Barrie Trojan Swim Club. AGM Presentation

Transcription

1 Barrie Trojan Swim Club AGM Presentation

2 Introduction Chair - Marcin Danda Vice Chair - Patrick Warren Treasurer - Caroline Okumura Secretary - Bruce Jones Fundraising Chair - Melissa VanCasteren Director - Caroline Fair Director - Peter Keir Head Coach - Jason Morawski Guest Speaker: Meet Director - Cathi Brown

3 Agenda 1. Accept the Minutes from the Spring AGM 2. Finance Report 3. Appointment of Public Accountant 4. Honorary Membership Nomination 5. Governance Report - Constitution Revisions 6. Board Nominations / Election Strategic Plan 8. Officiating Update & Call for Volunteers 9. Adjournment

4 Accept the Minutes from the Spring AGM Motion: To Accept the Minutes from the June 23, 2015 AGM Moved: Seconded: Discussion: Vote:

5 Finance Report

6 Finance Report

7 Finance Report Motion: To Accept the Finance Report Moved: Seconded: Discussion: Vote:

8 Appointment of Public Accountant Motion: To Appoint Smith & Lassaline as the Public Accountant for the Barrie Trojan Swim Club. Moved: Seconded: Discussion: Vote:

9 Honorary Membership Nomination Motion: To Appoint Trevor Cowan as an honorary member of the Barrie Trojan Swim Club. Moved: Seconded: Discussion: Vote:

10 Governance Report Current Constitution Proposed Revision Rationale Current Logo New BTSC Logo Reflect new BTSC Logo in alignment with overall club branding strategy. ARTICLE III: MEMBERSHIP Section 4. Honorary Membership, without fees, in the Barrie Trojan Swim Club may be awarded by a general meeting of the voting membership upon the recommendation of the Board. ARTICLE IV: OFFICERS Section 1: The Board will consist of a minimum of seven (7) and no more than eleven (11) elected from the voting membership, a Past Chairperson. ARTICLE III: MEMBERSHIP Section 4. (rev. Oct `15) Honorary Membership, without fees, in the Barrie Trojan Swim Club may be awarded by a general meeting of the voting membership upon the recommendation of the Board. An Honorary Member has all voting member rights. Honorary Members retain their membership for a maximum of four years at which time they may be re- awarded by a general meeting of the voting membership upon the recommendation of the Board. ARTICLE IV: OFFICERS Section 1: (rev. Oct `15) The Board will consist of a minimum of seven (7) and no more than eleven (11) elected from the voting membership and a Past Chairperson. To specify the rights and process involved in Honorary Membership. To correct a grammatical error.

11 Governance Report ARTICLE IV: OFFICERS Section 4: Eligibility (rev. Oct `15) a) To become a Director of the Barrie Trojan Swim Club a person must be a voting member of the club. b) Any individual who receives remuneration from the Barrie Trojan Swim Club for duties performed in not eligible to serve as a Director of the Board. ARTICLE IV: OFFICERS Section 4: Eligibility (rev. Oct `15) a) To become a Director of the Barrie Trojan Swim Club a person must be a voting member or Honorary Member of the club. b) Any individual who receives remuneration from the Barrie Trojan Swim Club for duties performed in not eligible to serve as a Director of the Board. To clarify that an Honorary Member to become a Director of the Board and to clarify at which point in time the Past Chairperson may stand for election to the Board. c) Two board positions may not be filled by representatives of the same family. d) The members of the Board may be elected for no more than two (2) consecutive terms. Members are eligible for re-election after one (1) year absence from the Board. c) Two board positions may not be filled by representatives of the same family. d) The members of the Board may be elected for no more than two (2) consecutive terms. Members are eligible for re-election after one (1) year absence from the Board with the exception of the Past Chair who is eligible for election immediately after completion of their term as Past Chair.

12 Governance Report Motion: To Adopt the Constitution & By-laws revised October 2015 Moved: Seconded: Discussion: Vote:

13 Board Nominations & Election Call for Nominations

14 Barrie Trojan Swim Club Strategic Plan 2020

15 Vision Setting the standard of swimming excellence in Canada

16 Mission To enable all swimmers to achieve swimming excellence, success in competitive swimming and personal development through Focused Leadership, Excellent Coaching, Engaged Parents and Committed Swimmers

17 Values Engagement: We foster the highest levels of engagement and commitment at all levels to achieve the club goals. Integrity and Respect: Honesty and transparency are foundational to how we interact with our membership and partners. We will use a collaborative approach with all of our stakeholders as we pursue our goals. Passion for Excellence: We embrace an attitude of continuously pursuing higher performance. We support and encourage each other to be better every day. Accountability: We promote personal responsibility for meeting commitments.

