RNAS CULDROSE WORK EXPERIENCE BOOKLET SEP 14 JUL 15

Transcription

1 RNAS CULDROSE WORK EXPERIENCE BOOKLET SEP 14 JUL 15

2 CONTENTS Introduction Page 3 Correspondance Page 3 Student Placements at RNAS Culdrose Page 4 Application Procedure Page 5 Selection of Students for Placements Page 6 Accommodation Page 6 Travel Arrangements Page 6 Lunch Arrangements Page 6 School Staff Visits Page 7 Evaluation of Work Experience Page 7 MOD Public Liability Statement Page 7 Other opportunities at RNAS Culdrose Page 8 ANNEXES Annex A APPLICATION FORM Page 9 Annex B EXAMPLE PROGRAMME OUTLINE Page 10 Annex B1 HEALTH& SAFETY APPROVAL FORM Page 11 Annex C VISIT REQUEST FORM Page 12 Annex D EVALUATION FORM Page 13/14 Annex E GUIDANCE ON ELIGIBILITY Page 15/16 Annex F GENERIC RISK ASSESSMENT FOR POOL DRILLS Page 17 EXAMPLE RISK ASSESSMENT Page 18 2

3 INTRODUCTION RNAS Culdrose is the largest helicopter station in Europe operating in excess of one hundred fixed and rotary wing aircraft. The support required to maintain this level of activity is extensive and consequently Culdrose may also claim to be the largest employer in Cornwall. Throughout the year a number of work experience placements are available for the students from the local schools and colleges who have a genuine interest in a service career. There is a wide range of departments in which students may be placed for periods of up to five days, during which our staff aim to give a broad overview of the work involved and the standards required in that particular role. A list of these departments is on page 4. Due to the limited number of places that will be available during the next year schools and colleges should ensure that only students with a genuine interest (i.e. those wishing to pursue a career in the Royal Navy) apply for these places. CORRESPONDENCE All correspondence regarding this scheme should be addressed to: Work Experience Co-ordinator Education Centre RNAS Culdrose Helston Cornwall TR12 7RH Tel No: Fax No: navycu-airedctrasra@mod.uk 3

4 STUDENT PLACEMENTS AT RNAS CULDROSE DEPARTMENT Air Traffic Control DESCRIPTION OF WORK EXPERIENCE Familiarisation with Flight Planning and Air Traffic Control Procedures. PLEASE NOTE THIS PLACEMENT IS FOR 3 DAYS ONLY. 824 SQN 824 Sqn is the training squadron for ship/shore borne Merlin Helicopters using the most advanced simulators. Both Aircrew and Engineers are taught to service and fly the Merlin. PLEASE NOTE: WILL NOT BE ABLE TO ACCEPT STUDENTS ON THE WEEKS THAT THEY ARE EMBARKED (DATES NOT YET KNOWN) 849 SQN Experience in maintenance and support of Airborne Early Warning Seaking Squadron. RNSFDO Sport Centre Stores Department Survival Equipment Unit Personnel Office Introduction to and experience of all aspects of the Aircraft Handling Branch and the School of Flight Deck Operations. Familiarisation with techniques and equipment used in sporting activities. Experience of the methods of stores accounting, control, despatch etc. Survival equipment maintenance and drill instruction. THIS PLACEMENT IS NOT SUITABLE FOR ANY STUDENTS THAT SUFFER FROM OR HAVE A MEDICAL HISTORY OF ASTHMA. The Writer branch deals with all aspects of Pay and Administration for Service Personnel at RNAS Culdrose. THIS PLACEMENT IS FOR 3 DAYS ONLY 771 SQN Experience of an operational Search and Rescue and Aircrew Training Squadron. Meteorology Office The Met Office will provide basic observing skills, forecasting and Day to day experience of working in a busy Fleet Air Arm Office. Student must be studying GCSE Geography. THIS PLACEMENT IS FOR 3 DAYS ONLY. 4

