North Dorset RFC Health & Safety (H&S) Policy and Instructions

Transcription

1 North Dorset RFC Health & Safety (H&S) Policy and Instructions ND RFC H&S Instructions Contents Policy Statement... 3 Section 1 - ORGANISATION AND RESPONSIBILITIES... 5 H&S Nominated Personnel... 5 Responsibilities... 5 Directors... 5 Club H&S Officers... 5 Employees and Volunteers (i.e. all Club members)... 6 H&S Inspection and Assessment... 7 Guidance... 7 Provision and Dissemination of H&S Policy and Instructions... 7 Section 2 MEDICAL & FIRST AID POLICY... 9 Policy... 9 Guidance... 9 Approach to the Provision of First Aid... 9 Player Welfare Section 3 MEDICAL & FIRST AID PRACTICE First Aid Facilities First Aid Qualified Personnel First Aid Equipment Application of First Aid Player Injury Injury in the workplace General Accident & Incident Recording/Reporting Recording Reporting Section 4 FIRE PREVENTION & SAFETY Legal Requirements Club Responsibilities Fire Prevention Measures Section 5 ELECTRICAL SAFETY General Legal Requirement Risk Assessment Policy and Procedures Recording and Reporting Section 6 HAZARDOUS SUBSTANCES General Risk Assessment Policy and Procedures Reporting and Recording Section 7 MANUAL HANDLING General Risk Assessment Policy and Procedures Reporting and Recording Section 8 GROUNDS MAINTENANCE, MACHINERY AND EQUIPMENT Playing Surfaces & Spectator Areas Machinery & Equipment Risk Assessment Policy and Procedures Section 9 GENERAL of 30

2 Introduction Housekeeping Car Parking Lone Working Contractors Section 10 RISK MANAGEMENT Introduction Risk Assessment Form Recording Notes for completing the Assessment Form Issued: June of 30

3 North Dorset RFC HEALTH & SAFETY (H&S) Policy Statement ND RFC H&S Instructions Commitment to H&S It is of prime importance to the North Dorset RFC (henceforth known as the Club ) that it carries out its business in such a way as to avoid harm to its staff, its contractors, its players, and to all others who may be affected directly or indirectly by its activities. H&S has equal status with other primary Club objectives. Safe working practices and due consideration of environmental impact and staff welfare are fundamental to the overall efficiency and success of the Club. H&S is everyone's responsibility, and consequently forms an integral part of the duties of all staff and members of the Club. In doing so, the Club is committed to obtaining the highest achievable standards of Health & Safety. Aims To provide a safe and healthy working environment within the operating spaces of the Club. To eliminate within the operating spaces of the Club the use of practices and products that are found to have an adverse effect on people, equipment or the environment. Objectives The continuous improvement of safety within the operating spaces of the Club. To conform to requirements of the Health and Safety at work Act 1 and associated Regulations and Codes of Practice. To establish and maintain effective systems and plans for managing the health, safety and welfare of all staff, players and visitors to the Club environment, in addition to the environmental impact of our operations. To ensure that all risks are properly assessed and controlled. To establish and maintain clear written standards and procedures to control the risk to health, safety and the environment, and to ensure that these are adhered to. To ensure that all Club staff are competent and able to perform their tasks safely, through the provision of adequate training information and supervision. To maintain an effective system of consultation with our staff, players and Club members on health, safety and environmental issues. To ensure that all accidents are properly investigated, and appropriate corrective actions are taken. To promote an increased awareness of safety and a responsibility for the environment amongst all staff, players and members of the Club. To maintain an effective system of monitoring and reviewing health, safety and environmental performance. This policy and attendant procedures will be regularly reviewed and up-dated annually to reflect changes in legislative, organisational, operational and management arrangements. Signed Date Signed.. Date.. Honorary Secretary Chairman 1 H&S A Short Guide: 3 of 30

