City of Palo Alto (ID # 8314) City Council Staff Report

Transcription

1 City of Palo Alto (ID # 8314) City Council Staff Report Report Type: Consent Calendar Meeting Date: 8/14/2017 Summary Title: Request for Approval to Purchase Self-Contained Breathing Apparatus (SCBA) Title: Approval of a Contract With Bauer Compressors in the Amount of $697,519 for the Purchase of Fire Fighting Self-Contained Breathing Apparatus, Face Masks, Air Cylinders, Maintenance and Support Equipment, and Authorize the City Manager to Negotiate and Execute Related Change Orders Not-to-Exceed $102,481 From: City Manager Lead Department: Fire Recommendation Staff recommends that Council: 1. Approve and authorize the City Manager or his designee to make purchases from the attached quote with Bauer Compressors in an amount not-to-exceed $697,519 in total purchase orders for the acquisition of Self-Contained- Breathing-Apparatus (SCBA), face masks, air cylinders, and maintenance and support equipment manufactured by Mine Safety Appliance, Co. (MSA) as part of the Capital Improvement Program project FD-18000; and 2. Authorize the City Manager or his designee to negotiate and approve one or more revisions to quote from Bauer Compressors for related, additional but unforeseen work or equipment that may develop during the project, the total value of which shall not exceed $102,481 in total purchase orders. Background The Fire Department s SCBAs have reached the end of their useful service life. SCBAs provide respiratory protection to firefighters operating in dangerous atmospheres. SCBAs are essential safety equipment that allow firefighters to enter immediately dangerous to life or health (IDLH) environments, and SCBAs are required to conduct rescue, firefighting, and hazardous materials mitigation operations. Federal and State Occupational Safety and Health Agencies (OSHA) strictly mandate SCBA use and the Fire Department must comply with these regulations. Firefighter health and safety are paramount, as is the ability to effectively serve the community. City of Palo Alto Page 1

2 On June 27, 2017, Council approved Capital Improvement Project FD in the amount of $800,000 to replace the SCBAs for the Fire Department. Discussion The Fire Department inventory of SCBAs are between nine (9) and twenty (20) years old, have become costly to maintain and repair, and the safety technology is outdated. Industry standards recommend a 10-year replacement cycle due to safety and technology advances as well as the exposure to hazardous environments. The United States Department of Labor, Occupational Safety and Health Standards require that the City provide firefighters with personal protective equipment to include respiratory protection (Standards 29 CFR ). California Occupational Safety and Health Administration (Cal OSHA) standards augment those developed by Federal OSHA. Cal OSHA Title 8 Regulations mandate respiratory protection using SCBAs (Title 8, Subchapter 7, Group 16, Article 107, Subsection 5144 Respiratory Protection). Many of the standards were developed as a direct result of workplace accidents resulting in injury or death. In addition to the OSHA requirements, the National Fire Protection Association (NFPA) sets technical standards for SCBAs. NFPA Standards ensure that current respiratory protection and safety technology is incorporated into an important component of firefighter personal protective equipment (PPE). The two standards that apply to SCBAs are NFPA 1981: Standards on Open Circuit Self-Contained Breathing Apparatus for Emergency Services, and NFPA 1982: Selection, Care and Maintenance of Open Circuit Self Contained Breathing Apparatus. The NFPA recommends that SCBAs be replaced every 10 years. The goals for compliance and standards are: Firefighter safety Professional performance to recognized standards Reduced exposure to liability. In anticipation of the SCBA replacement, the Fire Department, in conjunction with regional fire agencies, conducted extensive field testing of models from three different manufacturers. These included Scott Safety, Interspiro, and MSA. The MSA SCBAs were rated as the most suitable for the Fire Department through a series of objective tests. The MSA SCBA is designed to the current NFPA standards. Of importance, the recommended SCBA includes an advanced safety feature which allows firefighters to see through smoke. Known as an integrated thermal imagining camera (TIC), this makes the MSA unique compared to the other tested models. A summary of MSA s proprietary features that supported this recommendation are included in Attachment A. City of Palo Alto Page 2

