2018 Junior Handbook & Tournament Director s Guide

Transcription

1 2018 Junior Handbook & Tournament Director s Guide

2 2018 JUNIOR HANDBOOK & REGISTRATION GUIDE TABLE OF CONTENTS Page 2018 RMR Important Junior Dates RMR Junior Fees & Required Paperwork 3 Important Information for the 2018 Season 4 7 Junior Committee/Coaches Forum/Policy Development 8 9 Membership Information 9 18 Types of Membership 10 Background Screening Policy Club Staff and Player Intent & Commitment and Practice Waivers Coaching Requirement Standards Membership on Hold Policy Age Definitions & Age Falsification Club & Team Information/Registering Teams & Club Recruiting & Contract Signing Policy Tournament Information Inclement Weather Policy 24 Types of Tournaments & Tournament Fees Seeding Procedures 26 Tournament Director Duties Tie Breaking Procedures USA National Qualifier List & JNVC Information Junior Power Structure Definition 34 Power #1 #6 Tournament Format Movement of Teams & Ranking System RMR Zelinkoff Bid Tournament Formats Officiating Duties & Other Responsibilities At Junior Tournaments 41 Referee & Scorer Certification Safe Sport Program 47 Spectator/Parent Code of Conduct & Addressing Inappropriate Behavior Funds Allocated to Junior Programs Regional Fines/Penalties 53 Junior Boys Division Incident Review Policy Beach Division 60

3 2018 RMR IMPORTANT JUNIOR DATES & DEADLINES Date 11/20/2017 DEADLINE 12/1/2017 DEADLINE 12/12/2017 MEETING 12/27/2017 UPDATE Description Seeding Forms, Schedule of Intent to Play Form, Power #1 Tournament Entry Fee, Referee Deposit, and All Team Registration Material. Due in RMR Office by 5:00 p.m. RMR Classic ($300) 2-Day Tournament Registration RMR Showdown Entry Opening Date Register at tmw2sign.com. Tournament Entry Fee ($500) RMR Junior Seeding Meeting Starting at 5:00 pm at the RMR Office basement level meeting rooms. RMR Website Update Power 1 Even and RMR Classic Teams Accepted will be posted. 1/5/2018 DEADLINE Proper Notification to Change (Mixed/17/15/13) Age Divisions Power #2 by noon in the RMR Office and Tournament Entry Fee Due ($125). 1/7/2018 TNMT Power #1 Tournament (Mixed/17/15/13) 1/13/18 & 1/14/18 TNMT RMR Classic (All Age Divisions) 1/19/2018 DEADLINE Proper Notification to Change (18/16/14/12) Age Divisions Power #2 by noon in the RMR Office and Tournament Entry Fee Due ($125). 1/21/2018 TNMT Power #1 Tournament (18/16/14/12) 1/26/2018 DEADLINE Proper Notification to Change (Mixed 17/15/13) Age Divisions Power #3 by noon in the RMR Office and Tournament Entry Fee Due ($125). 1/27/2018 CLINIC Impact Clinic Embassy Suites Denver Southeast 1/28/2018 TNMT 2/2/2018 DEADLINE Power #2 Tournament (Mixed 17/15/13) RMR Mountain Series Event #1 Proper Notification to Change (18/16/14/12) Age Divisions Power #3 by noon in the RMR Office Tournament fee $125. 2/4/2018 TNMT Power # 2 Tournament 18/16/14/12) 2/9/2018 DEADLINE Proper Notification to Change (Mixed 17/15/13) Power #4 by noon in the RMR Office Tournament fee $125. 2/12/18 DEADLINE 2/11/18 TOURNAMENT RMR Zelinkoff Bid Tournament 18 s Division Only Paperwork Due by 5:00 pm Power #3 Tournament (Mixed/17/15/13). RMR Mountain Series Event #2-1 -

4 Date 2018 RMR IMPORTANT JUNIOR DATES & DEADLINES CON'T Description 2/17/18 2/19/18 TNMT RMR Showdown (Greeley, CO) 2/23/2018 DEADLINE Proper Notification to Change (18/16/14/12) Age Divisions Power #4 by noon in the RMR Office and Tournament Entry Fee Due ($125) 2/25/2018 TNMT Power #3 Tournament (18/16/14/12) RMR Mountain Series Event #3 (Western Slope) 3/2/2018 DEADLINE 3/4/2018 TNMT 3/19/2018 DEADLINE Proper Notification to Change (Mixed 17/15/13) Age Divisions Power #5 by noon in the RMR Office and Tournament Entry Fee Due ($125). Power #4 Tournament (17/15/13) RMR Mountain Series Event #4 To remove an 18 s Team from the RMR Zelinkoff Bid Tournament by Noon in the RMR Office. 3/23/2018 DEADLINE Proper Notification to Change (18/16/14/12) Age Divisions Power #5 by noon in the RMR Office and Tournament Entry Fee Due ($125). 3/24/2018 TNMT Play in Rounds for 18 Zelinkoff Bid Tournament if Necessary. 3/25/2018 TNMT 4/6/2018 DEADLINE Power #4 Tournament (18/16/14/12) 18 s Zelinkoff Bid Tournament Proper Notification to Change (Mixed 17/15/13) Age Divisions Power #6 by noon in the RMR Office and Tournament Entry Fee Due ($125). 4/8/2018 TNMT Power #5 Tournament (Mixed/17/15/13) 4/13/2018 DEADLINE 4/13/2018 DEADLINE Girls JNC Paperwork and Entry fee ($900) due in RMR Office not post marked by noon. See RMR Junior Registration and Tournament Guide for details (this paperwork must be sent in to be eligible to participate in the RMR Zelinkoff Bid Tournament). Proper Notification to Change (18/16/14/12) Age Divisions Power #6 by noon in the RMR Office and Tournament Entry Fee Due ($125). 4/15/2018 TNMT Power #5 Tournament (18/16/14/12) 4/20/2018 DEADLINE Deadline to remove teams from the RMR Zelinkoff Bid Tournament, must be submitted in writing 4/22/2018 TNMT Power #6 Tournament (Mixed/17/15/13) 4/29/2018 TNMT Power #6 Tournament (18/16/14/12). 5/5/2018 (Sat) TNMT Play in Rounds for RMR ZELINKOFF Bid Tournament (17/16/15/14/13/12/11) 5/6/2018 (Sun) TNMT RMR ZELINKOFF Bid Tournament (17/16/15/14/13/12/11) - 2 -

5 2018 ROCKY MOUNTAIN REGION JUNIOR FEES & REQUIRED PAPERWORK RMR FEES (All checks made payable to RMR-USAV. Fees may be paid with one check.) RMR Team Fee $50.00/per team RMR Single Age Division Referee Team Deposit $150.00/per team. Note: Teams that participate in Single Age Division 1 will be guaranteed a certified paid adult R1 at the rate of $50 per Power. In some cases Single Age Division 2 will receive a certified paid $50 per team per Power. This deposit will only be used when an R1 is provided. It is the responsibility of the Club Director to pay any additional referee fees once the deposit has been used. All unused deposits will be refunded. RMR New Referee and Scorer Clinic Fee - $10/per each clinic for each attendee. RMR Maintaining Referee and Scorer Clinic Fee - $10/per each clinic for each attendee CLUB FORMS REQUIRED TO BE KEPT ON FILE Mandatory Requirement Clubs must keep on file player's proof of date of birth (birth certificate, driver's license or passports) are acceptable forms. Must be made available at the region request. RMR TEAM FORMS REQUIRED RMR Team Registration File Sent via to wendy@rmrvolleyball.org RMR Team Seeding Form per team RMR Club Intent to Play Schedule 2018 RMR Club Sanction Application (Must be signed by Club Director) RMR Referee and Scorer Clinic Registration Form (If Applicable) ***All fees and forms mentioned above must be submitted for a team to be considered completely registered. An individual must be completely registered in order to participate or be rostered in any Rocky Mountain Region event. TOURNAMENT FEES Entry Fee for RMR Classic 2-Day Tournament (1/14/18 & 1/15/18) $ per team. Entry Fee Mixed Age Division for Power #1, #2, #3, #4, #5 and #6 is $ per team per Power Tournament (Includes Referee Fees). Entry Fee Single Age Division for Power #1, #2, #3, #4, #5 and #6 is $ per team per Power Tournament Entry Fee for RMR Junior Showdown is $ Entry Fee for RMR Zelinkoff Bid Tournament aka ZBT is $ per team. RMR Zelinkoff Bid Tournament for the 18 National and American Bids is 2/12/18 contact RMR Office for details on required paperwork. RMR Zelinkoff Bid Tournament for the 17/16/15/14/13/12/11 deadline is 4/13/18 contact RMR Office for details on required paperwork. Entry Fee for the Junior National Volleyball Championships is $900, payable to USA Junior National VB Championships RMR Zelinkoff Bid Tournament 18 National deadline is 2/12/18 contact RMR Office for details on required paperwork. RMR Zelinkoff Bid Tournament 17/16/15/14/13/12/11 deadline is 4/13/18 contact RMR Office for details on required paperwork