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5 Section 1 - ORGANISATION AND RESPONSIBILITIES H&S Nominated Personnel 1-1. Corporate Governance. The overall and final responsibility for Health and Safety (H&S) for North Dorset RFC lies with its Chairman and Directors H&S Officer a. By appointment, the position of North Dorset RFC Health & Safety Officer for North Dorset RFC lies with the Director of Safeguarding, who has direct responsibility for Health & Safety matters for the Club. b. The North Dorset RFC H&S Officer is responsible, through the Club Chairman, to the H&S Representative for the Dorset & Wilts RFU Ltd with regard to the safe operation of North Dorset RFC Ltd Assistant H&S Officer. By appointment, the Director of Facilities is the Assistant H&S officer, on account of the many areas of H&S that fall within his area of responsibility Deputy H&S Officer Day-to-day responsibility for H&S is devolved to the North Dorset RFC Clubhouse Manager. Responsibilities Directors 1-5. Directors are required to:- Club H&S Officers Give appropriate priority to H&S matters, while recognizing that the Club is dedicated to the enjoyment of rugby. Provide appropriate and adequate resources and support to any appointed H&S official. Ensure that the objectives of the H&S policy are being met. If applicable, provide necessary H&S training. Appoint an H&S officer for the Club, who is to be the subject matter expert on the statutory requirements under current Health and Safety at Work Regulations. To review, verify and publish the Club H&S Policy Statement annually before the start of each playing season Club H&S officers are required to:- Ensure that all hazards and associated risks are identified and suitable control measures implemented. Communicate information regarding H&S matters effectively within the Club. Identify and implement safe systems of work. 5 of 30

6 Promote good house-keeping standards. ND RFC H&S Instructions Provide adequate provision for the supply of suitable safety equipment. Ensure that all plant, equipment and tools are used correctly, maintained in a safe working condition and adequately stored. Where necessary, ensure any defective plant, machinery, tools or equipment is taken out of use until effectively repaired or replaced. Ensure that all hazardous and dangerous substances are identified and stored correctly in accordance with the COSHH 2 assessments and COSHH data. Ensure all accidents are fully investigated. Undertake an inspection of Club premises and activities every 6 months, and record the results, with an aim of ensuring compliance with Club H&S Instructions. Ensure that all contractors employed by ND RFC are made aware of Club H&S policy and instructions prior to undertaking work. Employees and Volunteers (i.e. all Club members) 1-7. All employees and volunteers operating as members of North Dorset RFC are required to:- Cooperate with members of the board of Directors and any designated Club H&S Officers on H&S matters. Take reasonable care of their own H&S. Comply with all instructions given to ensure their personal safety and the safety of others. Dress appropriately for their particular working environment or undertaking. Not interfere with anything provided to safeguard their H&S or that of other Club members or employees, including any contracted personnel working for the Club. Comply with control measures that have been identified as part of the club Risk Assessment Programme. Carry out a visual inspection of working areas (including pitches) prior to the start of their duties. Report any issues immediately to a Director or a designated Club H&S Officer. Understand and comply with the First Aid arrangements. Understand and comply with the Fire and Emergency evacuation procedures. Use all personal protective equipment as directed. Use all Hazardous Substances in compliance with the COSHH assessment and COSHH datasheets. Ensure that all accidents are reported and logged. 2 COSHH - Control of substances hazardous to health. 6 of 30

7 At all times maintain good house-keeping standards. ND RFC H&S Instructions H&S Inspection and Assessment 1-8. The Club H&S Officer is to ensure that an Inspection and Assessment of H&S at the Club is undertaken annually before every playing season. These may be undertaken on behalf of the Club by an inspector with the following qualifications: Guidance a. A minimum qualification of a Certificate from the National Examination Board in Occupational Safety and Health (NEBOSH), but preferably - b. A Chartered Member of the Institute of Occupational Safety & Health (CMIOSH) The H&S Executive provides guidance and tools to help those running sports clubs to understand what the club may need to do to comply with workplace health and safety law. Provision and Dissemination of H&S Policy and Instructions The Club H&S Policy Statement is to be displayed prominently so that it can be seen by all persons entering the main entrance of the Club Club H&S Instructions are to be reviewed on a continuous basis by the Club H&S Officer, and any amendments that are required are to be submitted to the Club Secretary who is to publish an amended copy of the Instructions. H&S Instructions are to published as follows: a. Hard Copy. To be held within the bar of ND RFC Clubhouse to be available to any member of the Club or Contractor. b. Electronic Copy. To be placed on the ND RFC website. 7 of 30

