COMCAT ENGINEERING LTD

Transcription

1 COMCAT ENGINEERING LTD Health and Safety Policy Prepared on behalf of: Comcat Engineering Ltd By Citation Ltd Copyright Citation Ltd Version 1.0

2 18/01/2016 Comcat Engineering Ltd 3A3 Unit Smithton Industrial Estate Inverness IV2 7WL Dear Sirs, Following the completion of the inspection visit undertaken at your premises, I am pleased to submit your Health and Safety Policy to assist the organisation achieve health and safety compliance. Should you have any questions following the visit regarding your health and safety management system or your inspection report, please remember that Citation Ltd is here to assist you and advice can be obtained 24 hours a day by telephoning the number shown on your helpline card. If changes in legislation are made which affect your undertaking, your Health and Safety Policy will be updated. If however, any changes occur within your undertaking, such as new or additional premises, procedures, etc. please notify Citation Ltd and all the necessary amendments to the Policy will be made. Please also contact your health and safety consultant or the health and safety helpline if there has been an accident or an Enforcement Authority has contacted you for any reason, in order that you can be advised on the correct course of action to take. You will now need to ensure that the procedures contained in your health and safety policy are implemented using recommendations contained in the Citation visit report as a priority guide. You will also need to regularly monitor and review your health and safety management system, including risk assessments, safe methods of working, employee competence, etc. in order to remain legally compliant and particularly following business changes or accident/incidents or near misses. If at any time throughout your contract you or your company are not satisfied with the service that is being provided by Citation Ltd, please contact the office immediately so that the problem can be rectified. Assuring you of our best attention at all times. Yours faithfully, Del Clarke Health and Safety Consultant CertEd, DipRSA, Grad.IOSH Copyright Citation Ltd Version 1.0

3 Table of contents 1 HSG65 Plan Do Check Act 2 Introduction 3 Policy Statement 4 Environmental Statement 5 Safety management structure 6 Individual responsibility T1 Engineering 7 Individual responsibility T2 Engineering 8 Fire Responsibilities 9 Employers Responsibilities - Working Time Regulations 10 Abrasive wheels 11 Access and egress 12 Accident reporting 13 Alcohol and drugs misuse 14 Asbestos for those in control of premises 15 Construction design and management 16 Compressed air 17 Compressed gas cylinders 18 Control of substances hazardous to health 19 Dangerous substances and explosive atmospheres 20 Dermatitis 21 Diabetes 22 Disciplinary rules 23 Display screen equipment 24 Driving at work 25 Electricity 26 Emergency plan 27 Engineering workshop 28 Epilepsy 29 Fire Copyright Citation Ltd Version 1.0

4 30 Fire action 31 First aid in the workplace 32 Forklift trucks 33 Gas Safety 34 Hazard reporting 35 Health surveillance 36 Housekeeping 37 Hot work 38 Information, instruction and training 39 Ladders and stepladders 40 Legionella 41 Lifting equipment 42 Lighting 43 Lone working 44 Maintenance 45 Manual handling 46 Method statements 47 Monitoring, inspection and review 48 New and expectant mothers 49 Noise 50 Occupational asthma 51 Personal protective equipment 52 Portable electrical appliances 53 Risk assessment 54 Safety signs 55 Smoking in the workplace 56 Stacking and storage 57 Stress 58 Vibrating tools 59 Violence and aggression Copyright Citation Ltd Version 1.0

5 60 Visit by an enforcement officer 61 Waste disposal 62 Welfare 63 Work at height 64 Work equipment 65 Workplace transport - Short version 66 Young persons Copyright Citation Ltd Version 1.0

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7 Health and safety management system The Management of Health and Safety at Work Regulations (Regulation 5) requires the employer to have arrangements in place to cover health and safety. These arrangements should, where possible, be integrated within the management system that is already in place for the company. The arrangements when implemented however, will depend on the size and nature of the business and will require the following factors to be considered when integrating them into any management system: Plan. Do. Check. Act. This health and safety policy includes a management structure and arrangements developed for the company to ensure compliance with the law; its format enables it to be integrated with any existing management systems. Guidance is provided to show how this policy can be used as part of an effective Health and Safety Management System to ensure compliance and control in a logical manner, by describing the service provided by Citation Ltd and the contributions required by the company. The flow diagram above provides a pictorial representation of good management practices in line with the HSE s normative standards; each step is explained further overleaf. 1. Plan - Initial inspection and report, develop a health and safety policy Initial inspection/report - a visit by a Citation Ltd Health and Safety Consultant who will complete a questionnaire, inspect the premises and provide a written report. The report Copyright Citation Ltd Version 1.0 7