6 4155 E Jewell Ave Suite 909 Denver, CO (303) Ext 1 Fax Line (303) Cell (720) wendy@rmrvolleyball.org Web Site: rmrvolleyball.org IMPORTANT INFORMATION FOR THE 2018 SEASON Club Administration Information: All players and coaches must be a current member of the upcoming season of the RMR USAV in order to participate in open gyms, try outs, practices and to be rostered after August 31 st. Coaches must also have a cleared background screening, SafeSport and Impact Certifications in order for the season to be eligible to coach. For example if trying out for the 2018 season the individual must be a current member of the 2018 RMR USAV Season. Registration for the new season opens on September 1 st. Individual RMR Membership information and payment will be submitted through the USAV Registration System ( See page 10. Coaching Requirement Standards for RMR see page 13. As a courtesy to the CHSAA organization here is the link concerning club coaches as it relates to the High School programming. Major revisions have been made to the following sections: Recruiting Policy, see pages Membership on Hold Policy, see pages Power Formats, see pages Beach Division, see page 60 All coaches are required to be Impact Certified. The RMR will offer two free Impact Clinics one in December and one in January. Coaches must be certified by February 1, If coaches register after February 1 st they have 30 days in which to complete the certification process. Failure to complete impact certification is subject to a $ fine per individual. REQUIREMENT. All coaches are required to be Safe Sport Certified. The Safe Sport module can be taken online and is approximately 90 minutes in length. The link to the Safe Sport Online is located off of the RMR website under the SafeSport tab. See Registration for the RMR Classic will begin on Monday before Thanksgiving, which is November 21, 2017 this year. RMR office will open at 9:00 a.m. Registration for the RMR Showdown will begin on Friday, December 1 st. Registration will be done online this year through the Tm2sign.com website. Payment will also be done online via credit card. New Deadline for the Power #1 is the Monday before Thanksgivings which is November 20, 2017 this year by 5:00 p.m. received in the RMR Office and not postmarked. Teams must be completely registered including background screening checks on all Junior Club Staff members, have signed/submitted the 2018 Club Sanction form, team seeding form for each team, the club registration file via , filled out the Club Intent to Play Form for the RMR Junior Power Structure and paid all applicable fees Teams are required to submit the Team s Seeding Form when registering the team. If the Seeding form is not submitted to the RMR Office by 5:00 pm on 11/20/17 the team will be considered not registered and will be seeded at the bottom of the age division. 4

7 REQUIREMENT all clubs must have their teams rostered in the USA Volleyball Webpoint System no later than January 15, This is a requirement so that all teams of the RMR will be registered in the National Ranking System. If any fees from the previous year are not paid, the offending club director will not be able to register their teams or enter any RMR sanctioned tournament until all past due fees are paid. Club Director s membership will be placed on a Region Hold status until paid. The offending team/club may be required to pay upfront all RMR fees by money order or guaranteed funds. All additional fees for Mixed Age Division and Single Age Division 1 teams must be paid in order to be in good standing with the RMR. Failure to pay fees within net 15 days of the date of the invoice will result in club not being allowed to play in events. Tournament & Format Information: Teams registering in a RMR Power Event are not eligible to register/participate in a USAV Junior National Qualifier Event on the same day(s) and date(s). Penalty for registering in both events, the club will be ineligible to participate in the RMR Zelinkoff Bid Tournament. Teams may change their Intent to Play by the deadline date should they decide to go or not go to a National Qualifier that was not originally scheduled. Power Tournament formats have changed; see pages for details. It is highly recommend that all junior teams begin participating in the Junior Power Structure with Power #1. Teams that do not participate in the Junior Power #1 Tournament will enter the Junior Power Structure at the bottom of their Single age division. The power structure will consist of (6) Power Events. There will be no Regional Tournament. If a team elects to play in an older single age division and not play within its registered single age division for an entire season, the team shall not be required to play in Power #1 of its registered single age division. The team is required to play Power #1 in its chosen single age division. Teams that choose to play in an older single age division than their designated single age division and participate in the minimum number of events to qualify for the RMR Zelinkoff Bid Tournament are eligible to participate and receive the RMR s Bid to the Girls JNC in the older age division. Official (R1) will be provided for the Mixed Age Divisions and Single Age Division 1 for Power Events. In order to grow the Officials Corp, an R1 will be provided for some Division 2 Power Events. The fee is $50.00 per team in that Division when an R1 is provided. This fee will be taken from the Team Referee Deposit. Due to liability concerns, it is required that all Tournament Directors confirm that all rostered adults be verified with proper I.D, prior to the start of the event, no exceptions. 12 & Under Special Rules: 12 & Under teams competing in the 13 s Division must play by all rules of the 13 & Under Division when playing up an age division. All register 12 & Under Boys teams will be allowed to play in the Girls 12 & Under Division Power Events. The RMR will allow boys (12/13/14) to play on Girls teams with the following stipulations; 12 s can play on 12 & Under Teams, 13 s under will play on 14 & Under Teams and 14 s will play on 16 & Under Teams. Any team that allows a male player on the team is ineligible to participate in the RMR Zelinkoff Bid event. Coed rules concerning the number of contacts per gender will not apply. The uniforms for the boys must match with the other boys on the team, and the same for the girls no duplicate uniform numbers will be allowed on the team. The RMR Zelinkoff Bid Tournament for the 18 s National and American Bid is on Saturday and Sunday, March 24 th and 25 th, If there are more than 6 teams that are eligible to play there will be a Play in Round on Saturday, March 24, formats will be a single elimination bracket for 2 slots. Tournament format for Sunday will be (6) team Division, with the format as (2) pools of 3 three teams, with a cross over between 1 vs 1 and 2 vs 2 the USAV National Tie Breaker will be used in the event of a tie during pool play. In the event a team receives an Open, Open at Large or USA Bid after the RMR Zelinkoff Bid Tournament, there will be a trickle down to those teams in this event until the bid is taken. 5

8 The RMR Zelinkoff Bid Tournament begins on Saturday, May 5, 2018 for the (17/16/15/14/13/12/11) age divisions when there are more than (6) teams are eligible to participate. If there are more than 6 teams that are eligible to play there will be a Play in Round on Saturday, May 5th, formats will be a single elimination bracket for 2 slots. Tournament format for Sunday will be (6) team Division, with the format as (2) pools of 3 three teams, with a cross over between 1 vs 1 and 2 vs 2 the USAV National Tie Breaker will be used in the event of a tie during pool play. The National Bid will go to the winner of the 1 vs 1 and the Loser will receive the American Bid. The 2 vs 2 match will be played in event of a trickle down or the RMR receives any additional bids. In the event a team receives an Open, Open at Large or USA Bid after the RMR Zelinkoff Bid Tournament, there will be a trickle down to those teams in this event until the bid is taken. Officials and Scorekeeping Requirements: A rostered coach or rostered adult must play an active role in the officiating crew (R1, R2, Scorer, Libero Tracker, Flipper but not a lines person) during the assigned officiating match. All teams that are participating in Division 1 and Division 2 in all age groups of 14 & Under must use a rostered adult as the R2. All individuals that will be officiating in the Junior Division (Local Level or New) are required to attend a Referee Clinic in order to be certified. Individuals will not be allowed to maintain their Local Level referee status online. See requirements for a Junior Division Provisional Certification page 43. All 14 & Under Juniors attending a scorer s clinic must be accompanied by a Coach or an Adult. One coach/adult per every 3 attendee. If the clinic is filled to capacity the clinician may override this requirement. No more than 3 new scorers per team. All 14 & Under Juniors that want to be certified/recertified as a scorer must attend a New or Designated 14 & Under Scorer s Clinic to be certified, clinic cost is $ Individuals that want to recertify may receive a waiver from the RMR Jr Scorer Chair or RMR Scorer Chair to attend a maintaining clinic. Waiver must be given prior to attending the maintaining clinic. The use of Electronic Devices (cell phones, ipods, etc.) is prohibited while being an active member of the officiating crew (R1, R2, Scorer, Lines Person, Flipper, Libero Tracker, etc.). Boys Development Special Rules: Boy s teams can only participate in the Single Age Division. The RMR will allow boys (12/13/14) to play on Girls teams with the following stipulations 12 s can play on 12 & Under Teams, 13 s under will play on 14 & Under Teams and 14 s will play on 16 & Under Teams. Any team that allows having a male player on the team is ineligible to participate in the RMR Zelinkoff Bid event. Coed rules concerning the number of contacts per gender will not apply. The uniforms for the boys must match with the other boys on the team, and the same for the girls no duplicate uniform numbers will be allowed on the team. The RMR will allow all boys teams to play at the following levels 12 s at the 12 & Under Division, 13 s at the 13 s or 14 & Under Division and 14 s at the 15 s or 16 s & Under Division. If teams reach Division 1, they will need to consider playing up another age division this team will be seeded into the Power Structure by the RMR Junior Committee. Club Directors should really consider the level of play, when seeding their boy s teams into the Girls Division. The RMR will be running a Boys Power Series on the following dates 12/9/17, 1/20/18, 2/3/18 and 2/17/18. Formats will be dependent on the number of teams participating. RMR has other new programs to for the development of the Boys Division. See Boys Division on page for further information. 6