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9 Section 2 MEDICAL & FIRST AID POLICY Policy 3-1. North Dorset RFC has a responsibility towards the H&S of all people who use the Club facilities. During rugby or other activities at the Club, participants or spectators at events may suffer injury or sudden illness The care provided by the Club should be based on what is considered reasonable and practicable for the Club to deliver in order to provide an appropriately safe environment in which the activities can take place and be enjoyed by all. In effect, this can only be determined through Risk Assessment While arrangements for spectators and officials are likely to be the same as for any other public venue of similar size and scale, the arrangements for players will need to reflect the fact that Rugby Union is a full-contact sport It is the Club s responsibility to ensure that arrangements are in place so that participants or spectators may receive appropriate immediate attention (First Aid) if they are injured or taken ill, until such time as the emergency services arrive and take responsibility for medical care. Guidance 3-5. RFU Guidance. Guidance on First Aid and immediate care provision to players in RFU Community Clubs is available from the RFU website. Approach to the Provision of First Aid 3-6. RFU Regulation. RFU regulations state that there must always be access for an ambulance or other emergency vehicles wherever the game is played. There must also be access to a telephone to ensure emergency assistance can be called immediately During any activity at the Club, the number and type of First Aid trained personnel and facilities required are to be based on a Risk Assessment for an event. This process is no different from other risk assessments carried out for H&S purposes In assessing risks, and taking account of RFU policy guidance on Risk Assessment, the Club should consider the following:- Playing and non-playing hazards and risks. The Club s history of injuries and accidents. The number of people involved (players, officials and spectators). The nature and distribution of the people involved; e.g. Adult/child, size of site/activity. Availability of First Aid trained personnel. Access to the site by emergency medical services. 9 of 30

10 Use of shared facilities and First Aid resources within a location. ND RFC H&S Instructions Additional requirements for special groups; i.e. (children, spectators with disabilities) In addition to the Risk Assessment confirming the level of first aid cover required, the following risk management measures should also be considered:- Player Welfare Emergency procedures to be subject to continual development. Emergency services contact details to be readily available. Ambulance access to the pitch/training ground to be available and clear at all times. Provision of appropriate first aid facilities and equipment based on the Risk Assessment and the level of training of appropriate personnel. Storage of first aid equipment, together with its maintenance and cleanliness, such that it is ready for use. All coaches, managers and CPOs should be capable of helping with injury management, from helping off the field to directing helicopter/ambulance on site, plus recording of injury. Maintenance of a First Aid Training record, to include registration of first aid certificates and providing their dates of validity. Maintenance and procedures of the Club Accident/Incident Register Every effort is made by the Club to make the game as safe as possible, but as a collision sport, injuries inevitably occur. The Club provides immediate support and assistance to those injured while playing for the Club In cases where these injuries are serious enough to significantly change the lives of players or their families, the RFU provides additional support and assistance. Any reported injuries that may cause permanent and total disability will be followed up by the RFU who will offer the following support: Visit to the injured player in hospital Meet with representatives of the Club to provide advice and assistance on how best to help the player and family. Advise about issues such as family communication, fundraising, and accessing local support. 3 Also referred to as the Accident Book. 10 of 30

