SCAP Rules and Regulations

Transcription

1 SCAP Rules and Regulations SCAP BOARD OF DIRECTORS 2018 SCRPA Jim Headley SCRPA Executive Director P.O. Box (fax) Lexington, SC

2 President Cheri Anthony Pickens Recreation O P.O. Box 485 C Pickens, SC Vice President Shawn Taylor City of Orangeburg O Green Street C Orangeburg, SC Past President Jeremy Murphy Kershaw County O West Dekalb Street (Hwy 1) C Camden, SC Secretary Paul McCulloch Horry County Parks &Recreation O Oak Street C Conway, SC Central Chair Jeremy Murphy Kershaw County O West Dekalb Street (Hwy 1) C Camden, SC Justin Davis O Fort Mill 490 Academy Street C Fort Mill, SC BJ Belville Lexington County O Ext South Lake Drive C Lexington, SC Western Chair Cheri Anthony O Pickens Recreation P.O. Box 485 C Pickens, SC Cameron Campbell City of Greenville O C S. Main Street Greenville, SC Willie Stewart Mauldin Parks and Recreation O PO Box 249 C Mauldin, SC Jay Bennett City of Clemson O Nettles Park Road C Clemson, SC

3 Eastern Chair Paul McCulloch Horry County Parks &Recreation O Oak Street C Conway, SC Tony Payne City of Myrtle Beach O Oak Street C Myrtle Beach, SC Randy Walker Georgetown County O Church Street C Georgetown, SC Southern Chair Shannon Loper Beaufort County O Buckwalter Parkway C Bluffton, SC Shawn Taylor City of Orangeburg O Green Street C Orangeburg, SC Matthew Watts Beaufort County O Buckwalter Parkway C Bluffon, SC STATE DIRECTORS: Soccer: Shannon Loper Beaufort County O Buckwalter Parkway C Bluffton, SC

4 Assistant: Paul McCulloch Horry County Parks &Recreation O Oak Street C Conway, SC Football: Matthew Watts Beaufort County O Buckwalter Parkway C Bluffton, SC Assistant: BJ Belville Lexington County O Ext South Lake Drive C Lexington, SC Volleyball: Cheri Anthony Pickens Recreation O P.O. Box 485 C Pickens, SC Assistant: Willie Stewart O Mauldin Parks and Recreation PO Box 249 C Mauldin, SC Basketball: Shawn Taylor City of Orangeburg O Green Street C Orangeburg, SC Assistant: Jay Bennett O Town of Cheraw P.O. Box 219 C Cheraw, SC INTRODUCTION This is the South Carolina Athletic Programs (SCAP) Rules and Regulations Handbook for the calendar year The handbook is in effect and reflects the rule changes voted on in This book contains all rules, regulations and requirements from SCAP. All policies are located in the SCAP Policy Handbook and also govern tournament play.

5 Please instruct the responsible agency staff to read carefully and completely the contents of this handbook and the SCAP Policy Handbook. Please do not wait until after a program has occurred to consult the handbooks for the proper procedures. Any and all parts of these handbooks may be reproduced as needed by any SCAP membership agency. It would be to the advantage of the SCAP membership agency to produce the pertinent pages of information and distribute to teams when they travel to a SCAP tournament of when a SCAP membership agency hosts a tournament at their facilities. It is the desire of the SCAP Board of Directors that these handbooks assist each agency in joining SCRPA/SCAP and participating in a SCAP activity. It should also be used in the formation of programs and plans to host and enter a SCAP tournament or special event. This book mandates tournament play. Local league rules are an option. HOST REQUIREMENTS FOR SUB DISTRICT, DISTRICT, STATE EVENTS, AND TOURNAMENTS Departments will have the opportunity to bid on the State Tournament at the SCAP Institute each year. The tournament bid takes place at the institute for the following year. All tournament dates and rules are located in the section with the specific sport. All state tournaments must be held on the weekend. Multiple day tournaments are allowed for all athletic programs. If host specifications cannot be met, the agency should not bid on an event. DISTRICT and SUB DISTRICT EVENT CHECKLIST 1. Event sites must meet specifications for that event as stated in the handbook. The District Chair will inspect the Tournament site to ensure the quality and conformity. Any site that does not meet the specifications should not be designated as a host. They will also inspect for proper dress code of the rules governing the event. 2. Comply with all SCAP rules, guidelines, and District site specifications. 3. Officials should have current certifications for High School basketball, football, volleyball or soccer and adhere to official dress code policy. (US Soccer certification also acceptable for soccer). If certified officials are not available, approval must be obtained from the District and State Tournaments. Department should be prepared to furnish the credentials of any officials that are being requested for State Tournaments. 4. The host must sign and certify each team s copy of the SCAP Roster Form and verify it for the State competition. The SCAP Roster Form should be returned to the team, along with other pertinent information regarding the team s advance to the State Tournament. 5. The District and State Host will furnish the following awards. A. Championship Plaque or Trophy (Min size 24 for district and 28 for state) B. Championship Medallions or Trophies (Min size 20 for district and 24 for state) C. Championship and Runner-Up Medallions or Trophies *Individual medallions/trophies are to be presented to all team members and coaches of both teams. Check the maximum number allowed for each sport. Individual awards for football include football players, cheerleaders and coaches. Upper and Lower State Playoffs in football and soccer, the winning and runner-up teams will receive a team trophy only. 6. A Tournament Director cannot be a coach of any team that is participating in the tournament.- 7. Pennies must be on site provided by the host if needed. Teams will flip to see who wears pennies. STATE HOST CHECKLIST- *After being accepted as a State Host for an SCAP event, the agency assumes all of the following responsibilities: 1. Ensure that site specifications must meet the tournament standards.

