REQUEST FOR CITY COUNCIL CONSIDERATION

Transcription

1 AGENDA SECTION: Consent REPORT DATE: July 7, 2015 MEETING DATE: July 14, 2015 REQUEST FOR CITY COUNCIL CONSIDERATION ITEM DESCRIPTION: Consider authorization for the replacement of self-contained breathing apparatus (SCBA) which have reached the end of their service life. DEPARTMENT HEAD S APPROVAL: CITY MANAGER APPROVAL: No comments to supplement this report Comments attached Recommendation: Authorize the purchase of replacement of Public Safety Self Contained Breathing Apparatus (SCBA s) and associated equipment via Emergency Response Solutions (ERS). Legislative History: United States Department of Transportation regulation 49CFR180 requires the hydrostatic testing of pressurized carbon fiber wrapped cylinders prior to transportation and use along with associated DOT documents and exemptions. The hydrostatic testing must be conducted every five years and cannot be conducted more than three times for a total service life of 15 years. Financial Impact: As a result of sound financial planning by the City Council no debt is required for this purchase, and total allocated funding for this purchase is $233,400. The total replacement cost is anticipated to be $222, It is anticipated this purchase will be under budget by $10, Explanation: The current Draeger SCBA s City Staff utilizes were purchased in 2000 and at the conclusion of 2015 the carbon fiber wrapped cylinders may no longer be utilized pursuant to Federal regulations. The SCBA s are utilized by City Staff to provide respiratory protection during the course of response activities including fire suppression, confined space response, hazardous materials response, unknown atmosphere response, and flammable atmosphere response. The manufacturer for the current SCBA s no longer provides product support, replacement parts, or repair services due to the end of service life. The Lake Johanna Fire Department recently replaced their SCBA s and donated their useable parts to the NBDPS which has allowed us to marginally maintain the operational capacity of the SCBA s.

2 The current manufacturer was unable to pass National Institute for Occupational Safety and Health (NIOSH) testing requirements necessitating a change in manufacturer. Staff contacted regional fire vendors regarding the issuance of a request for proposals for the replacement of SCBA s. Four vendors initially expressed interest in participating in the process with three vendors ultimately fully participating. The SCBA evaluation consisted of a Use Evaluation completed by staff, Technical evaluation completed by command staff/scba maintenance personnel, and competitive bidding, results are listed below; POINTS AVAILABLE MES- SCOTT ERS- MSA CLAREYS- SCOTT USE TECHNICAL COST TOTAL As a result of the highly competitive process the City received very favorable pricing from all vendors with all submitted proposals within less than 1.5% of each other and lower than other departments who have recently purchased SCBA s. Additionally the SCBA system Staff is recommending purchasing has a 15 year warranty, reducing future costs. Based upon the total evaluation Staff is recommending the purchase of the MSA G1 Self Contained Breathing Apparatus and associated equipment from Emergency Response Solutions (ERS) in the amount of 222, The vendor has assured us delivery will be made prior to the conclusion of Trevor Hamdorf Deputy Fire Chief Attachments: Emergency Response Solutions Quote DOT Cylinder Hydrostatic Testing Exemption Certificate