8 will identify the current practical, physical and procedural weaknesses in complying with regulations. The policy will be developed and installed to the client by the Health and Safety Consultant. The installation visit will include an explanation of the system, advice on how to comply with legislation and an introduction to risk assessments. The organisations statements of intent are contained within the policy, these should be signed and dated by the person with overall responsibility for health and safety. 2. Do - Organise for health and safety and implement plan. The organisational structure will be established along with individual responsibilities with regards to health and safety management within the company. Management leading by example is essential to fostering a positive health and safety culture. Comcat Engineering Ltd commit to adhering to the policy arrangements including identifying hazards and completing risk assessments. Implementing actions from the health and safety inspection report will assist in compliance with regulations. Implementation of the plan should include: Establish and prioritise preventative and protective measures to eliminate or reduce risks, and implement. Allocation of sufficient resources (manpower, time, funds and competent advice). Provision and maintenance of the correct tools and equipment to do the job. Consult, Train and instruct, to ensure everyone is competent to carry out their work. Supervise to make sure that arrangements are followed. 3. Check - Measure performance. Monitoring will establish where problems may exist within the management system and will help understand what causes them and what remedial actions are required. Monitoring can include: 4. Act Review Performance, Act on lessons learned. Health surveillance to prevent harm to health. Conducting accident investigations and reviewing statistics. Monitoring cases of ill health and sickness absence. Compliance with regulations. Copyright Citation Ltd Version 1.0 8

9 Comcat Engineering Ltd will carry out an internal review of health and safety systems to establish if they require updating or improving. To support clients in the review process, Citation Ltd conduct an annual inspection. This will be carried out by a Citation Ltd, Health and Safety Consultant and includes a workplace inspection, review of documentation and arrangements in place and progress on assessments. On completion, a written report will be forwarded along with any required policy amendments. The outcomes of the review will become the next part of the health and safety plan to continue the loop. Copyright Citation Ltd Version 1.0 9

10 Introduction In compliance with the requirement of Section 2 of the Health and Safety at Work etc. Act 1974, Comcat Engineering Ltd are effectively discharging their statutory duties by preparing a written Health and Safety Policy. A copy of the policy and associated employee handbook, which outline our health and safety arrangements and organisational structure, are held at Comcat Engineering Ltd s main place of business. Comcat Engineering Ltd are aware that in order to ensure the health and safety policy is maintained effectively; it is essential that all references and information are up-to-date and accurate. Should any changes occur within the business e.g. introduction of new processes or systems etc. or, if changes occur that impact on the organisation of health and safety responsibilities, a nominated representative will liaise with Citation Ltd, whose Health and Safety Consultants will advise on any policy updates that are needed and arrange for such amendments to be forwarded. The health and safety policy and management system requires constant monitoring by Comcat Engineering Ltd s management and reviewed particularly following changes to the business and following accidents or incidents to ensure continual legal compliance. Citation Ltd will review the policy at the time of annual inspection. In order for Comcat Engineering Ltd to discharge its statutory duties, employees are required by law, to co-operate with management in all matters concerning the health, safety and welfare of themselves and any other person who may be affected by their acts or omissions whilst at work. Comcat Engineering Ltd encourages all employees to inform management of any areas of the health and safety policy that they feel are inadequate or misrepresented to ensure that the policy is maintained as a true working document. Copyright Citation Ltd Version

11 Health and Safety Policy Statement The following is a statement of the organisation s health and safety policy in accordance with Section 2 of the Health and Safety at Work etc. Act It is the policy of Comcat Engineering Ltd to ensure so far as is reasonably practicable, the health, safety and welfare of all employees working for the company and other persons who may be affected by our undertakings. Comcat Engineering Ltd acknowledges that the key to successful health and safety management requires an effective policy, organisation and arrangements, which reflect the commitment of senior management. To maintain that commitment, we will continually measure, monitor and revise where necessary, an annual plan to ensure that health and safety standards are adequately maintained. Managing Director will implement the company s health and safety policy and recommend any changes to meet new circumstances. Comcat Engineering Ltd recognises that successful health and safety management contributes to successful business performance and will allocate adequate finances and resources to meet these needs. The management of Comcat Engineering Ltd looks upon the promotion of health and safety measures as a mutual objective for themselves and employees. It is therefore, the policy of management to do all that is reasonably practicable to prevent personal injury and damage to property. Also, the organisation aims to protect everyone, including visitors and members of the public, insofar as they come into contact with our activities, from any foreseeable hazard or danger. All employees have duties under the Health and Safety at Work etc. Act 1974 and are informed of their personal responsibilities to take due care of the health and safety of themselves and to ensure that they do not endanger other persons by their acts or omissions. Employees are also informed that they must co-operate with the organisation in order that it can comply with the legal requirements placed upon it and in the implementation of this policy. Comcat Engineering Ltd will ensure continued consultation with the workforce to enable all viewpoints and recommendations to be discussed at regular intervals. The organisation will ensure a systematic approach to identifying hazards, assessing the risks, determining suitable and sufficient control measures and informing employees of the correct procedures needed to maintain a safe working environment. We will provide, so far as is reasonably practicable, safe places and systems of work, safe plant and machinery, safe handling of materials and substances, the provision of adequate safety equipment and ensure that appropriate information, instruction, training and supervision is given. We regard all health and safety legislation as the minimum standard and expect management to achieve their targets without compromising health and safety. Signature: - JOHN MCKENZIE Date: Position: - Service Director Review: Copyright Citation Ltd Version

