2016 RULES BOOK. Online Submission General Guidelines:... 8 SCORING PENALTIES... 9

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1 Table of Contents 2016 RULES BOOK Table of Contents... 1 ELFIT Competition Divisions & Categories: Scaled Division Format: Elite Individuals Qualifiers Format:... 2 I. Elite Individuals residing in (Egypt, UAE, Jordan, Bahrain, Kuwait, Qatar, Lebanon)... 3 II. Elite Individuals with no Qualifications Hosts (Online Qualifiers): Elite Teams: (Online Qualifiers): Elite Individuals Qualification Locations: Elite Leaderboard Individuals & Teams: Qualifying to the finals Elite Individuals & Teams: Elite Finals Invites: Sign Up & Register: Qualifiers Registration Fees: How & Where to Pay The Registration Fees: Teams & Individuals Online Video Submission Guidelines:... 8 Online Submission General Guidelines:... 8 SCORING PENALTIES Finals Registration Fees: Finals On-Site Check In: Finals Logistics Rules: Athletes Briefing: Finals Scoring System & General Rules: Judging & Complains: Sportsmanlike: Marketing & Promotional Rights: Prizes: Elite Division Prizes: Scaled Division: ALL RIGHTS ARE RESERVED to ELFIT 2016 Page 1

2 Scaled Teams ELFIT 2016 ELFIT Reebok, the first & biggest fitness competition in Egypt & among the leading fitness events in the Middle East, started in Egypt back in February 2013, heightening the awareness about fitness & encouraging healthier lifestyle across the country. It is created and managed by In The Zone Sports, a leading sports events & management company based in Egypt. ELFIT 2016 Finals will be held in Egypt, Giza at Palm Hills Club, from the 20 th to the 22 nd of October Competition Divisions & Categories: Elite Categories: Qualifications Required Males/Females (Open) Masters Males 35+ (Born in 1980 or before) Mixed Teams 16+ (2 males / 1 female) Scaled Categories: No Qualifications Required Masters Females 35+ (Born in 1981 or before) Masters Males 45+ (Born in 1970 or before) Males/Females 16+ (Born in 2000 or before) Teenage boys/girls (Born between 1 Jan to 31 Dec 2002) Mixed Teams 16+ (2 males / 1 female) 2. Scaled Division Format: All scaled division categories qualifications will be on Friday the 21 st of October in Cairo, Egypt. The top athletes/teams from each category on the leaderboard will qualify to the final workout/s on Saturday, October the 22 nd. Day 1 workouts will be released on 20 September 2016 Registration will be first come first serve. Registration will open in 1 August, 2016 and will close 23 September, 2016 or until each category capacity is reached. ELFIT solely has the right to close the registration for one or more of the categories before the announced deadline without further notice. 3. Elite Individuals Qualifiers Format: All Elite division individual athletes will have to go through 4 qualifier workouts to reach the finals. The 4 qualifier workouts will be released in September from the 1 st till 8 th, This year the qualifiers will be held in Egypt, UAE, Jordan, Bahrain, Kuwait, Qatar & Lebanon where our partner facilities in each country will be hosting the Elite Individual Qualifiers. In each of the seven countries, our partner facilities will be hosting the Elite Individuals Qualifiers, the qualifiers will be held on different weekends from September 9th until October 2nd, Refer to ALL RIGHTS ARE RESERVED to ELFIT 2016 Page 2

