closed, but still processing problems with one credit card Taxes filed late -Penalties imposed- Wrote letter of abatement, Resolved Financial issues ongoing New Appointments: Budget and Finance Committee Carl Anderson, Chair Kelli Crawford Ayanna Hickman-Gibson Club Membership Chair Belinda Turner Legal Advisor Jonielle Turner Treasurer Linda Bommicino My first step as president was to file reports with USA Track and Field to meet accreditation. We filed preliminary reports by January 1, These were evaluated, but we were lacking on website and financial reporting. I worked with Jim Norvill and he updated all championship meets on the website, posted our 990 forms, and budgets. I wrote a plan of action to show that we made the corrections. Georgia Association was one of fifteen Associations out of 57 that passed all of the USA Track & Field Accreditation Requirements. Next was to review budgets and to get a hand on finances in the Georgia Associations, Outstanding Accomplishments- Gained two sponsors- PT Solutions and Fontis Water. Track & Field held Lunch and Learns were well attended and informative. USATF Georgia Association 2014 Annual Meeting Reports Page 7

8 Masters and LDR Grand Pix was successful. Youth Program Increased membership Three Area meets with athletes in each. Well organized Association Track & Field and Cross Country Championships. Organized outstanding Region Championship when other associations could not host. Race walk- Increased growth in Race walk programs. Officials had to reorganize after the death of our pass officials chair, Murray Sanford. Had to find storage for all officials equipment. Worked hard to support all championship meets with growth in number of workers. Purchased On-Line QuickBooks Program. Communications- Improved communications with constant contact. "Spotlight Members" Sanctions- Number of Sanction went down slightly, but the number of participants increased. Club membership- New chair, Belinda Turner who has done an outstanding job. Membership- Our numbers about the same as last year. Appointed new Budget & Finance Committee that helped get Budgets formed for 2014 Remove pass Treasurer and appoint Linda Bommicino as interim Treasurer. Linda has worked tirelessly to get our books in order. August 15-17, 2014, Georgia attended the Association Workshop in Sacramento, CA. This program is design to help associations learn how to improve their association. At the Awards Luncheon, Georgia Association was presented with a Bronze Plaque for Outstanding Association for Goals for : Increase growth in LDR and Masters Programs with Educational Seminars Win Bid to host 2015 USA Men's10K National Championships and 2016 Cross Country National Club Championship in Partnership with Atlanta Track Club. Financial stability Budgets for 2015 prepared by November 1, 2014 Hospitality Program Partnering with LakePoint Sports By-Law Committee Appointments Grievance Pool Appointments Increase membership and new programs As President, I thank everyone who volunteered to make USA Track & Field Georgia Association one of the most successful programs in the United States. I hope to continue growth and prosperity in Georgia. Respectfully, Inez Finch Inez Finch President Georgia Association USATF Georgia Association USATRACK&FIELD inezfinch@aol.com president@usatfga.org USATF Georgia Association 2014 Annual Meeting Reports Page 8

9 Executive Vice-President s Report Ian Dube USATF Georgia Association 2014 was a transitional year for the office of Executive Vice-President. As per the b-laws of the Georgia Association the Executive VP acts as the liaison between the Sport Committees and the Board of Directors. In that position I worked closely with several of the committees supporting their events. List of goals accomplished in Maintained the association social media presence (Twitter and Facebook) 2. Represented the Georgia Association at the Georgia Sports Hall of Fame 3. Represented the Georgia Association at the Metro Atlanta Chamber Sports Leadership series 4. Negotiated agreement between PT Solutions and USATFGA which saved the Georgia Association $10,000 in medical and training services 5. Represented the Lt. Governor s Fit Kids event 6. Facilitated Coaches Roundtable Ian Dube Ian Dube Executive Vice-President USATFGA USATF Georgia Association 2014 Annual Meeting Reports Page 9

