CRC POLICY & PROCEDURES MANUAL

Transcription

1 CRC POLICY & PROCEDURES MANUAL Version

2 RELEASE NOTICE Version Number: Status: FINAL Circulated: MARCH 2016 Circulated To: Please Forward Comments To: COMMITTEE MEMBERS Penny Dixon VERSION HISTORY Version Status When Who Why Draft 16/02/2014 PD Document Creation from previous years policy manual with updates re: CRC Squads and Pathways Coach assignment and funding Recognition of Outstanding Performance Draft 23/02/2014 PD Updates with feedback from Chairman, Boat Captain and Rowing Captain relating to above Draft 25/04/2015 PD, JC Updates: CRC Squads and Pathways Coach assignment and funding Draft 29/07/ /04/2016 JC, PD Updates: Full revision with feedback from the full committee Page 2 of 66

3 TABLE OF CONTENTS TABLE OF CONTENTS INTRODUCTION PURPOSE OF DOCUMENT AUDIENCE DISTRIBUTION AND UPDATE COPYRIGHT MISSION STATEMENT POLICY 1 PROGRAMS - CRC SQUADS AND PATHWAYS INTRODUCTION POLICY/PROCEDURE POLICY 2 PROGRAMS - COACHING AND COACHES CONDUCT INTRODUCTION POLICY/PROCEDURE POLICY 3 PROGRAMS - LEAD COACHES AND FUNDING INTRODUCTION POLICY/PROCEDURE POLICY 4 PROGRAMS - SELECTION AND REGATTA ATTENDANCE INTRODUCTION POLICY/PROCEDURE POLICY 5 PROGRAMS - REGATTA ATTENDANCE PROCESS INTRODUCTION POLICY/PROCEDURE POLICY 6 SAFETY - INDUCTION TO ROWING ON THE RIVER INTRODUCTION POLICY/PROCEDURE POLICY 7 SAFETY - CREW CONDUCT ON THE WATER INTRODUCTION POLICY/PROCEDURE POLICY 8 SAFETY - RISK MANAGEMENT INTRODUCTION POLICY/PROCEDURE POLICY 9 SAFETY - EMERGENCY AND EVACUATION POLICY INTRODUCTION POLICY/PROCEDURE POLICY 10 EQUIPMENT - BOAT ALLOCATION INTRODUCTION POLICY/PROCEDURE Page 3 of 66

4 11. POLICY 11 EQUIPMENT - USE AND MAINTENANCE INTRODUCTION POLICY/PROCEDURE POLICY 12 EQUIPMENT - STORAGE OF CLUB EQUIPMENT INTRODUCTION POLICY/PROCEDURE POLICY 13 EQUIPMENT - STORAGE OF PRIVATELY OWNED EQUIPMENT INTRODUCTION POLICY/PROCEDURE POLICY 14 EQUIPMENT - ACQUISITION MANAGEMENT AND BOAT NAMING INTRODUCTION POLICY/PROCEDURE POLICY 15 MEMBERSHIP - JOINING AND RENEWAL INTRODUCTION POLICY / PROCEDURE POLICY 16 MEMBERSHIP - RECOGNITION OF PERFORMANCE OR SERVICE INTRODUCTION POLICY/PROCEDURE POLICY 17 MEMBERSHIP - PRIVACY POLICY INTRODUCTION POLICY / PROCEDURE POLICY 18 MEMBERSHIP - PRESENTATION AND COMMUNICATION INTRODUCTION POLICY / PROCEDURE POLICY 19 FACILITIES - CLUBHOUSE AND ENVIRONS INTRODUCTION POLICY/PROCEDURE POLICY 20 FACILITIES - CLUB ACCESS AND SECURITY INTRODUCTION POLICY/PROCEDURE POLICY 21 FACILITIES - CLUB CELEBRATIONS AND SPECIAL EVENTS INTRODUCTION POLICY / PROCEDURE APPENDIX A - OVERVIEW OF RESPONSIBILITIES APPENDIX B - OPERATING PROCEDURES FOR TINNIES.. 62 Page 4 of 66

5 0. INTRODUCTION 0.1 PURPOSE OF DOCUMENT The purpose of this document is to provide policy for the operation of the Commercial Rowing Club INC. This document is to further detail the provisions of the Club s constitution and by-laws and should be reviewed at least annually on voting in of a new management committee. The document may also be revised as changes to policy or new policy is required. Please note that all future references to Commercial Rowing Club in this document will be as CRC. As a club affiliated with Rowing Qld we are governed by many of their policies and procedures as well as those of Rowing Australia. This includes policies such as Rowing Australia Member Protection Policy, Rowing Australia Anti-doping Policy, Rowing Qld Member Protection Policy, Rowing Qld Code of Conduct, Rowing Qld Privacy Policy, Rowing Qld Heat Policy, Rowing Qld Sun Safe Policy, Blue Card Screening Policy, Rowing Qld Procedure for Receiving and Reporting Disclosure of Harm & Personal Injury Claim Form. For a complete list of the Rowing Qld or Rowing Australia policies visit the Rowing Qld or Rowing Australia Websites AUDIENCE This document is intended for all members of the Commercial Rowing Club and any other people who may be involved in the operation of the club or who may use equipment belonging to the Commercial Rowing Club. 0.3 DISTRIBUTION AND UPDATE A copy of the most up to date version of the policy manual will be made available to all Club members, i.e. a controlled copy of the Manual will be located in a folder under the Notice Boards. A copy of the policies is also available on the clubs web site at and more recently COPYRIGHT Copyright of the material in this document rests with the Commercial Rowing Club INC. 0.5 COMMERCIAL ROWING CLUB MISSION STATEMENT Commercial Rowing Club seeks to support all members to reach and maximise their potential in the sport of rowing. Page 5 of 66