3 I. Elite Individuals residing in (Egypt, UAE, Jordan, Bahrain, Kuwait, Qatar, Lebanon) In each of the eight countries, our partner facilities will be hosting the Elite Individuals Qualifiers, the qualifiers will be held on different weekends from September 9th until October 2nd, Refer to II. Elite Individuals with no Qualifications Hosts (Online Qualifiers): Individuals athletes with no qualifications host (not residing in these countries: Egypt, UAE, Jordan, Bahrain, Kuwait, Qatar, Lebanon) will have to submit their scores online. Athletes must have their score validated by performing all workouts under the observation of a CrossFit Level 1 trainer and by submitting a valid video with their score submission before the announced deadline. Refer to Online Submission Guidelines Deadline to submit the 4 workouts score online is Saturday the 17th of September 2016 at 23:59 GMT, once the deadline has passed athletes will not be able to adjust or re-submit any score for that competition. 4. Elite Teams: (Online Qualifiers): All Elite Teams will have to go through 3 online qualifier workouts to reach the finals. Teams will consist of two (2) males and one (1) female. During the online qualifiers workouts, teams will not be allowed alternates. At the finals, teams will be allowed to have 2 substitutes whether females or males. Every member must sign up and should have an account on Only the Team Leader registers and enters the information of his team members. The team must perform each workout together at the same time and place. Teams who are submitting online must have their score validated by performing all workouts under the observation of a CrossFit Level 1 trainer and by submitting a valid video with their score submission before the announced deadline. Refer to Online Submission Guidelines. The 3 qualifier workouts will be released on the 23 rd of August Deadline to submit the 3 workouts score online on the 12 th of September 2016 at 23:59 GMT, once the deadline has passed athletes/teams will not be able to adjust or re-submit any score. 5. Elite Individuals Qualification Locations: Bahrain - CF Delmon Egypt - Port Said CF Proactive Egypt - 6th of October City CF RHEA Egypt - New Cairo CF Monkey Bars Egypt - Maadi Transformers Egypt - Alexandria The HIT Jordan - CF 962 Kuwait - Flare Fitness Lebanon - CF B-Town Qatar - CF Quwaa UAE - CF One Peak in Abu Dhabi ALL RIGHTS ARE RESERVED to ELFIT 2016 Page 3

4 6. Elite Leaderboard Individuals & Teams: Athletes/Teams will be ranked based on their performance against other athletes /Teams scores in each workout. Points will be awarded based on placement in a workout 1 point for first place, 2 points for second place, and so on. The total points will be ranked in the overall ranking list and the winner will be the athlete/team that has accumulated the fewest points after all workouts have been completed. Individuals Qualifications Leaderboard will be officially announced on October the 3 rd, 2016 after validating all scores. Teams Qualifications Leaderboard will be officially announced on September the 18 th, 2016 after validating all scores. All athletes/teams qualified to the finals will be required to submit a complete video for all the qualifier workouts. These workouts will be viewed by ELFIT team and must be approved by ELFIT team prior to sending out the finals invitations to the individual athletes and teams. 7. Qualifying to the finals Elite Individuals & Teams: 48 Males, 42 Females, 24 Males 35+ and 12 teams will be competing in ELFIT Elite Finals held in Cairo, Egypt October The top 26 males 24 females Males 8 Teams from the overall leaderboard will qualify to ELFIT Finals The top athlete from each country will get a wild card to the finals The top 12 males - 8 females 6 Males 35+ from Egypt will get a wild card to the finals 4 Teams from across the region will receive a wild card to the finals ELFIT management team solely has the right to give one or more athlete a wild card to qualify directly. 8. Elite Finals Invites: Qualified athletes/teams will receive an official invitation to the final event via . All qualified athletes will be required to submit a complete video of one of the 4 qualifiers Workouts. This workout will be selected by ELFIT team after and must be approved by ELFIT team prior to sending out the finals invitations for individual athletes and teams. Athletes/Teams will have 48 hours to accept their invitation and re-register for the final event, if the receipt didn t confirm by registering for the finals within 48 hours from receiving the finals invitation; their spot will be given to the next athlete/team in the ranking list. They will also have 48 hours to accept and register before contacting the next athlete. This process will continue until each category capacity is reached. Invites dates: SEPTEMBER 19 th : Teams Round 1 SEPTEMBER 22 st : Teams Round 2 OCTOBER 3 rd : Individuals Round 1 OCTOBER 6 th : Individuals Round 2 ALL RIGHTS ARE RESERVED to ELFIT 2016 Page 4

5 9. Sign Up & Register: I. Registration General Information: Each athlete must create an account by signing up in ELFIT official website in order to compete in any of the competition categories. Creating an ELFIT account will only be done once in a lifetime. Athletes will use the same account each year. Athletes will use their account in different ways including and not limited to registration and joining a team. It is the athlete s sole responsibility to provide valid, up-to-date and truthful information in creating their account, including and not limited to their date of birth, address, mobile no. & nationality. Athletes under 14 will not be able to create an account at ELFIT website. All team members must be listed and registered on a team s roster before the score submission deadline in order for the team to be listed on the qualifications Leaderboard. II. How To Register: Individuals: Each Athlete must do the following: a. Create an account on ELFIT Website b. Fill the 2016 competition registration form c. Pay the registration fees at the locations announced Teams: to be able to compete, you must do the following: a. Each member of the team must Create an account on ELFIT Website b. The Team Manager must register the team* c. Pay the registration fees at the locations announced. * Team registration will include the team manager s contact information, the facility/affiliate they represent if any, the team name and the addresses of the athletes competing in the team ** Facilities may register an unlimited number of teams *** Team managers do not have to be on the team or compete with the team 10.Qualifiers Registration Fees: Athletes/teams residing in Egypt will pay in EGP Athletes/teams from any other country will pay in USD ELITE QUALIFIERS REGISTRATION FEES Country Regular Day of the event drop in Individuals - Egypt * 200 EGP 250 EGP Individuals Middle East Bahrain Jordan Kuwait Lebanon Qatar UAE Individuals Online Qualifier 30 USD 40 USD 20 USD Teams Online Qualifier 60 USD / 600 EGP ALL RIGHTS ARE RESERVED to ELFIT 2016 Page 5