6 2. In the event of High School Football State Championship conflicts, the State Director for football will set the upper and lower state game times.-football only 3. Set District tournament times and work with the District Chair to set State Tournament game times.- 4. Mail or out brackets, park rules, admission, directions to game sites, restaurants, entertainment, hotel information, and any other information necessary to assist participating teams and their representatives. This information must also be mailed or ed to the District Chair and State Chair prior to the District or Lower/Upper State Tournaments. Include a letter informing the teams they must check in with the Tournament Director upon arrival. 5. Obtain certified officials for the event, scorekeepers, tournament personnel, awards, extra jerseys, and any other needed administration items. *Officials: minimum of two (2) for basketball, four (4) for football, and three (3) for soccer. 6. Obtain balls, equipment, trophies and any other items necessary to conduct the event. 7. Publicize the event. 8. Check for legality of uniforms and colors to be used by the team 9. Greet teams, collect paperwork and entry fee as they arrive and identify yourself and other tournament personnel. 10. After tournament games have been completed an award s ceremony should be held to recognize the teams in the championship game. 11. Give the team(s) that are advancing the information that they will need regarding the State Tournament. 12. Forward copies of the tournament bracket results to the District and State Chairs. 13. A coach of one of the teams in the tournament at the host site cannot serve as the Tournament Director. 14. Pennies must be on site provided by the host if needed. Teams will flip to see who wears pennies TOURNAMENT REQUIREMENTS 1. Game Times: Game time is forfeit time. Under extenuating circumstances that are backed up by a phone call, a thirty (30) minute grace period can be awarded from the scheduled game time before a forfeit is declared. 2. Protests: The fee for a protest is $50 payable to SCAP. If the organization wins the protest the money will be returned. 3. District tournament deadlines are set by each District, usually three (3) weeks in advance of the event. State tournament dates are set by the board and will be posted. Deadline entry dates will be strictly enforced. No late entries will be accepted. Notification of intent to participate by the agency representative is required. 4. Each SCAP Agency member will be allowed to enter up to two teams per age group. If any District that has two (2) or more teams there must be an elimination tournament held to determine the District representative. The State Host has the option of participating in the District Tournament, but if they lose in the District they are further eliminated from playing in State. 5. Teams entering the District tournament have also committed to enter the State tournament. If only one team enters the District tournament, they will automatically be entered into the State Tournament. An eligible District representative that cannot advance to the State tournament because of medical reasons must notify the District Chair, State Host and State Chair immediately so that there is time to replace the withdrawing team. Failure to notify the proper individuals will result in the entry fee still having to be paid to the host, and possible further fines or penalties. A three (3) day notification is required if a team plans to withdraw from the playoff games. 6. Each agency has been designated to participate in either Division I or Division II. Agencies can still enter two (2) teams per age group, but no longer mandatory based on number of regular season teams in a given age group. 7. All-Star teams cannot be an A or B squad. Each All-Star team must be picked evenly, and all team assignments must be determined prior to the start of the regular season. 8. A SCAP Team Roster, Medical Release Form, Concussion Protocol, Coaches Code of Ethics, and birth certificate information is to be turned into the District Host for youth tournaments. Once a roster is accepted at the District level, it is frozen and changes cannot be made. Winning rosters must be sent to the