12 Environmental Statement We are committed to preventing pollution and to complying with all relevant environmental legislation, regulations and other environmental requirements. We will regularly evaluate the environmental impact of our activities, products and services and we will take action to continually improve our environmental performance. It is our policy to: Minimise the use of energy, water and natural resources. Minimise waste through prevention, re-use and recycling where possible. Dispose of waste safely and legally. Avoid the use of hazardous materials, where practical. Work with environmentally responsible suppliers. Prevent environmental damage and minimise nuisance factors such as noise and air pollution. We will define environmental objectives, targets and improvement actions that are related to this policy and to our significant environmental aspects. We will regularly evaluate progress. We are committed to providing relevant environmental training and promoting environmental awareness to employees and, where appropriate, to suppliers and to communicating our environmental performance. We will implement processes to prevent environmental nonconformities and to ensure that we are prepared to deal with potential environmental emergencies. This policy will be regularly reviewed and updated to take account of organisational priorities and changes, environmental legislation and best practice. Signature: - JOHN MCKENZIE Date: Position: - Service Director Review: Copyright Citation Ltd Version

13 Health & Safety Organisation Chart Copyright Citation Ltd Version

14 Individual responsibilities Section 2 of the Health and Safety at Work etc. Act 1974 places a duty on employers to prepare a written health and safety policy that includes details of responsibilities for ensuring the health, safety and welfare of all employees. The following list of responsibilities has been collated to ensure compliance with legislation. The Managing Director will ensure that:- The main requirements of the Health and Safety at Work etc. Act 1974 are understood and applied. All levels of management within the organisation fully understand the arrangements for the implementation of the health and safety policy. Sufficient funds are made available for the requirements of health, safety and welfare provisions. The organisational structure is appropriate in order to manage health and safety. The same management standards are applied to health and safety as to other management functions. Adequate health and safety training is provided for all employees. This shall commence on induction and include any specific training regarding the organisation's rules, safe systems of work and training required to perform their duties and work-related tasks. Nominated competent persons complete, record and review risk and COSHH assessments relevant to the activities and hazards within the organisation and that relevant employees are informed of the significant findings of the assessments. Joint consultations or regular health & safety meetings between management and employees take place as described in the policy. All welfare facilities, including temperature, lighting and ventilation levels, are adequate. The location of any asbestos containing materials is identified and appropriately managed. Copyright Citation Ltd Version

15 Individual responsibilities - Enginee The Service Managers will ensure that:- The policy is reviewed for compliance with the objectives for health and safety. All employees fully understand safe systems of work, rules and procedures and that suitable records are kept. The same management standards are applied to health and safety as to other management functions. Health and safety is integrated into the organisation's management systems. Regular health and safety audits and inspections are carried out in accordance with organisation's health and safety monitoring procedures. Qualified first aid personnel and facilities are provided to address potential hazards within the organisation. Arrangements for fire safety are implemented and that all relevant checks are carried out. Suitable and sufficient personal protective equipment is provided for employees at no cost. Joint consultations or regular health & safety meetings between management and employees take place as described in the policy. Regular safety checks are undertaken and records made available of the testing, maintenance and statutory inspections of work equipment and services used by the organisation. A system is implemented to ensure contractors have the necessary competence and resources in order to carry out work safely on behalf of the organisation. Relevant statutory signs and notices are provided and displayed in prominent positions. Manual handling training is undertaken and reviewed regularly or if process change requires re-assessment. All electrical equipment is adequately maintained and that only suitably trained and competent persons carry out electrical work. No employee shall undertake any kind of electrical work where specialist knowledge is required in order to avoid danger. Random safety audits and consultation with safety representatives is undertaken. The training needs of all employees are identified. Copyright Citation Ltd Version

16 Suitable training is provided and full written records are maintained. Risk assessments are compiled within the workplace. All accidents/incidents are reported to the enforcing authority in accordance with the Reporting of Incidents, Diseases and Dangerous Occurrences Regulations (RIDDOR). Copyright Citation Ltd Version

