Age Group Short Course Championship Meet

Transcription

1 Age Group Short Course Championship Meet Date: March1-3, 2013 Location: Jenks Trojan Aquatic Center Jenks, OK Sponsored by: Oklahoma Swimming, Inc. Hosted by: Jenks Trojan Swim Club Held Under the Sanction of USA-Swimming and Oklahoma Swimming. Meet Sanction: OK Time Trial Sanction: OK OKS AGC SHORT COURSE 2013 FINAL

2 Oklahoma Swimming Inc. Age Group Short Course Championships Rules: Age: Eligibility: 2012 USA Swimming and Oklahoma Swimming rules will govern the meet. Age as of March 1, 2013 will determine eligibility for an age group. This meet is open to all USA Swimming athletes registered within the Oklahoma Swimming LSC who meet the qualifying standards. Oklahoma Swimming Age Group Short Course Championship Qualifying Times will apply. All qualifying times must have been achieved since January 1, 2012 and must be provable thru the USA-Swimming SWIMS data base. Qualifying times for the combined year old groups are based on the qualifying times for year olds. Age as of the 1 st (First) day of the competition, March 1, 2013, will determine the eligibility for an age group. Deck Entries are not allowed at this meet. USA-S Rule B Oklahoma Swimming welcomes athletes with disabilities. Please alert the Meet Director at the entry deadline to any accommodations that may be required. Host: Location: Meet Director: Meet Referee: Format: Entry Limit: Jenks Trojan Swim Club Jenks Trojan Aquatic Center 495 North Birch Street Jenks, OK George Villarreal 205 East B Street Jenks, OK x 1020 George.villarreal@jenksps.org Andrew Long (E) ak_long1@yahoo.com (C) (405) This championship meet will be run as follows: Individual events are swum as prelims and finals. In prelims all individual events will be swum as and age groups. In Finals the following age groups will be broken out 11-12, 13-14, All 10-under events will be swum as timed finals in the finals sessions. All relays except the 10-under relays are swam in prelims. All qualifying times must have been achieved since January 1, All relays will be timed finals. Prelim/ finals events will be deck seeded with championship seeding. The Oklahoma Scratch Rule is in effect for this meet. Individuals: Three individual events (3) per day with a MAXIMUM of 8 individual events for the meet plus relays. Relays are limited to an A and B relay women and men per team. All relays except for the 10-Under relays are swum during the prelim session. All 10-Under individual events are timed finals. All 10-Under events are swum in the finals sessions. 2 OKS AGC SHORT COURSE 2013 FINAL

3 Time Trials will be held following the conclusion of each day s prelim session or at the conclusion of each of the timed finals sessions. Time Trials count against a swimmers daily event limit. Deck entries will not be accepted at this meet. Facility Certification: Facilities: Schedule: Prelims: Friday/Saturday/ Sunday The course has been certified in accordance with C (4). The copy of such certification is on file with USA-Swimming. Twenty-five yard course. Controlled temperatures. Eight lanes with non-turbulent lane lines. Electronic timing system and scoreboard. Large spectator area, swimmers rest area, ten (10) separate 25 yard lanes in the main pool for warm-up and cool-down. The pool depth at the starting blocks is 7. The pool depth at the turn or bulkhead is 8. Warm Up Starts/Sprints Clear Pool Meet Starts 7:30-8:10 AM 8:10-8:20 8:20 8:30 Finals Session: Friday/Saturday/ Warm-Up Starts/Sprints Clear Pool Meet Starts 3:30-4:00 10-U 4:00-4: :40-4:50 pm 4:50 pm 5:00 pm Sunday Special Time: Warm-up Procedures: 3:00-3:30 10-U 3:30-4: :10-4:20 pm 4:20 pm 4:30 pm OKS warm-up procedures will be enforced. Only swimmers entered in individual events or expected to swim relays in each session may participate in that session s warm up period. Warm-up lane assignments will be posted on the host team s website by no later than 12:00pm CST Tuesday, February 26, Jenks Trojan Swim Club will at the same time electronically distribute to each club s entry contact (as identified at the time of entry submission) the event warmup document. All swimmers must be under the direct supervision of a USA Swimming registered coach. Any swimmer entered in the meet, unaccompanied by a USA Swimming member coach, must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. It is the responsibility of the swimmer or swimmer s legal guardian to ensure compliance with this requirement. Any swimmer in attendance without a coach present: USA Swimming athlete members must be under the direct supervision of a USA Swimming member coach during warm up, competition and warm down. The Meet Director or The Meet Referee shall assist the athlete in making arrangements for such supervision. 3 OKS AGC SHORT COURSE 2013 FINAL