9 Domestic Competition Regulations Information Domestic Competition Regulations (DCR) is now available. It includes the Indoor Rules (FIVB & USAV Modifications); The Beach rules, Scorekeeper information as well as procedural and other tournament type information. ALSO available online for free to USAV members [Go to - volleyballreftraining.com] NEW this Year: Abridged DCR Includes only the rules we play by in USAV events for Indoor. (About 1/8 the size of the regular DCR) We will be giving these out to the players this year. {All paid officials and anyone else that would like to get the entire DCR please contact the office} Rule changes, modifications and clarifications for the DCR can be found starting on pg. 14. REVISITING important changes from last season and still in effect for this season: Libero Uniform Rule, the rule reads: The Libero(s) must wear a uniform which clearly contrasts with the rest of the team. A registered RMR Coach is required to officiate or be at the scorer s table during the assigned match. Clarification of Players Uniform: The player s jersey must be numbered Duplicate numbers are not allowed. The numbers MUST be a minimum of (4 ) in height on the chest and a minimum of (6 ) in height on the back. It is recommended that the numbers be (6 ) in height on the chest and a minimum of (8 ) in height on the back. Uniform numbers must be centered both horizontally and vertically on the player s chest and the upper back of the uniform. Pertinent rule changes, modifications and clarifications for this season: Any team member may occupy any available seat on their team s bench, including the first chair previously reserved for the coach. If a player s equipment falls to the floor and creates a safety hazard, play is stopped and a delay sanction may be assessed. The coach may sit anywhere on the team bench but may also stand or walk in the team bench area as described in USAV below. During play, the coach may give these instructions while standing or walking within the free zone in front of his/her team s bench from the extension of the attack line up to and including the warm-up area, no closer to the court than 1.75 m (5 10 ) from the sideline and its extension without disturbing or delaying the match. The extension of the attack line is drawn to a distance of 1.75 m (5 10 ) from the sideline. One assistant coach at a time may stand to give instructions to the players on the court, but has no right to intervene in the match. During play, the assistant coach may give these instructions while standing or walking within the free zone in front of his/her team s bench from the extension of the attack line up to and including the warm-up area, no closer to the court than 1.75 m (5 10 ) from the sideline and its extension without disturbing or delaying the match. The extension of the attack line is drawn to a distance of 1.75 m (5 10 ) from the sideline. For tournament play where a court change is necessitated, the match will be continued from the point of the interruption. The Libero must wear a jersey that clearly contrasts with the jersey of their teammates. A jacket or bib can only be worn by the redesignated Libero. If a jacket or bib is worn by the redesignated Libero, the uniform number must still be visible. Significant Rule Changes and Clarifications15 Return to TOC NOTE: Beginning with the season, the color of the number must clearly contrast with the color of the jersey irrespective of any border around the number. {Jersey numbers cannot be the same color as the jersey i.e. an outline using a different color but the number is actually still part of the original jersey.} 7

10 2018 Rocky Mountain Region - USA Volleyball Junior Registration and Tournament Information This guide contains: Information on the Junior Committee and how policy is made within the Junior Program. RMR-USAV individual membership. Club and team registration information for junior players, coaches, tournament and site directors, and anyone who is actively involved with a Junior Program. Tournament information. Tournament formats and seeding information. Officiating rules and requirements for Junior Tournaments. Financial assistance available through RMR Funds individual and club. All RMR registration forms. This is a "guide" only; additional information that becomes available at a later date will be sent to the club/team representative for distribution. All comments, suggestions and complaints about the RMR Junior program, must be directed, in writing, to the RMR Office. The RMR Office will acknowledge all correspondence received and will forward it to the proper authority for disposition. Junior Committee The RMR Board of Directors recognizes the Junior Committee as an advisory committee. This committee meets throughout the year. The Junior Committee (JC) has been established to meet the needs of the Junior Community. The Junior Committee shall consist of the following individuals: Junior Coordinator, Junior Girl s Representative, Junior Boy s Representative, Junior Referee Chair, Junior Scorer Chair, Beach Representative, Academic Representative, and those individuals appointed by the RMR Commissioner. This Committee shall recommend action on junior issues for approval of the RMR Board of Directors. All issues or policies addressed by the JC will be through the guidance of the Junior Coaches Forum, and the Junior Policies/Handbook. This committee will address only those issues received in writing (Non Incident Review Committee) to the Junior Coordinator as well as daily issues based on the guidelines within the Junior Handbook and Tournament Guide approved by the RMR Board of Directors. The Junior Coordinator will contact the committee members not having a conflict of interest for a vote on the issue. Eligible JC members will vote on the issue and the majority of the vote will determine their decision. Any conflict of interest by a member of the JC will automatically disqualify them from the voting on the issue. For example, club affiliation or a relative. The Junior Coordinator will only vote in the case of a tie, provided that there is no conflict of interest. In the event of a conflict of interest and a tie vote, the RMR Commissioner will vote. A written copy of all decisions and actions made by the JC will be sent to the following individuals for their files; the RMR office file, and the parties involved in the issue. The result of the vote will be public record available at the RMR Office. The opinion and vote of the individuals will be respectfully held confidential. The RMR Board of Directors has the right to consider appeals of the JC actions based on further review, only if the RMR Board feels that the committee has not followed the guidelines, policies and procedures that have been established by the Junior Coaches Forum Junior Committee Members Kirk Rowland, Junior Coordinator Erik Rhee, Junior Boys Representative George Barrows, Junior Referees Chair Malcolm Grimes, Junior Scorers Chair Jesse Sponenberg, Junior Girls Representative Cathy Mahaffey, At Large Member Scott Siegfried, Academic Representative Shawn Kissman, Beach Representative 8

11 9 Revised 9/1/16 Appeals and Grievances All junior issues and grievances not covered by the policies of the Junior Handbook will be handled and addressed in writing by the Junior Committee. Parents should make every effort to settle club issues with the Club Director first. Appeals to the RMR Board will be considered only after the Junior Committee has made a decision. The RMR Board has established an Incident Review Policy. See pages Junior Club Forum The Junior Club Forum meets about four times a year to develop and implement policies. All Junior Club Representatives are encouraged to attend the Junior Forum meetings to support the interests of the region. The voting structure for this forum is based on the number of teams each club registers in the previous season. If a new club enters the RMR region they will receive one vote until the following season when it can be determined exactly how many registered teams they have in their club. A quorum is determined by the number of votes present. A majority vote by the quorum in attendance will determine the outcome of any issues voted upon. Vote distribution per club: 1 7 teams in a club receive 1 vote 8 14 teams in a club receive 2 votes 15 or more teams in a club receive 3 votes The Junior Coordinator will presided over all committees (Format, Handbook, Recruiting and Seeding) in the Junior Division and has no vote unless of a tie. The Junior Coordinator will report directly to the RMR Board of Directors. Junior Policy Development The Junior Forum plays a major role in the development of the Junior Division. 1. The RMR will send out a request to clubs and their representative for changes and recommendations for the next season around May 1 st. Submissions must be sent to the Junior Coordinator and the RMR Office. 2. A meeting will be set in the mid May to compile to the changes/recommendations, create agenda and to set committee dates in June/July. 3. Changes/recommendations are presented at the specific committee meetings in June/July. a. All interested parties are encouraged to attend. The committee meetings are where all of the details and issues will be discussed. b. Each club represented at the committee meeting will receive one vote. c. Committee chair will not vote. d. All motions during the committee meetings must be written on a motion form and submitted to the committee chair. If motion is not submitted in writing it will not be voted on. e. All motions that were passed will be forwarded on to the Junior Club Forum meeting in August. 4. In August all motion items that were passed in committees are voted on at the Junior Club Forum Meeting. a. Agenda and motions will be posted to the RMR website and distributed to the current Club Director s List 1 week prior to the scheduled meeting b. Each club receives votes based on the number of teams that they registered the previous year. If a new club enters the RMR region they will receive one vote until the following season when it can be determined exactly how many registered teams they have in their club. i. Committee motion items will either be approved or not approved. ii. If issues arise from a motion that makes the programming incompatible with RMR Policies/ Procedures and principles that the JCF voted on the Junior Executive Committee may make logical adjustments. iii. If motion is approved it will be sent to the RMR Board of Director for ratification. If the motion pertains to budget or morale issues, it may be adjusted by the RMR Board of Director s so that it meets the responsibility of the entire organization. iv. If motion is not approved, it will be sent back to committee for revision and the current policy will remain. c. New Business items can be brought to the Junior Club Forum only if it was not covered by the agenda or motion items. 5. Once ratified by the Board of Directors the motions are then implemented into the Junior Programming.

12 INDIVIDUAL MEMBERSHIP Team representatives, players, coaches, officials, chaperones, tournament directors, and anyone actively involved in the RMR must become members by registering with the Rocky Mountain Region (RMR) USA Volleyball. All adult individuals who participate in Junior Programs or being a Tournament Site Director must submit to a background check and be cleared by the background screening company of USA Volleyball before being allowed to participate with the Junior Program and be SafeSport certified. See below Background Screening Policy. Note: an Adult member needs to only register once per year. For example, if a person is a coach for a junior team and a player on an adult team, he/she should complete one registration form. Types of Membership and Fees Adult and Junior membership includes mandatory Excess Coverage Sports Accident Insurance [secondary] that covers all practices and tournaments sanctioned by the RMR. Other membership category does not cover practices for Adults nor Regional or National Tournaments for junior players. Adult Membership ($55.00): coach, team representative, club director, chaperone, officials and parent(s) assisting in Junior team practices, tournaments, etc. These individuals are required to have a background check and must receive a current status by the background screening company of USA Volleyball. No exceptions. Parents who want to be certified as an official or scorer must be an Adult (Regular) member and must have a current background screening prior to officiating a junior event. No exceptions. Other Membership ($35.00): adult individuals who participate in RMR Prime League Only, (insurance regulations require that all Tournament and Site Directors must be at least (Other Members $35). Junior Membership ($55.00): players who meet the age definitions & requirements and will be participating in Regional and National USAV events see pages for age definitions. Junior Other Membership ($35.00): players who meet the age definitions and requirements and will be participating in RMR sanctioned Recreational League play only. 8 & Under Membership (FREE): individuals who meet the age definition for this age group may participate in practice only. If individual wants to be rostered on a junior club team they must upgrade their membership to a full Junior Membership ($55). Junior Summer Membership ($35.00) available May 1 st of the current season: players who want to participate in the Summer Programs (May 1 August 31 st ) of the RMR. Junior Summer Tryout Membership ($15.00) available July 1 st of the current season: players that are not current RMR USAV members that are attending open gyms, clinics and or tryouts at clubs during the months of July and August. If individual signs a contract with a club, they will be required to renew as a full Junior Member on or after September1 st. Background Screening Fee ($17.50): per application every two years. (All club directors, coaches, assistant coaches, scorers, referees, chaperones and tournament/site directors) affiliated to the Junior Division. Background Screening Policy It is the policy of the Regional Volleyball Associations (RVAs) that any entity intending to hire or use registered individuals in any sanctioned junior volleyball activities will accept and abide by this background screening policy. The following individuals will be screened: Club Directors, Club Administrators, Team Representatives, Coaches, Chaperones, Officials, Trainers and Tournament Directors, who intend to register, affiliate and/or participate with a junior volleyball club or tournament event in an RVA. Additionally the entity will enforce the penalties resulting from a negative background 10