5 PLEASE NOTE STUDENTS CANNOT BE ACCEPTED DURING THE FOLLWING DATES AS RNAS CULDROSE WILL BE ON ANNUAL LEAVE: - Autumn Long Weekend Fri 24 Oct 14 Mon 27 Oct 14 Xmas Break Mon 22 Dec 14 Fri 02 Jan 15 Spring Long Weekend Fri 13 Feb 15 Mon 16 Feb 15 Easter Leave Fri 27 Mar 15 - Fri 10 Apr 15 (TBC) May Bank Holiday Fri 01 May 15 Mon 04 May 15 Late May Bank Holiday Fri 22 May 15 Mon 25 May 15 Summer Leave Aug 15. APPLICATION PROCEDURE Students should themselves complete an Application Form (Annex A) in full. If it is evident that a parent/teacher has completed this for the student, the application will be returned. Alternative dates/departments should be given where possible in order to maximise the chance of being placed. Incomplete, scruffy applications (torn, those that contain tippex or crossed out words) are not acceptable. Any forms that have not been signed by the school/college will be rejected. Applications must be received by the Work Experience (WEX) Co-ordinator at least 2 months in advance of the intended placement dates. The applications window will open on Mon 15 Sep 14 The Work Experience Co-ordinator will not accept any applications after 03 Apr 15. Once the application form has been received and a placement agreed you will be sent a confirmation letter, Consent Form and a Programme Outline. On the reverse of the programme outline will be information regarding Health and Safety, Insurance and a list of any Risks involved in the placement. These forms should be read carefully and a copy should be signed by those concerned and returned to the Work Experience Co-ordinator, RNAS Culdrose. Please note Placements will not be honoured unless these forms are signed and returned to Culdrose WEX Co-ordinator. It is imperative that all requests for work experience placements at Culdrose are processed through the Work Experience Co-ordinator to ensure all Health, Safety, Insurance and Child Protection Issues are adhered to. Schools must ensure that students, who may well have been rejected by the Work Experience Co-ordinator, do not go on to arrange unofficial placements through friends/relatives they know at Culdrose, this could have a detrimental effect on the WEX Scheme. These types of placements would not have been risk assessed, the students would not be insured, and Child Protection Issues will not have been considered. 5

6 SELECTION OF STUDENTS FOR PLACEMENTS Typically, the number of applications far exceeds the number of available places. It is clearly in everyone s interest that only the most deserving candidates are placed. It is initially the responsibility of the school or college to ensure that candidates for places are seriously considering a career in the Royal Navy and have an interest in the particular departments for which they apply. It is strongly recommended that the student contact their local Royal Navy/Royal Marines Careers Office. Some departments are not able to take two students a week so if there is more than one student applying for the same department, on the same dates, then the most deserving applicant should be pointed out, this will help us decide which student would benefit the most from the placement. Placements are on a first come first served basis. Being related to or knowing personnel at Culdrose will not guarantee a placement. Students will usually stay in their chosen area for the week, unless, depending on work commitments the department is able to show students other areas of Culdrose. It should be noted that there are no opportunities for students to be taken flying and we would stress that this is not what the scheme is offering. ACCOMMODATION Accommodation is not available to students attending work experience placements. TRAVEL ARRANGEMENTS Students must make their own travel arrangements to and from the Air Station. No responsibility is accepted for students travelling to and from the establishment. LUNCH ARRANGEMENTS A packed lunch should be brought on the first day unless otherwise instructed by the department. Each department will have different facilities, which will be stated on the programme. 6

7 SCHOOL STAFF VISITS Teachers wanting to visit their students whilst on Work Experience should arrange this well in advance by completing the Visit Request Form at Annex C. This should be returned at least 2 weeks prior to the visit. As there are a number of schools wanting to visit this will be on a first come first served basis. Generally visitors will be accompanied by the Work Experience Co-ordinator or the Education Officer, unless other duties preclude them from doing so, in which case it may be possible for personnel from the relevant department to act as host. Although arranged in advance, it is not guaranteed that a student will be at the department being visited on the day due to last minute changes in their programme. EVALUATION OF WORK EXPERIENCE RNAS Culdrose would like to provide the best Work Experience programme possible. Students will be asked to complete an evaluation form at the end of their placement. (Annex D) MINISTRY OF DEFENCE PUBLIC LIABILITY STATEMENT The Ministry of Defence (MOD) will deal with any common law claim on the basis of legal liability, which is to say any claim that arises due to the negligence of the MOD, its servants or agents. Any such claim should be forwarded in the first instance to: Common Law Claims & Policy (CLC&P) 1st Floor, Zone I MOD Main Building Whitehall London SW1A 2HB OTHER OPPORTUNITIES AT RNAS CULDROSE The MOD does not purchase public liability insurance, but accepts its own risks and acts as its own insurer; consequently our cover is without financial limit. 7