3 Response is our Middle Name PREPARED FOR: CITY OF NEW BRIGHTON QUANTITY: DESCRIPTION: UNIT PRICE: TOTAL: HARNESS: 37 NEW MSA G1 GLOBAL SCBA FIRE SERVICE EDITION NFPA COMPLIANT. 15 YEAR WARRANTY INCLUDING ELECTRONICS. ATO G1FS-421MB4C0LBA PSIG SYSTEM PRESSURE 2 CGA THREADED REMOTE CONNECTION 1 STANDARD HARNESS WITHOUT CHEST STRAP M METAL BAND B BASIC LUMBAR PAD 4 SOLID COVER RIGHT SHOULDER C CONTINUOUS HOSE REGULATOR 0 NO EMERGENCY BREATHING SUPPORT L LEFT CHEST SPEAKER MODULE B LEFT SHOULDER PASS A ALKALINE BATTERY TYPE $3, $143, *CYLINDER AND FACE PIECE LISTED SEPARATELY BELOW HARNESS ADDITIONS: 37 MSA REMOTE QUICK CONNECT CONNECTION IN PLACE OF REMOTE THREADED CONNECT AS QUOTED ABOVE. 37 MSA FIXED SWIVELING LUMBAR PAD IN PLACE OF BASIC LUMBAR PAD AS QUOTED ABOVE. $ $4, $31.56 $1, CYLINDER: 37 MSA SP 4500 PSIG 45 MIN LOW PROFILE G1 THREADED CONNECTION SUPER LITE CYLINDER. 37 MSA REMOTE QUICK CONNECT STAINLESS STEEL CYLINDER ADAPTER. 60 MSA SP SPARE 4500 PSIG 45 MIN LOW $ $47, PROFILE G1 THREADED CONNECTION SUPER LITE CYLINDER. 60 MSA REMOTE QUICK CONNECT STAINLESS STEEL CYLINDER $33.45 $2, Emergency Response Solutions, LLC Heidelberg ST NE, Linwood, MN Phone

4 Response is our Middle Name ADAPTER. 97 MSA CYLINDER LOGO CUSTOM DEPARTMENT ARTWORK TO BE SUPPLIED, LOCATED UNDER PROTECTIVE CYLINDER GEL COAT. FACE PIECE: 60 NEW MSA G1 GLOBAL FACE PIECE FIRE SERVICE EDITION. $34.05 $3, $ $13, ATO G1FPFM1M401 F FIRE M MEDIUM SIZE 1 HYCAR RUBBER M MEDIUM NOSE CUP 4 4 PT ADJUSTABLE HEAD HARNESS 0 NO CLOTH NECK STRAP 1 FIXED PUSH-TO-CONNECT REGULATOR CONNECTION 60 MSA SP FACE PIECE NECK STRAP $12.63 $ ACCESSORIES: 3 MSA REMOTE QUICK CONNECT ADAPTER FOR FILL STATION $ $1, MSA SP SPARE REMOTE QUICK CONNECT ADAPTER FOR HAZMAT CYLINDER FILLING; TO BE LOCATED AT FILL STATION 2 MSA G1 PREMAIRE A-T-O MATRIX CONFINED SPACE; DELIVERY NOT AVAILABLE UNTIL LATE 4 TH QUARTER. BELT ASSEMBLY 3 NOMEX ESCAPE CYLINDER 5 10 MIN RT HIP, CARBON DUAL SUPPLY 1 8" HOSE LESS QDISCONNECT REGULATOR TYPE H G1 42" SOLID COVER FACEPIECE TYPE 2 NFPA FACEPIECE 1 G1 HYCAR SIZE M MEDIUM NOSECUP 1 MEDIUM HEAD HARNESS 5 SPEED-ON / NET HARNESS QUICK DISCONNECT C SNAP TITE SST CASE 1 HARDCASE DELIVERY: ALL PRODUCT PURCHASED AS PART OF THIS BID SHALL BE DELIVERED AND STAGED FOR IN-SERVICE TRAINING AT $N/C FIT TESTING: $33.45 $33.45 $2, $5, ALL INITIAL QUANTITATIVE FACE PIECE FIT-TESTING SHALL BE Emergency Response Solutions, LLC Heidelberg ST NE, Linwood, MN Phone