10 Vice President - Communications Marlene Atwood USATF Georgia Association Vice President, Communications USATF Communications Coordinator marleneatwood@usatfga.org As Vice President of Communications, my primary responsibility is communicating with the membership and ensuring that they are aware of all Association activities, upcoming events, and meetings of importance to them. In addition, and as important is featuring our members and the great things they are doing - whether it is participating in Association, Regional, National or International events, being an outstanding official, coach or administrator, or managing a successful program. All of these contributions to the sport need to be recognized. As a side piece to that, there is coordination of information between these communications and our Webmaster to ensure that we are driving traffic to our website. Our primary tool is Constant Contact which allows us to track open rates, traffic to our website, clicks on links, etc. This gives us an idea of what communications attract the most "opens" and thus the most interest. Our distribution list contains over s - this represents a reduced list from our 5000 membership database that eliminates duplicate s (clubs using the same s for all their athletes, and families who use the same s). We also track members who have opted out of receiving any s. In this respect we need to ensure that our focus is quality communications and not quantity. We have recently started a new feature - "Member Spotlight - Someone You Should Know". This will be a regular program and will regularly feature a member who deserves to be acknowledged for his/her continued contributions. This will be a bi-monthly feature. In addition, I am currently working to put together a history of the Association - something that has not been done before. Once the research is completed, it will be incorporated into our website and we are sure it will be something that our membership and the general public will find of interest. It will chronicle our history - showing where we started, how we evolved, and who our association leaders were. Stay tuned for more information. USATF Georgia Association 2014 Annual Meeting Reports Page 10

11 Vice President Marketing/Sponsorship Mike Judge 2014 Marketing update I secured Fontis Water Company as an official sponsor to provide water for the association. Water was provided for 2 Cross Country meets, the Open Association meet, and one Area meet. We purchased a trade show backdrop to make our Association look more professional at expos and trade shows. We also purchased some USATFGA Post - It notes. These were used as give-a-ways. I attended the Association Workshop in Sacramento, CA to learn what other Associations are doing to attain and retain their membership. I learned some ideas and plan to implement several new-member benefits. Mike Judge VP Marketing USATF Georgia Association 2014 Annual Meeting Reports Page 11

12 2013 USATF Georgia Association Annual Meeting Norcross Cultural Arts Center, Norcross, GA August 10, :30 a.m. I. Meeting was called to order at 10:03 a.m. (DRAFT) II. III. IV. Opening Session: President Dube introduced the USATF Board of Directors. He also welcomed member organizations, youth clubs, athletes, and guests that were present at the meeting. Keynote Speaker Adam Nelson, Olympic Gold Medalist (Shot): In a long and brilliant career, Adam Nelson has qualified for a total of five World Outdoor Championship teams and earned seven world and Olympic medals, which included the 2004 Olympic gold. After initially winning silver at the 2004 Athens Olympics, Nelson was officially awarded gold in May of 2013 after Ukraine's Yuriy Bilonoh was stripped of the gold following a doping violation. Nelson spoke of his early years and the many directions his life has taken from a TV reporter to a football linebacker, to a brief time taking acting lessons, to an Olympic athlete. Approval of Minutes Annual Meeting August 25, Motion was made by Jacqui Collins to accept the minutes as submitted. Seconded by Reuben Woods. In favor unanimous. Motion passes. V. President s Awards: This is the fourth year for these awards. Award winners were selected across several categories: athletes, coaches, officials, administrators. President s Awards were presented to the following individuals: Sam Crenshaw, Sportscaster Smart Meet Management Tia Jones, Athlete Jon Ross, Photo Journalist Kendell Williams, Athlete Rik Moore, Mill Creek High School Josh Lovelady, Mill Creek High School Murray Sanford, Former USATF GA President, Officials Chair Honorable Lt. Governor Casey Cagle Roy Neill, External Affairs, Governor s Office VI. Bylaw Revisions Presented Bylaw Committee Chair Pamela Hudson Mathew Chestnut moved to vote on bylaw revisions by amendment. Jacquelwyn Anthony seconded. Vote unanimous. Motion carries. Article 20 was completely revised. New Article 20 was reviewed. Proposed Article 20, C.1 Amendments to Committee Operating Procedures Changes: 1. Proposed amendments to any committee Operating Procedures may be submitted at any time by any Member including committee non-members, and shall be considered and voted AND APPROVED upon by the committee s full membership before submission to the Board. Mathew Chestnut Moved to vote on Article 20 as amended, seconded by Mavis Chubbs. In favor 94; Opposed 8; Abstained 0. Motion Carries. Proposed Article 7, B Nominating Process of the Officers Executive Committee - Changes: 7,B.1.d - Further nominations may be made and must be allowed from the floor at the Annual Meeting, provided the biographical sketch described above is included with the nomination. No person may be nominated who has previously, in the same election, been nominated for the same office and has declined. No nomination may be made for an absent person unless that person has notified the nominations committee in writing of his or her willingness to accept that specific nomination. Murray Sanford Moved that the portion that references biographical sketch be tabled. Vince Dicecco seconded. In favor 104; Opposed 1; Abstained 0. Motion carries. USATF Georgia Association 2014 Annual Meeting Reports Page 12