13 screening report. Failure to do so is grounds for automatic suspension of membership privileges to participate in sanctioned junior events and/or activities. All registered individuals of USAV and each RVA have the Right of Due Process as printed in their respective documents. The Rocky Mountain Region of USAV will not register, or allow to be registered any individual who refuses to consent to a background screen if they intend to participate in RVA sanctioned events with registered junior members. Junior members are members under the age of 18. A background screen will not be required for those individuals who will be classified as junior players or those members not associated with junior activities. Members who are subject to background screening will be screened every two seasons. The RVAs retain the right to require additional background screens at any time. Steps to Registering Individual Members 1. Individual must be a member in good standing and cannot have a membership status of Region Hold or Suspended. 2. Adult members affiliated with a Junior Club must pass a background screening check. 3. Register online from the RMR web page or use the current individual membership form that can be downloaded from the RMR Website. Do not use previous year s material. 4. Each player, coach, official, chaperone and team representative must personally fill out and complete the individual online registration process or use the hard copy of the RMR Membership Form and SIGN/VERIFY IT IN ALL DESIGNATED PLACES. The insurance carrier requires signatures/verifications of all members. Anyone with a serious medical condition must contact the Region office for a special waiver. 5. For all junior players a copy of their birth certificate (driver s permit, driver s license and passport are also acceptable forms of proof of birth) must be submitted to the Club Director. Club Directors must keep proof of the date of birth for each player. The RMR may request proof of the date of birth of a player at any time. If proof of the date of birth cannot be verified by the Club Director within 3 business days, the club may be sanctioned. 6. A player and parents of the player are no longer required to sign the Player/Parent Intent and Letter of Commitment Form. However it is understood that once an individual signs a contract with a Club or a roster is submitted to the RMR (whichever comes first) the player is committed to that club until the day after the last day of the Junior National Championships See pages Club Staff and Player Intent and Commitment. 7. Coaches, club & team representatives must accept (online acceptance) the USA Volleyball Junior Club Personnel Code of Ethics and Background Screening Application (if applicable). If the USA Volleyball Junior Club Personnel Code of Ethics is not completed online it must be submitted to the Club Director and forwarded to the RMR Office. The Background Screening Application must be completed through the online registration system. If individual does not use the online registration system attach the above forms to the hard copy of the RMR individual membership form and then submit to the RMR Office with payment. 8. Individuals must be registered before they participate in any sanction RMR-USAV event (including practice). Registration forms will not be accepted at tournament sites. You may NOT join at the tournament site and expect to play. REFUND POLICY All players must be a current 2018 (Junior Regular $55.00) member of the RMR USAV in order to participate in open gyms, try outs and practices starting after September 1st. For example if trying out for the 2018 season the individual must be a current member of the 2018 RMR USAV season. Registration for the new season will open up on September 1 st. Occasionally a player, after registering as a Junior Regular member ($55), finds he/she is unable to play or does not get selected to a team they may decide to cancel his/her membership. A full refund will not be given due to insurance reasons, however a partial refund of $20.00 will be given to the individual and their membership status will be changed to an Other Junior membership. The request of this partial refund must be sent in writing to the RMR Office to wendy@rmrvolleyball.org. PLAYER INTENT & COMMITMENT There is a No Transfer policy in the Rocky Mountain Region (RMR). The RMR is committed to providing a quality program to all junior players in the Region. Given the RMR s commitment we expect that all club staff, players and parents demonstrate their commitment to the Junior Club program of their choice. Junior players will adhere to the guidelines and requirements of the RMR. Junior players also understand that once an individual has committed to a club they are affiliated to that club for the entire RMR (Junior) season. Below are elements showing proof of Intent and Commitment by an individual 11

14 August 1 st the first day in which the RMR acknowledges that an individual has signed a contract with a junior club for the following season or Monday before Thanksgiving Junior Roster Deadline or When a clubs submits a roster with the individual s name to the RMR Office The RMR (Junior) season is defined when one of the above elements is completed and lasts through the final date of competition of the Girls/Boys Junior National Volleyball Championships (whichever is applicable). Individuals may not change club affiliation prior to the conclusion of the designated season for any reason. This would include but not limited to, post season competitions including the Volleyball Festival as well as any other competitions organized by any USA Volleyball affiliated organizations. Note: the club affiliation in the individual s membership record on Webpoint registration will not change until the individual renews their membership for the following season, which is September 1 st. AFFILIATED INDOOR PRACTICE PLAYER WAIVER In the event a current registered player would like to practice with another club, other than the club that they are affiliated with during the current season, the following steps must be completed and approved before they may be allowed to practice with the new club. NOTE: If it is reported in writing to the RMR that the individual player is participating with another club other than the one they are affiliated, both the player and practice club are subject to an Incident Review Committee which are subject to an RMR sanction and or fine. The player s club affiliation will remain with the original rostered club for the remainder of the current season. Player/Participant MUST: Submit in writing to the RMR Office a request to be allowed to practice with another club (state club name) other than the club (state club name) that they are affiliated to. State the reason for the request. Understand that all fees must be paid to the current (affiliated) club prior to submitting this request. The player understands that they will only be allowed to train with the practice club and will not be allowed to be rostered with the said club for the remainder of the current season. See Club Staff and Player Intent & Commitment paragraph above. Current (affiliated) Club MUST: Submit in writing to the RMR office a release or non-release of said player with the following information, approve or disapprove the request to change practice clubs confirm that player has paid all funds due to the club and state which practice club the player will be going to. The current (affiliated) club understands that the player will only be allowed to train with the practice club and will not be allowed to be rostered on said club for the remainder of the current season. See Club Staff and Player Intent & Commitment paragraph above. Practice Club MUST: Submit in writing to the RMR Office acceptance of said player. The practice club also understands that the player will only be allowed to train with the club and will not be allowed to be rostered on the practice club for the remainder of the current season. See Club Staff and Player Intent & Commitment paragraph above. JUNIOR CLUB STAFF/COACH INTENT & COMMITMENT There is a No Transfer policy in the Rocky Mountain Region (RMR). The RMR is committed to providing a quality program to all junior players in the Region. Given the RMR s commitment we expect that all club staff demonstrate their commitment to the Junior Club program of their choice. Club Staff, coaches and parents will adhere to the guidelines and requirements of the RMR. Club Staff, coaches and parents understands that once an individual has committed to a club they are affiliated to that club for the entire RMR (staff/coach) season as defined below. Below are elements showing proof of Intent and Commitment by an individual August 1 st the first day in which the RMR acknowledges that an individual has signed a contract with a junior club for the following season or 12

15 Monday before Thanksgiving Junior Roster Deadline or When a clubs submits a roster with the individual s name to the RMR Office The RMR (staff/coach) season is defined when one of the above elements is completed and lasts through the Tuesday after the RMR Zelinkoff Bid Tournament or the final date of competition of the Girls/Boys Junior National Volleyball Championships (whichever is applicable) which ever date comes last. Individuals may not change club affiliation prior to the conclusion of the designated season for any reason. This would include but not limited to, post season competitions including the Volleyball Festival as well as any other competitions organized by any USA Volleyball affiliated organizations. AFFILIATED COACH WAIVER This policy is being instituted so that all individual parties are in agreement to prevent any misconception of recruitment of coaches. In the event a current registered coach would like to work with another club, other than the club that they are affiliated with during the current season, the following steps must be completed and approved before they may be allowed to participate with the new club. NOTE: If it is reported in writing to the RMR that the individual coach is participating with another club other than the one they are affiliated to both the coach and practice club are subject to an Incident Review Committee which are subject to an RMR sanction and or fine. The coach s club affiliation will remain with the original rostered club for the remainder of the current season. Coach MUST: Submit in writing to the RMR Office a request to be allowed to work with another club (state club name) other than the club (state club name) that they are affiliated to. The coach understands that they will only be allowed to train with the practice club and will not be allowed to be rostered with the said club for the remainder of the current season. See Club Staff and Player Intent & Commitment paragraph above. Current (affiliated) Club MUST: Submit in writing to the RMR office a release or non-release of said coach with the following information, approve or disapprove the request to work with another club. The current (affiliated) club understands that the coach will only be allowed to work with the practice club and will not be allowed to be rostered on said club for the remainder of the current season. See Club Staff and Player Intent & Commitment paragraph above. Practice Club MUST: Submit in writing to the RMR Office acceptance of said coach/individual. The practice club also understands that the coach will only be allowed to work with the club and will not be allowed to be rostered on the practice club for the remainder of the current season. See Club Staff and Player Intent & Commitment paragraph above. Approval requirement: All of the above written requests must be received in the RMR Office. The RMR Junior Coordinator along with the RMR Commissioner will give final approval after reviewing all of the submitted written requests. All parties will be notified via /regular mail of the decision. Coaching Requirement Standards for RMR rostered and non-rostered individuals Head Coach minimum requirements. Adults: Must be a registered adult member with a cleared background screening, SafeSport and Impact certified. Juniors: Are not allowed to be a head coach. 13