6 * Elite Individual Athletes competing in Egypt will get a free ELFIT T-shirt during their competition day SCALED REGISTRATION FEES* Category 1 Aug 20 Sep. Teams Individuals Middle East Qualifiers: Athletes residing in Egypt, UAE, Jordan, Bahrain, Kuwait, Qatar, Lebanon Individuals Online Qualifiers 75 USD / 750 EGP 25 USD / 250 EGP 20 USD *Scaled Benefits: Athlete ID - ELFIT T-shirt - Sponsors giveaways - One free Ticket to the Fest. - ELFIT Wrist Band ALL RIGHTS ARE RESERVED to ELFIT 2016 Page 6

7 11.How & Where to Pay The Registration Fees: Country Egypt Bahrain Jordan Kuwait Lebanon Qatar UAE Athletes or Teams Residing anywhere other than the above countries (Online Qualifiers) Where to pay Deposit the fees in: Bank Name CIB Bank Address Any CIB ATM machine Account # CF Delmon Reception CF 962 Reception Flare Fitness Reception CF B-Town Reception CF Quwaa Reception CF Peak one Reception Wire money to: Bank Name ADIB Egypt Bank Address Mohandesseen Branch, Egypt Account Name Zone Agency USD Account # SWIFT CODE ABDIEGCA ALL RIGHTS ARE RESERVED to ELFIT 2016 Page 7

8 12.Teams & Individuals Online Video Submission Guidelines: All Teams will have to complete and submit the 3 workouts scores online and upload a video for each workout before the announced deadline to have their results validated by ELFIT team in order to be ranked on the Elite Teams qualifiers Leaderboard. Individuals Athletes not residing in these countries: Egypt, UAE, Jordan, Bahrain, Kuwait, Qatar, Lebanon will have to complete and submit the 4 workouts scores online and upload a video for each workout before the announced deadline to have their results validated by ELFIT team in order to be ranked on the Elite Individuals qualifiers Leaderboard. The teams 3 qualifier workouts will be released on the 23rd of August Deadline to submit the 3 workouts score online on the 6th of September 2016 at 23:59 GMT, once the deadline has passed teams will not be able to adjust or re-submit any score for that competition. The individuals 4 qualifier workouts will be released from 1-8 September Deadline to submit the 4 workouts score online on the 17th of September 2016 at 23:59 GMT, once the deadline has passed athletes will not be able to adjust or re-submit any score for that competition. Online Submission General Guidelines: Athletes/Teams must have their score validated by performing all workouts under the observation of a CrossFit Level 1 trainer AND by submitting a valid video with their score submission. All submission videos must clearly show the teams Judge throughout the workout. Videos submitted without a Judge will be invalid. Videos must be uploaded on a public platform (i.e. Youtube), Teams will be asked to provide the link to the video when needed. It is the sole responsibility of the Athlete/Team to ensure the timely and successful submission of videos for each workout. Submissions that are incomplete will not be accepted. Any Athlete/Team that feels that their video submission may be delayed due to issues with uploading videos should send an to support@elfiteg.com notifying ELFIT team of these difficulties. ELFIT team must receive this notification PRIOR to the category submission deadline announced. Once deadline closes Athletes/teams will not be able to adjust or resubmit any score for that competition. Score validation for any online video submission is the sole right of ELFIT Judging team the video will be reviewed and scored by ELFIT judging staff. As part of this video review process, the Athletes/team s posted score may be accepted, modified or invalidated without warning and after the close of the competition. Before starting each workout, the team must do the following: State the team members names and judge name (for teams) State Athlete name and judge name (for individuals) All equipment used must be clearly displayed and measured (Weights, Box, Wall-Ball Height, ETC.) During each Workout, make sure that: Athletes & Judge are ALWAYS in frame. The timer must be in clear sight at all times throughout the video. (a tablet can be used) Video must be taken from an angle that shows full profile of athlete to ensure that full motion standards are met. Videos CAN NOT BE EDITED in any way. ALL RIGHTS ARE RESERVED to ELFIT 2016 Page 8