11 First Aid Facilities First Aid Qualified Personnel Section 3 MEDICAL & FIRST AID PRACTICE ND RFC H&S Instructions 3-1. A register of Club members qualified in First Aid is maintained by the Club Registrar. Anyone planning an event or activity requiring First Aid trained personnel should contact the Registrar 4 as early as possible The Registrar is to maintain an up-to-date copy of the list of qualified First Aiders behind the bar, and is to ensure that all members of Club staff are aware of its location There is no set number of qualified First Aiders that the Club is required to have by law, but the RFU provide Guidelines, and the following is provided as benchmark guidance as to those who should hold the qualification within the Club: Club Physiotherapists/Therapists. Each Team/Age group: normally the Coach plus at least one Volunteer Training courses are run on behalf of the Club, and notification of their place and timings will be made known to all Club members in advance. Note: There is no bar to any Club member requesting attendance on a First Aid course For Saturday Home games for the 1st XV, 2nd XV and 3rd XV, a source of trained and qualified First Aid from outside the Club has been made available under contract 5. The contracted First Aid operative is based in the Phoenix room, but is located at the pitch side during matches. Their remit is only to cover First Aid, and they are only on site for the duration of the matches. First Aid Equipment 3-6. Boxes. First Aid boxes are made up and maintained at the following locations within the Club: The Bar The Kitchen The Physio Room Every squad is provided with a first aider with a stocked medical bag 3-7. Packs. First Aid packs are provided for each team. Responsibility for their location and maintenance are the responsibility of individual team coaches. Should their contents be used, the packs are to be refilled before the next team fixture/training session under guidance from the Club member responsible for 1 st Aid Supplies and Training Defibrillator. The Club has a public access defibrillator (PAD) which is located on a wall in the entrance hall. It is a briefcase-sized box and it's there for anyone to use on someone in cardiac arrest. It is simple and safe, and it doesn t require 4 Currently the Director of Communications. 5 Currently provided by Amass Medical & Security Services Ltd. 6 Currently Hilary Drake. 11 of 30

12 users to be trained. ND RFC H&S Instructions 3-9. Accident/Incident Register (Accident Book). This kept behind the bar in the Clubhouse. Application of First Aid Player Injury Rugby is a collision sport, which means that there is the possibility of injuries to the soft tissues or joints of the body Advice covering the immediate treatment of injuries, which is aimed at preventing further injury and reducing its effects is provided by the RFU, and should be brought to the attention of all First Aiders. Injury in the workplace Basic advice on First Aid at Work is given by the Health & Safety executive, and will be displayed at prominent places on the Club premises. General In the event of injury/accident, a qualified First Aider is to be summoned. The authoritative list of personnel qualified in First Aid is held behind the bar No Club member should take it upon themselves to render First Aid unless qualified Should a First Aider not be available, the Emergency Services should be called. Accident & Incident Recording/Reporting Recording All accidents or illnesses suffered by personnel operating 7 on Club premises are to be recorded in the Club Accident/Incident Register 8 as follows: Reporting a. Submission: Initially to the Deputy H&S Officer (or his representative). Details should include: Nature of occurrence Time of occurrence Name of person suffering occurrence Name of person reporting occurrence b. Where: The Club Accident/Incident Register (Held behind the Club bar) c. Timing: Within 1 hour of the occurrence. d. Further action: The Club H&S Officer is to be notified of the occurrence within 24 hours in order that any follow-up action can be arranged Categorisation. There are 2 strands of reporting with regard to occurrences: a. Player Injury. All Reportable Injury Events to players, whether a member of 7 Players (Club or visitors), Club members, Spectators, Visitors, Contractors the list is not exhaustive. 8 Also referred to as the Accident Book. 12 of 30

13 the Club or a visiting player, are to be reported and recorded. Reportable Injury Event is defined by the RFU as: An injury which results in the player being admitted to a hospital (this does not include those that attend an accident and emergency department and are allowed home from there). Deaths which occur during a game or within six hours of a game finishing. b. H&S Reportable Incidents. These are specified by the H&S Executive, and can be found at It is mandatory that such incidents should be reported to the H&S Executive, but it is important to note that Sporting injuries are not reportable if the injury arose out of the normal participation of the activity. Injuries should be reported if they were due to defective equipment or failings in the organisation and management of an event Reporting Procedure. The Club H&S Officer is responsible for deciding on the appropriate reporting action to be taken, and the Management Committee should be informed in the event that an occurrence is reported. 13 of 30