7 district chairs within 2 business days after the district championship. District chairs must send them to the State host. Teams must still bring approved rosters, medical release forms, Concussion Protocol, Coaches Code of Ethics and birth certificates to the tournament. 9. Teams participating in State Tournaments will provide the State Host with the typed copy of the SCAP Roster Form. The form must be signed by the Agency and District Hosts and must include entry fee, birth information, Medical Release Form, Concussion Protocol and Coaches Code of Ethics. 10. The times of the state games, tournament brackets, maps of playing sites, and motel and food information must be /communicated by the State Host to the District Chair and to each District Host site before the start of each District Tournament. PARTICIPANT CHECKLIST 1. When entering a SCAP tournament, each agency is expected to use this checklist to ensure that they have entered properly. 2. Complete letter of intent and return it to the District Director for approval and signature. 3. Secure a SCAP roster form, medical release form, Coaches Code of Conduct, Concussion Protocol and all participant birth certificate information. 4. Typed credentials need to be certified before tournament 5. Secure correct fees for District and State host. The fee should be mailed or taken to the tournament host along with the proper paperwork. A valid voucher from the department is acceptable in lieu of payment.- Fees are $75 per team. 6. When arriving at the tournament locate tournament director to provide paperwork and payment if necessary. 7. If a team wins the Sub-District or District game(s)/tournament, ensure that their roster is signed by each host site representative. Also ensure that all information is picked up from the host site Tournament Director after the teams participate, so that it can be carried to the team s next tournament. 8. If a team qualifies to advance, they should ensure that their entry fees are secured for the next level, if required for participation. 9. All team members should be provided with the rules of the event that they are entered in, along with a copy of the SCAP rules that apply. AGES The birthday cutoff for age in which participant may participate is on September 1 st of the current calendar year for Basketball, Cheer, Football, Soccer, Track, and Volleyball. Spring sports will use age of September 1 st of the calendar year before. EX: Spring lacrosse in 2017 age will be September 1 st, A younger participant may play in an older division if needed. An older player cannot participate in a younger age division. No participant will be allowed to participate in more than one division in the same sport. None of the above applies to football. No football participant may move up. 2. A participant must play in the same All-Star age group as the age in which they played their regular season games. If an age group is combined, they may participate in either age group. EX 1: If a 9 year old participant plays their regular season in a 9-12 year old basketball division, they may play in either a 10 & under or 12 & under All-Star division. EX 2: If a participant plays their regular season in a 9-10 year old division, then they can only play in the 10 & under All-Star program. If specific age groups are played players must participate in the age group they participated during regular season in. 3. Participants in SCAP tournaments must present proof of age to be verified prior to participation in youth programs. Proof of age documentation may include a birth certificate, military ID card, State-issued identification card, Hospital certificate, a valid passport, a State-issued driver s license, or an official notarized court document. Photo static copies of birth certificates will be accepted for the purpose of this rule. CLASSIFICATIONS Basketball: 8U, 10U, 12U, 14U, and 17U *8U, 10U, 12U, and 14U will offer females only in tournament play. Cheerleading: There is not a minimum age requirement for All-Star Cheerleaders maximum age is 15

8 Football: By weight classifications 7-8 yrs max 120 lbs., 9 10 yrs max 135lbs., yrs max 150 lbs., yrs no limits *Players whose weights exceed the weight limits can still play, but must play the interior line and not carry the ball in any aspect. This includes handoffs, fumble recoveries, punt returns, interceptions, etc. **Each player must play within their age classifications regardless of their weight. Soccer: 8U, 10U, 12U, 15U and 17U Volleyball: 9U, 12U, 14U, and 17U. LETTERS OF INTENT ARE DUE Basketball: February 1 st Football, Soccer and Volleyball: October 1st TRAINING EVENTS EVENT AND DATES: SCAP Certification - Mandatory for all agencies participating in SCAP Held in February District Meeting SCAP Sports Institute TBD SCRPA Golf Tournament TBD STATE TOURNAMENT DATES, HOSTS, AND LOCATIONS Basketball: State: weekend of March 9 th and 10 th / 8U Central, 10U Eastern, 12U Southern, 14U & 17U Western Football: State: TBD Odd Years Southern Host Lower State Central District Host Upper State Even years Eastern Host Lower State Western District Host Upper State Soccer: State: First weekend in December location TBD / 8U, 10U, 12U, 15U, & 17U Volleyball: State: location TBD SC / 9U, 12U, 14U, & 17U *All four districts will play *State events will be hosted on a District rotational basis. Districts that do not wish to host that event are to pass it to the succeeding District. FEES Each organization must pay a fee for the district and state events to the hosts. These fees are due at the event unless arrangements are made in advance with host. Each organization must pay a fee for the district events to their District Chairperson. The fees are as follows: 1. Soccer, Basketball, Football and Volleyball - $75.00 per team 2. Cheerleading No fee as awards will not be issued at the state football tournament for cheerleading. 3. Department-Hosted All-Star Division Events Fee of $50.00 per age division hosted is to be sent to SCRAP Host admission charge for all games will be a max of $5.00 for adults and $4.00 for children and students at all district events and $5.00 for adults and $4.00 for children and students at all state events. ROSTERS Basketball: Max of ten (10) players and three (3) coaches