17 Fire responsibilities The Service Managers will ensure that: - All employees receive comprehensive induction before commencing work, to ensure that they are fully aware of all the arrangements in place during the evacuation procedure. A register of employees is kept up-to-date at all times. This register must be available for inspection at all times and will be taken to the fire assembly point in the event of an evacuation for the purpose of calling the roll. The requirements for employee training in fire safety are adhered to. A fire logbook is kept up to date with all relevant records relating to fire safety and ensure that it is made available for inspection by the local authority fire brigade. The fire alarm and associated equipment is tested weekly and tests are recorded in the fire logbook. All fire-fighting equipment is tested on a regular basis as per the manufacturer s guidelines and records kept. A fire evacuation drill is carried out at least annually which will be recorded in the fire logbook. Any automatic fire detection equipment is tested according to current guidelines and the tests are recorded. Any emergency lighting and emergency exit lights are tested according to current guidelines and tests recorded. A fire risk assessment is undertaken within the workplace, outlining who may be affected by a fire along with any special requirements that may be identified. All hazardous chemicals, gases and other hazardous materials are recorded and an inventory kept for information/inspection by the local authority fire brigade. Where dangerous substances (classified as explosive, oxidising, extremely flammable, highly flammable and flammable) can cause harm from fire or explosion and are stored or used in the workplace, a competent person will need to prepare and implement a suitable and sufficient risk assessment and comply with the requirements of the Dangerous Substances and Explosive Atmospheres Regulations (DSEAR). A regular check is made to ensure escape routes and doors are not obstructed. Fire exit doors should be unlocked and available for use at all times when persons are in the building. Fire doors should be closed at all times and not wedged open. Copyright Citation Ltd Version

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19 Employer s responsibilities As employers we have a duty to all employees, casual workers, part-time workers, trainees, visitors and sub-contractors who may be in our workplace or use work equipment provided by us. Consideration will also be given to our neighbours and the general public. Management will ensure they: Assess all risks to worker s health and safety and bring the significant findings to the attention of employees. Provide safe plant and equipment that is suitably maintained. Provide a safe place of work with adequate facilities and safe access and egress. Provide adequate training and information to all employees. Have provisions in place to guarantee that articles and substances are handled and stored in a proper manner. Provide health surveillance to employees where it is deemed necessary. Appoint competent persons to help comply with health and safety law. Provide employees and other workers who have little or no understanding of English, or who cannot read English, with adequate supervision, translation, interpreters or replace written notices with clearly understood symbols or diagrams. Employee s responsibilities The Health and Safety at Work etc. Act 1974 details two main sections which employees are required to comply with. These are: - Every employee has a duty of care under the Health and Safety at Work etc. Act 1974, section 7, to take reasonable care of himself/herself and any other person who may be affected by their acts or omissions at work. In addition to the above, Section 8 states that under no circumstances shall employees purposely or recklessly interfere or misuse anything provided in the interest of safety or welfare, life saving equipment, signs or fire fighting equipment. Employees also have a duty to assist and co-operate with Comcat Engineering Ltd and any other person to ensure all aspects of health and safety legislation are adhered to. Employees are obliged to: Always follow safety rules, avoid improvisation and comply with the health and safety policy. Only perform work that they are qualified to undertake. Always store materials and equipment in a safe manner. Never block emergency escape routes. Copyright Citation Ltd Version

20 Always practise safe working procedures, refrain from horseplay and report all hazards and defective equipment. Always wear suitable clothing and personal protective equipment for the task being undertaken. Inform the First Aider or Appointed Person of all accidents that occur. The Management of Health and Safety at Work Regulations require all employees to: Utilise all items that are provided for safety. Comply with all safety instructions. Report to management anything that they may consider to be of any danger. Advise management of any areas where protection arrangements require reviewing. Sub-contractors/self employed personnel responsibilities Will be made aware of the organisation s health and safety policy, safety rules and: - Will be fully aware of the responsibilities and requirements placed upon them by the Health and Safety at Work etc. Act 1974 and other relevant legislation. Will comply with all instructions given by management. Will co-operate with our Organisation to ensure a high standard of health and safety on all contracts with which they are involved. Will carry out risk assessments in relation to their activities, ensure that adequate health and safety arrangements are implemented and cooperate as necessary with all affected parties. Will comply with signing in and out procedures. Employee information Information regarding health and safety law is provided in a number of ways: Employees are provided with a copy of the Employee handbook. The approved poster Health and Safety Law What You Should Know is displayed on the premises. This poster is completed with address of the local enforcing authority, the Employment Medical Advisory Service (EMAS) etc. and names of responsible persons. Management and employees have access to our Health and Safety Management System that contains all relevant information with regard to recording and monitoring procedures. Copyright Citation Ltd Version