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15 Legal Requirements Section 4 FIRE PREVENTION & SAFETY 5-1. The Club recognises that the Regulatory Reform (Fire Safety) Order 2005 places upon the owner or responsible person the responsibility for maintaining premises safe from fire The H&S Executive provides guidance as to the implications of the Regulation. Club Responsibilities 5-3. In the case of North Dorset RFC, the responsible person nominated as Fire Safety Officer is the Club H&S Officer, who is to be aided by his Deputy The Club is responsible for undertaking the following: a. Risk Assessment. Assessment on an annual basis to determine: b. Plans. i. The risk to life within the Club environment, and to Club property, from the danger of fire. ii. Reducing that risk to its lowest practicable level. iii. Controlling any residual risk. i. To create and display plans and instructions to deal with emergencies caused by an outbreak of fire; ii. To test plans (fire evacuation drills) on an annual basis. c. Signage & Routes. i. To maintaining and sign escape routes (including provision for disabled people); ii. To ensure that all fire exits, fire escape routes and access to fire-fighting equipment is kept clear from any obstructions at all times. Fire doors are never to be wedged open. d. Fire Alarms. i. To ensure the provision and maintenance of the means of warning in case of fire; ii. To inspect, maintain and test alarms on a weekly basis. e. Fire Equipment. i. To place fire extinguishers and fire-fighting equipment at places determined by risk assessment. ii. To maintain fire-fighting equipment in a useable condition, and to check and mark them according to current fire regulations. f. Training. To conduct staff training on a regular basis (not less than 6 month intervals). A Training Record is to be maintained by the Deputy H&S Officer. 15 of 30

16 Fire Prevention Measures ND RFC H&S Instructions 4-2. Prevent illegal entry into the premises through the use of alarms. a. Ensure that alarms are only set and released at appropriate times Ensure Refuse containers are located away from buildings, and that there is a programmed collection to prevent a build-up of refuse Reduce/control access to flammable material Flammable spirits are not to be mixed with other combustible items, (e.g. paper/rags); 4-6. Cooking on the premises is only to be conducted by people who have undergone fire training within the last 6 months; 4-7. All electrical appliances are to be tested and maintained according to current Regulations. H&S Executive advice in this respect is provided at a. Any electrical device that ceases to function or is deemed to be dangerous is to be: i. taken out of use immediately ii. Isolated from electrical sources iii. Reported to clubhouse staff iv. Recorded in the Maintenance Log Book 4-8. At the end of each event/game, any electrical items that are no longer required are to be switched off; 16 of 30

17 Section 5 ELECTRICAL SAFETY General 5-1. Electricity is a familiar and necessary part of everyday life, but electricity can kill or severely injure people and cause damage to property Legal Requirement 5-2. Under UK law 9, the Club is responsible for ensuring the safety and health of its employees, and also the public, if they are at risk from its activities. This includes electrical safety. Risk Assessment 5-3. There are simple precautions that can be taken that will significantly reduce the risk of electrical injury. These are to be addressed by means of a risk assessment 10 and taking consequential measures for each activity that might involve working with electricity at the Club Examples of types of work likely to be relevant to activities at the Club are: Policy and Procedures Working near electrical sources. Working near overhead power lines. Work using electrically powered equipment. Work on electrical equipment, machinery or installations. Maintaining electrical equipment Qualifications. No unqualified person may carry out rectification to electrical equipment. Where necessary, a qualified electrician or electrical contractor will be engaged to undertake such work Club Electrical System. There is no legally required period for testing, but the Club requires that its main electrical installation should be tested at least once every 5 years Club Electrical Equipment. a. All items of electrical equipment are to be visually checked to spot early signs of damage or deterioration. b. All items of electrical equipment are to be more thoroughly tested by a qualified electrician at least once per year, or at a shorter interval if appropriate. c. Electrical equipment used in a harsh environment (i.e. in outside areas) should be tested at 6 month intervals. 9 The Health and Safety at Work etc Act 1974 (HSW Act) 10 An HSE guide to controlling risks in the workplace is available at 17 of 30

18 Recording and Reporting All electrical equipment operated by the Club is to be inspected and tested as per Paragraph 5-7, and is to be marked individually with a record of the date of inspection The overall inspection of electrical equipment is to be recorded in the Maintenance Log Book All persons working at the Club who experience an accident in relation to working with electricity are to report the occurrence to the Deputy H&S Officer (Clubhouse manager), who is to record the appropriate details in the Club Accident Register. 18 of 30