6 1. POLICY 1 PROGRAMS - CRC SQUADS AND PATHWAYS 1.1 INTRODUCTION 1.2 POLICY Athletes arrive at CRC through varied circumstances eg: - through school programs; - from other local, interstate or overseas clubs; - off the street i.e. wishing to learn to row. The following policy describes how these rowers will be progressed. There are 2 streams of rowers youth and open; and mature age. YOUTH and OPEN: The purpose of identifying squad progression and pathways within the club structure is to enable the club to assist, facilitate and encourage all athletes to achieve their potential; It must be acknowledged that currently (2016) in Queensland, athletes performing at National representative level train in a separate facility to their home club. This means that those high performing athletes are not included in the following descriptions as CRC does not have direct input into their training, management or progression; In response to this situation, the Club seeks to promote a strong cultural identity where aspiring athletes at all levels identify strongly as a member of CRC; To facilitate this, the Youth and Open squads and pathways system seeks to establish a strong and regular connection with younger athletes and encourages their development and progression within the club structure (in conjunction with the school program where applicable) and their involvement in CRC; CRC actively seeks to retain the older Youth or Open athlete to provide mentorship to younger athletes and supports and encourages their ongoing participation at their preferred level of commitment; It has been determined that at this time, CRC cannot actively support or provide adequate resources for a specific Junior Learn to Row program (<18yrs). All juniors joining CRC must have had at least one season s experience or be assigned a coach willing to accommodate the learner. Enquiries regarding full Junior LTR can be directed to Centenary Rowing Club at Riverhills; The diagram below describes the concept of how rowers may progress through the club. (Acknowledgment: Mosman Rowing Club s Squads and Pathways diagram); Note that the following diagrams should be considered as a guide only for the categorization and progression of athletes within CRC: Page 6 of 66

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9 MATURE/MASTERS The progression of Mature Age Rowers (Masters) is generally not as structured as for Youth and Open crews. Masters typically organise themselves into age-based / skillbased groups led by an identified coordinator; However this does not diminish the advanced competencies and success that Masters may achieve. In some cases, some Masters may also train and compete in Open squads and crews; Organisation of Masters tends to revolve around expressed interest in campaigns for popular events such as: - Head of Brisbane, Head of Yarra, Head of Charles etc. - Masters State Titles - Masters National Titles - World Masters Titles; LEARN TO ROW (LTR) CRC runs regular Learn-to-Row programs for adults (>18yrs) throughout the year comprising of six week blocks on a Saturday or Sunday morning at 7:30am; These sessions are run by the Club Learn-to-row Coordinator and experienced club rowers/coaches; Currently rowers are taught the basics of technique in quads and are also introduced to safety rules and river rules; the basics of handling boats and other equipment and knowledge of parts of the boat; For those new rowers who wish to gain more skills following the LTR, a transition program is available integrating new rowers with more experienced rowers in various crews over 4-6 weeks; Transition rowers are invited to take up temporary membership for 3 months to assess if they wish to become full members at the completion of the 3 months. Page 9 of 66

10 2. POLICY 2 PROGRAMS - COACHING AND COACHES CONDUCT 2.1 INTRODUCTION The Coaches of the Club have a significant bearing on the success of the Club in their ability to attract athletes to the Club and their ability to influence the ongoing attitude, performance and wellbeing of the Club s athletes. The Policy below outlines the Club s requirements for coaches conduct, including Club and non-club coaches. 2.2 POLICY CRC Coaches: Are members of the Club i.e. Life Member, Rowing Member, Associate Member, Full Time Student member, Junior Member, Family Member, Temporary Member or Honorary Member. The Committee may elect to make coaches honorary members in recognition of services to the Club; Must complete the Coaches Registration form including personal details, licences and sign agreement with the CRC Coaching (including RA Code of Conduct) and CRC Members Codes of Conduct; Must obtain approval from the Committee prior to commencing coaching activities; Are to be registered with Rowing Qld under CRC. Honorary CRC coaches may have their RQ Registration fee paid for them by the Club after consideration by the Committee (refer Policy 16 Membership Recognition of Performance or Service); Are required to have at least NCAS Level 1 Coaching Accreditation. All coaches with Level 1, 2, or 3 Coaching Accreditation from Rowing Australia (RA) are automatically covered by RA insurance; Must be aware of and adhere to Maritime rules; Must have a current Marine Licence for operating a tinnie; If involved with juniors (under 18 years of age) must have the required Blue Card issued by the Commission for Children and Young People, must maintain supervision of junior rowers at all times; Must ensure that adult rowers are competent before leaving them unattended on the river, and that they are complying with the Maritime Safety Queensland s Brisbane River Code of Conduct ; Must ensure that rowers in their care can swim, and must be aware of any medical conditions that may impact a rower on the water and be equipped to deal with any incidents arising; Page 10 of 66