13 Jon Ross Moved that article 7 be approved as amended, Reuben Woods seconded. In favor 111; Opposed 0; Abstained 0. Motion passes. Proposed Article 10 Board of Directors Revisions included adding Coaches Advisory Chair to the Board, removing the 10 year rule for athletes, addition of Board of Directors Operating Procedures, no Proxy Voting (one person/one vote), and Expulsion changes to verbiage. (See enclosed revised bylaws for detail). After some discussion on these items, Corey Hammond Moved to table further discussion and move to elections. Stephon Rivas seconded. In favor 20; Opposed 82; Abstained 0. Motion does not carry. Motion was made by Jon Ross, seconded by Mathew Chestnut to approve Article 10 as submitted. In favor 104; Against 8; Abstained 0. Motion carries. Proposed Article 2 Definitions Proposed Revisions: Defining Operation Procedures Written Notice further defines electronic form Proposed Article 5 Membership Proposed Revisions: Changes to verbiage on Renewal of Membership Motion was made by Wendy Collins to approve Article 2 and Article 5 as submitted, seconded by Mathew Chestnut. In favor 114; Against 5; Abstained 2. Motion carries VII. General Elections Tally Committee: Corey Hammond, Tony Dunning, (???????????) Changes: Mathew Chestnut removed his nomination for 2 nd Vice chair against incumbent Mike Judge. Ron Williams Moved to accept the Nominations Report by Sonja Robinson as submitted. In favor 92; Against 0; Abstain 0. Motion carries. Nominations for Treasurer: Tricia Jenkins, incumbent. Nomination from the floor None Linda Bommicino Moved to approve Tricia Jenkins as Treasurer by acclamation, Belinda Turner seconded. Vote was unanimous. Motion carries. Nominations for President: Ian Dube, incumbent. Inez Finch (on nominations report) Nominations from the floor Jacqui Collins nominated by Archie Smith, seconded by Neil Young Motion was made by Reuben Woods, seconded by Phil Pierce, to close the nominations. Voting was unanimous. Nominations closed. Results - President: Ian Dube - 59 Inez Finch 57 Jacqui Collins 32 Run Off Election Required. Run Off Election Results - President: Ian Dube 66 Inez Finch 79 (winner) USATF Georgia Association 2014 Annual Meeting Reports Page 13