21 Joint consultation The Health and Safety (Consultation with Employees) Regulations require all employers to consult with their employees who are not represented by safety representatives, as detailed in the Safety Representatives and Safety Committees Regulations. We recognise the importance and benefits to be gained by consultation and will maintain clear avenues of communication to ensure effective consultation between management and employees. It is the responsibility of management to ensure that consultation takes place in good time on matters relating to employee s health and safety at work. If at any time the method of consultation becomes ineffective due to the size or nature of the business then the organisation will recognise the rights of employees or groups of employees to elect one or more persons to act as their representative for the purpose of such consultation. Health and safety will be on the agenda of all management meetings. Items that may be included in the meeting are: Review of accident statistics, near misses and trends. New legislation. Compliance with the objectives of the health and safety plan. Occupational health issues. Introduction of new technology. Result of health and safety audits. Review of significant findings identified by reports produced by Citation Ltd. Completion of corrective actions. Review of training needs. Citation Ltd along with other professional bodies will inform senior management of any relevant changes to health and safety. Management will disseminate this information to all relevant employees. If any visitors or customers raise any concerns with regard to health and safety, senior management will investigate the issue and if required, take appropriate action to deal with the matter. The Working Time Regulations The Working Time Regulations set minimum standards for working hours, rests and holidays. Except for young workers, defined as those over school leaving age but below age 18, the Regulations do not apply to workers in certain occupations and the Regulations have limited application to certain workers in the transport sector, and to other groups of workers that are partially exempt. There are special rules for night workers and for other special cases, which include the following: Copyright Citation Ltd Version

22 Those whose place of work is distant from their home or whose places of work are distant from one another. Those who work in security or surveillance activities requiring a permanent presence in order to protect property and persons. Those whose work activities require continuity of service or production, including hospitals, residential institutions, docks, airports, media and continuous processes. Those whose work is seasonal, including tourism. Those whose activities are affected by force majeure, which includes unusual or unforeseen circumstances or exceptional events beyond the control of their employer or where there is an accident or the imminent risk of an accident. Information on night workers and on other special cases can be obtained from Citation s Health & Safety Helpline. Copyright Citation Ltd Version

23 Abrasive wheels Description Every year, there are a number of accidents arising from the use of work equipment, including abrasive wheels. An abrasive wheel is defined as a wheel consisting of abrasive particles, bonded together using organic or inorganic substances such as resin. Risks to health and safety from the use of abrasive wheels may arise due to the grinding wheels/disks being out of date, wrong wheels used for the task or wheels mounted incorrectly. Associated hazards Wheel breakage/bursting. Contact or entanglement with running wheel. Physical injury from component being ground. Noise and vibration. Dust inhalation. Employer s responsibilities Comcat Engineering Ltd will ensure that a risk assessment identifies: Significant hazards and risks arising from the operation. Persons at risk. The appropriate controls to be implemented. In addition Comcat Engineering Ltd will: - Monitor the effectiveness of the arrangements. Review these arrangements periodically. Ensure that all operators are properly trained in the safe use of grinding machines. Ensure that the mounting and dressing of abrasive wheels is only done by appropriately trained people. Provide personal protective equipment including eye protection, as identified through assessment. Ensure that transparent screens are fitted to fixed bench or standmounted machines, to intercept sparks and particles. Maintain the floor area immediately around grinding machines in a good condition, and free from obstruction. Ensure that wheel guards are secured in position and properly adjusted, before the wheel is run. Ensure that grinding operations are carried out in such a manner as to not introduce a risk of fire. Copyright Citation Ltd Version

24 Monitor the maximum speed of the wheels against the RPM of the grinding machine. Employee s responsibilities Take care of themselves and others in work activity involving abrasive wheels and to also: Follow training, guidance and instruction given, to prevent injury or ill health. Use protective and safety equipment provided. Report any hazardous or dangerous situations. Co-operate with management arrangements for health and safety. Note: - Employees are reminded that, if they find any defects or faults with work equipment, then they must: Stop the work safely. Isolate the equipment. Equipment that has been identified as Unsafe to use should be labelled as such and taken out of service. Copyright Citation Ltd Version

25 Description Access and egress Safe access and egress includes movement of persons, equipment and vehicles into, around and out of the place of work. Associated hazards Slips, trips and falls. Falling objects. Vehicle movement. Uneven/obstructed floor. Trailing cables. Opening in the floor. Unsuitable/insufficient lighting. Employer s responsibilities Comcat Engineering Ltd will ensure that: - Arrangements and procedures are in place to ensure pedestrian safety and pedestrian/vehicle segregation where possible. Articles or substances do not impede safe access and egress in the premises and that objects that may restrict safe movement within the premises are removed immediately. Any access restrictions are adhered to, so that suitable and safe arrangements for work in areas of high risk are guaranteed. Suitable covers are provided and are put in place over openings in the floor, or suitable safety fencing (rigid material flexible chains not acceptable) is in place. Floor coverings are in good condition and free from slipping and tripping hazards. The edges of steps and stairs are clearly marked and stairways, passageways and working areas are well lit with suitable handrails fitted to stairways. All contractors will be closely monitored to ensure that they do not hinder safe access/egress of personnel when working at the premises. This policy will be subject to regular monitoring and review. Copyright Citation Ltd Version