11 Must develop a training program for rowers who are competing; Must keep the Coaching Coordinator / Committee abreast of developments concerning squads, including any disputes between athletes, athletes and coaches or between coaches; Must avoid behaviour that impacts negatively on the club, maintaining cooperative relationships with Rowing Australia, RQ, clubs and school rowing programs; Should endeavor to keep their athletes associated with the CRC club and CRC members if regularly operating out of another facility (eg QAS at Terrace). On-water behaviour: Are responsible for ensuring the safe operation of the tinnie including ensuring that the tinnie has appropriate lighting when out before sunrise or after sunset; when using a speedboat, must show courtesy and respect to ALL rowers by MINIMISING WASH: - move out and away from other crews when overtaking to minimize wash; - check behind regularly to allow overtaking crews minimum wash; - throttle off when passing crews; when using megaphones, be conscious of how and where your voice carries to, especially early in the morning: - crews should be coached closely and intimately with volumes down - megaphone should be focused away from residential areas - offensive language is not acceptable at any time - megaphones are not to be used between Brisbane and University of Queensland boat sheds. CRC Coaching Coordinator: A Coaching Coordinator may be appointed by the Committee if required and assessed as being beneficial to the provision of coaching services at the Club. The appointment is made on an annual basis. The Coaching Coordinator: is not required to be a registered coach; is required to have excellent communication skills to liaise between coaches and Captain and/or Committee; is not a voting member of the Committee however may attend Committee meetings at the discretion of the Committee; is primarily involved with coaches of CRC Development and High Performance Squads however must be aware of and take into consideration: Club, LTR and non-crc coaches operating at the Club; There is no financial remuneration for the Coaching Coordinator. Page 11 of 66

12 Non-CRC Coaches: It is acknowledged that at times, non-crc coaches may undertake coaching activities at CRC. These coaches may be from other rowing clubs/organisations who are temporarily using CRC facilities or who may be engaged by CRC members to provide private coaching services. To ensure that all coaches have the requisite licences, insurance cover and credentials to undertake coaching from CRC, all coaches must: complete the CRC Coaching form and Codes of Conduct prior to commencing coaching activities; also acknowledge their responsibility in using CRC resources and equipment and abide by the Coaches Code of Conduct; obtain approval from the Club Committee prior to commencing coaching duties. Appointments and Approval Process for all coaches at CRC: All coaches must apply for coaching approval from the Committee prior to commencing any coaching activities. Coaches will be advised if that approval is not given. All coaches must apply annually at the time of membership renewal for the continuation of their coaching approval at CRC. This will be completed within one month of renewals being due ie. at the beginning of August. If a renewal request is not received the Coach will be advised to forward same or coaching approval may be withdrawn. The Committee will review the following to determine their on-going status. The continuation of a specific membership category such as Honorary membership will be reviewed by the Committee during this review process: The Coach s contribution to the Club s performance; The currency of their licences; their general ability to work cooperatively within the Club Coaches will be advised if their existing status is to change. Page 12 of 66

13 3. POLICY 3 PROGRAMS LEAD COACHES AND FUNDING 3.1 INTRODUCTION Coaches are assigned within the CRC Squads and Pathways structure, and may be funded, if possible as described below. 3.2 POLICY YOUTH AND OPEN SQUADS The Committee can approve a number of CRC Lead Coaches for the Youth and Open Squads, who may lead a squad in any one of the following categories: - Womens High Performance - Womens Development - Womens Club (Youth) - Mens High Performance - Mens Development - Mens Club (Youth) There may be one Lead Coach assigned for each of the categories that the club may choose to support at any given time depending on a number of factors including: athlete resource pool; coach resource pool; access to suitable equipment resources; perceived benefits for CRC in recruitment, performance results and reputation etc; The Committee will recognise and support the CRC Lead Coaches. Lead coaches will receive reimbursement for reasonable expenses related to approved activities eg travel, accommodation to competition and selection regattas. Expenses for attendance at International regattas should be funded by Rowing Australia and specific fundraising efforts where required; This support may also include an additional one-off payment depending on the financial status of the club each year. This payment may be available from the previous financial year s operating surplus however this should not exceed 30% of that surplus and will also take into account current revenue raising activities and expenditure priorities; Each year after the National Regatta in March, the Committee will determine how much of the funds available will be allocated to each Lead Coach; Page 13 of 66