14 Nominations for Executive Vice President: Mike Spino (nominations report) Ron Williams (withdrew nomination) Nomination from the floor Eric Merriweather, nominated by Casey Zeller, seconded by Chris Todd. Nomination from the floor Ian Dube, nominated by Lydia Woods, seconded by Mavis Chubbs. Belinda Turner moved to close the nominations, LaTarvia Shanks seconded. (No vote captured.) Results Executive Vice President: Mike Spino - 45 Eric Merriweather - 25 Ian Dube 69 Run Off Election Required. Run Off Election Results Executive Vice President: Mike Spino - 59 Ian Dube 77 (winner) Nominations for Vice President - Communications: Marlene Atwood (nominations report) Charles Muhammad (nominations report) Nomination from the floor Rhonda Broome, nominated by Tony Dunning, seconded by Cassendra Harris David moved to closed nominations, Shawanna White seconded. (No vote captured.) Results - VP of Communications: Marlene Atwood - 60 Charles Muhammad - 43 Rhonda Broome - 30 Run Off Election Required. Run Off Election Results VP of Communication: Marlene Atwood 69 (winner) Charles Muhammad - 55 Nominations for Vice President of Marketing/Sponsorship: Mike Judge incumbent Nomination from the floor Charles Muhammad nominated by Mavis Chubbs, seconded by Lynn Hampton. Motion to close nomination none requested. Results VP of Marketing/Sponsorship: Mike Judge 73 (winner) Charles Muhammad 54 Nominations for Secretary: Kristi Gee (nominations report) Nomination from the floor Jean Williams, nominated by Jacqui Collins, seconded by Crystal Smith Nomination from the floor Jacquelwyn Anthony, nominated by Murray Sanford, seconded by Phil Pierce. Ron Williams Moved to close nominations, Shawanna White seconded. (No vote captured) General Elections continued Results - Secretary: Kristi Gee - 21 Jean Williams 59 (winner) Jacqwelyn End of Elections - USATF Georgia Association 2014 Annual Meeting Reports Page 14

15 VII. Closing Session/Committee Election Announcements: ***Committee Elections*** LDR Committee: Mike Spino, Chair Shawanna White, Vice Chair Sonja Robinson, Secretary Masters Committee Jim Bitsko, Chair Tina Klein, Vice Chair Cassandra Harris, Secretary Race Walk Committee: Jim Norvill, Chair Celso Fernandez, Vice Chair Jean Williams, Secretary Track & Field Committee: Gwen Loud-Johnson, Chair (Committee to be selected at a later date) Youth Committee: Jacqui Collins, Chair Monica Ross, Vice Chair, Operations Lamar Grant, Vice Chair, Admin Arlena Epps, Secretary Officials Committee: Bob Brier Darren Johnson Phil Ozell Tom Shinnick Cindy Slayton (Committee elects it own chair at future meeting) Coaches Advisory: Tony Dunning, Chair Neil Young, VIce Chair Cassandra Harris, Secretary VIII. Meeting Adjournment: Meeting informally adjourned 6:45 p.m. Submitted By, Marlene Atwood USATF Georgia Association Secretary secretary@usatfga.org USATF Georgia Association 2014 Annual Meeting Reports Page 15

16 Financial Reports Linda Bommicino USATF Georgia Interim Treasurer Report to be presented at Annual Meeting Membership Reports Linda Bommicino USATF Georgia Association Membership Chair USATF GEORGIA MEMBERSHIP as of 8/20/2014 Total Membership by Age Category Athlete Non Athlete Total Number Percent Number Percent Number Percent Adult % % 1,226 26% Youth 3,420 73% 10 0% 3,430 74% Total 4,033 87% % 4, % Officials Coaches Officials Number Official-Assn 157 Official-Mst 13 Official-Natl 30 Official-Apprentice 38 Total 238 Coach Number Coach 445 Coach Lvl1 220 Coach Lvl2 42 Coach Lvl3 11 Total 718 USATF Georgia Association 2013 Annual Meeting Reports