5 Response is our Middle Name MEMBERS ALL MEMBERS PROVIDED AT $N/C TRAINING: IN-SERVICE SCBA TRAINING WILL BE PROVIDED IN A CLASSROOM SETTING INCLUDING A CUSTOMIZED POWER POINT PRESENTATION AS WELL AS INDIVIDUAL HANDS-ON TRAINING UNTIL EVERY MEMBER IS COMPETENT ON THE COMPLETE USE OF THE SCBA. CUSTOMIZED POWER POINT FILE WILL BE PROVIDED TO DEPARTMENT TO HAVE ON HAND FOR FUTURE REVIEW AS NEEDED. ALL MEMBERS SELECT MEMBERS SCBA CARE AND USE TRAINING ON ALL ASPECTS OF THE SCBA. CLEANING AND GENERAL USE DAILY CHECK S. MAINTENANCE TRAINING FOR SELECT PERSONNEL FROM DEPARTMENT TO PERFORM BASIC MAINTENANCE AND REPAIR FUNCTIONS, INCLUDING MSA A2 ASSET MANAGEMENT AND SCBA PROGRAMING TRAINING AS NEEDED. OPTIONAL THE A2 SOFTWARE WILL CONTINUE TO EVOLVE THROUGHOUT THE SERVICE LIFE AND AS NEW FEATURES ARE RELEASED, TRAINING WILL BE PROVIDED ON AN AS NEEDED BASIS. SERVICE OPTIONS: LEVEL 1, BRONZE (BASIC) SERVICE, TO INCLUDE: ANY WARRANTABLE SERVICE $N/C AT A MINIMUM, ONE DOCUMENTED FLOW TEST ANNUALLY PER NFPA RECOMMENDATIONS. DUE TO THE LIMITED USED RESALE MARKET AVAILABLE, WE ARE DECLINING TO OFFER A TRADE-IN ALLOWANCE. WE WOULD SUGGEST CONTACTING DALMATIAN TO SECURE YOUR BEST WHOLESALE PRICING. ALL RETURNS ARE SUBJECT TO EMERGENCY RESPONSE SOLUTIONS RETURN POLICY - SPECIAL ORDER ITEMS CAN NOT BE CANCELLED OR RETURNED $65.00/YR PER SCBA. $ TOTAL: $ 222, Quote Expires: 30 Days Date of Quotation: We appreciate the opportunity to earn your Business! Emergency Response Solutions, LLC Heidelberg ST NE, Linwood, MN Phone

6 U.S. Department East Building, PHH 30 of Transportation 1200 New Jersey Avenue, Southeast Pipeline and Hazardous Materials Safety Administration Washington, D.C DOT-SP (TWENTIETH REVISION) EXPIRATION DATE: July 31, 2016 (FOR RENEWAL, SEE 49 CFR ) 1. GRANTEE: Luxfer Gas Cylinders Riverside, CA 2. PURPOSE AND LIMITATIONS: a. This special permit authorizes the manufacture, mark, sale and use of a non-dot specification fully wrapped carbon-fiber reinforced aluminum lined cylinder for the transportation in commerce of the materials authorized by this special permit. This special permit provides no relief from the Hazardous Materials Regulations (HMR) other than as specifically stated herein. The most recent revision supersedes all previous revisions. b. The safety analyses performed in development of this special permit only considered the hazards and risks associated with transportation in commerce. 3. REGULATORY SYSTEM AFFECTED: 49 CFR Parts 106, 107 and REGULATIONS FROM WHICH EXEMPTED: 49 CFR (a) and (c) in that the marking requirements are waived and a(a)(1), a(a)(l), and in that nonspecification cylinders are not authorized, except as specified herein. 5. BASIS: This special permit is based on the application of Luxfer Gas Cylinders dated August 8, 2012, submitted in accordance with and additional information dated June 21, 2012.

7 Continuation of DOT-SP (20 th Rev.) Page 2 6. HAZARDOUS MATERIALS (49 CFR ): Hazardous Materials Description Proper Shipping Name Hazard Class/ Division Identification Number Packing Group Air, compressed (containing up to 39% by volume oxygen content) 2.2 UN1002 N/A Argon, compressed 2.2 UN1006 N/A Carbon Dioxide 2.2 UN1013 N/A Compressed gas, n.o.s. 2.2 UN1956 N/A Compressed gas, oxidizing, and n.o.s. 2.2 UN3156 N/A Helium, compressed 2.2 UN1046 N/A Hydrogen, compressed 2.1 UN1049 N/A Liquefied gas, n.o.s. 2.2 UN3163 N/A Methane, compressed or Natural gas, compressed (with high methane content) 2.1 UN1971 N/A Nitrogen, compressed 2.2 UN1066 N/A Nitrous Oxide 2.2 UN1070 N/A Oxygen, compressed 2.2 UN1072 N/A 7. SAFETY CONTROL MEASURES: a. PACKAGING - Packaging prescribed is a fully wrapped carbon-fiber reinforced aluminum lined cylinder manufactured and marked in conformance with Basic Requirements for Fully Wrapped Carbon-Fiber Reinforced Aluminum Lined Cylinders (DOT-CFFC Fifth Revision), dated March 2007, except as follows:

8 Continuation of DOT-SP (20 th Rev.) Page 3 CFFC-2 Type, Size and Service Pressure * * * The marked service pressure may not exceed 37,921kPa (5,500 psi) at a reference temperature of 21.1ºC (70ºF). * * * CFFC -6 Authorized Material and Identification of Material (b)filament Materials (i) Carbon fibers: * * * The tensile strength may not exceed 6,205,282 kpa (900,000 psi), the modulus of elasticity may not exceed 300 million kpa (43.5 million psi), and the strain to failure may not be less than 1 percent. * * * CFFC-8(a) (iv) Threaded openings need not extend completely through the neck and may be designed to allow full engagement of mating threads. b. TESTING: Cylinders retested prior to May 11, 2001 must be retested within 36 months of the retest date marked on the cylinder. Cylinders retested on or after May 11, 2001 must be reinspected and hydrostatically retested at least once every five years. Testing must be performed in accordance with , tested to 5/3 of the marked service pressure, and the latest edition of CGA pamphlet C-6.2 "Guidelines for Visual Inspection and Re-qualification of Fiber Reinforced High Pressure Cylinders", except as specifically noted herein: (1) Cylinders must be volumetrically tested by the water jacket method suitable for the determination of the cylinder expansion for a minimum test time of one minute. (2) A maximum permanent expansion to total expansion ratio does not apply. The cylinder must be condemned if the elastic expansion exceeds the rejection elastic expansion (REE) as marked on the cylinder. (3) Retest markings must be applied on a label securely affixed to the cylinder and over coated with epoxy, near the original test date. Metal stamping of the composite surface is prohibited. Reheat treatment of

9 Continuation of DOT-SP (20 th Rev.) Page 4 rejected cylinders is not authorized. (4) Cylinders with fiber damage (cuts, abrasions, etc.) that exceed Level 1 type damage as defined in CGA Pamphlet C-6.2 and meet the following depth and length criteria are considered to have Level 2 damage: (i) Depth - Damage that upon visual inspection is seen to penetrate the outer fiberglass layer but does not expose the carbon layer beneath, or that has a measured depth of greater than and less than inch for cylinders with an outside diameter greater than 7.5 inches or less than inches for cylinders 7.5 inches or less in outside diameter; (ii) Length - Damage that has a maximum allowable length of: Region Cylinder sidewall and domes Cylinder sidewall and domes Direction of fiber damage Transverse to fiber direction (longitudinal direction) In the direction of the fiber (circumferential direction) Maximum length of damage 20% of the length of the straight sidewall section of the cylinder 20% of the length of the straight sidewall section of the cylinder (5) Cylinders with damage that meet the Level 2 criteria must be rejected. Retesters must contact the cylinder manufacturer in the event that damage is questionable based on this criteria. Repair of rejected cylinders is authorized for Level 2 type damage. Repairs must be made in accordance with CGA pamphlet C-6.2, prior to the hydrostatic pressure test. Repairs must be evaluated after the hydrostatic test. (6) Cylinders that have direct fiber damage that penetrates through the outer fiberglass layer and into the carbon layer, or that have a measured damage depth of greater than the Level 2 maximum stated in (5)(a)