14 The allocation will take into consideration the Lead Coaches contribution to the CRC Squads and Pathways framework and includes the following criteria (with % allocation): - Coaches ability to attract / retain athletes (30%) - Number of athletes under coaching / number of athlete contact hours (30%) - Performance of athletes (30%) - Ability to work cooperatively within the Club (10%) The CRC Lead Coaches (including Coaching Coordinator if appointed) will work together as selectors of CRC crews to attend State Titles and National Titles; The CRC Lead Coaches may introduce and supervise assistant coaches to assist them with their programs, but only with the prior approval of the committee. All coaches must be approved by the Committee prior to undertaking coaching activities refer Policy 2 - Coaching and Coaches Conduct; Assistant Coaches may receive some financial reimbursement for expenses incurred and/or one-off payment depending on the following factors: - The number of Lead Coaches receiving same - The above allocation factors - This will be at the discretion of the Committee on a year-by-year basis; The Committee will endeavour to recognise the efforts of volunteer coaches in some way other than financially; for example, provision of Club t-shirt, Club cap etc; If financially viable, the Committee may seek to recognise one or two volunteer coaches efforts by funding registration or expenses associated with Coaching Conferences/courses. Consideration will be made against the funding criteria described above in addition to attendance at previous conferences/courses and benefit to the club; New coaches wishing to coach youth and open athletes (and who may bring elite athletes with them), if approved, are expected to work in close consultation with the relevant lead coach; Whilst it is expected that the CRC Lead Coaches will plan and be responsible for their squad, a Coaching Coordinator / the Committee will assist / guide if necessary; CRC Lead Coaches will retain their endorsement from the Committee if they: - Are seen to be contributing to club goals; - Are working collaboratively with other coaches and Committee members; - Are operating under the CRC Coaching Guidelines and CRC Coaching Code of Conduct; - Have club and athlete interests at heart. Page 14 of 66

15 MATURE AGE / MASTERS ROWERS CRC Lead Coaches recognise the need to have a large and motivated masters group to ensure continuation of their significant financial contribution to the club. While CRC Lead Coaches will not usually take any direct responsibility for coaching masters they may assist with programming, casual advice, encouragement; Masters groups often include rowers who have programming and coaching skills, and will assist their squad in training. Otherwise masters may call on coaches from a Committee approved list. This list will be made up of people who have indicated their willingness to coach masters and who satisfy the requirements of Policy 2 Coaching and Coaches Conduct; Masters coaches will be able to access club resources such as tinnies and equipment on a regular basis if they provide coaching services to a number of athletes at a time; Some masters coaches may be paid for their coaching services by Club members and the club recognises that this is an additional expense for members. If the coach concerned operates a coaching business, the Committee will review on a case-bycase basis whether that coach may have to contribute to club costs such as fuel and maintenance. Consideration will be given to factors such as whether the coach also provides voluntary coaching to club members, if he/she is a member of CRC and how often they provide paid services. Page 15 of 66

16 4. POLICY 4 PROGRAMS SELECTION AND ATTENDANCE AT REGATTAS 4.1 INTRODUCTION The Club endorses and supports members attendance at all regattas. The Club particularly supports Youth and Open members attendance at the Queensland State Championships, the Australian National Titles and Selection Regattas to gain racing experience and potential selection in representative squads. The Club is committed to making the experience a positive one for all involved. 4.2 POLICY / PROCEDURE Selection: For Youth and Open Squad members, the Lead Coach and/or the Coaching Coordinator will undertake the selection process, utilising data from ergo trials, seat racing and crew compatibility; Masters athletes will usually self-select crews however when there is a selection process required, the involved Coach/es will undertake the selection process, utilising data from ergo trials, seat racing and crew compatibility; If a dispute results from the selection process, the member must present those concerns to the Coach in a timely manner. It is preferable that this discussion be undertaken with an unbiased third party in attendance. If the matter cannot be resolved at that level, a written complaint may be made to the Club Committee who will convene a meeting with a selection of Club Coaches, and Club committee representatives who will make appropriate recommendations. Management: For all regattas where Youth and Open members are attending, the Coaching Coordinator (if appointed) will take overall responsibility for the coordination and organisation of members attendance. If not appointed, the Lead Coaches will work cooperatively to ensure a coordinated and managed process for all CRC members attending. The Committee will appoint a Team Manager who will take responsibility for overseeing Club members participation and conduct at the regatta. The Team Manager will usually be a Senior member of the Club who will be attending the regatta in another capacity as a coach, parent, athlete; Squad coaches are responsible for: o o Submission of entries via the Regatta Secretary; The welfare of their squad athletes in consultation with the Team Manager Squad coaches and/or Coaching Coordinator will cooperatively manage: o o o Athlete accommodation, transport and meals. In some cases, squads may choose to be accommodated together depending on availability and cost; Athlete and coach passes for the venue via the Regatta Secretary; Club apparel via the designated Club supplier Page 16 of 66

17 Masters members are required to responsible for their own participation and conduct however the Club, Boat or Rowing Captain will assist with all aspects of attendance as above. Costs and Funding: Lead coaches of Youth and Open squads will receive reimbursement for reasonable expenses related to approved activities e.g. travel, accommodation to sanctioned major competition and selection regattas; Drivers of the trailers who are approved for away regattas will be funded for all travel, and accommodation expenses while travelling to/from the regatta and may receive reimbursement for the duration of the regatta if they are not undertaking other duties while at the regatta; The Committee will cover the cost of transport of boats to the National Regatta and Australian Selection Regattas for all Youth and Open rowers attending; If financially able, the Committee may allocate funds to Youth and Open athletes attending selected and sanctioned National regattas to assist with other costs such as seat fees, transport, accommodation etc. - This allocation is based on the financial status of the club each year; - This payment may be available from the previous financial year s operating surplus however this should not exceed 10% of that surplus and will also take into account current club revenue raising activities and expenditure priorities; - It will also take into account any potential allocation of funds to CRC athletes who are International representatives see below; Masters athletes are responsible for all their own costs and will be asked to contribute to the cost of transporting boats which includes fuel, drivers costs, vehicle hire (if required), vehicle and trailer maintenance costs; The payment of transport costs will be made at the time of payment of seat fees when regatta entries are made through the Regatta Secretary. Funding for International Representatives: Currently Rowing Australia funds only its Open athletes to attend international regattas. Youth, U19, U21 and U23 athletes are required to obtain personal funding to attend those regattas. CRC will endeavour to assist with fund-raising activities or the allocation of partial funding towards the total required - This allocation is based on the financial status of the club each year; - This payment may be available from the previous financial year s operating surplus however this should not exceed 10% of that surplus and will also take into account current club revenue raising activities and expenditure priorities; It will also take into account: - the past performance record of that athlete; - the length of time with the Club; - their contribution to the Club. Funding for Youth and Open Athletes: Page 17 of 66