17 USATFGA Club Membership Annual Report 2014 As of August 13, Total Clubs 139 Approved Clubs 122 Youth Competitive Clubs 29 New Clubs 8 Clubs Awaiting Background Screenings to Clear For Approval We expect to continue to grow by the end of 2014 with Clubs renewing in time for the Cross Country Season. USATF added an on-line tutorial on how to register a club- Tutorial.aspx#ClubApplication. New this year, the club contact person AND all coaches/volunteers for all Youth Clubs must complete a background screening with TC Logiq Before the Club will be Unlocked for Approval. Background Screenings may take up to 2 weeks to come back cleared. Please make sure that Club Renewals, Individual Memberships, and Background Screenings are done Well in Advance of any Meet Entry Deadlines. Most Screenings are cleared within a few days. Contact TC LogiQ at if you have questions about any delays in your Screening. Club Management Area: This allows clubs to do batch processing of memberships, manage their own club rosters, and easily identify if their athletes are birth verified. They can also print their USATF Club Certificate, apply for Practice Insurance Certificates, add practice locations, and change club information, except for club name and club number. Many clubs are not yet taking advantage of this area. Georgia Association instituted early registration fees from November 1 to January 31 for $ This is a good time to do a multiple year registration for $40.00 per year. February 1 to October 31, the fee is $60.00 per club. The Late Registration Fee is $100 for a total of $160 and goes into effect at 12:01 am on May 1st, so renew your club early. Remember, USATF and USATF Georgia will communicate with your club through your Club Contact Address. Check this account frequently to receive the latest updates and important information. Thank you to all clubs/organizations for being a member of Georgia Association. You can find All Georgia Clubs listed on our website with contact information at Background Screening Report: USA Track & Field requires that all coaches and volunteers that supervise Youth under the age of 18 must be background screened. All coaches and volunteers who have direct contact with youth athletes during scheduled practices and other scheduled club activities must submit the On-Line background screening process with TC Logic, Inc. Georgia has an excellent participation in the background screening process. USATF has two background screening programs, NCSI and TC Logiq, Inc. All youth coaches must get screened under TC Logiq in order to get into Junior Olympic meets for free and to be covered under liability insurance. The two screening programs have been confusing to some, but if directions are followed on the USATF website, then it will not be a problem. Georgia is also in the top 5 percentile of Associations in USATF with coaches that are Background Screened. Last year we had 316 coaches/volunteers that completed the Background Screening and today we have 411 coaches/volunteers for a 30% increase. A listing of all Georgia Association coaches/volunteers that are background screened can be found at If your name is listed on the background screening list, but your club name is not listed, please contact Belinda Turner at clubs@georgia.usatf.org to update your club status. Please give your name, membership number and club affiliation. Background Screenings for Youth Coaches/Volunteers must be Renewed Every Year. Renew your USATF Membership and then Renew your TC LogiQ Background Screening. The Background Screening is a Separate Process. Thank you for an outstanding job of becoming a Background Screened Coach or Volunteer USATF Georgia Association 2013 Annual Meeting Reports

18 Sanctions Report Marlene Atwood USATF Georgia Association Sanctions Chair In the 3rd quarter of 2014, the Georgia Association has processed over 90 sanctions. This represents over 90 separate track & field, road, and cross country events in Georgia. Total participation numbers to date 109,426 (vs. 95,684 participants to date last year). For total sanction fees collected to date and Association sanction revenues received to date, please see Treasurer s Report. We anticipate surpassing last year s numbers with four and one half months remaining in the year. How does this break down? 60 road races, 99,011 participants 25 track & field events, 9,125 participants 8 trail runs, 1290 participants Online Sanction Processing We are happy to report that Online Sanction Processing has improved since its initial roll out in 2013 with additional capabilities added. Event Directors can now post their events on the national calendar, submit their sanctions, and request certificates of insurance online and get approval within 3 days. After their events are over, they can go back online and file their post event reports and any incident reports. This has made this a 95% paperless process. What does this mean for the event director? 1. A more efficient and user friendly process for sanctions. 2. Ease of use and more capabilities process your sanction anytime, from anywhere! 3. Ability to order certificates of insurance online. 4. Quicker and less impact to the environment (no paper and no mailing/faxing!). Your USATF Georgia Sanctions Chair is also responsible for sanctioning all of the Association's championships. To date, we have sanctioned the following Association championships: Event ID From Date Name City Event Type Primary Group C /31/2014 USATF GA Assn LDR Open 5000m Championship C /31/2014 USATF GA Assn Open T&F Championship C /31/2014 USATF GA Assn Open/Masters 3000m/5000m RW Championship C /1/2014 USATF GA Assn Masters 5000m Championship C /19/2014 USATF Georgia Assn JO Race Walk Championship C /19/2014 USATF Georgia Assn Junior Olympic Championship C /12/2014 USATF GA Assn 10000m Open/Masters Race Walk Championship Atlanta outdoor meet open 20 Atlanta outdoor meet open 150 Atlanta outdoor meet masters 20 Atlanta outdoor meet masters 20 Carrollton outdoor meet youth 30 Carrollton outdoor meet youth 2300 Smyrna outdoor meet open 20 Projected Finishers By year end, we are responsible for holding 20 Association championships - an accreditation requirement. Visit the USATF Georgia Association Online Sanction Calendar for all sanctioned events: USATF Georgia Association 2013 Annual Meeting Reports

