2018 Regulation of Ultra Marin

Transcription

1 1 - Description of events Grand Raid Golfe du Morbihan: 2018 Regulation of Ultra Marin This 177 km long Trail is a one stage, free-style foot race open to runners and walkers. Competitors are required to be semi self-sufficient food wise and will need to take care of their own dietary needs. Maximum completion time for the race is set at 42 hours (including all breaks) and subject to having clocked in within the required time limits at check points ( 3 Time limits). The race includes a crossing by boat from Locmariaquer to Port Navalo. The time taken waiting to board the boat and the time taken for the crossing will be deducted from competitors timings. The Grand Raid starts at the esplanade of Vannes harbour on Friday, 29 th June 2018 at 6 :00 pm. The race is limited to 1000 participants. Team Relay : Teams of 4 persons single-sex or mixed-sex on the course of the Grand Raid 177km, cut into 4 sections ranging from 33km to 56km. 1. Vannes / Larmor Baden 36,38 Km 2. Larmor Baden /Arzon 51,58 km (+Crossing by boat) 3. Arzon / Sarzeau 33,28 Km 4. Sarzeau / Vannes 55,74 Km The relay will leave Vannes harbour on Friday, June 29th, 2018, at 7:00 pm, after the Grand Raid 177km. The race is limited to 150 teams. The Maximum time for the Relay is set at 41 hours (including all breaks). Raid Golfe du Morbihan: A 87 km foot race undertaken in one go under 18 hours (including all breaks) and subject to having clocked in within the required time limits at various check points ( 3 Time limits). The Raid starts at Arzon (Port du Crouesty) on Friday, 29 th June 2018 at 3 :00 pm and encompasses the same trails as the second half of the Grand Raid. This race is limited to 1,100 participants. Trail Golfe du Morbihan: A 56 km foot race to be completed within 12 hours (including all breaks) and subject to having clocked in within the required time limits at various check points ( 3 Time limits). The Trail begins in Sarzeau town centre on Saturday, 30th June 2018 at 5 :00 pm and encompasses the same trails as the Grand Raid & Raid races. The race is limited to 1,400 participants. Ronde des Douaniers golfe du Morbihan: A 36 km foot race to be completed within 6 hours (including all breaks) and subject to having clocked in within the required time limits at various check points ( 3 Time limits). The Ronde des Douaniers starts in Séné on Saturday 30th June 2018 at am and encompasses the final section of the course used for all the other Trails. This race is limited to 1,500 participants. Marche Nordique Golfe du Morbihan: A 28 km long Nordic walking Race to be completed within 6 hours (including all breaks) and subject to having clocked in within the required time limits at various check points ( 3 Time limits). The Nordic Walk starts in Séné on Saturday, 30th June 2018 at 1.00 pm. This race is limited to 1,000 participants. FFA regulations will be applied to this race. No running allowed; compulsory use of 2 sticks.

2 All competitors must always move to different positions and pointing at check points before closing time ( 3 Barriers hours) The finish line for all races is located at the esplanade of Vannes harbour. 2 General terms/conditions: All 6 races are open to all individuals over the age of 20 on the day of the race, whether they are licence holders or not. All participants agree to respect our rules and our conditions when they register for a race. The organisers accept no responsibility whatsoever for any incidents or accidents that may occur before, during or after any Trail/Nordic walk as a result of any breach of our rules. 3 - Time limits Competitors are required to clock in at the following check points within the time limits indicated: GRAND RAID 177km Start VANNES Friday 29th june : 00 pm Clocking in point Distance covered Time accumulated Cut Off time Larmor Baden (Numer street) Le Bono Locmariaquer (Departure by boat) Arzon (Yves Chapron Stadium) Sarzeau (Stadium) 36 km 54 km 83 km 89 km 122 km Le Hézo (Estran room) 137 km Séné (Stadium) Finish Line Vannes 156 km 177 km 7h 11h 17h 19h 27h 31h 37h 42h Sat 1am Sat 5am Sat 11am Sat 1pm Sat 9pm Sun 1am Sun 7am Sun 12am TEAM RELAY Start VANNES : Friday 29th june 2018 at 7 : 00 pm Identical time limits to those of the Grand Raid 177km RAID 87km Start ARZON - PORT DU CROUESTY Friday 29th june : 00 pm Clocking in point Distance covered Time accumulated Cut Off time Port du Crouesty Sarzeau (Start) Le Hézo 34 km 48 km Séné 67 km Finish Line Vannes 88 km 6h 9h 14h 18h Fri 9pm Sat 12pm Sat 5am Sat 9am TRAIL 56km Start SARZEAU Saturday 30th Clocking in point Distance covered Sarzeau (Start) Le Hézo Séné Finish Line Vannes 17 km 36 km 57 km Time 3h 8h 12h

