Records of the Southern Counties Amateur Athletic Association. Reference: SCAAA

Transcription

1 Records of the Southern Counties Amateur Athletic Association Reference: SCAAA 18/2/2013

2 SCAAA Records of the Southern Counties Amateur Athletic Association Records of Committee the Southern Counties Amateur Athletic Association and its predecessor comprising minutes of the Southern Committee including General Committee, 1938; Southern Champions Committee, ; Southern Committee, ; Finance and General Purposes Sub-Committee, ; Sub-Committee on organising athletics for H.M. Services (Military Sub-Committee), ; Championships Committee, ; and minutes of the Southern Counties Amateur Athletic Association, and of its Annual General Meetings, Administrative history: The Southern Committee was set up by the Amateur Athletic Association (AAA) in 1883 as a counterpart to the Northern Counties Athletic Association (NCAA) and the Midland Counties Amateur Athletic Association (MCAAA) and it served as an area association of the AAA. In 1961, the Southern Counties Amateur Athletic Association was formed and was put on the same footing as the MCAAA and the NCAA. Athletics remained a sport for men until the 1920s when women entered the sport. The independent men's and women's organisations have now merged and the amateur-professional separation has been abandoned. In 1991, the SCAAA amalgamated with the Southern Counties Women's Amateur Athletic Association (SCWAAA, founded in 1930) to form the South of England Athletic Association. This now serves as the governing body for athletics within the South of England. Reference: P. Lovesey, The Official Centenary of the Amateur Athletic Association ( (Enfield: Guiness Superlatives Ltd, 1979) ). ; website of UK Athletics - and of the Amateur Athletic Association of England accessed July

3 Arrangement: The collection is arranged alphabetically together with archives of other sporting bodies. 2 shelves (9 boxes; cubic metres) Access conditions: Access to all registered researchers Copyright: Permission to make any published use of any material from the collection must be sought in advance in writing from the Director, Cadbury Research Library: Special Collections. Identification of copyright holders of unpublished material is often difficult. Special Collections will assist where possible with identifying copyright owners, but responsibility for ensuring copyright clearance rests with the user of the material. Language: English Acquisition: This collection was deposited in 1983 and Related material: University of Birmingham Information Services, Special Collections Department holds many other collections relating to sport, including both private and corporate collections. Records of other governing bodies include the Amateur Athletic Association (GB 0150 AAA), Northern Counties Athletic Association (GB 0150 NCAA) and the Midland Counties Amateur Athletic Association (GB 0150 MCAAA). Papers of individuals include Harold Abrahams, who served on the General Committee of the Amateur Athletic Association (GB 0150 HA). SCAAA/1 SCAAA/1/1 Administrative Records 9 volumes Southern Committee and various committee minutes from a variety of committees and subcommittees are contained within the volumes of

4 this sequence illustrating the administration of the association. There appears to be some overlap of minute books in the 1960s resulting ocassionally in duplicate minutes being kept in different volumes. It seems that the minute-keepers had more than one minute book active at a given time and so some committees may not be as fully represented in one volume as it may be in another. The Southern committee was responsible for the overall administration and decision making with the other committees and sub-committees having responsibility for specific areas. They reported back to the Southern committee with their findings which were minuted in the committee meetings and they in turn informed the Amateur Athletic Association of developmenta within the association. from the following committees can be found within the minutes of this series: Official's Committee Southern Championships Committee Handicapping Board of Control Finance and General Purposes committee from the following sub-committess can be found within the minutes of this series: Coaching Sub-Committee General Purposes Sub-Committee Development Sub-Committee Southern Championships Sub-Committee Many of the SCAAA officers sat on more than one committee, including that of the AAA. The Southern Committee was established in to administer the athletics of the southern counties until the decision was made to create the Southern Counties Amateur Athletic Association in The previous minute books covering 3