19 2014 Committee Reports LDR Dr. Mike Spino, LDR Committee Chair Report of Long Distance Running Committee USTFGA This is my first year as Head of the Long Distance Running Committee. It has been a year of both vision and practicality learning how the organization functions and being a part of the struggles and challenges we face as an Association. Being a voting member as we seek stability and sustainability has been the main function of my first year as head of ldr. In terms of operational aspects I have been working with other committee members to solidify a Grand Prix Fall racing schedule according to fulfilling national guidelines. We are working collectively to set up the racing Grand Prix schedule, and hopefully ongoing policies. The Association is stable in terms of finances however when compared to possible members we could entertain our growth could be extended. This Spring I attended the national masters track and field championships at which many of our members competed and the Atlanta Track Club placed second in the combined male and female scoring segments. As for the future we are contemplating joining the Bring Back the Mile movement and organizing a competitive mile race that would be a good profile event for the city of Atlanta, and with the proper partnerships could raise the profile of the Association- Hopefully the second year will be more productive and the association will be solidified around mutual committee goals and aspirations. August 13, 2014 USATF Georgia Association 2013 Annual Meeting Reports

20 2014 Committee Reports Race Walk Jim Norvill, Race Walk Committee Chair Committee Members Chairman: Jim Norvill Vice Chairman: Celso Fernandez Secretary: Jean Williams Activities for the year: May USATF Georgia Association Open/Masters Race Walk 5000m Championship was held in conjunction with the Association Open/Masters Meet at Westlake High School. June & July USATF Georgia Assn Junior Olympic Outdoor T&F Championship Race Walks 1500m and 3000m. Worked with the Georgia Lt. Governor s office to support his healthy kids initiative. Held Race Walk Clinics at several T&F events throughout the year. Held Race Walk Clinics at three campuses of the CDC. Coached kids in Race Walk in several clubs throughout the State in order to grow the sport of Race Walking. Program has rendered several National Champion Youth Race Walkers. Established a recruitment drive to bring in more clubs to Georgia Association by giving clinics in both AAU and Crystal League organizations. Established Race Walking divisions in some major running events; Lekotek Michelob ULTRA 13.1 Marathon Series Atlanta, Boston, Chicago, Dallas, Ft. Lauderdale, Miami Beach, New York, Athleta Esprit de She Atlanta 5K/10k and the Publix Georgia Marathon Race Walk Training groups set up around Atlanta to train for major events. Race Walk training programs produced Georgians that won Gold, Silver, and Bronze medalist in Junior Olympics and Gold Medalist in National Masters 5000m RaceWalk Championship. The Masters committee (Tina Klein) has been helping promote Race Walking at LifeTime Fitness and has been instrumental in getting a RaceWalk into the Ultra 13.1 and the Publix Georgia Marathon. Activities planned for remainder of the year beyond August Race Walk clinics for athletes and coaches. USATF GA and Regional Open/Masters 1500/3000/50000/10000m Race Walk Championship October 12nd at Campbell Middle School in Smyrna Georgia. Recruit and train Race Walk coaches in Association Clubs and to support new coaches in the development of new youth clubs for Race Walking. Recruit and train new Race Walk Judges. Push to get more clubs to hold invitational Race Walk Championships. Integrate more USATF Sanctioned road races with Race Walking events. USATF Georgia Association 2013 Annual Meeting Reports