3 june : 00 pm accumulated Cut Off time Sat 8 pm Sat 1am Sun 5am RONDE DES DOUANIERS Clocking in point Séné (Start) Finish Line Vannes Start SENE Distance covered 35 km Saturday 30th june 2018 Time accumulated 6h 10 : 00 am Cut Off time Sat 4pm NORDIC WALK Start SENE Saturday 30th june : 00 pm Clocking in point Distance covered Time accumulated Cut Off time Arradon (Start) Finish Line Vannes 28 km 6h Sat 7pm All Competitors will have to leave the sites before the deadlines indicated in order to continue. Distances given are an indication only and may change if there are any amendments to the races. 4 Conditions of admission for participants: a - Dates: Departure times are subject to change. - Open for registration: 30th october 2017, 1 :00pm Closing date: 31st May 2018, at midnight (Subject to availability). If one of the races is prematurely complete, the registrations in this race will be enclosed before May 31st. b Registration process: Online registration through our site only: Payment by card only (secure site) You must have a valid medical certificate (dated within a year of the date of the Ultra Marin race) and with the mention «in competition» (See 4 - c Medical certificates). A medical Certificate scanned and ready to attach to your application when registering online. During the registration process, you will be required to attach your medical certificate. (See also f Cancellation / Refund: no medical certificate provided within time limit)

4 Your registration will be possible only with your payment + the immediate sending of your certificate. Note: should online payment fail, you must re-register. RELAY Team (177km): each team member must register individually online, in the name of the team. Your registration is personal and linked to your account. If you are unable to run, you cannot give or sell your race number to anyone else. If you have participated in an event in 2012, 2013, 2014, 2015, 2016 or 2017 : - Open directly in your account under "My Account" on the website of Ultra Marin - Enter your address and password - Check your personal information: address, mobile number, . - Choose your event in 2018 If you do not have an account yet: - Open Registration Site tab, and then the Register page and click Register at the bottom of the page. - In step 1, create your account by entering your personal data and then follow the steps of the registration process. (Mail confirmation to keep) c Medical Certificates Provision of a medical certificate is compulsory in France for all competitors in races outside a stadium environment. No registration will be valid without a medical certificate. Out of date or forged documents will also render registration null and void. Competitors must provide a signed medical certificate dated less than a year from the date of the Ultra Marin race ((Certificate obtained as from July 1st, 2017) and with the following statement: «medically fit to participate in competitive running events». d Entry fees per competitor: This document will be kept by the event organisers. Entry Fees From 30th oct 2017 to 19th dec 2017 From 20th dec 2017 to 28th Feb 2018 From 1 st March 2018 to 31st May 2018 Grand Raid of 177km Raid of 87km Trail of 56km Ronde des Douaniers 36km Nordic Walk of 28 km Relay 1 (37km)