3 Bauer Compressors is the sole distributor of MSA SCBAs in California (Attachment B). The Fire and Purchasing Departments have reviewed the quote to ensure a competitive price and compliance with City Policies. To maintain firefighter safety and standardization, all of the equipment is recommended to be replaced at once. Each firefighter is issued a mask that is uniquely sized and fitted to their face. This face mask is a part of the Department-issued PPE and each mask must fit with the harness assembly. The face mask is not universal and must be paired with the appropriate SCBA. Using SCBAs from different manufacturers would be confusing for firefighters, expensive and cumbersome. To support fire service regionalization in Santa Clara County, the Fire Department dropped borders with the Mountain View Fire Department essentially creating a single response force for all service calls within the Cities of Palo Alto and Mountain View as well as Stanford University. When providing firefighting or technical rescue services that require the use of an SCBA, the safety benefits of the same model are immeasurable. Both agencies are purchasing the MSA SCBA which creates a group purchase resulting in lower costs. This standardized SCBA will provide both departments the ability to deliver seamless services and would support opportunities to join resources for training, repairs, maintenance, and annual OSHA testing. Resource Impact Funding for the replacement of SCBA s in the amount of $800,000 is included in the Fiscal Year 2018 Capital Improvement Plan project FD-18000, adopted by Council on June 27, The cost of outfitting the Fire Department with new SCBAs is $697,519 (Attachment C). There is a $102,481 contingency for any changes or additions to the quoted equipment purchase. Staff will acquire the equipmented through individual purchase orders that in total will not exceed $697,519 and the contingency amount of $102,481. As part of ongoing contract negotiations, Staff anticipates that Stanford will contribute 23% of the total cost, or approximately $160,429, plus any change orders. Policy Implications There are no impacts or changes to City Policy. Timeline The purchase of the SCBA assemblies will happen as soon as possible after Council approval. The plan is to have all equipment on site by January 2018 and in service by February City of Palo Alto Page 3

4 Environmental Review This project is not subject to CEQA pursuant to Title 14 California Code of Regulations Section 15061(b)(3). Attachments: Attachment A: Justification for MSA G1 Attachment B: Bauer-Palo Alto FD-Santa Clara FD Attachment C: Palo Alto FD-2017-Q3-1-G1 SCBA City of Palo Alto Page 4

5 Justification for the purchase of the MSA G1 Self-Contained Breathing Apparatus (SCBA) There are several safety features on the MSA G1 SCBA that are proprietary and innovative. These features do not exist on the brands of other SCBA s and are the reasons why the PAFD has selected this particular SCBA over any other brand. 1) Yellow LED s that signal 50% air volume. At 50% air, OSHA recommends that a firefighter exit the hazardous area to ensure that they have enough breathable air to exit the structure. On the MSA G1, two flashing yellow lights appear in the face piece indicating 50% air and alerting the firefighter that it is time to exit the structure. In addition, four (4) Buddy Lights on the back of the SCBA, the PASS Console and the top button on the user s regulator also turn to yellow to alert nearby firefighters that the user is at 50% air. This feature increases situational awareness on the fireground. 2) Universal Air Connection (UAC) with auto illumination. The MSA G1 is also the only SCBA with Auto Illumination of the UAC. At the same time that the low air warning activates, the SCBA sounds its primary end of service time indicator (a bell). When the bell activates, a white light automatically shines on the user s UAC fitting. This greatly enhances firefighter safety by allowing the Rapid Intervention Team (RIT) to see where they need to connect emergency air. 3) Thermal Imaging Camera built into the SCBA PASS Console. A Thermal Imaging Camera (TIC) was adopted by the fire service to enhance rescue and suppression capabilities by allowing firefighters to see into spaces that might otherwise be invisible due to heavy smoke. Fire and people can be identified and accessed much sooner because of this technology. The MSA G1 is the only SCBA in the fire service that provides a thermal imaging sensor integrated in the user s SCBA Personal Alert Safety System (PASS). This technology allows the user to switch from reading their cylinder pressure to seeing a thermal image on their LCD screen. This reduces the amount of gear carried by the fire fighter and provides each member self-rescue technology in the event they become lost or disoriented in a structure fire. 4) 100 percent electronic free face piece. Utilizing proprietary technology, the G1 SCBA offers an in mask display, voice amplification, and thermal imaging without mounting electronics onto the fire fighter s face piece. This greatly diminishes the profile on the mask, which in turn, reduces the chance for it to snag or be dislodged while in use. In addition, it lessens the weight carried on the fire fighter s face, decreasing the chance for head and neck injury. In addition to these valuable safety features, the MSA G1 also offers the only SCBA with a Rechargeable Battery. The MSA G1 operates on the industry s only rechargeable and environmentally friendly power supply. Not only does this battery eliminate the use of alkaline batteries that would be discarded into landfills, it greatly reduces the cost of purchasing alkaline batteries over the life of the battery. These are the features that have convinced us to purchase the MSA G1 SCBA.