21 Committee Reports Track & Field Gwen Loud-Johnson, Interim Track & Field Chair 2014 Summary and Highlights: The highlight of our 2014 Track & Field season was our USATF-Georgia Open/Masters/Long Distance and Racewalk Championships, held May 31-June 1, 2014 at Atlanta s Westlake High School. Many outstanding performances were achieved at our two day event We kicked off the two day event featuring Saturday night twilight events. Featuring the Shot Put, 3000 meter racewalk, 5000 meter run, and 5000 meter racewalk. Our brave Championship athletes (Richardo Rosa, Jim Stroup and Anne Ledbetter) weathered rain delays, to record great performances. Sunday's events were highlight with our outstanding field events. Show casing world class performances in the Men's Long Jump and a seasonal best in the Women's 800 meters by Kim Bentley. We recorded over 100 athletes registered. We would like to extend our deepest appreciation to those in the Association who assisted in helping to make this two day event a great success. Complete Results\Downloads\Results-USATFOpen-Master.htm Other Highlighted Track & Field Events: - Lunch n Learn/ Albert Claiborne - Eat Your Way To The Podium - Lunch n Learn/ Delmar Harrod -Developing Maximum Potential - Lee Haney Sport and Fitness Challenge - Dwight Phillips Leap of Faith Sports Clinics 2015 Outlook: We look forward to the opportunity to continue to serve our USATF of Georgia Association and it's Open Athletes. Are aim is to provide vision, leadership and to promote cooperation with all members. Our Committee aim is to continue establishing Strategic Partnerships, planned activities that educate and uplift are members. Committee Objectives: - Work closely with Athletes Advisory Committee and all Association Committees. - Build a Track & Field Committee Board. - Promote membership. - Provide services to educate and promote athletes performance. - Develop Strategic Partnerships. - Showcase Georgia Association at our Annual Meeting USATF Georgia Association 2013 Annual Meeting Reports

22 Committee Reports Masters Jim Bitsko Masters Committee Chair The Masters Committee has made significant outreach to potential members through group runs tied to educational seminars. Masters had a significant presence at this summer at the USATF GA track championship. The fields were strong for the sprints, middle distances and field events. There is an opportunity to improve next year by attracting stronger fields for the long distance track race. This fall will see master opportunities on the roads with the USATF GA Grand Prix. Association championships will be held in the 5k, 10k, 15k and half marathon. Points toward a grand prix championship will be earned at each of the state championship race Masters Men s & Women s Championship GP Series: Total Cash Prizes for Overall Series Placers - $2,800 Big Peach Sizzler 10k, Chamblee GA, September 1 The Iron Horse 15K, Kennesaw, GA, September 14 Fast Pace 5k, Cumming, GA, Oct 18 Dalton Carpet Capital Half Marathon, Dalton, GA, October 26 Kennesaw, GA Peachtree City, GA September 1, 2014 October 19, 2013 Dalton Red Carpet Half Marathon Dalton, GA October 26, 2013 USATF Georgia Association 2013 Annual Meeting Reports

23 Masters Men Masters Women Grand Masters 1st - $400 1st - $400 1 st - $200 2nd - $300 2nd - $300 2 nd - $100 3rd - $200 3rd - $200 3 rd - $50 4th - $100 4th - $100 5th - $50 5th - $50 Total - $1,050 Total - $1,050 Total - $350 Committee Reports Youth Jacqui Collins, Youth Committee Chair jacquicollins@usatfga.org The Youth report will be presented at the Annual Meeting USATF Georgia Association 2013 Annual Meeting Reports