9 Cheerleading: Max of ten (10) cheerleaders and two (2) coaches. If they participate at the football tournament. Football: Max of twenty five (25) players and four (4) coaches o 8U Football is allowed (5) coaches Soccer: Max of fifteen (15) players and (3) coaches Volleyball: Max of twelve (12) players and three (3) coaches BASKETBALL REGULAR SEASON South Carolina High School Basketball rules will govern play unless amended below. Time: All 8U, 10U, 12U and 14U teams or divisions will play four (4) six (6) minute quarters. 17 & under teams will play four (4) eight (8) minute quarters. Half time will be six (6) minutes for all ages. Overtime periods for all age groups are two (2) minutes long. The clock will run continuously if a team is up by 20. It will only stop for timeouts, injuries, and technical fouls. Balls: Male 8U and 10U Male 12U, 14U, and 17U 29.5 Female all age groups Uniforms: Jerseys are required to be the same in color, with a legal basketball number either on the front or back (or both). Gym shorts are required, cannot have pockets, and must be the same in color. Court: The minimum court dimensions are 74 X 40. The 8U will play with (8) foot goals; no hang over goals allowed; free throw will be 10ft. Age groups 10U, 12U, 14U, and 17U age groups will use ten (10) foot goals. 10U Girls will use a 9 goal. TOURNAMENT Facilities: Electric scoreboard, spectator seating provided along at least one wall of the gym, a designated team area for game use, and restrooms. All tournaments will be played in a standard gym that meets host requirements. It must have rectangular or fan-shaped backboards. CHEERLEADING There is no minimum age in cheerleading. The maximum age is 15. No awards will be issued at the football tournament by the host. If awards are given it will be by the department that participated. FOOTBALL South Carolina High School League Football rules will govern play, unless amended below. Time: The length of football games of all age divisions will be four (4) eight (8) minute quarters. The clock will run by a sub-varsity timing rules. The clock will run continuously if a team is up by 20. It will only stop for timeouts and injuries. The clock will revert back to normal timing rules if the 20 point deficit is gone. Balls: Will be provided by the host Tournament Director. 7-8 Wilson K 2, 9-10 TDJ, and TDY (or an equivalent) All other age divisions J5Y or TDY ball (or equivalent) Uniforms: All players must wear complete uniforms that include the same team jersey, and molded rubber cleats. Players who exceed the weight limits must wear jersey numbers 70 79, allowing them to be easily identifiable. No other players should wear numbers for any reason. If there are more players that exceed the weight limits than this range of jersey numbers will cover, then jersey numbers within the range can be duplicated. Players wearing the same numbers cannot be on the field at the same time. If both teams have the same color the teams will flip to wear pennies. Field: Regulation High School field 360 X 160, properly marked with appropriate goal posts. Adequately lighted fields, electric scoreboard with operational clock, spectator seating, restrooms, a press box, and a concession area. Rules: 1. No coaches are allowed on the field during game play. Exception: 8U is allowed one coach on the field. 2. On offense, a maximum of five (5) players that exceed the weight limits will be allowed. These five (5) players can only play the positions of tackle, guard, or center and assume a three or four point stance prior to the snap of the ball.