26 Employee s responsibilities Employees will: - Follow advice and information given by the employer in relation to safe access and egress. Regularly check that there is sufficient space to move about their work area freely and where necessary report any problems. Report any situation to the employer where safe access and egress is restricted or obstructed so that arrangements for the appropriate remedial action can be taken. Copyright Citation Ltd Version

27 Accident reporting Description There are many hazards present in all workplaces. Control measures, when implemented, should reduce the risks from those hazards to a level as low as is reasonably practicable in order to prevent accidents and cases of ill health. This arrangement provides advice and guidance to all members of staff, together with information necessary for the reporting and subsequent investigation of accidents, incidents and near misses. An accident is an unplanned event that results in personal injury or damage to property, plant or equipment. A 'near miss' is any incident, accident or emergency which did not result in an injury. Employer s responsibilities Comcat Engineering Ltd will ensure that: - Suitable procedural arrangements are made in order that all accidents and incidents occurring on the premises or associated with business activities are adequately recorded. Appropriate First Aid procedures are followed in the event of an accident or incident resulting in injury. All members of staff are adequately trained to carry out their work safely and are provided with information on safe working practices and accident prevention. A nominated person notifies the Health and Safety Executive (HSE), using the appropriate online RIDDOR reporting form via of any relevant accident, dangerous occurrence and/or instance of work related ill-health that falls under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR). The Incident Contact Centre can alternatively be contacted on if there is a work related accident where: - A member of staff, or a self-employed person, working for or on behalf of Comcat Engineering Ltd is killed or suffers a specified injury (including as a result of physical violence). A member of the public or other person not at work is killed. RIDDOR reportable instances include those described below. This list is not exhaustive and Comcat Engineering Ltd will contact Citation Ltd s advice line for further guidance, support and clarification. Death Workers and non workers who have died of a work related accident. Copyright Citation Ltd Version

28 Specified injuries Fractures, other than to fingers, thumbs and toes. Amputations. Any injury likely to lead to permanent loss of sight or reduction in sight. Any crush injury to the head or torso causing damage to the brain or internal organs. Serious burns (including scalding) which:- o o covers more than 10% of the body, or causes significant damage to the eyes, respiratory system or other vital organs. Any scalping requiring hospital treatment. Any loss of consciousness caused by head injury or asphyxia. Any other injury arising from working in an enclosed space which:- o o leads to hypothermia or heat-induced illness, or requires resuscitation or admittance to hospital for more than 24 hours. Over seven-day injury This is an injury, which is not a specified injury but results in the injured person being away from work or unable to carry out their normal duties for more than seven days. Apart from the day of the accident, weekends and days that would not normally be worked, such as rest days, are counted. Occupational disease Occupational dermatitis. Carpal tunnel syndrome. Severe cramp of the hand or forearm. Hand arm vibration syndrome. Occupational asthma. Tendonitis or tenosynovitis of the hand or forearm. Any occupational cancer. Any disease attributed to occupational exposure to a biological agent. Dangerous occurrence There are 27 dangerous occurrences which are relevant to most workplaces, e.g.:- Collapse, overturning or failure of load bearing parts of lifts and lifting equipment. Plant or equipment coming into contact with overhead lines. Copyright Citation Ltd Version

29 Electrical short circuit or overload causing fire or explosion. Collapse or partial collapse of scaffold over 5 metres high or which has been erected near water where there is the potential of drowning after a fall. People not at work A member of the public or a person not at work has suffered an injury and is taken from the scene of an accident to hospital for treatment to that injury. A member of the public or person who is not at work has died. In addition Comcat Engineering Ltd will ensure that: - All accidents and incidents, however minor, will be investigated to ensure the appropriate action is taken to prevent recurrence. In the majority of cases, the details contained within the accident book will constitute an investigation. The risk assessments will be reviewed and, if necessary, further control measures will be introduced. Improvement strategies will be implemented to help prevent or minimise occurrences, thus reducing future risk of harm. Employee s responsibilities Any members of staff who are involved in, or aware of an accident must follow the accident reporting procedure and inform the employers, either orally or in writing as soon as possible after the accident occurs. The nominated person will complete the necessary documentation including accident book entry, investigation and comply with any notification and reporting requirements. Copyright Citation Ltd Version