4 Entry Fees: $ 3.50 for each individual event and time trial ($ 1.50 goes to Oklahoma Swimming) $ 7 for each Relay Team including Time Trial Relay Entry ($ 1.50 goes to Oklahoma Swimming) $ 10 facility surcharge per swimmer including relay only swimmers. Make one team check payable to Jenks Community Education. Entry fee MUST accompany entries. Entry Deadline: Entries must be in the hands of the Meet Director, George Villarreal, by Tuesday Feb. 19, 2013 at 6:00 pm CST. Any entries received after this deadline will be considered a deck entry and will not be accepted. All entry times will be verified through the USA-S Swims data base. New AGC qualifying times accomplished at the D-II meet must be electronically submitted to the Meet Director, George Villarreal, no later than 6:00 pm CDT Tuesday, February 26, Entering Events: Team entries should be submitted via to: George Villarreal JTSCEntries@gmail.com (918) x 1020 using a TeamUnify, Team Manager, or other appropriate sdif file. Any hand written or printed entries must indicate the swimmer s full name,sex, age, date of birth, USA-S registration #, the event #, and time for each event. All entry files must include the name of the Club entry chair, phone number, and contact information. The Meet Director will insure that a complete meet entry file will be sent to the OKS Registration Chair by no later than 12:00 pm CST Friday, February 22, 2013 for verification of all athlete entry times. The Meet Director will ensure that an entry report with any exceptions shall be sent to each team s entry or unattached athlete s contact by no later than 12:00 pm CST Sunday, February 24, Upon receipt of the Entry report the team will have until no later than Monday, February 25, 2013 at 6:00 pm CST to return the corrected entry file otherwise the original entry file as created by the Host shall stand as the official entry file for the team. The Meet Director will insure that an athlete registration re-con report is instituted by Thursday, February 21, The Meet Director shall notify each attending team of any registration errors within 2 days of the start of the meet. The Meet Director shall insure that all athlete entry registration errors are reconciled prior to the start of the first session of competition. Any athlete lacking complete registration verification will be prohibited from competition until such registration is corrected. The Meet Director shall insure that a coach certification ending verification report has been instituted by no later than 12:00 pm CST Monday, February 25, The Meet 4 OKS AGC SHORT COURSE 2013 FINAL

5 Director will notify each club no later than 2 days prior to the start of the competition of any certification errors. Coach access to the competition deck area will not be permitted until all certification requirements required by USA-S are current. See USA Swimming Rule Coaches who are verified as not certified will not be allowed on deck for the meet. The Meet Director has the responsibility for verifying certification of all coaches in attendance at the meet; the Meet Referee is to provide back up support to the Meet Director to ensure that the certification of all coaches is verified. The Meet Referee is the final authority for disputes arising from enforcement of this policy at an OKS sanctioned meet. The Meet Referee s decision to deny deck access to a coach who does not either present proper credentials or properly complete the Coach Credential Attestation Form is final and may not be protested. The use of this form is to allow an OKS coach to attest that he/she has current credential and is a USA registered coach member. Copies of the Attestation Form will be available at the Clerk of Course desk at this meet. Upon receipt of the properly completed form (with photo identification) the Meet Director may admit the coach as if he/she has presented their credentials. Further follow up in submitting this form is outlined in the complete attestation document. Each Club, by submitting entries is certifying that all swimmers entered in the entry documents are members of USA-Swimming and Oklahoma Swimming, or have applied for membership by sending the appropriate application to the club s registration chair or the OKS Registration Chair before the entry deadline. Failure to follow the above information will result in the entire team being scratched from the meet. The Meet Director will submit a psych sheet to the entry contact for each team or unattached athlete by 12:00 pm CST Tuesday, February 26, Once the event psych sheet is posted no further corrections to entries will be accepted until the start of the meet. Send all electronic entry information to: George Villarreal 205 East B Street Jenks, OK JTSCEntries@gmail.com Make Entry Fee payment out to: Jenks Community Education for all entry fees. NO individual checks will be accepted. Entry fees must be received prior to the start of the meet. NO mail requiring signature confirmation for delivery will be accepted. Send payment to: George Villarreal 205 East B Street Jenks, OK (918) x 1020 JTSCEntries@gmail.com Oklahoma Age Group Championship medals will be awarded for individual events 1-8 Awards: places and 1-3 places in relays. Team awards will be given to the top 1-4 place teams. Individual high point awards will be given in the following age groups; 9 and under, 10, 11, 12, 13, 14, and Male and Female athletes. All teams must make 5 OKS AGC SHORT COURSE 2013 FINAL