10 3. On defense, a maximum of five (5) players that exceed the weight limits will be allowed. These five (5) players can only play tackle-to-tackle, and will be required to assume a three or four point stance prior to the snap of the ball. 4. Players will be weighed before each game. If a player exceeds the weight limit one game but meets the weight requirements at the next, they will be expected to change into an appropriate jersey number denoting the change. 5. Players who exceed the weight limits cannot play on kickoff or kickoff return teams, nor are they allowed to carry the ball at any time. Any player who exceeds weight limits cannot be the punter, extra point or field goal kicker. If an overweight player recovers a fumble, catches or intercepts a pass, or has the ball in their possession for any reason, the ball is considered down at that point of contact. 6. If a team chooses to run a tackle-eligible formation, or any equivalent formation, the players on the ends of the formation cannot exceed the weight limits. This rule applies even if they are not considered receivers, and even if they are considered a tackling position by the High School rules. 7. In the 7-8 and 9-10 year old age divisions, there will not be any punts. Field goals will go by high school league rules. Fourth down, a team may go for a first down, or they must declare a punt. A team may use the entire play clock to declare the punt, but they must state their intentions to punt before the clock runs out. If the clock runs out before their intentions to punt are expressed, a delay penalty will be given to the offense, or a time-out must be called in accordance with the game rules. If the team calls a time out or goes to the line in an attempt to draw the defense off sides or to run a play, they may then change their previously expressed punting intentions. If they choose to punt, as long as the ball is inside the fifty (50) yard line, the ball will be moved twenty five (25) yards from the line of scrimmage, or half (1/2) the distance to the goal and will strictly go by high school league rules. 8. A player who exceeds the weight limits that is not in a 3 or 4 point stance at the time of the snap will cause a Delay of Game. 9. If a player who exceeds the weight limits is caught playing a position that their weight renders them ineligible to play, an unsportsmanlike penalty will be assessed and a warning given to the Head Coach. If it occurs a second time in the same game, an unsportsmanlike penalty will be assessed again, and the Head Coach will be ejected from the game. This will continue with each penalty, and will move down the chain of command ejecting the next Assistant Coach in charge. A coach that is listed on the team s roster must be with the team on the sidelines at all times. If all coaches that are present on the sidelines are removed from the game and no other eligible listed coaches are available, the game will be forfeited. SOCCER High School Soccer League rules will govern play unless amended below. Time:. 8U and 10U - Two (2) twenty (20) minute halves 12U - Two (2) twenty-five (25) minutes halves 15U - Two (2) thirty (30) minute halves 17U - Two (2) thirty-five (35) minute halves Halftime (all age groups) - Ten (10) minutes Overtime (all age groups) - One (1) ten (10) minute period. If the game is still tied at the end of the (10) minute overtime period, the game will proceed to penalty kicks. *Penalty Kick Regulations each team should pick five (5) players, with the best out of five kicks determining the game winner. If after the first round of five (5) penalty kicks the game is still tied, proceed to sudden death penalty kicks. Cycle through all team players until every player kicks once, but no player may kick more than once. Any player can play goalie for the penalty kicks but the goalie must remain the same throughout the kicks unless an injury occurs. Uniforms: Jerseys are required to be the same in color with a number on the back. If both teams have the same color the teams will flip to wear pennies. Shorts are required, cannot have pockets, and must be the same in color. Balls: 8U, 10U, and 12U size four (4) ball 15U and 17U size five (5) ball Goals: 8U and 10U will be 6.5 x18 foot 12U will use 8x24 Teams: 8U 7 v 7

11 10U 9 v 9 12U and Up 11 v 11 Field: 8U and 10U 40 x 60 (min) to 50 x 70 (max) 12U and Up x 100 (min) to 60 x120 (max) Adequately lit fields, electric scoreboard, spectator seating, restrooms, a concession area, and a team warm-up area. VOLLEYBALL (GIRLS) South Carolina High School League Football rules will govern play, except as amended below. Time: A match consists of two games, each played to 25 points. A coin toss will determine which team gets to choose between the first serve or choice of court. A team must win by two points and there will be no cap in the first two games. If the same team wins both games, a third game will not be necessary. If a third game is needed, it will be played to 15 points with no cap. A coin toss will determine who serves first in the third game. Balls: 9 & under age divisions use a trainer-size volleyball (over-size, light weight) All other age divisions use regulation size volleyball Uniforms: Jerseys are required to be the same in color, with a number on the back. Gym shorts are required, cannot have pockets or embellishments, and must be the same in color. Court: Standard regulation-size courts are 30x30 feet. Adequately lighted, scoreboard, spectator seating, restrooms, a concession area, and a team warm up area. All tournaments must be played in a standard gym. Rules: 1. In the 9 & under age division only: a. Automatic rotation occurs if five (5) consecutive points are made by the server. b. Servers will be allowed to move up approximately five (5) feet in order to make their serves more successful. 2. Libero s are not permitted in SCAP play. 3. Each team must provide an adult trained line judge for each game. 4. Each team will be allowed two time-outs per game, including the third game. Court: Regulation size to 60x30. TOURNAMENT SCAP SPECIAL EVENTS 2018 Pitch, Hit and Run: 7-8, 9-10, 11-12, and Local competitions can be held in April. District/Sectional Competition held in May. Team Competition held in June.*Age groups set by deadline date in July of each year, as determined by the Pitch, Hit and Run Headquarters. BOUNDARIES OF THE FOUR (4) DISTRICTS