30 Alcohol and drugs misuse Description There is evidence that the effects of drinking alcohol, or drug use or misuse, can reduce personal performance and potentially increase absence rates. Any form of drug or alcohol related problem is a very serious matter and in some circumstances may be a criminal offence. The scope of this policy extends to alcohol, illicit drugs or substances and over-the-counter or prescription medication if abused or taken in an irresponsible manner. Associated hazards Impairment of co-ordination. Inability to drive or use equipment safely. Lack of awareness, judgment and sense of danger. Heightened sense, and use of, aggression towards others. Overconfidence in potentially dangerous situations. Employer s responsibilities Comcat Engineering Ltd will:- Seek to identify problems at an early stage and thus minimise the risk posed to the health and safety of employees and others. Ensure that appropriate arrangements are in place to minimise the likelihood of alcohol, drugs and substance abuse occurring. Recognise that drug and alcohol problems are medical conditions that are potentially treatable. Treat all information in the strictest of confidence. Disciplinary procedures If an alcohol or drug related problem comes to light that results in unacceptable behaviour or performance it may be dealt with in accordance with Comcat Engineering Ltd's disciplinary or capability procedures. Behaviour or performance which is found to be unacceptable and related to alcohol or drug abuse, may, depending on the circumstances of the individual case, result in summary dismissal. Employee s responsibilities Employees will:- Inform your line manager if you are taking any prescription medications that may affect their ability to safely operate vehicles, equipment or machinery or to carry out thir duties. Copyright Citation Ltd Version

31 Not attend for work at any time whilst under the detrimental influence of alcohol or drugs. Seek help voluntarily if they recognise they have an alcohol or drug related problem. Inform their line manager if they are aware that a colleague has an alcohol or drug related problem that is affecting their work. This will ensure that the employee receives the necessary support and assistance needed. Copyright Citation Ltd Version

32 Asbestos - for those in control of premises Description Thousands of commercial, industrial, residential, school and public buildings built or refurbished before 2000 are likely to contain asbestos containing materials. Workers engaging in maintenance, repair, refurbishment, alteration or demolition activities could be exposed to asbestos fibres which can be released from asbestos containing materials such as roofing sheets, ceiling tiles, pipe insulation or lagging. Inhaling air containing asbestos fibres can lead to asbestos-related diseases, mainly cancers of the lung and chest lining. Associated diseases Asbestosis. Mesothelioma. Lung cancer. Plural thickening/plaques. These diseases can take between 15 to 60 years to develop and can prove fatal. Work undertaken on asbestos containing materials is categorised as either: - Licensable work: this involves working with the most dangerous asbestos containing materials, e.g. sprayed insulation, lagging and asbestos insulating board. Organisations that work with such types of asbestos must be licensed by the Health and Safety Executive (HSE) and must also notify the HSE of any licensed work they plan to undertake. Non-Licensable work: this normally involves work with asbestos containing materials which is sporadic and of low intensity and will not, if determined by risk assessment, expose employees to asbestos fibres above the legal control limit. Anyone undertaking non-licensed work must be suitably trained and competent. Notifiable Non-Licensable Work (NNLW): Certain non-licensable works is also notifiable to the HSE. However, the following activities are exempt from notification: 1. short, non-continuous maintenance task whilst working only with non-friable asbestos containing materials, 2. removal, without deterioration of non degraded materials where the asbestos is firmly contained within a matrix, e.g. cement or plastic, 3. where the asbestos containing materials are in good condition and are being sealed or encapsulated 4. air monitoring and control or collection and analysis of asbestos samples. Responsibilities of those in control of premises Those in control* of non-domestic premises may include landlords, owners, facility management companies, tenant organisations or employers. Non-domestic premises includes the common parts of multi-occupancy domestic premises. Copyright Citation Ltd Version

33 * Note: contractual arrangements/lease agreements may also set out specific responsibilities of each party. Where there are shared responsibilities, then good cooperation between parties should be demonstrated. In it s management and reduction of the likelihood of anyone being exposed to asbestos or asbestos containing materials Comcat Engineering Ltd will: - Take reasonable steps to locate and check the condition of materials containing asbestos in non-domestic premises under their control. Presume materials contain asbestos unless there is strong evidence that they do not. If confirmed that asbestos is present by an asbestos survey being undertaken, including the taking and analysis of samples, make and keep up-to-date, a record or register of the location, amount, type and condition of the asbestos containing materials and the materials presumed to contain asbestos. Assess the risk of exposure to employees, contractors and others to asbestos fibres from any materials identified. Prepare a plan setting out in detail how the risks from these materials will be managed to prevent exposure to asbestos and record the roles and responsibilities for managing asbestos. Plan for emergencies to cater for incidents of asbestos containing materials being accidently uncovered or fibres released. Take necessary steps to put the plan into action and inform those who may be affected. At least annually, review and monitor the plan and the arrangements to keep them relevant and up-to-date. Regularly check the condition of these materials and search for deterioration, damage or disturbance. Make safe or, if necessary, remove or make arrangements to have removed any material that contains asbestos where there is a risk. Keep any material known or presumed to contain asbestos in a good state of repair. Identify the location, type and condition of the materials to anyone who is likely to work on or disturb them, or who is or may be at risk. Promote awareness of the risks of asbestos through training and induction of staff. Ensure that anyone, including contractors, working on asbestos containing materials or materials suspected of containing asbestos are adequately trained and competent to carry out the work and are licensed where necessary. Check that the HSE have been notified of any licensed work or relevant non-licensed work planned to be undertaken. Copyright Citation Ltd Version