6 arrangements to collect their awards prior to leaving the building on Sunday night. OKS and the Host club will not provide storage or shipment of awards. Scoring: Individual events will be scored using the following age groups: 10 & under, 11-12, & Qualifying times for the year old groups are based on the qualifying times for year olds. Scoring of individual events for events will be: 20, 17, 16, 15, 14, 13, 12, and 11 for the A Finals. 9, 7, 6, 5, 4, 3, 2, and 1 for the Consolation or B Finals. Relay points will count double. Scoring for 14 & unders is the same as A Finals. Relays: Relays will be swum in the following age groups: 10 & under, 11-12, & Each club will be limited to a maximum of 2 relay teams per event (A team and B team). All 11 & over relays will be swum during the Prelims sessions. The 10-Under relays will be swum in the evening finals session. Names, ages and order of swimmers competing in relay events must be provided prior to the event. All swimmers must be entered in the meet in individual events or as a relay only swimmer. A swimmer may compete in only one relay of the same distance and type. No Times for relay events are strongly discouraged. Please estimate or use a composite time. Seeding/ Scratches: For the Oklahoma Age Group Championships, swimmers may qualify by using scy, scm, or lcm time. Swimmers should enter with the appropriate time for the course in which they have qualified. Seeding for this OKS Championship meet will be done as follows: scy first seeding priority, scm second seeding priority, lcm third seeding priority. Positive check-in to swim is required for the 200 back, 200 breast, 200 fly, 200 free, 200 IM, 400 IM, 500 free, 1000 free, 1650 free. Swimmers not checked-in for these events will be scratched. The distance events which include the 400 IM, 500 Free, 1000 Free and 1650 Free will be swum fastest to slowest. All distance events will be swum by gender and may be swam in separate pools. The Positive Check In Period closes 30 minutes after the start of the last warm up session in which the event is swum. Championship Seeding will be used for events in prelims. Those who complete the positive check-in to swim and do not swim will be penalized in accordance with OKS rules. Swimmers (or their coach) are the only ones who may scratch a swimmer from an event. Finals will consist of 1 heat of both women and men from the prelim sessions in the following age groups: 11-12, 13-14, and an A and B finals heat for the age groups. For the age group in finals the B Heat will swim first followed by the Championship A Heat. 10-Under Individual events will be swum as timed finals events during the finals session. Please note that a medical scratch approved by the Meet Referee, counts as an event and is regarded as a DQ, with no penalty imposed. Events seeded on the deck shall be closed for seeding no earlier than thirty (30) minutes 6 OKS AGC SHORT COURSE 2013 FINAL

7 before the start of the session. The meet program is not the final determinant of seeding. Late entries, corrections or scratches may impact actual heat and lane assignment. Seeding will be posted as soon as possible after the scratch and or positive check in period closes. Swimmers who are not scratched and who fail to compete in preliminary heats will be barred from their next individual event. A swimmer qualifying for a championship final who fails to compete and who has not scratched, will be barred from further competition in the meet. A swimmer who fails to appear for a final heat on the last day of the meet shall be fined $50.00 for each event not swum. Fines must be paid to OKS no later than Monday, March 18, A swimmer shall not be permitted to participate in any further meets sanctioned by OKS until all fines are paid. No penalty shall apply for Failure to Compete in finals if: 1. The Meet Referee is notified in the event of injury or illness and accepts the proof. 2. A swimmer qualifying for a final heat based on the results of preliminaries notifies the Clerk of Course within 30 minutes after the announcement of qualifiers that he/she may not intend to compete and confirms his/her final intentions within 30 minutes following his/her last individual preliminary event. 3. The Meet Referee determines that failure to compete was caused by circumstances beyond the control of the swimmer. Time Trials: Timers and Officials: Time trials will be offered for swimmers entered in an individual event in the AG Championships (19-under), and for swimmers 20-over who will be attempting to make a qualifying time for any of the National Meets. Time Trials will be offered at the conclusion of each preliminary session and at the conclusion of each timed finals session. Time Trials count against the daily individual event limits. Swimmers must provide their own timers. OKS through the Officials Chairperson has the responsibility of assigning the Meet Referee. All OKS certified Officials in attendance will be expected to assist at the meet. All teams in attendance will be expected to provide timers for all sessions both prelim and finals. All OKS teams in attendance will be required to provide timers for the meet, including the distance events. Timing assignments will be provided to each team s representative at least two days prior to the start of the meet and posted on the host s teams website. If a team has special limitations that would prevent it from providing timers as specified, then the Head Coach or designated team representative must contact the Meet Director at the event entry deadline. It is understood that a team may be required to provide timers for an event or session in which they do not have any athletes participating. The responsibility to provide timers extends through the session in which the team is assigned. Timing Representatives from each assigned team shall report to the volunteer staging area 30 minutes prior to the start of each session in which they are assigned lane timing responsibilities The Host will send to the teams in attendance by no later than 12:00 pm CDT Wednesday, Febursry27, 2013 the lane timing assignment report. The report will list the lane assignments and report times for each session of the meet. This report will also be posted on the Host web site 7 OKS AGC SHORT COURSE 2013 FINAL