16 Assistant Coach minimum requirements. Adults: Must be a registered adult member with a cleared background screening, SafeSport and Impact certified. Juniors: Must be a registered junior member with a cleared background screening if applicable, SafeSport and Impact certified. They must be supervised by an Adult registered member who has met the requirements of a Head Coach at all times. All coaches minimum requirements. Adults: Must be a registered adult member at least 18 years of age, with a cleared background screening, SafeSport and Impact certified. Juniors: Must be a registered junior member with a cleared background screening if applicable, SafeSport and Impact certified, and must be supervised by an Adult who has met the requirements of a Head Coach at all time 14

17 2018 Membership on Hold Policy The Rocky Mountain Region (RMR) will honor requests from clubs that are registered and in good standing within the region to place a hold on a membership application of any person who, during the most recent regional competition season, was registered with the RMR as a rostered participant in the club and who failed to pay legitimate charges for goods and services received from the club that are evidenced by a written contract between the person and the club. In order to use the Members on Hold policy the club director must complete the following: Any contract signed prior to the first day eligible per the RMR policy will not be recognized by the RMR for the Members on Hold Policy. Contracts signed the day after the Girls JNC will be recognized by the RMR if the contract is not revoked. All individuals who sign contracts between August 1st and August 31 st of that time period are required to have the individual become a member of the RMR USAV and affiliated to that club in the Webpoint system by midnight on September 30th of that current season. All individuals who sign contracts between 9/1 and Monday before Thanksgiving of the current season are required to have the individual become a member of the RMR USAV and affiliated to that club in the Webpoint system by midnight on November 30 th. All individual that sign contract after the Monday before Thanksgiving of the current season are required to have the individual become a member of the RMR USAV and affiliated to that club in the Webpoint system no later than 5 business days after the contract signing date. It is the sole responsibility of the Club Director to confirm within the Webpoint system that the individual has complied with above requirement. Failure to do so will void the placement of the individual to the Members on Hold Policy. The club must submit the RMR Membership Renewal Hold List, a list of persons for the Hold List to the RMR in writing between the end of the club s competitive season and DEADLINE DATE July 15th of the same year, together with the person s RMR Registration Number and the amount due from the current season. The club must verify that it has made all reasonable efforts to collect the debt prior to placing a person on the Hold List. Fee structure: The fee to place individuals on the Membership On Hold List must be paid on or before July 15 th when the names are submitted: First 10 names will be at $25.00/per name. 11 through 20 names will be at $50.00/per name. 21 and above names will be at $100.00/per name No person may be added to the Hold List after June 15 th the same year of competition. A club may only place a person on the Hold List who was rostered with the club and incurred the debt claimed during the current season in excess of $100. Only the current season s debt may be claimed as an unpaid balance. Once placed on the Hold List, the person must settle the debt with the club or present sufficient evidence to refute the club s claim. The club may determine what settlement it will accept, up to and including insisting on full payment of the debt. The RMR may remove a person from the Hold List if that person produces evidence sufficient, in the RMR s opinion, to refute the club s claim. This determination will be made by a panel of (3) three members of the Junior Committee or the RMR Board of Directors. The club must verify that it will be in operation for the competition season after placing a person on the Hold List. In the event a club fails to register with the RMR for any subsequent season, the RMR will remove all names placed on the Hold List by that club. The club must be prepared to submit to the RMR, within three (3) business days of receiving a written request from the RMR to do so, a copy of the written contract and supporting documents evidencing the debt owed by the person named to the Hold List. As well as all documentation as to reasonable efforts to collect the debt. If the club fails to submit such a contract and documentation within this time frame, the RMR will remove the person in question from the Hold List. The player on hold may request a Member on Hold Committee review. This committee will consist of (3) three members of the RMR Board of Directors which will meet with the club representative and the parent/guardian of 15

18 the player placed on the Region Hold list. The committee will make a determination for resolution between the parties. This determination is final and binding as it pertains to the RMR Hold Policy The club must assure accuracy in placing a person on the Hold List. The RMR will sanction a club that names a person, who does not owe a legitimate debt to the club, or with whom the club does not have a written contract and/or documentation as evidence of the debt which the club claims it is owed. The club must communicate in a reasonable and timely manner with any person on the Hold List attempting to settle his or her debt with the club. The RMR may sanction a club that refuses or neglects to respond in a timely manner to a person attempting to settle such a debt. The club must release a person who settles the debt with the club from the Hold List by notifying the RMR in writing of the settlement within two (2) business days of the settlement. All clubs must refuse any player on the Members on Hold List to be rostered on a team and not allow them to participate in any club activity until their name has been released. Failure to comply will result in sanctions to the club which may include but not limited to the inability to use the Members on Hold Policy. The RMR will supply each club director, upon written request, a current copy of the Membership on Hold List which will be available July 31 st of the current season. Each club is expected to provide reasonable security for its copy of the Hold List. The list or its contents will not be published to anyone except on a need to know basis. The RMR may sanction a club that is negligent in protecting the information on the List. The RMR will sanction a club that rosters an individual whose name appears on the Membership on Hold List. 16

19 USA VOLLEYBALL JUNIOR PLAYER AGE DEFINITION For use during the Season Once a player participates (including but not limited to practicing, training, attending workouts and/or competing) in a club or varsity program for any university, college, community college, or junior college, he/she is ineligible to take part in any regional and national programming, which includes but is not limited to national JNC qualifying and championship events. 18 and Under Division: Players who were born on or after September 1, 1999 or Players who were born on or after September 1, 1998 and a high school student in the twelfth (12 th ) grade or below during some part of the current academic year. 17 and Under Division: Players who were born on or after September 1, and Under Division: Players who were born on or after September 1, and Under Division: Players who were born on or after September 1, and Under Division: Players who were born on or after September 1, and Under Division: Players who were born on or after September 1, and Under Division: Players who were born on or after September 1, and Under Division: Players who were born on or after September 1, and Under Division: Players who were born on or after September 1, and Under Division: Players who were born on or after September 1, 2008 Boys 14 and Under Division: Regionally waived boys teams in the 14 and under age group will be allowed to participate at the USA Junior National Volleyball Championships using the following age/grade definition: Players who were born on or after September 1, 2003 or Players who were born on or after September 1, 2002 (15 years or younger) who shall neither have completed nor are in a grade higher than the eighth grade (8 th ) grade during the current academic year. (This exception is based on the net height difference of 7 4 1/8 to /8 between the 14 and Under Division to the 15 and Under Division.) Note: These age definitions are used for/used by domestic club programs and are NOT the same as the age definitions for the International and Domestic High Performance programs for The Age Definition Policy was most recently revised by the USA Volleyball Board of Directors on January 19, 2002.The classification cut-off date of September1 was reviewed by the USAV Junior Assembly and the USA Regional Volleyball Association Assembly prior and during to the USAV 2013 Annual Meetings and research justified the continuation of the cut-off date of September 1. 17

20 USA VOLLEYBALL AGE FALSIFICATION POLICY (Adopted by USA Volleyball Board of Directors, January 19, 2002) For all USA Volleyball corporate events, any person who alters any document that certifies the age of a participant, or falsifies any statement which lists the age of a participant, will be sanctioned as follows: Any team representative, coach, program director or responsible adult found to be party to such action shall: 1. Be immediately suspended from registration with USA Volleyball and barred from further participation in the event; and 2. Be barred from participation in any USAV Corporate events in any capacity, for a minimum of two (2) years; and 3. Have a minimum probation of one additional year, to run consecutively to the suspension. A junior player who knowingly plays in a lower age classification than he or she is actually eligible for, or an adult player who knowingly plays in a higher age classification than he or she is actually eligible for shall: 1. Be immediately suspended from registration with USA Volleyball and barred from further participation in the event; 2. Be barred from participation in any USAV Corporate events in any capacity, for a minimum of two (2) years; and 3. Have a minimum probation of one additional year, to run consecutively to the suspension. When discovered and confirmed during an event, these penalties shall be the required minimum penalty imposed by the Event Arbitrator or the Event Ethics and Eligibility Appeals Committee. The Event Arbitrator or the Event Ethics and Eligibility Appeals Committee may recommend a more severe penalty. The Event Arbitrator or the Event Ethics and Eligibility Appeals Committee shall file a report of any age violation with the Corporation s Ethics and Eligibility Committee and with the registering Member Organization with its recommendations. 18