18 the committee will endeavour to cover the cost of transport of boats to the National Regatta and Australian Selection Regattas for all Youth and Open rowers attending Page 18 of 66

19 5. POLICY 5 PROGRAMS REGATTA ATTENDANCE PROCESS 5.1 INTRODUCTION The success of the Club at regattas is to a certain extent dependent upon the process associated with regatta attendance and the availability and condition of racing boats and equipment. Club members and coaches are encouraged to enter as many races in point score regattas as possible. 5.2 POLICY/PROCEDURE Entry Process: The Regatta Secretary notifies club members via Team App of upcoming regattas and the date by which the race entries are to be submitted; Club members submit an entry, via to the Regatta Secretary indicating the event number as per the schedule of events and including a fully completed list of crew members; The Regatta Secretary checks the information submitted, ensuring that all crewmembers are financial, and that they are registered with Rowing Qld; At the time of submitting an entry to the Regatta Secretary club members are to transfer money to the nominated CRC account to cover the seat fees and trailer fees (if applicable); The Regatta Secretary submits the entry via the nominated regatta system; If seat fees have not been fully paid by the last allowable entry date, the Regatta Secretary will not make the entry; The Treasurer pays an RQ invoice for seat fees owing post regatta; Where races are cancelled or the crew withdraws prior to the final draw, a refund/credit of seat fees and trailer fees will be applied to that member; Where a crew withdraws after the final draw, seat and trailer fees will not be refunded; With composite entries (crew from different clubs), the crew determines which club will make the entry and if the nominated club is CRC, the above will apply. Boat Allocation: The Boat Allocation Policy will apply (refer Policy 10) however the Club Captain or their delegate will also take into account the number of boats travelling to the regatta and the race schedule to assist in the allocations for a particular regatta; Where possible crews will race in boats that they have trained in however this is not guaranteed; The regatta boat allocation schedule will be created and released by the Club Captain or their delegate as soon as possible after entries have been made; Page 19 of 66

20 The schedule will also include a load plan, including the time and requirements for loading/unloading and return to the Club. Preparation for Boat Loading: The Rowing Captain is responsible for ensuring that the trailer/s and /or truck to be used have been checked for lights, tyre pressure and fuel or fully serviced (if attending a regatta more than 4hrs drive from the Club); The Rowing Captain is responsible for ensuring that all boat straps, foam blocks, seat ties, safety flags are suitable and ready for use; The boat loading plan will be available to all attending members via Team App will be and positioned in appropriate sites on load day. Loading / Unloading: The strokes of competing crews must ensure that there will be sufficient crew members present to enable effective loading / unloading of boats rowed by their crew/s, otherwise boats may not be loaded; Riggers are removed from boats and will be taped together in pairs before being loaded; On conventional-rigged boats, bolts are to remain on the boat with rigger chocks, washers and nuts tightened securely i.e. do NOT turn bolts inwards; On wing-rigger boats, all bolts, washers, nuts are to remain on the rigger and securely tightened; Seats in boats to be tied into the boat, seats should NOT be removed from the boat; Before the trailer departs, the Equipment Movement Log is signed to indicate which equipment is leaving the shed; On return, the Equipment Movement Log is signed to indicate that everything loaded for the regatta has been returned; The trailer and truck must be cleaned of all rubbish and equipment put away; All club boats being returned from an away trip are to be thoroughly washed and rerigged before being returned to their designated positions within the shed. Trailer Drivers: Club trailers are to be towed by people approved of by the Committee following receipt of drivers details including a copy of their Open Licence, their level of experience in towing trailers, and physical capacity to undertake towing activities; Commercial Rowing Club will ensure that all members who transport boats either on cars or by towing a trailer are conversant with the requirements of the Department of Transport and Main Roads for the safe and legal movement of boats by road. Page 20 of 66

21 Use of private vehicles for towing: In some instances, the use of a private vehicle is required for trailer towing the type of vehicle must meet basic requirements for towing a capacity to tow up to 2800 GMV kg; The vehicle must be comprehensively insured and meet all safety requirements for towing. Page 21 of 66