9 SCORING PENALTIES Prior to submitting a video, athletes/teams should review the video to ensure their reps meet the required standards, the camera angle permits the judge to determine if the movement standards are being met or not and determine if there are any technical problems with the video itself. Videos that show a discrepancy between the score submitted and the score displayed in the video will undergo the following penalties: If it s a For Time Workout: Every no rep that is counted will add five seconds to the score. If it s an AMRAP Workout: Every no rep that is counted will be deducted from the score. If more than five no reps are counted within a workout, the score will be invalid and score zero. ALL RIGHTS ARE RESERVED to ELFIT 2016 Page 9

10 13.Finals Registration Fees: All Elite teams/athletes qualified to the finals will be requested to re-register for the finals and pay the finals registration fees. Athletes/teams residing in Egypt will pay in EGP Athletes/teams from any other country will pay in USD Elite Division FINALS Registration Fees Category Registration Fees Benefits Individuals 50 USD / 500 EGP 1. Reebok Kit per Athlete including Teams 300 USD 3000 EGP 2. One free Ticket to Egypt Fitness Fest. (Saturday ticket) 3. Sponsors Giveaways 4. Athlete ID Elite Division Qualified athletes/teams will receive an official invitation to the finals via . Athletes/Teams will have 48 hours to accept their invitation and re-register for the final event, if the athlete or team didn t confirm by registering for the finals within 48 hours from receiving the finals invitation; their spot will be given to the next athlete/team in the ranking list. They will also have 48 hours to accept and register before contacting the next athlete. This process will continue until each category capacity is reached. 14.Finals On-Site Check In: Elite Athletes will complete an on-site check-in process on the Wednesday the 18 th of October, Athletes will need to bring a print out of their confirmation as well as their passport or National Egyptian ID for Egyptians. 15.Finals Logistics Rules: One Coach per athlete will be allowed in the warm up & the athletes areas if there are any. The Coach must present the required Event Pass and credentials to enter this area. Coaches are not allowed to enter the competition area at any time All athletes must be wearing the ELFIT T-shirt while competing Athletes are handed identification cards that should be kept with them at all times, and should be shown upon request, if at any time the athlete didn t show the identification card or has lost it, they will be subjected to the risk of disqualification No attire shall interfere with Event Judging and the ability to see the event movement Standard or Range of Motion. Photography and Footage. Non-professional, non-flash photography and video cameras are permitted at any of ELFIT Reebok events for personal use only. All cameras (video and still) must be hand held with i telephoto lens no longer than 5 inches in length. Monopods, tripods, and cameras with telephoto or interchangeable lenses greater than 5 inches in length (professional photography equipment) are not permitted. ALL RIGHTS ARE RESERVED to ELFIT 2016 Page 10

11 16.Athletes Briefing: Delivery of the Event Movement Standard and required Range of Motion to all participating Athletes will occur during an Athlete briefing just prior the event. This briefing will typically be delivered by the technical director or any of the head judges, with or without visual demonstration. The briefing can be on the same day of the event at the event location or can be in a different location/day. There will be an opportunity for Athletes to have questions answered at the briefing. Athlete attendance is mandatory for the daily briefing. The time and location of such briefings will be communicated to Athletes. Athletes who are absent from these briefings may be subject to the loss of protest rights during the competition. 17.Finals Scoring System & General Rules: Finals detailed scoring system for the all categories will be announced before the event during the briefing On-site Judges will validate scores for each workout an Athlete performs. At each round Athletes/teams will be ranked on their performance in each workout. Based on their relative rank, they will be assigned points. Their total points will be ranked on the Overall ranking list. The top Athletes/teams on the Overall ranking list will advance, or win the competition. The scoring system as well as the tie breaker rule in case of any score ties will be announced in the briefing day ELFIT has the right to give one or more athlete a wild card to qualify directly to any of the event rounds 18.Judging & Complains: Judges are instructed not to touch competition equipment or move equipment during a workout unless the equipment will interfere with another Athlete s performance or if there is a legitimate safety concern. Event Judges, Head Judge & the Event Director have the authority to stop or suspend an Athlete at any point in competition if he or she feels that Athlete is at risk of serious injury to himself/herself or others For all Athlete Event Protests, Appeals, Scoring Discrepancies or Ruling questions the following process will be used. The competing Athlete only (no Coaches or other athletes allowed, one person to file the Protest) files the protest by notifying one of the Judges Team Leaders of the competition event in question by relating their name, athlete number and reason of protest. The Judge Team Leader, Athlete and that Athlete s Event Judge/judges during the workout in question will all communicate to fact find and define the issue in protest. All information will then be presented to the competition Head Judge and/or Event Director or their designee for a final ruling. ALL RIGHTS ARE RESERVED to ELFIT 2016 Page 11