5 Relay 2 (51km) Relay 3 (33km) Relay 4 (55km) f - Cancellations / Refunds: To avoid any dispute, requests to cancel, backed by a medical certificate, must be received before 31 st May IMPORTANT: Once this time limit has expired no cancellation requests will be taken into consideration. We highly recommend that you take out cancellation insurance with a specialised company as you are not covered in our registration processes against this risk. If you cancel registration: Before 28 th Feb 2018: 70% of the registration fee will be refunded. Before 31 st May 2018: 60% of registration fee will be refunded. Beyond this date no request for reimbursement will be honoured. Refunds are processed a maximum of 2 months after the event. Note: If we don't received your medical certificate your application will be cancelled with no refund of any kind. 5 Road books: Road books are sent by mail two weeks before the start date of the event concerned at the latest to competitors who have requested the same during the registration process (cost 4.90 each). They contain a map of the race route and important information such as time limits, refreshments, site plans and recommendations for support crews to best follow their chosen runner. A detailed programme for each day is also included. (In french Language) 6 Shuttle buses: Competitors confirming their shuttle bus seats during the registration process will be provided with this service by the organisers (extra cost: 5 on our website until 31st May 2018, then 7 on the Ultra Marin Village). Personal vehicles can be parked in Vannes (the arrival point for all races). Shuttle buses will leave Vannes and take competitors to the start location for their particular event: Raid (87 km): Friday, 29 th June early in the afternoon to ARZON - Port du Crouesty Ronde des douaniers (36km): Saturday, 30th June early in the morning to SENE, Trail (56 km): Saturday, 30th June early in the afternoon to SARZEAU, Nordic Walk (28km): Saturday, 30th June at the end of the morning to SENE 7 Categories of participants 2018: Exact departure times will be announced later Hope Senior Master 1 Master 2 Master 3 Master 4 Master and earlier

6 8 Running numbers: - Allocation of running numbers: * In Vannes harbour to the Ultra Marin Village on Thursday 28th, Friday 29th and Saturday 30th june The definitive timetables will be specified later according to the races. The number contains the electronic chip used for timing. For a good detection of the chip, it must be worn on the chest or belly and must be visible permanently and completely throughout the race. It must always be placed over any garment and must not be attached to the bag or to a leg. The name and logo of the partners must not be changed or hidden. Competitors breaching this rule will be subject to a 1 hour penalty (see 12). You will need to find a fastening system at your convenience to be sure that your number is always in place (safety pins, bra, strap, bib holder...) and securely attach it. * Every The number is also the necessary pass to access the shuttles, buses, supply areas, infirmaries, rest rooms, showers, deposit and bag removal areas. competitor, that he/she is registered in individual or in a relay team, will have to come to remove personally his/her Ultra Marin file and the bracelet which he/she will necessarily have to wear during the race, by presenting us an ID card with photo and sign his/her name. Team Relay (177km : 1 team number containing the chip that must be worn on the front by the competitor in the race + 1 individual number for each of the relayers to put in the back. Running numbers cannot be given or sold to someone else under any circumstances (See f: Cancellations / Refunds) - If a competitor does not respect this point, his responsibility towards the person who takes his bib and participates in the race in these conditions is engaged. (No valid medical certificate). 9 Rankings: Only the organisation s timing is deemed as being the official benchmark. In addition to the general ranking, rankings will also be published for all the categories listed above. Timings and rankings are obtained from electronic 10 Challenges: Team Relay (177km) : only the team name will appear in the scratch A team classification is offered as a challenge. Creation of a team from at least five competitors, divided into a single event or several events. (Trails, Relay, Nordic Walking). The points awarded to finishers arriving on time will be as follows: Team Grand Relay Raid 87km Trail 56km Raid 177km (177km) 6 points 4 points (Team) Ronde des Douaniers 36km Nordic Walk 28km 3 points 2 points 1 point 1 point An extra bonus point per competitor will be given to teams with all team members of the challenge successfully completing their events and classified as «Finishers». Each competitor must register individually for the 2018 challenge: Either directly during the registration process