6 July 7, 2017 Deputy Fire Chief Catherine Capriles Palo Alto Fire Department 250 Hamilton Ave Palo Alto, CA Dear Deputy Chief Capriles: Thank you, Palo Alto Fire Department for your interest in the MSA product line. This letter confirms that Bauer Compressors is the only MSA distributor for the Municipal Fire Service Market for Santa Clara County, California for both the sale and CARE certified authorized service of MSA SCBA and SCBA accessories. By way of background, in the fire service / first responder markets, MSA imposes specific requirements upon our distributors, which can result in a small number of distributors authorized to call upon a particular region. We impose these requirements because the equipment we manufacture and sell requires the involvement of partners with special knowledge, training and experience. Accordingly MSA s distributors are obligated to acquire and maintain extensive knowledge, training, and experience necessary to properly educate, assist and service our end user customers before, during and after the sale. MSA s fire service / first responder distributor qualification requirements are likewise intended to ensure the highest possible end user customer experience. If you desire additional information about MSA, its product lines, or channel partners, please do not hesitate to contact me. Thank you for your interest in our products. Sincerely, Scott McGuire North American Sales Channels Specialist Phone: scott.mcguire@msasafety.com

7 Quote: Date: July 7, 2017 To: Chief Catherine Capriles Palo Alto Fire Department Phone: East Airway Blvd. Livermore, CA Qty Part # Description LIST Price Unit Price Line Total 76 G1FS-442MA2C4LER MSA G1 SCBA CONFIGURED: SYSTEM_PRESSURE 4500 PSIG CYLINDER_CONNECTION CGA Quick Connect Remote Con HARNESS Standard wth Chest Strap CRADLE_TYPE Metal Band LUMBAR_TYPE Adjustable Swivel Lumbar Pad REGULATOR_TYPE Solid Cover Left Shd. REGULATOR_HOSE_TYPE Continuous EMERGENCY_BREATHING_SUPPORT Hose & Pouch SPEAKER_MODULE Left Chest PASS PASS Right Shoulder i-tic BATTERY_TYPE Rechargeable Lithium(HARNESS DOES NOT INCLUDE CYLINDER OR MASK) Cyl. Assy, G1,RC,4500 psig,45min,lp,pkgd & Quick Connect Adapter (CUSTOM CYLINDER LOGO & RED COLOR BAND) MSA G1 MASK CONFIGURED: APPLICATION F FIRE FACEBLANK_SIZE M MEDIUM FACEBLANK_MATERIAL 1 HYCAR NOSECUP M MEDIUM HEAD_HARNESS 4 4 PT ADJUSTABLE NECK_STRAP 0 NONE REGULATOR_CONNECTION 1 FIXED PUSH TO CONNECT $9, $5, $ 400, $1, $ $ 118, $ $ $ 28, Quick Connect Adapter for Fill Stations $ $ $ 2, SP G1 APR Adapter $ $70.45 $ Charging Station G1 $ $ $ 2, SP Battery Pack G1 rechargeable $ $ $ 4, A-G1FS442MA2C4LAR G1 SCBA (HAZMAT) PASS DIVICE DISABLED* (LESS MASK & CYLINDER) Cyl. Assy, G1,RC,4500 psig,60 min,lp,pkgd & Quick Connect Adapter (2-RIT, 10-HAZMAT, 2- AIRCART) CUSTOM CYLINDER LOGO & RED COLOR BAND) $7, $4, $ 22, $1, $ $ 13, Key Tag, G1, Motorola APX Radio $38.00 $23.69 $ 1, Tag Reader Writer, G1 $ $ $ Deluxe G1 Tool Kit $4, $2, $ 2, Technical Rescue Cart $6, $3, $ 3, PVC Airline Hose, 100ft Sections $ $ $ 1, CEJN Socket Female Quick-Disconnect $91.00 $55.67 $ CEJN Male Locking Quick-Disconnect $17.89 $10.94 $ CEJN Locking Socket Assembly $ $86.47 $ Posi Chek Test Software MSA $1, $ $ N/A 5 N/A Additional 5-year warranty on each i-tic Thermal Imaging Cameras for G1 SCBA MSA SCBA Technicial Class for 5 individuals hosted by Palo Alto FD/ BAUER $ $ $ 20, $ $0.00 $ - 3 A-PCG41DA2P1 PREMAIRE CADET ESCAPE G1: KEVLAR BAG CARRIER, SHOULDER STRAP, 10-MIN CARBON ESCAPE CYLINDER, G1 2ND STAGE, MED G1 MASK, Cejn STEEL AIRLINE FITTING, HARD CASE $2, $1, $ 5, G1 RIT PACK 4500 PSI, QUICK FILL HOSE, G1 2ND STAGE, MED MASK $5, $4, $ 8, Note: Prices do not include shipping/handling charges or sales tax unless specified. Quotation prices are valid for 60 days. Call if past expiration date. Thank you for the opportunity to submit this quotation. If you have any questions please give us a call. Sincerely, Dan Kroetch Phone: +1 (925) Cell: +1 (510) Fax: + 1 (925) Subtotal $ 639, % Shipping and Handling $57, $0.00 Total $ 697,518.52