18 Strategic Imperatives Engagement Setting the standard of swimming excellence in Canada Integrity and Respect Passion for Excellence Accountability Competitive Performance Growth Fundraising Operational Technical Excellence Excellence Community Partnership

19 2020 Goals Competitive Performance Achieve the highest levels of swimming performance Foster a swim program that drives sustained performance improvement measured by high performance achievements and club rankings Put Barrie Trojan swimmer(s) on the Olympic/National team Increase the number of qualifiers for Championship meets Improve club rankings at Championship meets

20 2020 Goals Competitive Performance Achieve the highest levels of swimming performance High Performance Championship Meet Qualifiers Championship Meet Club Ranking Performance Goals Barrie Trojan swimmer(s) on the Olympic/National team Achieve 12 Senior National level swimmers Achieve 16 Age Group National level swimmers Achieve 60 Provincial level swimmers Achieve 150 Regional level swimmers Rank top 25 at Senior Nationals Rank top 25 at Age Group Nationals Rank top 3 at Provincials Win every Regional Championship

21 2020 Goals Growth Increase Competitive & Pre-competitive Swimmer Registrations Competitive Pre-Competitive Position Swim School as the program of choice for learning to swim in Barrie Actively promote BTSC through focused marketing and increased public exposure Work collaboratively with municipal partners to access increased pool time Continue to enhance swimmer retention strategies Partner with the municipal Planning Committee to ensure that competitive swimming considerations are included in future recreational facilities Establish a foundation for a 50m pool Explore opportunities to branch into new sport markets

22 2020 Goals Fundraising Increase Fundraising Revenue Fundraising ($) $87,605 $164,601 $153,054 $170,098 $350,000 Increase revenue from external funding sources and enhance the sponsorship pyramid Identify and obtain additional funding grants available to the club Build a Fundraising Educational Platform (ex. Fundraising Clinics for Parents) Transition the Fundraising Committee to operational management Enhance the support systems for high performance swimmers Enhance marketing and sponsorship material Grow contributions from fundraising streams

23 2020 Goals Operational Excellence Maintain financial integrity Fully implement Board governance leadership model Build comprehensive Operating Procedure and Board Policy documents Improve membership leadership and engagement for volunteering and fundraising Annually solicit member feedback to identify improvement opportunities (surveys, focus groups etc.) Achieve club excellence status recognized by Canadian Centre for Ethics in Sport (CCES) Build our own standards of social / environmental responsibility Become a benchmark club for the Region, Province and Country

24 2020 Goals Technical Excellence Upgrade timing equipment, starting blocks and electronics at the East Bayfield pool Implement use of state of the art coaching technology Continue to develop elite dry land programs Continue to develop elite nutrition, sports medicine and sport psychology programs Continuous coaching education and development

25 2020 Goals Community Partnership Become the sports brand in Barrie Develop a mutually positive relationship with the City of Barrie where the Trojan Swim Club is the primary tenant for aquatics Promote healthy living through sport with youth in the community Be involved in more community outreach programs Increase our involvement/impact on Sports influencing groups such as the Barrie Sport Alliance

26 Annual Goals SWIMMING EXCELLENCE GROWTH OPERATIONAL EXCELLENCE High Performance: Qualify 4 swimmers for Olympic Trials Achieve 1 swim in finals at Trials Championship Meet Qualifiers: Achieve 8 SN qualifiers Achieve 14 AGN qualifiers Achieve 16 EN qualifiers Championship Meet Cub Rankings: Place top 5 at ON Provincial Championships Place top 10 at both the Winter and Summer Festivals Win SC and LC Regional Championships Achieve season average swimmer attendance at championship meets above 85% Achieve 228 competitive swimmers and 331 pre-competitive swimmers registered with BTSC. Develop a Pool Access Plan & established 2015/2016 goals with ultimate focus on establishing a 50m pool in the Simcoe County area. Update & execute the Marketing Plan with established 2015/2016 goals. Build meet management and officiating bench strength. Increase the number officials and meet managers Effectively transition to Swim ON s new officiating plan Achieve the budget. Develop Board Policy documents and build SOP s. Review Operational positions and processes. Actively promote positive swimmer, coach and parent relations. Participate with the Aquatic Sports Council to achieve CCES Club Excellence Level 1 certification. Create and execute a club survey to identify improvement opportunities. Work with Swim Ontario to promote strategic alignment. FUNDRAISING TECHNICAL EXCELLENCE COMMUNITY PARTNERSHIP Build & execute the Fundraising Plan with established 2015/2016 goals. Review Bingo management process. Attract an anchor Corporate sponsor. Leverage Rotary Club relationship to explore potential funding partnership. Build a Fundraising Education Platform Transition Fundraising Committee to Operational Management Initiate meet timing equipement upgrading. Review and upgrade dry land and sport medicine programs. All competitive coaches to attend at least one coaching development activity. Continue to build the BTSC brand by supporting community events. Update & execute the Marketing Plan with established 2015/2016 goals.