34 Ensure that sub-contractors have suitable arrangements including supervision to control exposure to asbestos in place prior to commencing work. No work with asbestos to be carried out until a written plan, detailing how the work is to be undertaken, has been prepared. Ensure suitable arrangements are in place for the disposal of any asbestos waste produced including used personal protective equipment. Employee s responsibilities Employees will: - Report immediately to Comcat Engineering Ltd any damage to the building or building materials. Not work on the building structure or equipment, e.g. walls, ceilings, fuse boxes, etc. unless instructed by the employer and are suitably trained. Follow all information, instruction and training given to prevent injury or ill health. Copyright Citation Ltd Version

35 Description Construction, design and management regulations (CDM) 2015 Client responsibilities The Construction (Design and Management) (CDM) Regulations 2015 cover a very broad range of construction activities such as building, civil engineering, construction work, demolition, site preparation, site clearance, renovation, decoration, installation, maintenance, and dismantling of structures. Under the CDM Regulations, legal duties apply to the following duty holders; Clients, Designers, Contractors and Workers for all construction projects even for simple, short duration work. Additional duty holders called Principal Designer and Principal Contractor are legally required to be appointed where projects involve or are likely to involve more than one contractor working on the project at any time. CDM applies to both non-domestic and domestic premises. For those projects that are likely to take more than 30 days and have more than 20 workers working simultaneously or involve more than 500 person days of construction work, then the projects are notifiable in writing to the Health and Safety Executive, HSE. Each duty holder must beware of the CDM Regulations and the responsibilities of other duty holders under these Regulations. Organisations or individuals are permitted to undertake more than one duty holder role but they will need to demonstrate they have sufficient skills, experience, knowledge, training and organisational skills (if they are an organisation) and the ability to adequately fulfil each of the duties and maintain health and safety. Anyone working on projects under the control of others must report to them any situation likely to endanger their own health and safety or that of others. Designers, contractors, the Principal Designer and the Principal Contractor must consider the principles of prevention to as far as reasonable practicable to eliminate foreseeable risks and if this is not possible, reduce risks or control of them. This arrangement is applicable to organisations who may have construction work undertaken on the premises / structures they are responsible for. Client s responsibilities Clients are defined as companies, organisations or individuals for whom a construction project is carried out. For all projects, Clients will: - Appoint designers and contractors with appropriate skills, knowledge, skills, experience and who are adequately resourced. If they are an organisation, they should have suitable organisational capabilities. Take reasonable steps to ensure duty holders carry out their relevant duties before and during the construction phase. Ensure so far as reasonably practicable that the construction work is carried out without risks to health and safety. Copyright Citation Ltd Version

36 Ensure the HSE are notified of the project for notifiable projects. Make suitable arrangements for managing, maintaining and reviewing the project for its duration with regularly liaison with all duty holders.this should include allocating sufficient time to assess risks, creating the project team, ensuring roles and responsibilities are clear, stipulating that regular meetings are held or regular progress reports are issued, and requiring co-operation, communication and co-ordination between parties. Appoint competent / specialist persons to advise on managing health and safety risks for the project, where needed. Ensure that adequate welfare facilities are in place before the commencement of a project and are available throughout the construction phase. Provide information ( Pre-Construction Information ) about e.g. the site s hazards, site rules, Client s brief as soon as possible, to duty holders who are designing, bidding and planning for the work. If information is not available, the Client must take reasonable steps to acquire such information. If there is only one contractor involved with the project, ensure a Construction Phase Plan is drawn up by the contractor. For projects which involve more than one contractor working on the project at any one time Clients will additionally: - Appoint as soon as possible in the design process, a Principal Designer to control the pre-construction phase and appoint a Principal Contractor as soon as practicable before the construction phase begins to control the work. Clients should regularly liaise with these duty holders throughout the duration of the project and take reasonable steps to ensure they comply with their duties. Provide information ( Pre-Construction Information ) as early as possible to the Principal Designer and Principal Contractor. Ensure that work does not start before the Construction Phase Plan has been prepared by the Principal Contractor. Ensure the Principal Designer prepares, regularly reviews and revises a Health and Safety File whilst they are employed (this duty passes to the Principal Contractor if the Principal Designer s contract has ended). Retain and revise the Health and Safety File as new information becomes available, including after project completion, and provide access to others e.g. new owners and those who undertake further works on the site. Notes: If the Client does not appoint a Principal Contractor or Principal Designer, the Client will have to assume these duty holders roles and liabilities. Copyright Citation Ltd Version