5 the years are to be found in the Amateur Athletics Association archive at reference. The Southern Committee of the Amateur Athletic Association officially became the Southern Counties Amateur Athletic Association in March 1961, and was from then on equal footing with the Midland and Northern Counties Amateur Athletic Association. Prior to this the Southern Committee, as part of the Amateur Athletic Association, administered the sport for the southern counties of England. 15 volumes SCAAA/1/1/1 This volume covers the dates 20th January to 7th December. The minutes of March 24th are the first for the Southern Committee as part of the Southern Counties Amateur Athletic Association which officially came into being on the 18th of that month. There were some changes in committee personnel at the first meeting but the minutes illustrate the transition and consistency of continuity with which the establishment of the new association was treated by its administering officers. The minutes for the inaugural meeting of the SCAAA are towards the rear of the book and primarily concerns the formailty of the adoption by the newly formed association of the official constitution. The volume also contains minutes for the following: Southern Officials' Committee; Southern Championships Committee; Coaching Sub-Committee; General Purposes Sub- Committee; Development Sub-Committee; Handicapping Board of Control; Southern Championships Sub-Committee; Annual General Meeting

6 SCAAA/1/1/2 SCAAA/1/1/3 SCAAA/1/1/4 Volume containing minutes of various committees held by the SCAAA from November 24th th October These committees comprise of the Southern committee; Finance and General Purposes committee; Southern Officials committee; Championships committee; Development subcommittee. The rear of the volume contains the 'Report of the Southern Committee for submission to the A.G.M' 1962 which provides an overview of the development of the SCAAA since its establishment the previous year. Volume covering 30th November 1962 to May 29th The volume contains minutes of various committees held by the SCAAA including: Southern committee: Officials committee; Finance and General Purposes; Championships committee; Championships sub-committee; Development sub-committee; Coaching subcommittee. The rear of the volume contains the Southern Counties Coaching report 1964 and a 'Report on discussions concerning County Boundaries as a result of the Local Government Act'. Also contained in the volume are the minutes of the Annual General Meeting for 1962 and the Report of the SCAAA for the AGM in Volume covering 26th June th April The volume contains minutes of various committees held by the SCAAA including: Southern committee; Coaching sub-committee; Coaching committee; Officials committee;

7 Championships sub-committee; 'Sub-committee appointed to look into use of athletic facilities available at Crystal Palace Recreational Centre' also known as Crystal Palace sub-committee ; Development sub-committee; Finance and General Purposes sub-committee. Also contained in this volume are the minutes for the 1864 Annual General Meeting SCAAA/1/1/5 SCAAA/1/1/6 Folder covering the dates January 27th th December 1975 consisting of minutes from the following committees: Southern committee; General committee; Championships committee; Championships sub-committee; Finance and General Purposes sub-committee; First Claim Qualifications committee; Fixtures and Selection sub-committee; Emergency Finance subcommittee; Coaching committee; Southern Athletic League. The minutes within this file are not necessarily a complete or continuous record of each committee noted. Arrangement: These papers have been collated in chronological order having previously been in disarray 1 file Volume containing minutes of various committees held by the SCAAA, covering January 11th 1972 to July 24th These committees consist of the following: Southern committee; Officials committee; Finance and General Purposes sub-committee; Championships sub-committee; Coaching subcommittee; Coaching committee; Development sub-committee; Officials sub-committee; Championships sub-committee. Also contained in the volume is a Report on Junior and Youth

8 Championships 1972; AGM minutes 1972; proposed amendments to the constitutuon and a list of officers in SCAAA sub-committees. SCAAA/1/1/7 SCAAA/1/1/8 Volume containing minutes covering the dates November 10th 1975 to March 1981 of various committees held by the SCAAA. This volume has not been compiled in chronological order and the majority of the minutes included are from The minutes consist of papers from the following committees: Southern committee: Officials sub-committee; Finance and General Purposes sub-committee; Championships sub-committee; Coaching committee; Southern Counties Joint Officials committee [with women's southern counties amateur athletic association]. Also included is: Annual reports 1975, 1977, 1979; AGM report 1978; Report from the Fixtures and Selection sub-committee 1978 and the rear of the volume contains Accounts, March Folder covering the dates 5th January 1976 to 2nd December 1983 consisting of minutes from the following committees: Southern committee; General committee; Championships committee; Championships sub-committee; Finance and General Purposes sub-committee; First Claim Qualifications committee; Coaching committee; Southern Athletic League; (Joint) Officials committee; Five Star sub-committee; Development sub-committee; Sub-committee considering the position of closed clubs entering open competition (15 Febraury 1978 only). The minutes within this file are not necessarily a complete or continuous record of each committee noted