12 SC ATHLETIC PROGRAMS DIVISION 1 BREAKDOWN (Football and 10U & 12U basketball only) Central Eastern Southern Western City of Aiken City of Florence Beaufort Anderson City of Columbia Conway Bluffton City of Greenville Fairfield County Darlington City of Charleston City of Spartanburg Irmo Chapin Dillon County Hilton Head Easley Kershaw County Pawley s Island Goose Creek Greenville County Lancaster County Hartsville Mount Pleasant Simpsonville North Augusta Horry County North Charleston Wren Richland County Lee County Orangeburg Mauldin Rock Hill Marlboro County St. Andrews Myrtle Beach N. Myrtle Beach Sumter County Williamsburg County SC ATHLETIC PROGRAMS DIVISION 2 BREAKDOWN (Football and 10U & 12U basketball only) Central Eastern Southern Western Chester Andrews Barnwell Abbeville Clover Aynor Hanahan Clemson Central Fort Mill Cheraw Isle of Palms Due West Tega Cay Choppee Jasper County Fountain Inn City of Dillon Moncks Corner Laurens Green Seas-Floyds Liberty Lake City Pendleton Lamar Pickens Latta Seneca Marion Starr-Iva Mullins Tamassee-Salem Pageland Townville Pamplico Walhalla Georgetown County Westminster Timmonsville DISTRICT AND STATE SCAP TOURNAMENT DIRECTOR FORM

13 DATE(S) OF TOURNAMENT: LEVEL OF TOURNAMENT: TOURNAMENT SITE: TOURNAMENT DIRECTOR: TEAMS IN TOURNAMENT: Please include a short summary of the tournament, listing any highlights and/or problems that you or your team encountered. Immediately following the tournament, please forward this form with your completed bracket to your District Chair. If any violations occurred, please refer to the SCAP Tournament Violation Report Form and send it to your District Chair. Person making this report: Agency position: Date of Report: District or State Tournament Host SCAP TOURNAMENT VIOLATION REPORT

14 Date of Report: Department: Report Taken By: Phone Number: Action Taken: District Board Members Date Notified: SCAP Board Members: Action Taken: Information Concerning Violation(s) Date of Violation: Sport: Department Name: Coaches Name(s): Phone Number: Description of Violation: Description of the Game when Violation Occurred:

15 PARENTAL AUTHORIZATION AND MEDICAL RELEASE FORM Department: Age Division: I, the parent or legal guardian of the child whose name is listed with my signature below, hereby give consent and approval for his/her participation in tournament activities as a member of the tournament team listed above. I assume all risks and hazards incidental to such participation including transportation to and from all activities. For any and all claims that should arise out of injury to the child, I hereby waive, release, absolve, indemnify and agree to hold harmless the Recreation Department, SCRPA/SCAP, the organizers, sponsors, supervisors, participants, and persons transporting the children to and from activities; with the exception of the amount covered by accident and/or liability insurance held by the department. I also grant permission to managing and/or coaching personnel, or other department representatives or tournament officials, to authorize and obtain medical care and treatment from any licensed physician, hospital or medical clinic. This includes any major surgery, that is deemed necessary by a duly licensed physician should the child become ill of injured while participating in tournament activities away from home, or at other times when neither parent/guardian is available to grant permission for emergency treatment. Childs Name Allergies Illness under MC Care Parent Signature 1 Click here to enter name. 2 Click here to enter name. 3 Click here to enter name. 4 Click here to enter name. 5 Click here to enter name. 6 Click here to enter name. 7 Click here to enter name. 8 Click here to enter name. 9 Click here to enter name. 10 Click here to enter name. 11 Click here to enter name. 12 Click here to enter name. 13 Click here to enter name. 14 Click here to enter name. 15 Click here to enter name. 16 Click here to enter name. 17 Click here to enter name. 18 Click here to enter name. 19 Click here to enter name. 20 Click here to enter name. 21 Click here to enter name. 22 Click here to enter name. 23 Click here to enter name. 24 Click here to enter name. 25 Click here to enter name.

16 SOUTH CAROLINA ATHLETIC PROGRAMS (SCAP) INTENT TO PARTICIPATE FORM Department/Agency name Will be participating in the enter sport District Tournament in the enter age group age group. Division I or II (Football only, refer to manual). Boys/Girls choose one. We would like to host the following age groups (s) in the District Sub-District Tournaments: Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Our Jersey Colors will be: enter Main color with enter Trim color. If we win, we agree to participate in the State Tournament. Please send tournament information to: Department/Agency Name Address City SC Zip Contact Person name Phone Office Phone Mobile Agency Representative Signature: Date:

17 TEAM ROSTER *Please print or type and make four(4) copies District Host, District Director, State Director, and Coach* (Department/Agency) (District/Year) Sport: Entry Fee: Division: [For football/basketball use only] Name Address Age DOB Uniform Number Weight Coach Names Contact Numbers ( ) ( ) ( ) ( ) (Sub-District Verification) (Department Signature) (Date) (District Verification)