19 Section 6 HAZARDOUS SUBSTANCES General 6-1. The Club operates with very few, if any, substances classified as hazardous to health. However, should there be a need to employ such substances a Risk Assessment would be required before they are used Substances can take many forms and include:- Risk Assessment Chemicals Products containing chemicals Fumes Dusts Vapours Mists Gases Germs that cause diseases 6-3. A guide to the Control of Substances Hazardous to Health (COSHH) Basics is provided by the HSE at and should be consulted as appropriate If there is a requirement to employ Substances Hazardous to Health, a Risk Assessment is to be undertaken prior to work being undertaken Policy and Procedures 6-5. Appropriate Personal Protective Equipment (PPE) is to be worn whenever indicated by the Risk Assessment. As the employer, the Club is responsible for providing, replacing and paying for PPE If anyone is required to use a substance about which he/she is uncertain, they are to seek advice from the Deputy H&S Officer (Clubhouse manager) before using it. Reporting and Recording 6-7. If a person using a substance feels ill as a result of working with any substance, the matter must be reported to the Deputy H&S Officer (Clubhouse manager), who is to record the appropriate details in the Club Accident Register. 19 of 30

20 Section 7 MANUAL HANDLING General 7-1. The Club has a legal obligation to protect its member s health and safety and that of its workforce under Regulation 3 of the Management of Health and Safety at Work Regulations 1999, and this includes the need to protect from the effects of manual handling. A guide to Manual Handling can be found on the Health and Safety Executive website Manual handling relates to the moving of items (including persons) either by lifting, lowering, carrying, pushing or pulling. Injuries can be caused because of the amount of times items have to be picked up or carried, the distance they are being carried, the height they are being picked up from or put down at (picking up from the floor, putting it on a shelf above shoulder level), and any twisting, bending, stretching or other awkward posture that may have to be adopted whilst doing a task. Risk Assessment 7-3. The Club is legally responsible for managing risks to Club members or contractors while undertaking operations on behalf of the Club. If possible no manual handling tasks should be carried out. Where these are necessary, the risks have to be mitigated by using some form of equipment - trollies, etc Where tasks are essential and cannot be done using lifting equipment, trollies etc., a suitable and sufficient risk assessment should be conducted. Policy and Procedures 7-5. Appropriate manual handling equipment is to be provided by the Club if a risk assessment shows it to be necessary for a task The point of contact for arranging such equipment is the Deputy H&S Officer (Clubhouse manager) For any task where manual handling is required but no special equipment is deemed necessary, the following guidance is provided: Assess the load what is its weight, is the weight evenly distributed, does its shape make it hard to handle, are there any other hazards. Think about how you are going to lift it and what you need to do once you have lifted it. Adopt a good posture lift with your feet slightly apart, bend your knees and keep a straight back. Reporting and Recording Get a firm grip and do not snatch or jerk when lifting. Use more than one person for the task If a person undertaking a manual handling task is injured, whether using appropriate equipment or not, the matter must be reported to the Deputy H&S Officer (Clubhouse manager), who is to record the appropriate details in the Club 20 of 30

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22 Section 8 GROUNDS MAINTENANCE, MACHINERY AND EQUIPMENT Playing Surfaces & Spectator Areas 8-1. There will be risks associated with the use of playing surfaces and spectator areas. This will include all playing surfaces, all spectator areas and platforms, and all Club-managed car parks. Machinery & Equipment 8-2. The Club aims to provide machinery and equipment for use by employees and Club members which is practicable, safe and without risk to health The Club will endeavour to ensure that appropriate machinery and equipment is purchased. This includes machinery and equipment for Grounds Maintenance Information and training with regard to each piece of equipment is to be provided to include the risks, the preventative measures, systems of work and any associated PPE that is required. Risk Assessment 8-5. The Club is legally responsible for managing risks to any person - Club members or contractors - while playing or undertaking operations on behalf of the Club The following assessments are required in respect of playing surfaces and spectator areas: Take steps to reduce the risk of competitors being injured if they accidentally collide with any fencing, pillars, lamp posts etc. that may be located at the edge of the playing surface. Depending on the number of spectators you expect, manage entrances and exits to prevent crushing. Keep pedestrian walkways free from slip and trip hazards. Take steps to ensure pedestrians and vehicles can circulate safely Risks are to be assessed prior to the use of machinery and equipment, particularly where environmental conditions might conspire to raise risk levels. Policy and Procedures 9-1. Employees must not use any equipment unless they are declared competent to do so Prior to use, machinery and equipment is to be checked, and any manufacturers guidance is to be considered Any damage or malfunction to machinery and equipment is to be reported to the Director of Facilities Defective machinery or equipment must not be used until it has been repaired and certified safe to use by a competent authority All equipment and machinery is to be serviced according to manufacturers operating schedules. 22 of 30