8 Meet Committee: Deck Access: A meet committee will be composed of the following members; one athlete and one coach member from the east, one athlete and one coach member from the west, the OKS Age Group Chair, the Meet Referee, and the Meet Director. This committee will settle any technical or meet format questions that should occur during the meet. The Meet Referee shall appoint the athlete and coach representatives to the committee. The Committee will be in effect for the duration of the meet. Access to the pool / deck area will be limited to athletes, coaches, and officials, timers, and OKS representatives working the meet. Coaches and officials must wear their current USA Swimming registration cards in order to receive deck privileges. Parents and other non-swimmers not involved in the running of this meet are requested to remain in designated spectator areas. Non Athlete Registration cards do NOT grant parents access to the pool deck at any time. See USA-S Rule for further conditions regarding access to the pool deck. Heat Sheets: A Meet Program (if available) will be available for purchase at the meet for $ Heat Sheets for Prelim Sessions will be available for $3.00 each. Daily Results /Final Results: A Finals Session Heat Sheet for Final Sessions will be available for $2.00 each. Results of each session shall be posted on the Jenks Trojan Swim Club website Results may also be available through the Mobile Meet app for iphones, ipads, itouch devices. Jenks Trojan Swim Club will post complete meet result files as prescribed in the appropriate formats within 24 hours of completion of the meet. Jenks Trojan Swim Club shall furnish results as requested for any National Meet with entry deadlines immediately following the conclusion of this LSC Championship. Complete Meet event results will be sent electronically to each team s representative within 24 hours after the conclusion of the meet via . The Meet Director will insure that a SWIMS report is submitted to the OKS Registration Chair within 24 hours of the completion of the meet. Concessions: Hospitality: Concessions are available daily in the concessions stand behind the upstairs general seating area. There will be a hospitality area available for officials and coaches working the meet. General Rules: Repeated violations or activities that are considered to be sufficiently dangerous may result in the swimmer s ejection from the meet by the Meet Referee. USA-S rule E states that no recording devices, including cell phones, can be used in the locker rooms, changing areas, or rest rooms. OKS prohibits the use of all devices capable of taking photographs (e.g. cameras, cell phones, PDA s etc.) from behind the starting blocks during all meets sanctioned by Oklahoma Swimming. Use of these devices will not be permitted during warm-up or competition. Marshals will monitor the locker rooms. It is possible that swimmers will be photographed at the meet. Any individual requiring deck access for photographic purposes must notify the Meet Director before gaining access to the deck. Children not participating in the meet must be supervised at all times by an adult and are not allowed on the pool deck for any reason. The Meet 8 OKS AGC SHORT COURSE 2013 FINAL