7 Or after registering by opening his account ("My account", then "Modifying" in the Event) and indicating exactly the name of the team set by his Company, his Club or his association. The organization will not take on registration for this challenge. It will not record any entries. 11 Prize ceremony - On podium: trophies and prizes awarded by our partners - For the Grand Raid 177km finishers : a sleeveless jacket with the words " Finisher 2018 Ultra Marin Raid Golfe du Morbihan" - For the finishers of Raid 87km, Trail 56km, Ronde des Douaniers 36km and the Relay Team : a tee-shirt with the words "Finisher 2018 Ultra Marin Raid Golfe du Morbihan". - For Nordic Walk finishers : A lot that may be different from other races, planned in negotiation with our partners. The nature of the prize will be announced later. In gift, for all participants of all races: a vintage box of cakes with "Ultra Marin Raid Golfe du Morbihan" on it. 12 Clocking-in 12 automatic Clocking-in are dotted throughout the running course. The electronic scoring will be done by detecting the chip stuck on the bib. These are set up to monitor competitor rankings and performances in real time. It will be shown before the race and on the road book. The location of certain other electronic checkpoint stations will not be communicated. Other manual controls will be carried out by the race management teams throughout the course. Any participant absent from one of these checks or scores will be penalized (see 14- Penalties) Any competitor delayed by helping a third party in an emergency should request for time credit to compensate for the delay from a race official (this will need to be confirmed by the race director). 13 Sport: health and safety 13.1 Anti-doping fight Cheating is not permitted in the Ultra Marin Race and organisers implement AFLD doping control procedures under the guidance of the FFA when monitoring races. The selection of monitored competitors is made by an appointed doctor and targeted individuals are not necessarily elite athletes or licence holders or non-licence holders. The doctor also decides the number of checks to be undertaken Action concerning health matters The organisation has decided upon the implementation of an internal action concerning health during the events of The Ultra Marin Raid Golfe du Morbihan. This action has neither the aim nor competence to substitute itself in the place of the current national and international regulations in the anti-doping fight but has for its objective a strengthened medical supervision wished for by the organisation. This action is led by the organisation s internal Medical Council, consisting of doctors, who are able to take the opinions of the experts of its choice and who will be asked to express a consultative opinion to the race Jury on the medical state of the participants. Each runner agrees to:

8 inform the Organisation s medical council in the case of the use of a prescription subject to a Therapeutic Use Exemption (TUE) via the procedure available on the personal page which every runner can freely access the International Trail Running (ITRA) web-site: This information is to be declared upon the day of registration in the case of a TUE already requested or previously obtained. If not, it must be made by the 8 th day following the request for a TUE and imperatively before the start of the race. agree to give any urinary and/or blood, and/or capillary samples and associated analyses requested by the Organisation s Medical Council, with the understanding that expenses incurred for the realization of these samples and the associated analyses are the direct responsibility of the Organisation. agree to answer to any summons which the Medical Council issues on the basis of the information which has been collected from them, so as to decide upon their capacity, or not, to participate in the race for which they are registered. At the conclusion of the interview, the Medical Council can propose to the race Jury, that the runner is excluded from the race Penalties: Organisation members and official stewards are dotted throughout the route. Their aim is to spot any breaches in the rules. All breaches will incur a penalty (see below) 1 hour penalty: - for not being in possession of a compulsory item in your race bag. (1h by missing object and maximum penalties 3h) : see (1) and &22 mandatory equipment. - not clocking-in at a check point (Trail 56km, Ronde des Douaniers 36km, Nordic Walk) - running number not visible (any clothing/equipment whatsoever obscuring it is unacceptable) - flying Assistance (Any competitor receiving outside assistance: personal supplies or equipment of any sort; changes of clothing etc...) outside any authorised supply stations. See &21 Personal Assistance) - accompaniment on the route (except for the last 2 km of the race: see 21 & Personal Assistance) - Non compliance with the route (1 Hour penalty + Time race not performed) 3 hour penalty: not clocking-in at a check point (Grand Raid 177 km, Relay Team and Raid 87 km). Disqualification : -completely removing (theft) or moving any marker posts during the race refusing to have race bag checked (1) not having a race bag (Grand Raid 177km, Team Relay, Raid 87km and Trail 56km) not having a running number clocking-in after a check point has closed using any means of transport during the race not helping a competitor in an emergency - littering or damaging any part of the course insulting members of the organisation or making threats to them refusing to be examined by a doctor at any moment during the race not being mentally or physically fit for the race any use of drugs/refusing to be drug tested 15 Dropping out: It is compulsory for any competitor withdrawing from their event to contact the organisation by telephone (number specified in Road book and on running number) to confirm they are doing so. Anyone dropping out must surrender his/her identifying marks (running number and race chip) to a race official Repatriation: Shuttle buses will be available along roads accessible to the course to pick up any competitors dropping out of the race and to take them to the start point. Shuttle buses are organised by officials at clocking-in stations. As there may be some distance between these stations it may take up to two hours for a competitor withdrawing from the race to be collected.