9 Arrangement: These papers have been collated in chronological order having previously been in disarray 1 file SCAAA/1/1/9 SCAAA/1/1/10 Volume containing minutes of various committees held by the SCAAA covering the dates 24th April 1981 to 11th September Committee minutes contained in this volume include: Southern counties; Officials committee; General committee; Coaching committee; Finance and General Purposes committee; Finance and General Purposes sub-committee; Championship sub-committee; Centenary Dinner/Dance sub-committee; Development committee; Promotions sub-committee. Also included are lists of committee members. Folder covering the dates 10th January 1984 to 25th September 1991 consisting of minutes from the following committees: Southern committee; Finance and General Purposes sub-committee; First Claim Qualifications sub- committee; Promotions sub-committee; Coaching committee; (Joint) Officials committee; Five Star sub-committee; Development committee; Peugeot Talbot Games sub-committee (27 November 1985 only); Award National Advisory committee; Coaching and Athletics Development committee; Development and Facilities committee; Road Running committee. The minutes within this file are not necessarily a complete or continuous record of each committee noted. Arrangement: These papers have been collated in chronological order having previously been in disarray

10 1 file SCAAA/1/2 SCAAA/1/2/1 SCAAA/1/3 Annual General Meeting The minutes of the Annual General Meetings of the association were previously recorded in other volumes prior to being compiled in this specific volume and can be located at sequence SCAAA/1/1. Annual General Meeting Partially filled volume containing the minutes of the Annual General Meetings of the Southern Counties Amateur Athletic Association and annual accounts. Finance and General Purposes Sub-Committee The Finance and General Purposes Committee was formerly a sub-committee of the Southern Counties committee of the Amateur Athletic Association. When the Southern Counties Amateur Athletic Association officially came into being in March 1961 the Finance and General Purposes Sub-Committee then became part of the administration of the newly formed association. The purpose of this sub-committee was 'To deal with all the matters relating to finance, schemes for raising income and the control of expenditure. To deal with any special matters requiring a report to the full committee. To deal with any urgent business arising between Meetings of the full Committee' (ref. SCAAA/1/1/2). from the Financial and General Purposes sub-committee after 1969 can be found within the volumes and files held within series SCAAA/1/1, minutes duplicated from this volume are also located within this sequence

11 SCAAA/1/3/1 SCAAA/1/4 SCAAA/1/4/1 Finance and General Purposes Sub-Committee Volume containing minutes covering the dates September to June This subcommittee was formerly known as the General Purposes sub-committee but was renamed the Finance and General Purposes committee from December 1961 Southern Championship committee and subcommittee At the commencement of these minutes the Championships committee and sub-committee was still part of the Amateur Athletic Association, this changed in 1961 when the Southern Counties Amateur Athletic Association was formerly established. The purpose of the championships committee was 'to organise and manage Senior, Junior and Youth Championships, Indoor Meetings and any other events promoted by the Association' (ref. SCAAA/1/1/2). Southern Championship committee and subcommittee minutes This volume contains minutes dated November 21st 1958 to 21st January The volume commences with minutes of the Southern Championships committee and also includes a set of minutes from the Officials' of the Southern committee and minutes of the Southern Championships sub-committee. from the Championships committee and subcommittee during the dates covered within this volume and after 1969 can be found within the volumes and files held within series SCAAA/1/

12 SCAAA/2 SCAAA/2/1 SCAAA/2/1/1 SCAAA/2/1/1/1-49 SCAAA/2/1/2 SCAAA/2/1/3 SCAAA/2/1/4 Publications and printed material Championship programmes, newsletters volumes Programmes Programmes of SCAAA organised championships and athletics meetings 2 boxes Senior Championships 60 items Senior Championships Programmes 60 items Junior and Youth Championships items 1 file Senior and Junior items SCAAA versus other clubs

13 15 items SCAAA/2/1/5 Open Meetings items