10 Continuation of DOT-SP (20 th Rev.) Page 5 above are considered to have Level 3 type damage. Cylinders that have damage with depth meeting Level 2, but length exceeding the Level 2 maximum is considered to have Level 3 type damage. Cylinders with Level 3 type damage are not authorized to be repaired, and must be condemned. (7) A hydrostatic retest may be repeated as provided for in ; only two such retests are permitted. Pressurization prior to the official hydrostatic test for the purpose of a systems check must not exceed 85% of the required test pressure. c. OPERATIONAL CONTROLS - (1) Cylinders manufactured under this special permit are not authorized for use fifteen (15) years after the date of manufacture. (2) Cylinders may not be used for underwater breathing purposes. (3) Cylinders used in oxygen service or in nitrous oxide service must conform with (b)(1)-(3). (4) A cylinder that has been subjected to fire may not be returned to service. (5) Transportation of flammable gases is not authorized aboard passenger-carrying aircraft or cargo vessel. (6) Transportation of oxygen is only authorized when in accordance with (7) Cylinders must be packaged in accordance with (a)(9). 8. SPECIAL PROVISIONS: a. In accordance with the provisions of Paragraph (b) of a, persons may use the packaging authorized by this special permit for the transportation of the hazardous materials specified in paragraph 6, only in conformance with the terms of this special permit. b. A person who is not a holder of this special permit, but receives a package covered by this special permit, may

11 Continuation of DOT-SP (20 th Rev.) Page 6 reoffer it for transportation provided no modifications or changes are made to the package and it is offered for transportation in conformance with this special permit and the HMR. c. A current copy of this special permit must be maintained at each facility where the package is offered or reoffered for transportation. d. A current copy of this special permit must be maintained at each facility where the packaging is manufactured under this special permit. It must be made available to a DOT representative upon request. e. Each packaging manufactured under the authority of this special permit must be either (1) marked with the name of the manufacturer and location (city and state) of the facility at which it is manufactured or (2) marked with a registration symbol designated for a specific manufacturing facility. f. The cylinders described in this special permit are authorized only for normal transportation as an article of commerce i.e., the movement of hazardous materials packages from consignor to consignee. g. The requirements to mark shipping papers and packages with the special permit number in accordance with (a) and (c), respectively, are waived. 9. MODES OF TRANSPORTATION AUTHORIZED: Motor vehicle, rail freight, cargo vessel, cargo-only aircraft, and passengercarrying aircraft (see paragraphs 7.c.(5) and 7.c.(6) for restrictions). 10. MODAL REQUIREMENTS: None required by this special permit. 11. COMPLIANCE: Failure by a person to comply with any of the following may result in suspension or revocation of this special permit and penalties prescribed by the Federal hazardous materials transportation law, 49 U.S.C et seq: o o All terms and conditions prescribed in this special permit and the Hazardous Materials Regulations, 49 CFR Parts Persons operating under the terms of this special

12 Continuation of DOT-SP (20 th Rev.) Page 7 permit must comply with the security plan requirement in Subpart I of Part 172 of the HMR, when applicable. o Registration required by et seq., when applicable. Each "Hazmat employee", as defined in 171.8, who performs a function subject to this special permit must receive training on the requirements and conditions of this special permit in addition to the training required by through No person may use or apply this special permit, including display of its number, when this special permit has expired or is otherwise no longer in effect.

13 Continuation of DOT-SP (20 th Rev.) Page 8 Under Title VII of the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU) The Hazardous Materials Safety and Security Reauthorization Act of 2005 (Pub. L ), 119 Stat (August 10, 2005), amended the Federal hazardous materials transportation law by changing the term exemption to special permit and authorizes a special permit to be granted up to two years for new special permits and up to four years for renewals. 12. REPORTING REQUIREMENTS: Shipments or operations conducted under this special permit are subject to the Hazardous Materials Incident Reporting requirements specified in 49 CFR Immediate notice of certain hazardous materials incidents, and Detailed hazardous materials incident reports. In addition, the grantee(s) of this special permit must notify the Associate Administrator for Hazardous Materials Safety -- OHMSPA, in writing, of any incident involving a package, shipment or operation conducted under terms of this special permit. Issued in Washington, D.C.: for Dr. Magdy El-Sibaie Associate Administrator for Hazardous Materials Safety Address all inquiries to: Associate Administrator for Hazardous Materials Safety, Pipeline and Hazardous Material Safety Administration, U.S. Department of Transportation, East Building PHH-30, 1200 New Jersey Avenue, Southeast, Washington, D.C Copies of this special permit may be obtained by accessing the Hazardous Materials Safety Homepage at Photo reproductions and legible reductions of this special permit are permitted. Any alteration of this special permit is prohibited. PO: CWF