22 6. POLICY 6 SAFETY INDUCTION TO ROWING ON THE RIVER 6.1 INTRODUCTION For the safety of the rowing community and individual rowers, there are clear guidelines that must be observed particularly when on the Brisbane River. These guidelines are contained in the Maritime Safety Queensland s Brisbane River Code of Conduct see Club Safety Management Plan and Club Induction Handout. 6.2 POLICY/PROCEDURE CRC requires all rowers to undertake a Club Induction, which outlines expectations in water safety, boat handling and conduct in the club. In addition to the guidelines contained in the Brisbane River Code of Conduct, CRC has adopted these principles in the following situations: School aged rowers: All school-aged rowers rowing out of CRC must be accompanied by a qualified coach in a tinnie The ratio of rower to coach is dependent on a numbers of factors including the age of the rowers and coach, the experience level of both parties, the type of craft involved; As a guide, one coach per 3-4 inexperienced/young rowers in singles; one coach per 6-8 experienced/older rowers; one coach per 2 doubles or one quad; one coach per eight may be considered; Prior to school-aged rowers boating from the shed, all coaches and rowers must attend a safety induction which covers the issues of river rules and positioning on the river, lighting, boat handling and unsafe conditions; The safety induction must be undertaken by a club member who has been approved by the committee to do this, and handout for school-aged rowers provided; All attendees must sign an attendance sheet. Learn-to-row crews: All LTR crews must be accompanied by a qualified coach in a tinnie; It is required that one coach accompanies one quad/eight; Safety instructions are provided to the LTR crews throughout the skill and knowledge acquisition process over the 6 weeks of the program. Transition rowers: After completing a LTR course at the club or through a Corporate Regatta elsewhere, transition rowers are required to undertake further guided instruction by a qualified coach; Page 22 of 66

23 This may include 4-6 weeks of supervised rowing and includes instruction on safety, boat-handling and further technique; At completion, they will be assessed for competency on-water and in boat handling prior to being allocated boats on the roster. Page 23 of 66

24 7. POLICY 7 SAFETY CREW CONDUCT ON THE WATER 7.1 INTRODUCTION For the safety of the rowing community and individual rowers, there are clear guidelines that must be observed when on the river. These guidelines are contained in the Maritime Safety Queensland s Brisbane River Code of Conduct see Club Safety Management Plan and Club Induction Handout. 7.2 POLICY/PROCEDURE Guidelines Know your Club s safety procedures; Know the location of first aid equipment and qualified first aid officers; In case of an emergency contact 000; Report on water incidents to Club, Rowing Qld and Maritime Safety Queensland ( MSQ ) via the RQ online Incident report form; Ensure that all rowing equipment is in a safe and row-able condition; Ensure all participants receive proper instruction in watermanship and technique, including capsize drills; Any rower or coxswain going onto the water is responsible for abiding by all local rules and regulations and the RQ On-Water Code of Conduct; Coxswains should practice simple commands for boat control on and off the water. They should use these correctly, clearly, instinctively as well as understand the commands and signals of other river users; Offensive language or behaviour is not acceptable at any time; The Club Captain, Coaching Coordinator or the most senior Committee Member present will decide whether training or use of club facilities and equipment should be cancelled due to weather or unsafe conditions. The decision will be communicated to members either verbally, by notice posted in a prominent position at the Boathouse, by Team App or etc. depending upon the circumstances. General Water Safety Always keep the bank on (rowers) left side of the boat (bow-side); Rowers should keep to the outer thirds of the river; Rowers should be aware of what is around them; safe practice is to keep a good look out if in doubt stop; Boats overtaking have right of way but should overtake in the outer third towards the middle of the river; Crews being overtaken should shout to alert the overtaking crew of their position; Stationary crews should be as close as possible to the bank as practical, out of the way of passing crews; Coxed boats should give way to coxless boats; Show courtesy to other crews minimise wash when passing etc; Page 24 of 66

25 Official competition has right of way during the designated regattas for the length of the competition course; Official competition organisers must ensure that all other local users and authorities are notified of their competitions and that water permits have been granted. Capsize Procedures If your boat has over-turned HOLD ON TO IT never let your boat float away use it as a flotation device; Roll boat to increase flotation if needed; Try and propel boat toward bank; Use boat to stay out of water if possible; Never exceed coaching boat (tinnie) carrying capacity; Approach rescue into the wind/against the tide which ever is stronger; Ensure all athletes are safe remove those in greatest distress from water first. Brisbane City Cat Ferries Members are asked to give particular attention to avoiding situations, which may affect the operation of the ferries. At all City Cat terminals there are yellow marker buoys set 100m either side of the terminal to establish the exclusion zone. If a City Cat is docking: If a rowing boat is within the exclusion zone (between the yellow buoys), then the City Cat must wait for the rower to exit the zone prior to docking; If a City cat is within the zone, the rower must stop outside the zone and wait for the City cat to dock tide direction and force must be taken into account to avoid floating into the exclusion zone; Once the City Cat is docked (evidenced by the lowering of the gangway), the boat can progress through the zone ensuring there is a minimum distance of 15m between the boat and City cat. If a City Cat is departing: City Cats must give way to boats within the exclusion zone; Rowing boats must determine prior to entering the zone if a City Cat is about to depart ie the gangway has been retrieved. If so, the rowing boat is to remain outside the exclusion zone to allow the City cat to depart tide direction and force must be taken into account to avoid floating into the exclusion zone. Under no circumstances are rowers or coaches to navigate under pontoons or terminal gangways. Getting on/off the water Care must be taken by all crews around pontoons; Crews departing or retiring to a pontoon on the incorrect side of the river (due to tidal considerations) should be on the incorrect side of the river for a minimum time and distance of 100m before the pontoon. Crews on the incorrect side of the river must give way to all traffic and stay as close as possible to the bank; When boating, fixing up should be done as close to the bank as practical so passing crews are not obstructed; It is requested that no pace work be done in the vicinity of pontoons; Page 25 of 66