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25 Section 9 GENERAL Introduction The Club has a general duty under section 2 of the Health and Safety at Work etc Act 1974 to ensure, so far as is reasonably practicable, the health, safety and welfare of their employees at work. People in control of non-domestic premises have a duty (under section 4 of the Act) towards people who are not their employees but use their premises. Guidance provided by the Health and Safety Executive expands on these duties and is intended to protect the health and safety of everyone using the Club s premises, and to ensure that adequate welfare facilities are provided for people at work The following aspects add to the main features of the requirement, and form common sense approaches that have an overall bearing on the provision of a safe working/playing environment. Housekeeping General tidiness and cleanliness of the Club premises is a key factor in the promotion of H&S, and can contribute greatly to reducing risks of accidents Everyone (Staff/Players/Members) is responsible for the general state of the premises in respect of litter and rubbish both within and outside buildings. Any rubbish seen should be picked up immediately and disposed of, and not left for someone else to deal with All waste material must be disposed of in the appropriate containers provided inside and outside the Clubhouse Work areas of the Clubhouse need to be kept clean and tidy. Corridors should be kept free from obstacles and any fluids or liquids. Spillages are to be cleaned up immediately, with appropriate warning signs during and after the clean-up operation No combustible material must be allowed to accumulate, and all entrances and exits must be kept free from obstacles that are likely to affect safe movement in the event of fire All Club premises and grounds carry the risk of slips, trips and falls. The Club s aim is to reduce the chance of any such incidents through planned and emergency maintenance of all surfaces, including car parks, pitches and surrounding land. At the same time, players, visitors, staff, and contractors should wear appropriate footwear for the task in hand An inspection of Club premises in relation to Health and Safety is to be carried out once every 6 months, with the findings reported to the Management Committee. Car Parking The Club currently has 3 official car parks, which are signed so as to direct vehicles to appropriate parking areas. 25 of 30

26 The car park surfaces are not tarmacked, and the Club aims to maintain surfaces sufficiently to reduce the risk of falls and to prevent pedestrian contact with moving vehicles When large numbers of vehicles are forecast, arrangements for Volunteers to direct traffic are to be put in place. Volunteers undertaking this task are required to encourage the optimum use of space through neat and responsible parking Warning signs are located at the pedestrian crossing points from the main Club area to the training ground in order to warn drivers to slow down and be aware of pedestrians crossing. Lone Working Where possible, lone working should be avoided. A lone worker has no immediate recourse in the event of attack, illness or accident. All lone working situations should be assessed for potential hazards, and subsequent self-help to reduce risk to the worker concerned Those undertaking lone working are to be encouraged to have to hand throughout their task a mobile phone with which to summon assistance should the need arise. Contractors The Health and Safety Executive provides guidance on responsibilities connected with the use of contractors. The guidance tells you what you must do to comply with Health and Safety law when you use contractors. However, it doesn t apply to temporary or agency workers Contractors carrying out any work on Club premises are to be given a copy of this document and will be expected to conform to its directions It is the responsibility of contractors to let the Club know before beginning a contracted task if they intend to use hazardous substances, electrical or mechanical equipment in the course of their work. 26 of 30