8 OTHER OPPORTUNITIES AT RNAS CULDROSE AIRCREW SURVIVAL TRAINING (POOL DRILLS) During the Work Experience week there may be an opportunity for your students to conduct aircrew survival training in RNAS Culdrose s Swimming Pool. Please note: students will be issued with the parental consent form to take home to their parents for signature if they are fortunate enough to be given an opportunity to take part in Pool Drills. More details and a copy of the Risk Assessment for this activity are at Annex F. POTENTIAL OFFICERS ACQUAINT COURSES RNAS Culdrose provides short residential acquaint courses for candidates interested in learning about the Fleet Air Arm with a view to joining the Royal Navy as officers. The courses give candidates a detailed insight into the workings of an air station, the training of aircrew officers, and an overview of the role of the Fleet Air Arm worldwide. There is some limited opportunity for flying. Courses run approximately monthly, starting on Mondays and completing on Thursdays. Bids to attend these courses are co-ordinated by regional offices of the Directorate of Naval Recruiting, either directly or in conjunction with Schools Careers Officers. For more information please contact your local careers office. 8

9 Students should complete this form themselves Annex A WORK EXPERIENCE APPLICATION FORM RNAS CULDROSE 2014/15 SCHOOL / COLLEGE NAME: APPLICANTS NAME: HOME ADDRESS: DOB: MALE / FEMALE AGE: GCSEs STUDYING / TAKEN TEL: NEXT OF KIN: RELATIONSHIP: NATIONALITY: 1 ST CHOICE PLACEMENT: INTERESTS / HOBIES 2 ND CHOICE PLACEMENT: PREFERRED DATES OF PLACEMENT WEEK COMMENCING: WEEK COMMENCING: REASON FOR APPLICATION TO PARTICULAR DEPARTMENT: (continue on back) DATE OF APPLICATION: SCHOOL CONTACT AND TEL: APPLICANTS SIGNATURE: SCHOOL / COLLEGE AUTHORISATION: SIGNATURE: POSITION: 9

10 D R A F T O N L Y - D O N O T U S E Annex B WORK EXPERIENCE AT RNAS CULDROSE DEPARTMENT PROGRAMME DEPARTMENT: CONTACT NAME: STUDENT NAME: TEL NO: TEL NO: DATE FROM: START TIME: LUNCH TIME: DATE TO: Please arrive at D Site main gate at the start time stated where you will be met by a member of staff from the department mentioned above. Facilities available to you will be: TEA/COFFEE/MICROWAVE *delete appropriately. Please bring a packed lunch for your stay. There is also a Spar shop which you are welcome to use during your time at Culdrose. FINISH TIME: DRESS CODE: PROGRAMME OUTLINE: (see opposite or attached) 10

11 D R A F T O N L Y - D O N O T U S E Annex B1 HEALTH, SAFETY AND RISK ASSESSMENT WORK EXPERIENCE STUDENTS HEALTH AND SAFETY It is our policy to ensure that every work experience student is given a Health and Safety Brief from every department they will be in contact with during their stay at Culdrose. This will include fire and emergency instructions. RISK ASSESSMENT A risk assessment has been carried out in the department shown overleaf and the key findings and control measures are listed below. Key Findings Control Measures INSURANCE POLICY Work Experience placements for children in their last two years of compulsory education are considered as employees by the Ministry of Defence and as such are covered under the MOD Employers Liability Insurance Policy. The department accepts its own risks with regard to Public Liability Insurance and this risk is extended to include official Work Experience Placements arranged through the Local Authority, Schools and Colleges. PARENTAL/GUARDIAN CONSENT (If under 16 yrs) I hereby agree to my son/daughter taking part in Work Experience at RNAS Culdrose. I do not know of any illnesses, health problems or any other reasons why my son/daughter cannot take part. Please state any known illnesses/allergies etc below. Signature: Name in Print: Contact Number: Date: Please sign and return this form before Work Experience commences to: Work Experience Coordinator, Education Centre, RNAS Culdrose, Helston, Cornwall, TR12 7RH. 11