21 CLUB & TEAM INFORMATION Revised 9/1/16 CLUBS A club is a team or group of teams of various age levels or genders under the direction of one club director or team representative. Each club may have as many teams at any age level. For example, Club Dig might have four 18's, three 16's and two 14's teams under its structure. Players from the younger age division teams could move up and play on any of the older age division teams or players within the same age division could move between the teams. Note: An older age player cannot move down and play in a lower age group; they must meet the age definition for that team. CLUBBING (Two or more clubs under the same club code/name) Two or more clubs that join together under a common club code/name. Each club can have separate policies, procedures and finances, but must designate the team codes based on the number of teams within the Club. For example, Mountain Club ABC has (2) 18 s team and (1) 17 s team while Mountain Club XYZ has (1) 18 s team, (2) 17 s team and (1) 16 s team. The club name is Mountain Club with the club code of MOUNT. Mountain Club will now have to designate which team will receive which team code for each age group (FJ8MOUNT1RM, FJ8MOUNT2RM, FJ8MOUNT3RM, FJ7MOUNT1RM, FJ7MOUNT2RM, FJ7MOUNT3RM and FJ6MOUNT1RM). Players can move between Mountain Club ABC and Mountain Club XYZ teams as long as they meet the age definition of that that team. For more information and specifics contact the RMR Office. ROLE AS A CLUB DIRECTOR The club director is the person from each club to whom the Region provides registration information at the beginning of the year, tournament results during the year, and periodic updates on decisions made by the Junior Coaches forum or Junior Representatives. They are responsible for ensuring that each player, coach, and team representative completes the RMR-USAV membership requirements. The club director sends the completed registration material and tournament entries for his/her team(s) to the RMR Office. The club director is the point of contact for parents. In other words, they are the liaison between Parents/Players and the Region Office. There is only one point of contact per club. INSURANCE CERTIFICATE A certificate of insurance is available through the RMR Office and there is no charge. NOTE: All participants in any activity (clinics, open gyms, camps, practice, etc.) that are sanctioned by the RMR-USAV insurance policy must be current members of the RMR USAV. Clubs that offer programming to non RMR USAV members will be responsible for them as it pertains to insurance liability. If participants are non RMR-USAV members the insurance policy is null and void. The RMR recommends that if this type of activity (nonmembers) occurs additional insurance be purchased by the club. The certificate of insurance request form must be filled out and sent to the RMR Office. Verification of current RMR-USAV membership for the club director and tournament director are a requirement to request the certificate. CLUB CODE Each team will be assigned a unique club code. This club code must be used as part of the team code. The RMR Office will assign the Club Code and it is usually 5 letters and or digits. TEAM INFORMATION Anyone playing in an RMR-USAV or USA Volleyball sanctioned tournament must be a registered member on a registered team/club. All junior teams participating in tournaments from January to July must be officially registered with the RMR Office. TEAM NAME EACH team must have a unique team name. The registered team name must be used for all sanctioned events unless prior notification is given to the RMR Office. In addition, teams that are clubbed must also designate a club name. USAV TEAM CODE Each team will be assigned a unique team code. The team code is made up with the following characters (FJ/Last Digit of the Age of the Team/Club Code/Rank of the team in the club for its age/rm), for example a team code would be FJ6CLUBA1RM. This team code is used at National Qualifier Event, USA Volleyball Events, National Ranking System and RMR Events. TEAM FEE A team registration fee of $50.00 is required for each team. 19

22 20 Revised 9/1/16 TEAM ROSTER All individuals must be in Good Standing with the region. Players must be of the same gender except for where Coed Rosters will be allowed. Players may be added to a roster for the RMR Junior Power #1 - #6 by handwriting the player s name on the roster at the day of the event. NOTE: Player must meet the age requirement of the team. Club will be sanctioned for illegally rostered individuals. There are different restrictions when adding players to rosters for the RMR Zelinkoff Bid Tournament, see pages A team may have a maximum of 15 players on each roster. Requirements for Junior National Volleyball Championship Tournament may be different. Check the USAV Official Guide or pretournament manual before entering. TEAM REFEREE DEPOSIT All teams are required to pay a referee team deposit of $150 per team (made payable to RMR-USAV) when registering a team. A club may make a multiple team deposit on one check. Note: Teams that participate in Single Age Division 1 will be guaranteed a certified paid adult R1 at the rate of $50 per Power. In some cases Single Age Division 2 will receive a certified paid $50 per team per Power. This deposit will only be used when an R1 is provided. It is the responsibility of the Club Director to pay any addtional Referee Fees once the deposit has been used. All unused deposits will be refunded. TEAM AGE REQUIREMENT All teams will be required to determine and declare their age classification by submission of their roster at the beginning of the season prior to the first junior tournament the team enters. The team age is determined by the age of the oldest player on the roster. It is the responsibility of the Club Director/Team Representative to verify the age of the players listed on the roster by checking the date of birth on the birth certificate provided by the player. CHANGING TEAM AGE CLASSIFICATION If during the year a situation presents itself that the age classification needs to be changed for a team, the team will be allowed to move up or down to the appropriate age classification, and will be seeded at the bottom of that age division. The team will be required to register as a new team, which includes a new team with a new team fee of $50. Any requests for change in team age classification must be submitted in writing and approved by the Junior Committee. Registering Teams & Clubs 1. Club directors must sign and submit the annual Club Sanction form. Clubs will not be recognized by the RMR unless this form is signed and dated. 2. Teams must be registered at least two weeks before the first event in which they wish to participate. Exception for the RMR Junior Power #1 Tournament the deadline is the Monday before Thanksgiving (11/21/16 for this Season) it must be received in the RMR Office by 5:00 p.m. and not post marked. 3. The membership registration year begins September 1st of the current year and ends October 31st of the following year. 4. Completed team roster must be submitted to the RMR Office in paper form or transmitted via . Junior Team Registration Forms are available on the RMR webpage or by , contact the RMR Office to have one sent to you. 5. The following forms must be submitted before a player or team will be allowed to participate, NO EXCEPTIONS! FEES DUE TO RMR OFFICE: RMR Team Registration - $50/per team RMR Referee Deposit - $150/per team (These fees can be included on one check) FORMS DUE TO RMR OFFICE: Club Sanction Form RMR Team Roster RMR Team Seeding Form 2018 Schedule of Intent to Play Form The above fees and forms must be submitted to the RMR Office, 4155 East Jewell Ave Suite #909 Denver, CO 80222

23 Recruiting Policy Approved 8/21/16 RMR Junior Forum and Ratified by the RMR Board of Directors 8/21/16. Recruitment: Any contact with a prospective coach and/or player, initiated by a club director, coach, parent, player or any other person representing a club, with the intent to commit the prospective coach and/or player to the represented club. When in contact with a prospective coach and/or player, coaches and club directors will refrain from any negative or derogatory remarks concerning other clubs and/or their staff. New clubs that want to be established the following season must abide by all of the Recruiting Policies of the current season. If individual(s) begin recruiting in the current season in violation of this Recruiting Policy for a new club that they intend to start the following season, the New club will not be recognized by the RMR or be allowed to participate as a New Club for the following season. Recruitment Period (Players): The recruitment period f o r all Junior Players, b e gins the day after the last day of competition of the Girls/Boys Junior National Volleyball Championships and will continue until one of the following: August 1 st (being the first day in which the RMR will acknowledge that an individual has signed a contract with a junior club for the following season) if the individual has signed a contract with a junior club for the following season); or After August 1 st, the date on which the individual has signed a contract with a junior club for the following season; or The Monday before Thanksgiving of the next season or The date on which a club submits a roster to the RMR Office. Recruitment Period (Staff/Coaches/Parents): The recruitment period begins the Tuesday after the RMR Zelinkoff Bid Tournament or the day after the last day of competition of the Girls/Boys Junior National Championships in which the coach is competing, whichever comes last and will continue until the earlier of the following: August 1st (being the first day in which the RMR will acknowledge that an individual has signed a contract with a junior club for the following season) if the individual has signed a contract with a junior club for the following season; or After August 1 st, the date on which the individual has signed a contract with a junior club for the following season; or The Monday before Thanksgiving of the following season or The date on which a club submits a roster to the RMR Office. Non-Recruitment Period (Player): The non-recruitment period for all Junior Players begins on the earlier of the following: August 1 st (being the first day in which the RMR will acknowledge that an individual has signed a contract with a junior club for the following season) if the individual has signed a contract with a junior club for the following season); or From and after August 1 st, the date on which the individual has signed a contract with a junior club for the following season; The Monday before Thanksgiving of the following season or The date on which a club submits a roster to the RMR Office. The Non-Recruitment period ends the day after the last date of competition of the Girls/Boys Junior National Champions which is usually in July. Coaches, players, parents/guardians or club directors shall not initiate contact with players who are not affiliated with their club during the non-recruitment period. 21