26 Crossing the River/waterway When changing direction crews are to proceed to the opposite side by the shortest possible route and give way to ALL traffic; Always cross the river in a straight line perpendicular to the bank; Ensure good visibility up and down stream before crossing; Rowers should not cross the river in blind sports - corners, near bridges or other structures; Do not cross the river near ferry terminals or commercially operated wharves. Lighting Lights (Bow and Stern) must be used before sunrise and after sunset and during adverse weather conditions where there is poor light, on both rowing boats and coaching boats; All club members are to provide their own lights from a list of recommended lights; Maritime Safety Queensland (MSQ) Regulations must be adhered to for the safety and enjoyment of all participants in our sport. The full legislation can be viewed at MSQ, Water Police and the Department of Transport will all be issuing fines for non-compliance to the regulations. Refer: Transport Operations (Marine Safety) Regulations 2004: Section 29 1) Lighting devices for signaling for recreational ships on water at night 2) A recreational ship on the water at any time between sunset and sunrise must be equipped with a lighting device for signaling to attract attention. 3) Also, the ship must display a flashing white all-round light if the ship a. is used for training or competition; and b. is not powered but is propelled by using oars or paddles; and c. is operated on the Brisbane River MAXIMUM PENALTY 500 Penalty Units Brisbane River Local Rules: Rowing Queensland has mandated the following local rules in furtherance of the obligation created by Section 29 of the Transport Operations (Marine Safety) Regulation (see above): o All crewed Rowing Boats are to be equipped with a 180 degree flashing white light on the fore and aft of the rowing boat. o The following lights are not acceptable: Strobe lights Small directional LED lights Lights attached to the rower s body or clothing Red or yellow lights of any type Lights which are not visible at a distance of 1klm Other Environmental Conditions If in doubt, don t go out Potential dangers darkness, wind, fog, strong tide/current particularly after a flood event, debris; Rowing boats are difficult to see and should be aware of blending in with surroundings; Visibility should not be less than 1000m when standing on the CRC pontoon, if you can t see the Regatta City Cat pontoon, do not launch; If on the water when fog descends, crews are to make their way cautiously to the Page 26 of 66

27 home pontoon as soon as possible; Crews should not be on the water during an electrical storm; Be aware of unpredictable weather. SunSmart Minimize rowing activity in the middle of the day; Wear a long sleeved shirt with a collar; Wear a hat and sunglasses; Apply sunscreen every 2 hours Re-hydrate frequently carry a water bottle. Incident Reporting The following procedure governs all incidents, either on- or off-water; and applies to all members and invitees ; in the environs of CRC; when rowing or training at CRC or elsewhere; either as a representative of CRC or as a member of any CRC-controlled crew: Immediately following the incident whether actual or near-miss, implement appropriate response measures as required ie first aid, advising Emergency Services etc; Contact the Safety Officer of CRC or any other member of the Committee and advise them of the incident; Complete the Incident Report form in the log book folder on the bench at the club; It can also be found on-line at Forward the form to the Safety Officer of CRC or any other member of the Committee. If required the CRC Safety Officer will forward it to Rowing Qld; o info@rowingqld.asn.au After all details have been gathered, the Safety Officer in consultation with the Committee will endeavour to establish if any persons are to be held responsible and if so, if there are disciplinary measures that are required; o Such measures may include suspension of rowing privileges. Page 27 of 66

28 8. POLICY 8 SAFETY RISK MANAGEMENT 8.1 INTRODUCTION This policy applies to Commercial Rowing Club and it is expected that the Safety Officer, Committee members, coaches and members will be familiar with the Safety Management Plan (SMP). Under the overarching direction of Rowing Queensland it is Commercial Rowing Club and its members responsibility to establish and maintain safety systems and to continually improve the management of hazards and safety issues. The SMP is to be used in concert with the waterway authority requirements such as Marine Safety Queensland, Local Government laws, Water Police and Harbour Masters. 8.2 POLICY / PROCEDURE INTRODUCTION To comply with the SMP, CRC has undertaken the following: appointed a Safety Officer; conducted a Safety Audit of operations, facilities and equipment on an annual basis and submitted that audit to Rowing Qld; conducted a Risk Assessment of CRC s operations and environment; ensured that all members are affiliated with Rowing Qld and are registered. Under the SMP, CRC has a responsibility to provide for the safety of their members and ensure that they comply with the laws and regulations that govern the safe operation of vessels in Queensland, and in doing so: Assess and reduce the risks involved in their activities to their members, participants, other water users and the general public; Provide safe premises and equipment (including vehicles and trailers), for their activities on both water and land; Actively implement the SMP and the Rules of RQ; Provide their members with guidance and training in safe practices; Review their practices and advice to members in the light of their experience and guidance and that from RQ. Specifically: The Emergency Response and Evacuation Plan and Policy is maintained and housed near the Club Information board and bench in the centre bay; River rules and diagrams are displayed in prime locations in the shed; First Aid kits are kept on the bench in the centre bay, on the workbench at the rear of the shed, in the truck and a spare kit is available to take to regattas; The Safety Officer is responsible for ensuring these items are maintained and updated as required. Page 28 of 66