9 Director and Meet Referee reserve the right to limit deck access in the event of overcrowding, inappropriate behavior or for any reason concerning the safety or the efficient operation of the meet. USA-S Rules of Conduct will be strictly enforced. Liability: Oklahoma Swimming Mission Statement: In granting this sanction, it is understood and agreed that USA Swimming, Oklahoma Swimming, Inc., all Officials, Jenks Trojan Swim Club and Jenks Trojan Aquatic Center shall be free from any and all liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the meet. Damage to the facility, when proven, will cause the offending swimmer or swimmers, if unattached, or the offending swimmer s club if attached to be accountable for repairs. Oklahoma Swimming, as defined by USA-Swimming, is the Local Governing Body for the sport of swimming in Oklahoma. We administer competitive swimming in accordance with the guidelines set forth by USA-Swimming and the Ted Stevens Olympic & Amateur Sports Act. We provide programs and services for our members, supporters, affiliates and the interested public. We value our members of the swimming community, and the staff and volunteers who serve them. We are committed to excellence and the improvement of our sport. Oklahoma Swimming Vision Statement: Athlete Outreach/ Diversity: To inspire the members of Oklahoma Swimming and others to achieve excellence in our sport and in life. OKS through its support of Athlete Outreach and Diversity initiatives provides assistance to qualified athletes. Please contact the OKS Diversity Chair and OKS Registration Chair for further information. Deck Changing: Oklahoma Swimming supports all facility policies that prohibit deck changes at this meet. Failure to comply with facility policy may result in the removal of the athlete(s) from the meet. The Meet Referee, Meet Director and Facility Representative shall work together should a violation occur. Except where venue facilities require otherwise, changing into or out of swimsuits other than in locker rooms or other designated areas is not appropriate and is prohibited. USA-S Rule (F). Lodging: Please visit the following website for lodging information with partnering hotels: 9 OKS AGC SHORT COURSE 2013 FINAL

10 2013 Age Group Events (8 individual events Maximum per swimmer) Friday Prelims March 1, :30 am start SCY SCM LCM WOMEN MEN LCM SCM SCY CUT CUT CUT Event # Event # CUT CUT CUT Free Relay Free Relay Free Relay IM Breast Breast free free free fly fly fly back back back 40 2: : : fly Timed Finals 42 3: : : : : : Free 44 11: : : : : : : : : : : : Free 46 10: : : : : : : : :21.89 Friday Finals March 1, :00 pm start SCY SCM LCM WOMEN MEN LCM SCM SCY CUT CUT CUT Event # Event # CUT CUT CUT 1 10 & u 400 Free Relay 2 5 minute break 1: : & under 100 IM 10 1: : : : IM 12 1: : : : : Breast 14 3: : : : : : Breast 2 heats 16 3: : : : : : & under 100 free 18 1: : : : : : Free 20 1: : : : : : Free 22 1: : : : : free 2 heats 24 1: : & under 50 fly Fly : : : Fly 30 2: : : : : : Fly 2 heats 32 2: : : & under 50 back Back : : : Back 38 1: : : : : : Back 2 heats 40 1: : : : : : free timed finals 48 7: : : OKS AGC SHORT COURSE 2013 FINAL

11 Saturday Prelims March 2, :30 am start SCY SCM LCM WOMEN MEN LCM SCM SCY CUT CUT CUT Event # Event # CUT CUT CUT Medley Relay Medley Relay Medley Relay fly fly fly Free free free breast breast breast back IM 88 Saturday Finals March 2, :00 pm start SCY SCM LCM WOMEN MEN LCM SCM SCY CUT CUT CUT Event # Event # CUT CUT CUT & u 200 Medley Relay 56 3: : : Breast TF 58 3: : : minute break 1: : : & under 100 fly 60 2: : : : : : fly 62 1: : : : : : fly 64 1: : : : : : fly 2 heats 66 1: : : : : : & under 200 free 68 3: : : : : : free 70 2: : : : : : free 72 2: : : : : : free 2 heats 74 2: : : & under 50 breast breast : : : breast 80 1: : : : : : breast 2 heats 82 1: : : : : : & under 100 back 84 1: : : : : : back 86 1: : : : : : IM 88 6: : : : : : IM 2 heats 88 5: : : OKS AGC SHORT COURSE 2013 FINAL

12 Sunday Prelims March 3, :30 am start SCY SCM LCM WOMEN MEN LCM SCM SCY CUT CUT CUT Event # Event # CUT CUT CUT Free Relay Free Relay Free Relay free free free IM IM IM breast back back 117 6: : : free Timed finals 124 6: : : free 126 Sunday Finals March 3, :30 pm start SCY SCM LCM WOMEN MEN LCM SCM SCY CUT CUT CUT Event # Event # CUT CUT CUT & under 200 free Relay free free free 2 heats & under 50 free : : : IM 106 3: : : : : : IM 108 2: : : : : : IM 2 heats 110 2: : : : : : & under 100 breast 112 2: : : : : : breast 114 1: : : : : : back 116 2: : : : : : back 2 heats 118 2: : : : : : & under 200 IM 120 4: : : : : : back Timed finals 122 3: : : : : : free 126 5: : : : : : free 2 heats 126 5: : : OKS AGC SHORT COURSE 2013 FINAL