27 Introduction Section 10 RISK MANAGEMENT Although it may appear unduly bureaucratic, the need to assess risk and record the findings is a legal requirement for any organisation employing more than 5 people, and the Club comes within that category. However, and in the words of the H&S Executive, A risk assessment is not about creating huge amounts of paperwork, but rather about identifying sensible measures to control the risks in your workplace Many of the foregoing instructions require or suggest the need for a Risk Assessment to be undertaken. In other words, there is a need to assess and then manage and control risks connected with the operation of the Club This Section aims to set out the methods for conducting a Risk Assessment. Risk Assessment Form The form at Annex A to this Section is provided to record risk assessments as part of managing health and safety The form is to be used by those that have been instructed in the principles of risk assessment. It is important that those that are affected by the risks are informed of them and, in particular, of the control measures to prevent and control the risks The recording or risk assessments help to communicate these risks and control measures. Recording Copies of all Risk Assessments should be provided to the Club H&S Officer The Club H&S Officer is to keep all such Assessments and they are to be stored along with other Club business documents Where those that are carrying out the Assessment are exposed to the risk(s), they should retain a copy for themselves. Notes for completing the Assessment Form Activity/ Task Hazards Those at risk Describe the work or task being considered in the Risk Assessment. The Hazards that could arise from the work or task should be noted here. You may find that some hazards are present in every activity, while some may be very specific to the task being considered. A list of possible hazards is attached to help you complete this section. This section identifies the groups of people who could be affected by this work. 27 of 30

28 ND RFC H&S Instructions This can be useful when you decide how the hazard can be controlled. For example, if employees will be affected you may be able to control the hazard by training. However you cannot train the public, so hazards affecting spectators would probably need a different control method. It is important that to focus on the most serious risks and to introduce sensible, practical, control measures Current control measures Think of the ways you may already have in place to reduce the chances of hazards occurring. The following questions might help: - Is there an agreed procedure for doing the job? - Are those affected trained to do the work? - Is there suitable equipment to use? - Is it maintained? - Are the main points on how the work is to be done been agreed? - Are there any physical controls, like barriers or guards to keep people safe? In some cases, there may already be records of procedures in training manuals etc. You can simply refer to those in your controls section Assessing the risk To help in this section, you could ask yourself the following questions: - Do the current controls adequately control the risks? - If any specific legal requirements exist, are these being met? - Is it likely that anyone could still be harmed? - Is everything being done that could reasonably be done? Further Control Measures Agree Action Review Consider whether anything else can reasonably be done to make the task safer, such as introducing a new piece of equipment or providing additional training. If the risk is still high, you may need to consider whether the task can be done in a totally different but safer way. If, after doing this, the risk is still unacceptable, the work will need to be stopped as it is placing Club employees and/or members at too great a risk of injury. You should consider the best person to take forward the necessary action. If you do, then agree a deadline for this work and check that it was completed. You should review the Assessment regularly to make sure that any controls are still working effectively. Many organisations review their assessments annually as part of their safety management system. You should also review specific assessments whenever circumstances change, or if an incident suggests that the risks are not being adequately controlled. 28 of 30

29 Risk Assessment Form Activity/Task (Complete the relevant details of the activity being assessed.) ND RFC H&S Instructions ANNEX A to SECTION 10 Hazards All Hazards associated with the activity should be entered here. (See attached sheet) Those at Risk E.g. Employees, Volunteers, Players, Spectators etc. Current Control Measures With these controls, the Risk is: (Circle as appropriate) Unacceptable Further Controls Required Adequately Controlled Further Control Measures Required List further action needed to adequately control risk. Date Initial 29 of 30

30 Hazard Identification Guide This list is intended to assist in identifying the hazards that could exist. It is not exhaustive and is intended as a guide. Any other hazards identified should be added to the list below. Workplace Slips and Trips Fire Other (List Below) Heating Services Lighting Working Space Ventilation Storage Access and Egress Edge Projection Obstructions Traffic Routes Equipment Lifting Equipment Electrical Equipment Other (List Below) Workplace Transport Display Screen Equipment Machinery Pressure Vessels Hand Tools Physical Noise Repetitive Work Other (List Below) Vibration Electricity Radiation Working Space Manual Handling Substances Chemicals Asbestos Other (List Below) Dust Legionella Fumes Biological Flammables Body Fluids Pesticides Processes Work at heights Confined Spaces Outdoors Hot Works Other (List Below) Work Organisation Lone working Workload Other (List Below) Violence/Aggression Stress Driving Working Hours Contractors Other Cuts/Burns Disabled Other (List Below) Pregnant employees etc 30 of 30