LFR Regular Committee Meeting Tuesday 23rd May 2017

Transcription

1 LFR Regular Committee Meeting Tuesday 23rd May 2017 Co-Presidents: Olivia Poole (OP) and Richard Wingfield (RW) Club Secretary: Christos Bitzis-Politis (CBP) Club Treasurer: Warren Swart (WS) Membership Secretary: Simon Mac (SM) Races Secretaries : Julia Robinson (JR) and Fergal Joyce (FJ) Communications & Publicity Officers: Emily Chong (EC) and Khalid Siddiqui (KS) Social Secretaries: Allie Lustigman (AL) and Paul O'Leary (PO) Coaching Team Coordinator : Adrian Mark (AM) Agenda Items Club Treasurer Presentation of monthly committee accounts Approval of the budget Consideration for a new cross country tent Co-Presidents Out for Sport Club Survey Bank Holiday Monday Runs New Runners / Twice-Monthly New Runner Nights / Couch to 5K Club Secretary Monday H&S Suggestions for GBR and Trail Run AOB Chair: RW Minutes: CBP Apologies : OP, KS, AL, AM

2 WS Presentation of current state of Club finances There is a 1% increase, in regards to the collection of membership fees, then compared to the same period of last year. In the same time there has been a distinct increase of Unlimited Card memberships. The Club has paid what was due to EA relative to the renewal of membership fees and there is a predicted surplus for the Club year. RW requests from Committee members of proposals and ideas as to where to invest such surplus SM Barcode membership cards. This is going to be a big expenditure for the Club but it will be a one-off. SM to investigate and come back to the Committee in regards to costs. WS on behalf of Cross-Country Captain Leon Clement Purchase of new tent for the new Cross-Country season Investigate and report back to Committee as to the cost of the tent CBP Purchase of first-aid kits for Green Belt Relay and Trail Runs To investigate and report back as to the cost of such kits PO Purchase of new banners and new flags Rough estimate of the amount needed for such items PO Possibility of having a float for next year s Pride Currently LFR is taking part as a walking group in the parade, still under the same category as we have been in all previous years, large floats may cost up to 600 to register with Pride for organisations such as ours. FJ

3 Increase the proportion of expenses covered by the Club, which are generally paid by membership out of their own pocket when participating in important Club races RW The surplus to pay for the discounted purchase of Club training Jackets and hoodies. RW to provide further info. In order to encourage membership to participate at the Club Survey, buy a 25 voucher which will then be offered to a random member who has participated. Discussion and consideration of all the above proposals Race Secretaries Update Discussion relative to the 3 Bridges Relay 31 Club members turned out for the first Club Championships Core race, which was the Peckham Rye park run. Discussion about Green Belt Relay, relative to the number of teams each Club may present each year Still a few issues in regards to the correct registration of race results, Emmet Cassidy has been looking into developing a form specific for race results, which is to be completed by Club members individually and then sent over to the Race Secretaries. Co-Presidents Out For Sport General Info. Currently 21 other LGBT+ Sports Clubs happen to be part of Ofs, an umbrella that does not focus into directly overseeing other clubs but coordinates social events among clubs, participates in organizing OutGames, provides support and mentoring over certain aspects, when requested. Become part of Ofs does not include any costs and the application to become affiliated can be filled in on-line. The affiliation application for each club becomes then ratified during one of the Ofs meetings, of which they are holding four per year. RW and CBP were present to the last one of these. Discussion over positive things the affiliation with Ofs could represent for LFR, potential downsides of such affiliation?

4 Options to be followed are the following three: LFR joins Ofs and becomes affiliated, LFR does not join, LFr joins now and reviews after a determinate period of time. Decision is taken by vote among Committee members for LFR to Join Ofs and to review this decision after a certain period of time. Action: CBP to make the necessary affiliation application to Ofs on-line Monday Bank Holiday Run For the time being the subject is under consideration, in the sense that Committee will put it on a trial period for this year and then shall review in due course. By vote all Committee members present are in favour and agreed to give this suggestion a trial during this present Club year, see how it goes and then reassess. CBP to send an to all Circle volunteers requesting availabilities from volunteers to lead the Circle for this coming Monday Bank Holiday the 29 th May. Discussion on holding weekly runs in the period between Christmas and New Year and suggestion to review this proposal in the coming months, also in relation to how membership responds to the Bank Holiday Monday Run. CBP In relevance to the Monday Run, observation regarding members crossing Kennington Road not at the traffic lights but randomly and not paying particular attention. Committee can only provide guidance. Decision to drop a very light-handed reminder to the Circles on Mondays. SM Discount of %10 to LFR members at Runner sneed, though to be more precise the discount is offered to all UK affiliated Clubs. Action: RW to club member in regards to the above matter Discussions on having two of the weekly runs exclusively dedicated to introduce new runners to the Club. We could set up recommendations on the Club website, Wednesday could be exclusively used as only female new runners. The days which are considered as the most welcoming for new runners could be Wednesday and Saturday. The priority is mostly based on showing new runners the route and not running on their new pace.

5 RW is to create a document with a proposal for the Committee in regards to that. AOB -RW circulates from Club member. Relative discussions, Committee members are given some time to read through. -Discussions relative to the GBR. Suggestion of having the first two teams formed by members based on their running results, the two other teams on a first come-first served basis. -Club Survey, RW circulates survey in paper form. Discussions on how to reduce the size by combining or eliminating some of the questions which are deemed as superfluous. Committee is given two week s time to go through the questions and edit them accordingly. Action Points SM to investigate and come back to the Committee in regards to the costs of introducing a membership barcode scanning device. WS to investigate and report back to Committee the expenses for the purchase of a new tent for the Cross-Country season CBP to investigate and report back as to the cost of first-aid kits for the Green Belt Relay and the Club Trail Runs PO to investigate the purchase expenses for new Club banners and flags RW to provide further info relative to the discounted purchase of Club training Jackets and hoodies. CBP to proceed with the affiliation application to Ofs on-line CBP to send an to all Circle volunteers requesting availabilities from volunteers to lead the Circle for this coming Monday Bank Holiday the 29 th May and report back to Committee CBP send to all Circle Leaders relative to making a light admonition to runners when crossing busy roads RW to Club member in regards to the discount of %10 to LFR members at Runner sneed RW is to create and circulate to the Committee a document relative to the introduction of having two weekly runs exclusively for new runners RW to circulate among Committee members send from Club member

6 FJ to contact Green Belt Relay organizing committee regarding next year s eligibility criteria for the race (how many teams from the same club may be accepted, etc.) CBP to send a Doodle Poll for the next RCM