18 South Carolina Athletic Programs (SCAP) Youth Coaches Code of Ethics The coach shall be aware that he or she has a tremendous influence, for either good or ill, on the development of the athlete, thus, shall never place the value of winning above the value of instilling the highest ideals of character. The coach shall uphold the honor and dignity of coaching. In all personal contact with athletes, league administrators, tournament officials, and the public, the coach shall strive to set an example of the highest ethical and moral conduct. The coach shall take an active role in the prevention of drug, alcohol, and tobacco use. The coach shall avoid the use of alcohol and tobacco products when in contact with players. The coach shall master the games rules and shall teach them to his or her team members. The coach shall not seek an advantage by circumventing the spirit or letter of the rules. The coach shall exert his or her influence to enhance positive sportsmanship by spectators. The coach shall respect and support game officials. The coach shall not indulge in conduct which would incite players or spectators against the officials. Public criticism of officials or players is unethical. The coach should meet and exchange cordial greetings with the opposing coach to set the correct tone for the game before and after the game. I understand that unsportsmanlike behavior can lead to my suspension from and removal from this game and/or tournament. I understand that violating the rules of conduct may also lead to my suspension. Print name Signature League Date

19 Directions for Completing the SCAP Concussion in Sports Training Course Visit Look at the top right of the page, and click Register. Follow the steps to start an account (when asked to input profile information, click Coach, enter any sports that you coach, enter your state and city, and type in SCAP in the box that asks for your organization). You will now be taken to a page that says My Courses (a few tutorial pop-ups will come, just click next. Once the tutorial is finished, you will be on a page that says State Coaching Requirements. The only course that you need is the Concussion in Sports course.). A window will pop up, click Continue. You will be taken to the checkout page you will see a price of $0.00. Click the drop down box and select South Carolina. Next click Checkout, and you will be sent to a receipt page. On the receipt page there will be a script prompting you to click to access your Course. Follow the directions to compete the course, and take the test at the end. Once finished, click the Download Certificate box. The certificate can then be printed and turned in with other required paperwork for SCAP Tournaments. Please make sure you print 4 copies of your certificate. Thank you coaches and good luck this season! If you have any questions about the concussion course, or anything this season, do not hesitate to Contact your District Chairperson. Central District: Jeremy Murphy Kershaw County O West Dekalb Street (Hwy 1) C Camden, SC jeremy.murphy@kershaw.sc.gov Western District: Cheri Anthony Pickens Recreation O P.O. Box 485 C anthonypyac@aol.com Pickens, SC Eastern District: Paul McCulloch O Horry County Parks &Recreation 2830 Oak Street C Conway, SC mcculloch.paul@horrycounty.org Southern District: Shannon Loper Beaufort County O Buckwalter Parkway C Bluffton, SC sloper@bcgov.net

20 SOUTH CAROLINA ATHLETIC PROGRAMS (SCAP) ATHLETIC DEPARTMENT OF THE YEAR - NOMINATION REQUIREMENTS AND PROCEDURES In order for a department to be nominated to receive the Athletic Department of the Year award, it must be a SCRPA and SCAP agency member. Listed below are the requirements that must be followed in preparing and packaging all award nominations. Deviation from these standards may result in disqualification from the process. Package Size and Length The nomination package should be typed, double-spaced, and printed on standard 8½ X 11 paper. It should be no more than ten (10) pages in length, can be double-sided, and should include photographs. Neither the front nor back page of the binder should be used. Any materials or brochures attached to the any part of the binding will not be considered. Required Information Required information should be obtained from your department s current fiscal year figures and programs. The committee encourages that your information be submitted in the order listed below. Section1: General Information and Qualifications (5% of total points) Capital Outlay Operating Budget Number of employees in athletics, including full-time, part-time, seasonal and volunteers. Include any changes or additions to staff. Number of participants who have attended programs Number of residents in your designated service area Classification (1 = 10,000; 2 = 10,000 25,000; 3 = 25,000 50,000; 4 = over 50,000) Section 2: Programs and Special Events (50% of total points) A listing of all athletic programs offered Describe two outstanding athletic programs Describe one outstanding special event Describe one outstanding new athletic program or event Section 3: Agency Innovations (35% of total points) Cooperation or partnerships with other organizations Agency innovations, cost saving measures, etc. Grants and other outside revenue resources received Awards and/or outstanding nominations received in the last two years Local, state, and national professional affiliations of athletic staff and their service to SCRPA Section 4: Narrative (10% of total points) Note any new or refurbished facilities that may apply Note any master plans completed in the last five (5) years Reasons why your agency should be considered outstanding and unique in the field of athletics Mail to: SCAP Awards Committee 563 South Lake Drive Lexington, SC 29072