24 Committee Reports Officials Tom Shinnick, Officials Committee Chair Total Certifications and Recertifications to date for 2014: 243. This includes 104 Apprentice, 104 Association, 25 National, and 10 Master level officials. Association Meets: Number of officials present: 2014 GA JO Association Meet: 66 (66 in 2013) 2014 JO Area Meets: 47 total. 10 at Area A, 23 at Area B, 14 at Area C. (Total of 32 for 2013 meets) GA Association Open and Masters Track and Field Championships: 31 (30 in 2013) 2013 GA Association Race Walk Championships: 13 (18 in 2012) 2013 GA Association JO Cross Country Championships: 22 (9 in 2012) 2013 Region IV JO Cross Country Championships: 20 (23 in 2012) Upgrades: Kathy Rojek, Robert Logan, and Darren Johnson were upgraded to National; Cassandra Harris was upgraded to Association; and six officials had additional skills added to their certifications. Georgia Officials selected by the National Officials Committee to officiate USATF National Championships included Randy Brown, Catherine Spruill, and Thomas Shinnick for Senior Indoors and Catherine Spruill (alternate) for Senior Outdoors. GA officials were also well represented at the other USATF National Championships including the Masters Outdoors Championships (Bob Brier, Andy Carr, Cassandra Harris, Catherine Spruill, Thomas Shinnick), Youth Outdoors Championships (Patrick Stafford), and JO Championships (Darren Johnson, Patrick Stafford, Vernika Reeves, Karema Edwards, Inez Finch). Officials Awards Officials of the Year for 2014: To be selected Rookie of the Year for 2012: Cassandra Harris Rookie of the Year for 2013: Katherine Trapp Rookie of the Year for 2014: To be selected National Service Awards: Randy Bunn, Harold Jacobs The Committee put on 2 certification/recertification clinics, a starters clinic, and 2 event clinics in A total of 30 new officials were certified and 5 officials were recertified. Officiating Opportunities Fall of 2014 include the GA Association Race Walk Championships in October, GA High School Championships and GA Association JO Cross-country championships in November. Officials can check GATFXC.COM and usatfga.org for more meets and meet information. In 2015, the Masters Indoor Track and Field Championships will be held in Winston-Salem NC on March and the Masters Outdoor Track and Field Championships will be held in Jacksonville FL on July These are excellent opportunities for officials to gain experience working National-level competitions. All Official Committee documents are posted at Officials page under Forms and Documents. During the past year, forms and procedures were updated including our Operating Procedures, Certification Guidelines, New Upgrade requirements, and templates for letters of recommendation. The Officials Committee would like to thank all area representatives and those who served as officials coordinators throughout the season. Most of all thanks to all the officials who officiated meets. Thanks also goes to the many volunteers that assisted. Officials please remember to send in your 2014 resume of meets officiated and clinics attended at the end of cross country season. Make your request for certification in new event skills at this time. Thomas Shinnick Chair, Officials Committee USATF Georgia Association 2013 Annual Meeting Reports

25 Committee Reports - Coaches Advisory Tony Dunning, Chair coachtonydunning@gmail.com No report submitted Athletes Advisory Report Kevin Young, Chair No Report Filed. USATF Georgia Association 2013 Annual Meeting Reports

26 Budget & Finance Committee Carl Anderson, Chair USA Track & Field - Georgia Association Budget & Finance Committee Annual Report The Budget & Finance committee (B&F), although appointed in the 1st quarter 2014, has worked tirelessly and accomplished much in such a short time span. The highlights are listed below: USATF- Georgia Association Board of Directors Meetings, Executive Committee Meetings and Called Meetings transparency or stability, consistency and preparation, etc.)...(in process) Thank you. Budget & Finance Committee USATF-GA USATF Georgia Association 2013 Annual Meeting Reports

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