9 15.2 Withdrawal due to injury. If a competitor has to withdraw due to injury and cannot physically be moved: our Medical team will provide medical assistance and solutions as appropriate Safety: Any competitor who uses any other means of transport to leave the course other than that provided by the organisers or who breaches the Highway Code acts on his/her own. The organisation is not responsible for any such actions whatsoever. 16 Medical Assistance: A medical team will be on standby throughout the duration of all races. Any competitor deemed to be incapable of continuing in race, either endangering their own safety or the safety of others, can be withdrawn from the race by the team. 17 Insurance: Licence holders are covered by insurance linked to their licence. Anyone without insurance is personally responsible for making sure they are covered for all risks and damages resulting from an accident leading to an inability to work (temporarily or permanently, partial or total). The Association accepts no responsibility for competitors having withdrawn or been disqualified from races. 18 Bag checks (1): Spot checks throughout the race (especially after replenishments and from entry into the departure airlock until arrival) will be carried out by event organisers. Any missing items will incur a penalty (see 14 Penalties). 19 Rest points during races: Competitors can use rest points provided by the organisers (see Ultra Marin website and road books for details). The rest points for competitors are not to be used for sleeping purposes. Runners who have dropped out or completed their race must organise their own accommodation if they want to sleep. 20 Food & Drink: One of the principles behind these races is semi food self-sufficiency. However, refreshment points will provide competitors with drinks and appropriate food. Between these points (see Ultra Marin website and road books) competitors are completely self sufficient and must drink and eat their own drinks and food. 21 Personal assistance and supply bag: Personal assistance is tolerated exclusively on certain refreshment points or checking stations, in the zone specifically reserved for this purpose, on presentation of a black assistance bracelet and at the discretion of the site manager. This assistance can only be provided by one person at a time, without any specific equipment other than a bag with a maximum volume of 30 liters. Possible assistance on the following places: - Grand Raid 177km and Relay by teams: Larmor Baden (Numer Street), landing stage of Locmariaquer (Le Guilvin), Arzon (Yves Chapron stadium, Gohvelenec), Sarzeau (Stadium Parc des sports, rue Patis), Séné (Stade le Derf) - Raid 87km: Le Hézo (Estran room), Séné (Stadium of Le Derf) - Trail 56km: Séné (Stadium of Le Derf) Outside these areas, assistance on the course is strictly forbidden.

10 Ronde des Douaniers 36km : no assistance allowed, at any point of the route and Nordic walk of 28km : no assistance allowed at any point of the course. Warning : Any «mobile» assistance, accompanying persons, water carriers or bicycles are strictly forbidden and any breaches will incur a penalty (see 14 Penalties). Official stewards in attendance will make absolutely sure that those rules are adhered to. In the interests of equality we shall be paying very close attention to proceedings to ensure that race conditions are the same for all participants. Accompanying competitors will however be allowed only on the last 2 kilometers from the Kerino bridge in Vannes (Avenue Raymond Marcellin), before the finish line. Team Relay (177km): the 4 team members will necessarily have to join their last competitor from the Kerino bridge to finish the final kilometers together and cross the finish line together. Supply bags: Grand Raid (177 km) Competitors of the Grand Raid 177km can deposit 2 supply bags of 30 liters maximum marked with a running number and the destination : one will be convoyed by the organization towards Arzon (Yves Chapron stadium), the other will remain waiting on the bag drop zone at the Rabine stadium near the arrival in Vannes. Supply bags: Raid 87 km, Trail 56km, Ronde des Douaniers 36km, Nordic Walk of 28km and Team Relay: Competitors will deposit bags at the stadium of Rabine in Vannes, a bag of assistance accessible on their arrival. 22 Compulsory equipment for participants: Compulsory Equipment Grand Raid 177 KM Team Relay Raid 87KM 177KM Trail 56 KM Ronde des Douaniers 36KM Nordic Walk 28KM Racing bag* ID Mobile* Survival sheet Personal cup 15 cl Water reserve 1,5L 1,5L 1,5L 1,5L 1L 1L Food supplies recommended recommended Plaster of 6 or 8 cm (Width) recommended recommended Headlamp or Ventral lamp Spare batteries or USB charger reflective arm band Windproof jacket Nordic walking sticks *Racing bag: any bag that can contain all the compulsory equipment listed (backpacks, bum bags, camelbacks...).