12 The Event Director has final authority on all Athlete Event Protest rulings, and may designate this authority to the head judge in most cases. Judgment calls made during the competition are final and are not negotiable or subject to change or modification. Video, photos, cell phone media or any other media will not constitute grounds for changing or modifying a decision, score or entry made by an Event Judge. The Head Judge, the event director, or their designee may ask for any related media, but its availability may or may not guarantee use or admissibility in the overall decision process. Athletes may not protest discrepancies related to the judging, scoring or performance of another Athlete Nothing in these rules including Event Protests, Scoring Discrepancies and Event Movement Standards, Range of Motion Judging applications should be read as a limitation on ELFIT s right to run or operate any ELFIT s. Supported, sanctioned or sponsored Event as it sees fit in its sole and absolute discretion and the Event Director and ELFIT say is final. This includes the right to remove or disqualify any Athlete at The ELFIT s sole and absolute discretion. 19.Sportsmanlike: Sportsmanlike manner should be followed by all athletes and their supervisors Athletes aren t allowed to assault the judges or organizers verbally or physically at any time and if any athlete is facing any problem should report to the head of judges and wait for his/her decision and in case the athlete didn t follow the procedures, this will result in disqualification. Athletes aren t allowed to interfere or harass other participants during their workouts, and in case any athlete was involved in deliberately harming other participants, will be considered disqualified from the competition. In case the athlete s coach or friend interfered or harassed other participants or assaulted any of the judges or organizers verbally or physically at any time, this athlete will be disqualified immediately. In case any huge issue occurred with any of the athletes; individuals or teams that the head of judges can t take the best decision, the ELFIT director is allowed to interfere and has absolute authority to take the decision that best suits the situation. 20.Marketing & Promotional Rights: ELFIT & In The Zone Sports has the right to use any photo/video taken from the event without any restrictions and all athletes compliance with and agree to that. ELFIT has the right include any of participated athletes in any marketing campaign. 21.Prizes: Elite winners will receive a check with the prize amount after the event Checks will be due after 6-8 weeks of the event ALL RIGHTS ARE RESERVED to ELFIT 2016 Page 12

13 Elite Division Prizes: 2016 RULES BOOK Males/Females (Open) 1 st Place: 4,000 USD 2 nd Place: 2,000 USD 3 rd Place: 1,000 USD Masters Males st Place: 600 USD 2 nd Place: 400 USD 3 rd Place: 200 USD Mixed Teams 1 st Place: 3,000 USD 2 nd Place: 2,000 USD 3 rd Place: 1,000 USD Scaled Division: All scaled division categories will receive the following prizes in terms of vouchers as follows: Males/Females st Place: 2,500 EGP 2 nd Place: 1,500 EGP 3 rd Place: 1000 EGP Masters: Females 35+ / Males st Place: 2,500 EGP 2 nd Place: 1,500 EGP 3 rd Place: 1000 EGP Teenage Boys/Girls 1 st Place: 1,000 EGP 2 nd Place: 700 EGP 3 rd Place: 500 EGP Scaled Teams 1 st Place: 4,500 EGP 2 nd Place: 3,000 EGP 3 rd Place: 1,500 EGP All prizes are subject to applicable taxes and withholding, all prizes are compliance with and agree to ELFIT 2016 prizes Rules. All monetary prizes will be awarded in the form of a check. Alternative payment methods may be organized for international athletes, however athletes may be subject to bank charges where applicable. Additional prizes may be presented by partners or sponsors. All physical prizes must be collected by the winning athlete at the event. It is the responsibility of the winning athlete to organize to take the prizes home. If prizes need to be shipped to the athletes after the event the athlete may be subject to charges for shipping. Egyptian Winning Athletes will receive the money prize in EGP according to the finals bank rate. ALL RIGHTS ARE RESERVED to ELFIT 2016 Page 13