12 VISIT REQUEST FORM Annex C NAME AND ADDRESS OF SCHOOL: NAME OF VISITOR:. CONTACT TEL NUMBER:. MAKE OF CAR:. CAR REG: COLOUR:.... EACH VISIT WILL BE ABOUT 15 MINS, HOWEVER, THIS MAY VARY AT EACH DEPARTMENT PLEASE PHONE AND AGREE TIMES WITH THE WORK EXPERIENCE CO-ORDINATOR TO ENSURE AVAILABILITY AND THEN ANNOTATE BELOW PRIOR TO VISIT. DATE OF TEACHER VISIT:.. TIME OF VISIT: *PLEASE DELETE AS APPROPRIATE MON , TUE , WED , THU , FRI , PLEASE INDICATE BELOW THE NAME OF STUDENTS TO BE VISITED AND THEIR DEPARTMENT: NAME: DEPARTMENT: THIS FORM MUST BE RETURNED AT LEAST TWO WEEKS BEFORE WORK EXPERIENCE COMMENCES. FAILURE TO DO SO WILL MEAN THAT A VISIT WILL NOT BE POSSIBLE. PLEASE REMEMBER THAT OTHER SCHOOLS MAY BE VISITING AT THE SAME TIME ON A FIRST COME FIRST SERVE BASIS. ALL TEACHER VISIT REQUESTS MUST GO THROUGH THE WEX CO-ORDINATOR. IN NO CIRCUMSTANCES ARE YOU TO CONTACT THE DEPARTMENT DIRECT TO ARRANGE A VISIT. Work Experience Co-ordinator Fax

13 EVALUATION FORM FOR WORK EXPERIENCE AT RNAS CULDROSE Annex D RNAS Culdrose aims to provide the best Work Experience programme we can. Your comments would be appreciated in assisting us in achieving this aim. The following form is for our records only. NAME: SCHOOL: DEPARTMENT: START DATE: END DATE: Did you receive a Health & Safety Brief on joining? YES/NO Females only Did you receive a brief from the Female Focus Officer? YES/NO Were you introduced to people in the department/squadron? YES/NO Were you made to feel welcome? YES/NO Were there times when you were left unsupervised? YES/NO Did you feel that the department/squadron were willing to help you and encourage you? YES/NO Were you interested in joining the Royal Navy or either of the other armed forces before your work experience placement? YES/NO 13

14 Are you still interested in joining the Armed Services? YES/NO If not, why not? What areas of the placement do you think we could improve? What was the most enjoyable part of your work experience placement? What did you least enjoy? Do you have any complaints on your treatment during your time at RNAS Culdrose? Any other comments? 14

15 These details should be confirmed with your local Armed Forces Careers Office 15

16 These details should be confirmed with your local Armed Forces Career Office 16

17 D R A F T O N L Y - D O N O T U S E Annex F SERE Instructor Survival Equipment Section RNAS CULDROSE Parental / Guardian Consent for Work Experience Young Person to attend and take part in Aircrew Survival Training (POOL Drills) at RNAS Culdrose Swimming Pool. During the Work Experience week there may be an opportunity for your child to conduct aircrew survival training in RNAS Culdrose Swimming Pool. This will normally take place on the Tuesday morning between 0830 and 1000, and is available to work experience students who wish to attend (i.e. not compulsory). Details of training: 1. Witness RN Aircrew conducting their Survival Training 2. Conduct Pool Training wearing aircrew overalls and an aircrew life preserver (lifejacket) 3. Conduct Multi Seat Life raft Training 4. Conduct Single Seat Life raft Training 5. Training is available to weak / non-swimmers as lifejackets are provided and we operate a safety policy with lifeguards at poolside and safety swimmers in the water at all times. Equipment: 1. Students will need to provide their own swimwear and towels 2. All other equipment is supplied Consent: 1. Before training is allowed to take place this consent form must been returned to the Survival Instructor at poolside on the morning. 2. Please note: If the consent form is not returned your child will not be allowed into the water, and will only be permitted to witness the training from the poolside. Name of Work Experience Student Swimming Ability (please circle the applicable) Non-swimmer / weak / medium / strong Hosting Department (within RNAS Culdrose) Parent / Guardian Name The Consent I have read the attached Risk Assessment (CU/SE/LRA/23/08) and consent for my child as detailed above to conduct Aircrew Survival Training with the Survival Equipment Department at the Swimming pool, RNAS Culdrose. Signature of Parent / Guardian Date of Signature 17