11 *Mobile phone: be available at any time. Please note that your mobile phone must be adapted to the French network. This equipment is compulsory in view of potential risks identified by organisers at the time of publishing these current rules/regulations. Runners must also make sure that they check the weather conditions and equip themselves appropriately (clothing, sun protection etc) in the light of their own needs and the difficulties presented to them by the race. The organisers reserve the right to contact a runner at any time by phone or to text all competitors with important information to ensure the smooth running of the event (adverse weather conditions; problems etc ) RUNNERS AGREE therefore to be contactable by phone AT ALL TIMES during their race and must ensure that this is the case. 23 Green issues: The whole of the course is located in a NATURA 2000 area and some trails are protected by the Coastal Protection Agency. Certain conditions apply to their use. The organisers are committed to respecting said conditions by using authorised paths, providing marking posts that don t damage the environment and using appropriate signage. In this way we respect green issues and protect both the environment and the creatures that live here. Runners agree to respect instructions given by race stewards especially regarding littering and green issues in humid zones. (See 14 Penalties) Disqualification: littering or damage to sites by competitors or support crews It is the responsibility of each competitor to keep any rubbish (packaging etc) on their person until they reach the next rest stop where it can be disposed of appropriately in bins. 24 Race courses: Nature is beautiful so let s treat it with respect. The races use trails marked out mainly by Morbihan Council. These trails cross 16 municipalities. As the start location and finish line for the Grand Raid is in Vannes, a 10 minute boat crossing from Locmariaquer to Port Navalo is a requirement of the race. The time taken waiting to board the boat and the time taken for the crossing will be deducted from competitors timings. In the case of force majeure and/or for safety reasons the organisers reserve the right to make changes to the race, time limits and positioning of check points and refreshment stops without prior notice. 25 Race neutralisation: Should the race be stopped, competitors will be directed either to withdrawal points made available by town halls, or to the nearest available accommodation or shelters. They will need to wait in their shelters until repatriation arrives. This may be quick or it may take time depending on the number of runners to be repatriated. Runners waiting in retreat points will need to use their own food reserves (no refreshments available). A manual clocking-in system will be set up at retreat points. Runners wanting to go home using their own transport must inform officials of this and return their race chip and running number.

12 If competitors leaves the site by their own means without informing officials of his/her departure then any ensuing search costs must be borne by said competitor. The number of points acquired for challenge will be recalculated to reflect the distance completed within the appropriate time limits. The organisers will not refund any entry fees but will facilitate the registration process in the following event for competitors concerned Security: - The followers, accompanying persons and families must be careful not to park in front of the markings which allows the runners to remain on the course in complete safety. - In accordance with Inter-Ministerial Circular No. DS / DSMJ / DMAT / 2013/188 of 6 May 2013, this sporting event shall benefit from the transit priority regime. 27 Photo coverage: The organisers reserve all rights for photos or vidéos coverage of events. All participants and their supporters agree to this. Any individual or collective images taken may be used by the organisation. By registering, competitors authorize the organizers and their beneficiaries, such as partners and the media, to use the photos or audiovisual images on which they may appear, in any medium, including promotional and / or advertising documents. 28 UTMB Qualifying points for Ultra Trail du Mont-Blanc Grand Raid 177km : 6 points Raid 87km : 4 points Trail 56km : 2 points Ronde des douaniers 36km : 1 point 29 Excluded participants: The organisers reserve the right to exclude any competitor who refuses to adhere to our rules/regulations or who is at risk of endangering themselves or other competitors. A participant who has been excluded will not be permitted to register for any future events.