24 Non Recruitment Period (Staff/Coaches/Parents): The non-recruitment period begins on the earlier of the following: August 1 st (being the first day in which the RMR acknowledges that an individual has signed a contract with a junior club for the following season) if the individual has signed a contract for the following season; or From and after August 1 st, the date on which the individual has signed a contract for the following season; or The Monday before Thanksgiving for the following season or When a clubs submits a roster to the RMR Office. Coaches, players, parents/guardians or club directors shall not initiate contact with staff, coaches or parents who are not affiliated with their club during the non-recruitment period. No Electronic Contact List: A Player who has informed the RMR Office in writing that she/he does not want to be contacted by electronic means (telephone, text, , electronic networking, etc.) by any club for the purpose of recruitment will be placed on the list. Coaches and club directors will respect the decision of these individuals on this list and will not contact them via electronic devices. Regular letter information can still be sent to these individuals. The No Electronic Contact List will be posted on RMR website. Publications and Web Site Postings: Posting to websites and/or other media should not infer that players will be evaluated for purposes of earning a spot on a club s team roster, or offered contracts, prior to the opening date of the Recruitment Period. Published Rosters and Members List on website or other printed material is limited to current, alumni members, or after the contract signing date for the new season (roster) of that club. Violation of the Recruiting Policy: Should a club s violation of the Recruiting Policy be reported in writing to the RMR Office, said club will then be subject to an Incident Review. Sanctions will be determined by the Incident Review Committee. Below are possible sanctions for violation of the Recruiting Policy; In some cases, the first sanction may be a written warning, but it is not limited to disqualification to the RMR Zelinkoff Bid Tournament. Probation, meaning a warning that any additional violation of ethics or the rules may result in suspension of participation (roles) within the RMR-USAV or suspension of RMR-USAV membership for a designated period of time; Fine(s) to be paid before further participation in RMR events; Suspension from participation (roles) within the RMR-USAV for a designated period of time. Suspension of rights to participate in designated policies of the RMR such as but not limited to the Members On Hold Policy. Suspension of USAV membership for up to 12 months; Expulsion from USAV membership for more than 12 months. 22

25 Contract Signing Policy for Girls Division Only Approved 8/13/17 RMR Junior Forum and Ratified by the RMR Board of Directors 8/13/17. The Contract Signing Policy starting dates for the season. A club may offer contracts to their own affiliated players beginning on the Tuesday after the Zelinkoff Bid Tournament (5/8/18). A club may offer contracts to players that are not affiliated with their club after the last day of the Girls (7/5/18) Junior National Championships. Clubs are required to give a minimum of 72 hours to the player/parent to accept, decline or revoke for a full refund. This is in reference to all player/parent offers/contract no matter when the offer is extended. All contracts signed prior to August 1 st will be subject to the Contract Revocation Policy. The Contract Revocation Policy must be stated in the contract to be signed by the player/parent. o o o o o o If a player/parent decides to revoke their signed contract on or before July 31 st, they must do so in writing to the club. If the revocation is done within 72 hours of the player/parent signing the contract, the club must give a full refund to the player/parent. If the revocation is done after the 72 hours revocation period but prior to August 1 st, the club may retain up to $500 from fees collected from the player/parent. All amounts in excess of $500 collected from the player/parent must be refunded to the player/parent by September 1 st. After Sept 1 st a team may not roster a player until after the 72 hour time period has elapsed for the contract to be accepted, declined or revoked. In the event a club fails to refund the excess fees by September 1 st, the club will be sanctioned. The sanction will be 2 times the amount due. From the sanction received, half will go to player/parent and the remaining half will be put into the Shinkara Hardship Fund. In the event a club fails to refund the excess fees in accordance with this policy to 3 or more individuals during any 12 month period, the club will be suspended from the RMR. All contracts signed on or after August 1 st will be recognized by the RMR as it pertains to all RMR Policy which includes but not limited to, Player Intent and Commitment Policy, Recruiting Policy and Members on Hold Policy. All contracts signed during the Recruitment Period and prior to August 1 st will be recognized by the RMR provided that revocation of the contract by the player/parent has not been delivered to the club in writing prior to August 1 st. TOURNAMENT INFORMATION The 2018 Junior Girl s Tournament Schedule and Tournament Director s List are on the RMR website rmrvolleyball.org. The girls tournament schedule includes the RMR Classic, (6) Junior Power Tournaments, RMR Mountain Series, RMR Junior Showdown, RMR Zelinkoff Bid Tournament, Colorado Crossroads a USAV National Qualifier and the USA Junior National Volleyball Championships. For more information on the USA Junior National Qualifiers and USA Junior National Volleyball Championships check the USA Volleyball web site for current information ( JUNIOR GIRL S SANCTIONED TOURNAMENT SEASON Begins January 1 and extends through the last day of competition at the USA Junior National Volleyball Championships. 23

26 PROPER NOTIFICATION OF INTENT TO CHANGE SCHEDULE OF PLAY Teams must give written notice to the RMR Office to change their Schedule of Intent to Play form that is submitted at on the Monday before Thanksgiving which is 11/20/17 for 2018 season. A change is considered when a team withdrawals or adds to their Schedule of Intent to Play form this must be submitted prior to the appropriate deadline for the event they want to make a change. Failure to make the appropriate change will result in team being charged for the event therefore not receiving a refund if event was prepaid. The deadline is always the Friday before the previous power tournament it will affect. For example, Team All That wants to miss Power 3 they must give notice to the RMR Office by the Friday before Power 2. WARNING: teams registering in a RMR Power Event are not eligible to register/participate in a USAV Junior National Qualifier Event on the same day(s) and date(s). Penalty for registering in both events, the club will be ineligible to participate in the RMR Zelinkoff Bid Tournament. Teams may change their Intent to Play by the deadline date should they decide to go or not go to a National Qualifier that was not originally scheduled. INCLEMENT WEATHER POLICY The RMR does not dictate whether teams or participants should or should not travel in any inclement weather or other conditions. Club/Team travel to any RMR event is always at your own risk and expense. In the event of road closures (verifiable by State Patrol) due to inclement weather on the date of the tournament, it is the responsibility of the Club/Team Representative to notify the Tournament Director that the team will not be participating in the tournament. Only notify the RMR Office if the Tournament Director cannot be reached. The team will forfeit all matches which will result in receiving last place in that division. If deemed appropriate, the Junior Committee of the RMR Board of Directors may reimburse tournament entry fee (s) based on the above noted criteria. Types of RMR Tournaments RMR CLASSIC (2) DAY TOURNAMENT DATE 1/13/18 AND 1/14/18 This tournament will be played in various areas of the region. Due to the popularity of this event teams will be seeded by age and sites will be determined by the RMR. Ages may be combined in order to help facilitate the event at the facility. The first day of the event will consist of pool play and the second day will either be a bracket format or pool play depending on the number of teams participating. Teams will be seeded in single or multi age divisions with a maximum of teams per division per facility. Tournament entry fee of $300.00/per team is due and payable to the RMR Office by Monday before Thanksgiving. RMR MOUNTAIN SERIES (4 Events) The RMR Mountain Series is designed for the development and growth of volleyball on the Western Slope. The four event series will be played on 1/28/18, 2/11/18, 2/25/18 and 3/4/18. This event is sanctioned by the RMR and tournament formats will vary depending on the number of teams that sign up. The age divisions are 14, 13 and 12. POWER #1 #6 TOURNAMENTS Power tournaments are scheduled in Mixed Age Division and alternating single age groups 18/16/14/12 and 17/15/13 will play on different weekends. Teams may choose to play in the Mixed Age (18/17/16/15/14) or Single Age Divisions. Teams may also choose to play in an older single age. Teams that choose to play up an age division must follow certain criteria, see page 34. All girls teams, regardless of age, may play in the power tournament structure. Some boys and coed teams are eligible to participate in the girls power structure. (See Boys Division pages 54 55). The purpose of the alternating weekends is to give teams an opportunity to play up an age division while also playing in their own age group and the development of club coaches. Power #1 - #6 Tournaments will be played in Mixed Age and Single Age Divisions. For boys information in the girls power structure see pages If Proper Notification of Intent to Change Schedule of Play form is received, in writing on or before the deadline in the RMR Office the team will not receive points for that event. However, there is no guarantee that a team will not lose a seed, if not more, for the next Power Event. Teams returning to the Power Structure will enter based on their results from their most recent event played. 24

27 Teams that give proper written notification will not receive points for that event. Note: There is no guarantee that a team will not lose a seed, if not more, for the next Power Event. Teams that do not give written notification and do not send a tournament entry fee will be dropped to the bottom of the division in which they are scheduled to participate. The team will then forfeit their team deposit. A new team deposit will be required before the team may play in the next power tournament. Teams that are scheduled to participate in a Power and have paid for the tournament but do not show up due to unforeseen circumstances, will finish last in their respective pool, and will forfeit their cross-pool match or set thus receiving last place in that division for that Power. NOTE: If more than one team fails to compete within the same bracket, pool/division, those teams are seeded at the conclusion of pool play according to the highest original seed for that event. Again, all matches are recorded as forfeits. RMR JUNIOR SHOWDOWN SCHEDULED DATES 2/17/18 2/19/18 This tournament is designed to give teams an opportunity to compete in a multi-day tournament within the Rocky Mountain Region. The tournament sites will be the Island Grove Facility, the Jesus Rodarte Center in Greeley, the Greeley Recreation Center, Fun Plex in Greeley and the NORCO Facility. Tournament entry process, teams must register and pay online at Tm2sign.com starting on December 1, The deadline is January 6, 2018 or until the tournament is full. Note: this event tends to fill quickly usually on the first day. The number of teams per age group may change to accommodate other teams and to help facility tournament formats. RMR ZELINKOFF BID TOURNAMENT aka ZBT The RMR Zelinkoff Bid Tournament is the event that determines which team (s) will receive the Region s bid(s) to the Junior National Volleyball Championships. The 18 s Age Division will play on March 24 th & 25th, while the 17/16/15/14/13/12/11 Age Divisions will play on May 5 th & 6 th. Teams must meet all specific criteria in order to be eligible to participate in this event. All registered Region can submit required the paperwork for this event. For requirements see page *If Tournament Entry Fees have not been paid from the previous year or previous tournament, the offending club will not be able to register their teams or enter any RMR sanctioned tournament until all past due fees are paid. Club Director s membership will be placed on a Region Hold status until paid. The offending team/club may be required to pay upfront all RMR fees by money order or guaranteed check. All payment for officials must be paid in order to be in good standing with the RMR. Failure to pay fees within net 15 days will result in team not being allowed to play in events. 25