29 9. POLICY 9 SAFETY EMERGENCY AND EVACUATION POLICY 9.1 INTRODUCTION This policy sets out the procedures adopted by Commercial Rowing Club members and officials in response to any emergency affecting club facilities and / or members. 9.2 POLICY / PROCEDURE In any situation where emergency action needs to be taken by club members in response to an event, the most senior person (Committee Member, Coach, Full Rowing Member) on site at the time or other person as may be agreed is to take charge and provide direction to other members. The person in charge should: - dial 000 to get suitable emergency response on site; - ensure that all members on site move away from the site / affected area and assemble together in a safe place (CRC car park) until advised OK to go; - list all members present; - block off the affected area; - notify a committee member who will mobilise further club members if necessary; - remain on site until emergency response personnel and committee member/s arrives and take further action as agreed to assist. This Policy is displayed prominently on the Club Notice Board. Page 29 of 66

30 10. POLICY 10 EQUIPMENT BOAT ALLOCATION 10.1 INTRODUCTION Rowing shells are an expensive and finite resource within the Rowing Club. As such the Club requires clear policy regarding how these resources are to be allocated. The Policy below provides information to the Club s rowers regarding the basis for allocation of boats within CRC POLICY/PROCEDURE All new or returning rowers being allocated a boat will be assessed for their boat handling skills / complete a boat handling or induction session before being allowed unsupervised onto the river; Boats are categorized in accordance with the level of skill and ability of the crew and the level of competition they may be participating in and are identified by a coloured label on their hull and in the boat roster: o o o Red boats restricted access; requires approval from Boat Captain; may be available to high performing Masters crews six weeks prior to significant regattas if required Blue boats for general use; suitable for racing by all members if required Green boats for novice and learn-to-row members; Oars are available along similar lines with Novice sculling oars associated with Green boats; Club sculling oars associated with Blue boats; High performance oars associated with selected Red boat crews and Red boats. Sweep oars will also be categorized as such; Boat allocations are managed by the Club Captain and Boat Captain in conjunction with coaches or Coaching Coordinator (if appointed). Members are to be allocated boats which match their category and below and take into consideration the following: o rowers years of experience; o competition experience and level of competition; o results in competition - unless there is an exceptional circumstance; CRC is a competitive rowing club with priority boat allocation given to: o High Performance Squad Members; o Proven high performing members from all squads In these instances consideration is also given to the regatta/race calendar and consequent needs of crews and availability of suitable boats; Within the Red boat category, there are a number of boats that have a greater restriction than other red boats. These boats are to be used by selected high performance youth and open members who are training for/competing in major regattas, hence have a discrete purpose and limited time frame. As previously noted, they may be available to high performing Masters crews six weeks prior to significant regattas if required. They are not to be used for long-term training by athletes, as this will diminish their condition. Page 30 of 66

31 CRC Members and CRC composite crews: The club will allocate boats to all financial rowing members who wish to row. Depending upon member numbers, this allocation may be restricted in prime time (5:00am 7:00am); Boats will also be allocated for use by people participating in the Learn to Row program; Prior to significant regattas, club boats will only be allocated to financial club members. Where CRC members request to train regularly in Club boats with non CRC member/s the non CRC member/s may be required to pay fees appropriate for the status of the rower; Subject to the Management Committee s approval, club boats may be utilized for training and racing by club and non-club members who have been selected / are seeking selection in composite crews for State or National squads so long as these rowers are registered with Rowing Qld; - Allocation of boats in these circumstances will be considered by the Club and Boat Captains, and take into consideration the level of the regatta, and the competitiveness of the crews; - Boats may be requested to be used elsewhere and the following considerations must be made: The lack of that equipment and subsequent impact on club members; The care and maintenance that is likely to be provided; The relationship between the borrower and CRC or its members These arrangements are to be time-limited and for specific purpose It is considered reasonable that CRC actively support its high performance athletes by loaning them equipment. These are sometimes rowed from the club however may also be taken elsewhere and used. It is required that the committee is advised in writing of such requests prior to the use of the equipment; The committee must be advised of: o the length of time of the loan it is reasonable for the loan to be no more than 4-6 weeks; o where the equipment will be housed under cover on suitable racking; o who will be using the equipment at least half the crew should be CRC members; All parties are aware of their responsibility to maintain and care for the equipment while in their possession and that any repairs for damage from negligence will be considered in line with the existing Policy 11 Equipment - Use and Maintenance Club members may from time to time race in Club boats in a composite crew (not including State or National squads) with non-club members subject to approval by the Club Captain. Crews which are 100% CRC will always have preference in boat allocation over composite crews; From time to time there are more CRC crews entered in one race or a succession of races than boats available. As far as possible this situation will be sorted out before entries are taken by finding alternate events for club members. The latter will depend upon the efforts of the Regatta Secretary to get entry requests in early enough to sort Page 31 of 66