18 MOD Form 5010a EXAMPLE ONLY MOD Risk Assessment Form Introduced April 2008 Establishment /Unit/Ship: RNAS CULDROSE Assessment No: Section/Department: SURVIVAL EQUIPMENT Specific Assessment CU/SE/LRA/23 Date: Assessment Type Generic 28 SEP 10 Record of Dynamic Assessment Activity/Process: The conduct of Aircrew Survival Pool Drills by Young Persons students who are visiting RNAS Culdrose for Work Experience. 1 st phase is to witness qualified aircrew conduct their drills. 2 nd phase is for individuals to conduct pool drill practical elements. Name: Rank/Grade: Signature: Assessor Line Manager Acceptance Mark Swift Name: B Sturgess POA(SE) Rank/Grade: CPO(SE) Signed on original Signature: Signed on original Hazards (Include Hazard Survey Number where applicable) a. Students have risk of slips, trips and falls at poolside especially when area wet. Who is at Risk? All Control Measures (Specific existing Control Measures) a. The visiting Young Person is given a Health and Safety brief on arrival at poolside b. Written procedures in place for all aspects of pool drills. c. Poolside Risk Assessment conducted by Sports Risk Rating (Likelihood X Consequence ) (See Note 3) Additional Controls (Each Control Measure is to be specific and managed) Residual Risk Rating (See Note 4) 1 x 2 Controls Adequate Low Management Plan Owner Target Date Comp Date 18

19 b. Student Entry into water whilst wearing Survival Equipment. (Additional weight may affect balance and buoyancy). c. Single Seat Life-raft Capsizing Element of drill There is a risk that the students may become disorientated, tangled in equipment fitted to the life- Centre Staff. d. A fully qualified Lifeguard is in attendance at all times whilst personnel in the water. e. Survival Equipment Staff Safety Swimmers in attendance in the water for all drills. f. Weak or Non swimmers are identified before the drill commences and Lifejackets are provided. g. Head counts are taken at all various stages during the drill to ensure all stages are as safe as is reasonably practicable. h. Mandatory letter of consent signed by Parents/Guardians required for all young persons conducting the pool drill All i. See Paragraphs - d., e. & f. above All j. The capsize drill is entirely optional and students are asked if they wish to take part. k. All students are briefed in the event 1 x 2 Controls Adequate Low 1 x 1 Controls Adequate Low 19

20 raft or trapped under the surface. d. Multi Seat life-raft righting drill. All that they become trapped underneath a capsized life-raft that there is sufficient air available to them by creating an air pocket underneath the raft by pushing their hands up into the floor of the multi-seat life-raft and by using the natural pocket provided by the buoyancy chamber of the single seat life-raft. l. See Paragraphs - d., e., f. & g. above m. The multi-seat life-raft righting drill is demonstrated by a qualified safety swimmer. Students observe from the side of the pool. n. See Paragraphs - d., e. f. & g. above. 1 x 2 Controls Adequate Low o. Drowning (in the extreme) All o. See Paragraphs - d., e. f. & g. above 1 x 3 Controls Adequate Med Line Manager Assessment Review (See Notes 2 and 5) Review Date: 28 SEP 11 Review Date: Review Date: Review Date: Name: Name: Name: Name: Rank/Grade: Rank/Grade: Rank/Grade: Rank/Grade: Signature: Signature: Signature: Signature: 20

21 Notes: 1 If using a Generic risk assessment, Assessors and Line Managers are to satisfy themselves that the assessment is valid for the task and that all significant hazards have been identified and assessed. If additional hazards are identified they are to be recorded and attached to the Generic assessment. 2 Line Managers are to note that they are responsible for production of the risk assessment and that they are signing to indicate that the risk assessment is suitable and sufficient and they consider the risks to be acceptable. 3 High Common, regular or frequent 3 3 Med 6 High 9 High occurrence. Medium Occasional occurrence. 2 2 Low 4 Med 6 High Low Rare or improbable occurrence. 1 1 Low 2 Low 3 Med Risk Matrix Likelihood X Consequence When recording the Risk Rating ensure that both the Likelihood and Consequence scores are included Minor injury or illness. Serious injury or illness. Fatalities, major injury or illness. Low Medium High High Medium Low Improve control measures; consider stopping work. Conducting work at this level of risk is to be reported up the Line Management / Command chain. Review control measures and improve if reasonably practicable to do so, consider alternative ways of working. Maintain control measures and review if there are any changes. 4 Record the residual Risk Rating to demonstrate that the risk has been reduced to an acceptable level; record Likelihood and Consequence scores. 5 Risk Assessments are to be reviewed: Annually. If there is reason to doubt the effectiveness of the assessment. Following an accident or near miss. Following significant changes to the task, process, procedure or Line Management. Following the introduction of more vulnerable personnel. If Generic prior to us 21