21 SOUTH CAROLINA ATHLETIC PROGRAMS (SCAP) PROFESSIONAL OF THE YEAR - NOMINATION REQUIREMENTS AND PROCEDURES Who can nominate? Any current agency or agency member that is in good standing with the SCRPA is eligible to submit a nomination for this award. Who is eligible? Past recipients of this award are not eligible. Nominees must meet all of the following criteria: 1. Membership: Nominees must be current SCRPA and SCAP members. 2. Service: Nominees must have rendered outstanding service and/or accomplishments to the leisure service industry in athletics. 3. Leadership: Nominees must have fulfilled a leadership role in their professional organization of community. 4. Writing, Research and Speeches: Nominees should be active in promoting the recreation/athletic field through speaking, writing, education, or other mediums. They must make other outstanding contributions that are not classified above, to all of the programs that they are involved in. 5. Character: Nominees must be of outstanding moral character and professional stature. Submission Procedures Complete the attached biography page. Any additional pages should be types, double-spaced, and should include any information that you feel is essential to the judging of the nominee. Please make every effort to compile a presentation that will give the committee a comprehensive and unique insight into the character, accomplishments and professionalism of the nominee. Mail to: SCAP Awards Committee 563 South Lake Drive Lexington, SC Notification Procedures Approximately two (2) weeks prior to the conference or institute, the agency member who submits the nomination will be notified that their nominee has been selected to receive this award. They will be responsible for making arrangements for the nominee to be present at the time of the award presentation. Every effort should be made to keep this selection confidential until it is announced at the conference/institute. The agency member that nominated the recipient may also be asked to assist the SCAP Awards Committee in gathering any additional information needed for the award presentation.

22 PROFESSIONAL BIOGRAPHY (For award purposes) This form provides the SCAP Awards Committee with the basic information needed to adequately judge all nominees. Use additional sheets to provide the committee with comprehensive and unique insight into the individual. Directions: Please fill out this form completely, including all information regarding SCAP Professional of the Year nominee. Nominee: Agency: Address: City: Zip: Phone: Member Submitting Nomination: Address: City: Zip: Agency: Phone: Personal History DOB: Place of Birth: Spouse: Name(s) and age(s) of Children/Grandchildren: Attach separate document(s) that verify the individual s other relevant accomplishments. Education School/University/Graduate School attended: Degree Received: Year Graduated: Professional History Employer: Position: Employed From/To: Professional Affiliations Organization: Office Held (if any): Awards/Honors : Dates From/To: *Please remember to assume that the committee does not know your nominee.

23 ATHLETIC PROGRAM BRANCH YOUTH COACH OF THE YEAR AWARD NOMINATION CRITERIA Nominations for the Youth Sport Coach of the year Award will be accepted from Chapter Directors of the National Youth Sport Coaches Association (NYSCA) in South Carolina who are currently active with the NYSCA and other programs of the National Alliance for Youth Sports (NAYS). (NYSCA clinics and NAYS programs must have been offered in the chapter at least once in the past twelve (12) months). Nominations will also be accepted from other affiliations as long as the education component meets the minimum standards. Any coach who is currently certified by the National Youth Sport Coaches Association (NYSCA), is in good standing with the NYSCA or other recognized organizations and the department/league from which they are certified and in which they currently volunteer, is eligible to be nominated for the South Carolina Youth Sport Coach of the Year Award. Nominations for this award should be submitted in the form of a brief narrative, no longer than one (1) typed page, and should include: Name, address and accurate contact information of the nominee Years of service as a volunteer coach within the chapter/department Number of years as a NYSCA member Any additional years of volunteer service or coaching List of sports that the nominee coached in the current sports season including age groups List of sports for which the nominee currently holds NYSCA certifications List of sports that the nominee has coached within the chapter/department in the past, including age groups List of outstanding efforts or achievements as a volunteer coach List of remarkable role model behaviors that the nominee has displayed Any additional comments or remarks to support the nomination Enclosed with this narrative, include the Chapter Director s name and professional title, the name of the chapter/recreation department, and the department s address, phone and fax number(s), and the Chapter Director s dated signature. Each chapter/department is limited to one nomination per year. Please direct all nominations to: SCRPA Youth Sports Coach of the Year 563 South Lake Drive Lexington, SC 29072

24 ATHLETIC PROGRAM BRANCH PARENT AND VOLUNTEER OF THE YEAR AWARD NOMINATION CRITERIA Nominations for this award should be submitted in the form of a brief narrative, no longer than one (1) typed page, and should include: Name, address and contact information of the nominee Enclosed with this narrative, include the Chapter Director s name and professional title, the name of the chapter/recreation department, and the department s address, phone and fax number(s), and the Chapter Director s dated signature. Each chapter/department is limited to one nomination per year. Please direct all nominations to: SCRPA Youth Sports Coach of the Year 563 South Lake Drive Lexington, SC 29072

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