MINUTES CONTACT MEMBERS MEETING

Transcription

1 European IFYE Alumni Association International Farm/4H Youth Exchange MINUTES CONTACT MEMBERS MEETING Sunday 20 th JULY and Tuesday 22 nd JULY 2008 Strickhof, Lindau, Switzerland First meeting: Members attending: Alois Wolf, Austria Helle Bonderup, Denmark Mary Roberts; England / Wales Jonna Otava, Finland Josette Roman, France Gesche Köhler, Germany Angela Southern, Isle of Man Joelle Seyler, Luxembourg Derek Quinton, Northern Ireland Otto Andreas Brustad, Norway Sally Young, Scotland Sandra Lont, The Netherlands Martyn Quayle, President (IOM) Anette Nilsson, First vice President also representing Sweden Adrian Marti, Second vice President (CH) Andreas Lehman, Newsletter Editor also representing Switzerland Geir Sandvik Hjelen, Treasurer (NOR) Hilde W. Riser, Secretary (NOR) Piet Dijkhuis (NL) 1. Welcome and Opening. Martyn welcomed everyone and opened the meeting 2. Adoption of the Agenda Adopted without amendments. 3. Presentation of Conference and Programme Adrian gave a briefing about the week s programme. Everything is going according to plan. 4 The Contact Members Responsibilities The list of responsibilities has been sent out to every contact member by Minutes Contact Members meeting 2008 page 1 of 5

2 5) Issues of the Week a) Update the contact members list Will be done during the week. b) Country Reports Should be handed in before Thursday. c) Forthcoming Elections The following are willing to stand for election. First Vice President Anette Nilsson (SWE) Second Vice-President from Isle of Man (one year only). Angela Southern Treasurer at present Geir Sandvik Hjelen (NOR) Newsletter Editor at present Andreas Lehman (CH) Convenor at present vacant, replacement for 1 year Two Auditors from Isle of Man: Gillian Gelling and Lynda Jones for 1 year. The President and Secretary were both elected for two years in 2007 so will continue in Office d) Tombola Will be held Thursday morning before the AGM. Prizes will be arranged and displayed Wednesday evening as we are preparing the AGM. Prices for tickets: 1 CHF for one 5 CHF for 6. Tickets were handed out to newcomers at the newcomers meeting. e) Collection of Membership Fees Copies of memberships lists were handed out to be updated and for the fees to be collected. f) Greetings Received Greetings should be handed over to Hilde before Wednesday evening. g) Silver Pins To be checked out within the national groups before updating Geir or Andreas. h) Blue Booklet Has been reprinted and will be handed out at newcomers and contact members meetings. The only updates are job descriptions and addresses for members of RYE. Names and addresses of Board Members are no longer in the Blue Booklet. i) Job Descriptions for Board members This had been slightly updated at the mid term Board meeting. The new version is in the Blue Booklet 6. Approval of the Following Minutes a) Minutes of the Contact Members Meetings in Norway b) Minutes of the General Assembly in Norway Both will be on display before AGM. Minutes from AGM in Norway is to be finally approved at AGM Minutes Contact Members meeting 2008 page 2 of 5

3 7. Reports on Past Activities a) The IFYE Conference in Norway They still feel good in Norway. Conference report is printed and will be handed out during the conference this week and sent out after the conference to those not attending. Books will be closed after the invoice for this is received. b) Letter of Introduction to European IFYE s 2005/2007 In March, Anette has send out the letter to all new IFYE s from 2005, 2006 and 2007 as it had not been done during the earlier years. c) Executive Committee Report This was handed out to everyone to take to the country meetings d) Newsletter 2007/2008 The Newsletter has deadlines 1.September and 1.March. There has been an issue when communicating with contact members about this. Some had claimed not to have received s when sent out. So please reply when receiving s about contributions for forthcoming editions. The last issue was sent out by the end of June A total of 324 Newsletters have been sent out. We discussed the possibility to have them sent out earlier and shorten the period e) Website Derek Quinton had finally managed to have the old Tripod site closed down. Hilde has updated the new web site after receiving details about it from Ludwig Muller. The design of the site is made by Ludwig and actually covers the whole world. The European section is a part of this. and is owned and operated by Målfrid Fuglaas (NO) and Tomas Gunnarsson (SWE). The procedure now is that Hilde updates the site and sends the new file to Tomas to have it published. This works very well. After the conference the web site will be updated with letters, minutes and the blue booklet. Minutes and letters have not been published so far. There will also be the possibility for address updating through to try to resolve the issue of members with invalid addresses. f) Country Reports on Special Programmes Switzerland has this year a three months exchange with Cameroon -two exchangees from both countries. Luxembourg and Germany are cooperating in sharing one exchangee, as has been done successfully in Sweden/Norway last year. 8. Financial Report to be presented at next meeting a) Main Report. b) Lifetime Members Fund. c) Development Fund. 9. Applications for the Development Fund There are no applications this year 10. Budget to be presented at next meeting a) Annual Budget b) Membership Fees c) Development Fund Minutes Contact Members meeting 2008 page 3 of 5

4 11. Future Activities a) World Conference Adelaide Australia 4 th -11 th October 2008 b) Isle of Man 4 th to 11 th July 2009 OK so far, limited to 150 participants. c) Austria 31 st July 7 th August 2010, close to Salzburg. d) Finland 2011 e) Luxembourg 2012 f) Invitations 2013 and beyond. g) European Rally 2008 to be held in Switzerland 26 th July to 2 nd August 2008, Martyn will attend the Rally 12. Any Other Business There was a suggestion to make a greeting card for the world conference, from the European conference, to be signed by all participants, this was agreed. Second contact member meeting will be: Tuesday evening at hrs Hilde W. Riser, AUG 2008 Minutes Contact Members meeting 2008 page 4 of 5

5 MINUTES FROM SECOND CONTACT MEMBERS MEETING Tuesday 22 nd JULY 2008 at hrs Strickhof, Lindau, Switzerland. Members attending: Alois Wolf, Austria Helle Bonderup, Denmark Mary Roberts; England / Wales Jonna Otava, Finland Josette Roman, France Gesche Köhler, Germany Angela Southern, Isle of Man Joelle Seyler, Luxembourg Derek Quinton, Northern Ireland Otto Andreas Brustad, Norway Sally Young, Scotland Sandra Lont, The Netherlands Norbert Winkler, Austria Danielle Neser, Luxemburg Conny Thilmany, Luxembourg Martyn Quayle, President (IOM) Anette Nilsson, First vice President also representing Sweden Adrian Marti, Second vice President (CH) Andreas Lehman, Newsletter Editor also representing Switzerland Geir Sandvik Hjelen, Treasurer (NOR) Hilde W. Riser, Secretary (NOR) 1. Welcome and Opening. Martyn welcomed everyone and opened the meeting 2. Applications for the Development Fund Switzerland will apply next year for their new programme. 3. Financial Report Geir read the report out aloud but didn t hand out anything as the auditors have not yet finished their job. It will be put on display before AGM. 4. Budget a) Annual Budget b) Membership Fees c) Development Fund - Budget was not yet finished and will be presented on AGM 5. Future Activities a) Luxembourg 2012, was left out from the first meeting, brief presentation and discussion. Hilde W. Riser, AUG 2008 Minutes Contact Members meeting 2008 page 5 of 5