28 SEEDING A Seeding Committee has been established and recognized by the Junior Coaches Forum, Junior Committee and the RMR Board of Directors. The 2018 seeding committee chairperson is Kirk Rowland, RMR Junior Coordinator. The seeding committee will consist of 9 voting delegate approved at the Annual Club Directors meeting in September. Note: all interested parties are welcome to attend the seeding meeting held in late December. The Seeding Committee will be responsible for seeding the Friendship, RMR Classic and Power #1 Tournaments and will base their decision on a combination of the following criteria listed below: Last year s results strength & history Seeding information supplied to the committee by the teams Club size, Roster information supplied by the teams Teams are required to supply information to help the seeding process by submitting the RMR Team Seeding Form. Clubs and teams who do not supply the RMR Team Seeding Form are considered not registered in the RMR and will be seeded at the bottom of the age division. If a team enters the Power Structure in their registered age division after the RMR Junior Power #1 Tournament, the team will be seeded at the bottom of the age division. The seeding committee will consist of 9 voting delegates. Voting Delegate break down: (3) South Area (Colorado Springs, Pueblo, etc.) (3) Denver Metro Area (2) North Area (Greeley, Ft Collins, Wyo etc.) (1) At Large Member Steps in the seeding process Seeding forms are submitted to the RMR. All rosters and seeding forms are copied and placed in a book by Age Division. All voting members of the seeding will have a book to review. Other information used by seeding committee Last Season Power Results & Rankings Results from Regionals & JNQ Results from National Events Alphabetical list of all teams in that age division. List of teams in order to what group they requested on the seeding form. Seeding will be done in the following order Mixed Age Division then the Single Age Division starting at 12 & Under Division and then move up by age. Teams are then reviewed by group order i.e. (1-7), (5-8), (9-16), (17-32) etc. until all teams have been seeded for that age division. Teams that are playing up in that age division from another age division are seeded based on where the committee feels where they can compete. There are no artificial ceilings placed or set format. Committee will take into consideration the number of times the team will be playing up, the past history of that team and where that team is seeded in its own age division. Teams are then placed into the Power 1 Tournament Formats. Divisions will be formatted and reviewed to make sure that a club will not play another team from their club in pool play. If this occurs seeds may be switched. Note: this is only for Power 1. This completes the seeding process. 26

29 Quick Reference of Tournament Director s Duties Pre-Tournament Duties 1. Certificate of Insurance is available through the RMR Office for the tournament facility. The certificate of insurance request form must be filled out and sent to the RMR Office. Verification of current RMR-USAV membership for the tournament director is a requirement to request the certificate. 2. The tournament packet will be sent to you from the RMR Office by Wednesday or Thursday before the Tournament. Contact the RMR Office Ext 1 or check the RMR Web Site (rmrvolleyball.org) if the tournament information packet does not arrive. RMR Zelinkoff Bid Tournament (ZBT) packet must be picked up at the RMR Office. Tournament packet will include team rosters, awards, payment and any pertinent information for your site. 3. REQUIREMENT, contact and confirm via (cc to wendy@rmrvolleyball.org) with each team representative by Thursday before the tournament his/her entry into the tournament, rules of the facility and directions. 4. IMPORTANT: The RMR will post Match ID numbers on the RMR website that you will need to input the scoresheets on the online system. This will be posted by Friday prior to the event. 5. Copy all forms necessary for the tournament. If you host the RMR Zelinkoff Bid Tournament all forms will be provided for you. Tournament Duties 1. Post results at web address for Results, Spectator/Parent Court Conduct Sheet (by tournament desk and the front door of the facility) and Regional Fines/Penalties Sheet by 7:00 a.m. 2. Open doors to the facility no later than 7:00 a.m. 3. Facilitate Coaches meeting at 7:30 a.m. Take Roll Call to make sure that all teams are accounted for and handout rosters. o If one team does not show (forfeit), reseed pool by adjusting that pool. For example, the 3 rd place team in pool does not show, automatically move the 4 th team up to 3 rd place spot and the pool becomes 3 team pool playing a mandatory 3 sets to 25 points with ½ hour between matches. o If two teams do not show that are in the same pool contact Wendy for reseeding. You will need to adjust both pools and make them 3 team pools. All Mixed Age and Single Age Division 1 sites will have paid Officials. Introduce the Head Official at the meeting and he/she will serve as part of the protest committee. Junior Referee Program, club players that have completed their training as an R1 may be assigned to the lower divisions of the 15/14/13/12. Please introduce them at the coaches meeting and tell coaches that when the R1 is a Junior Referee, the coach must be the R2. In most cases, there will be 3 officials assigned for every 2 courts. Be sure to get their names and send an to jrrefereechair@rmrvolleyball.org, so the individual can get paid. Junior Score Monitor Program, club players that have completed the scorer training may be assigned to the 15/14/13/12 divisions during Power 1-3. They will be there to help the assigned scorers on each match should they have trouble. The scorer monitor can oversee 2 4 courts. We ask that you introduce them at the coaches meeting and send an to jrscorerchair@rmrvolleyball.org stating that they completed their assignment. Verify all rostered adults with proper I.D. (Driver s License) and initial roster that you verified. Go over ground rules for your facility. o Overhead Obstructions o Food Policy for example no food in gym, no crock pots whatever your policy is they must comply o Parking or closed off areas of the building Set up Protest Committee (3) individuals which should be made up of the following individual s: o Tournament Director o Highest ranking official amongst the coaches (not involved in the protest). o RMR Board member or next highest ranking official (not involved in the protest). Announce that all teams must check out with you before they leave the facility or they can be fined. 4. Collect signed rosters from team representatives, and check uniform numbers, officials and coaches. Be sure to keep these on hand at the tournament desk. 27

30 5. Play begins at 8:00 a.m. (do not start the event if a team has not checked in, contact RMR Office if there are questions ). 6. Collect and confirm that scoresheets are completely filled out (i.e. signed, set times, and match numbers are recorded correctly). 7. Enter results on the must use this address to input scores. *If you do not have internet connection contact Wendy prior to the event to figure out how scoresheets will be entered. 8. To review scores/schedule that you put in go to 9. List scorekeeper and first referee on the officiating form which includes the names, pool #, and match # in pool or if in crossover set state which set. 10. Document team violations or inappropriate behavior of players on the Violation Report or Conduct Situation form. Be sure to report teams that use taped numbers, this is a violation. 11. Tie Breaker Procedure: All three way ties are broken mathematically. The result website will automatically break the tie breaker for you. If you have questions feel free to contact Wendy (720) At the completion of pool play you may have cross-bracket matches or sets, be sure to read pool sheet for format. Find teams and start the matches or sets, play them in the order listed on the pool sheet. 13. In the Mixed Age Division, if a team drops you must contact Wendy for reseeding instruction before any matches begin for the day. No Exceptions. 14. In the Single Age Division, if you originally had two pools of 4 teams with a crossover and a team dropped out at the beginning of the event adjust your crossovers as stated below: 1 VS 1 (3 rd in Pool A Ref Duties) 1) VS 1) 2 VS 2 (3 rd in Pool B Ref Duties) 2) VS 2) 3 VS 3 (Loser 2 vs 2 Refs) 3) VS 3) 4 th in pool allowed to leave after pool play. Team that dropped out, record them as finishing last place in this division Post Tournament Duties 1. At the end of the tournament, go to the Tm2sign.com and check to see if all the scores have been recorded. Important to check this especially for the crossover matches/sets. If all information is in you will not need to send in the result form. 2. Monday following the tournament BEFORE NOON fax (303) or (wendy@rmrvolleyball.org) Pool Sheets, Violation Report (if applicable) and Conduct Situation Form (if applicable) to the RMR office. Seeding for the next tournament is based on the results of the previous tournament so getting your results in is crucial to this process. a. Mail the following by Priority Mail (or hand deliver) so that the RMR office may receive it by the Wednesday following the tournament: b. All pool and playoff schedule sheets. Cross bracket sets should have the scores written down on the pool sheet. c. All scoresheets in order by pool and playoffs. d. All rosters attached to the pool sheet and in order as listed. e. The Officials Report. This form will list the individuals who officiate the pool and playoff sets. Do not allow the teams to fill in this report. f. The Violation Report (if applicable). This form will be used to report any team/individual player violation or unsportsmanlike behavior. g. The Conduct Situation Form (if applicable). This form will be used to report any Spectator/Parent Code of Conduct violation. 28

31 h. The Incident Report (if applicable). This form must be completely filled out and signed by the tournament director. This form must also be faxed directly to the insurance company no later than 2 days after the event. i. Tournament Financial Report needs to be submitted even though tournament fees are being paid by the RMR Office. The RMR will be tracking facility costs to evaluate tournament fees in the future. *RMR-USA VOLLEYBALL HAS THE RIGHT TO WITHDRAW THE SANCTION OF ANY TOURNAMENT THAT VIOLATES ITS RULES. AWARDS The RMR Office will provide all awards at a fee of $15.00 per court to each tournament host. Additional awards are optional. For RMR Classic, awards will vary depending on the format. RMR will provide the award and will instruct on the distribution. For RMR Junior Power Tournaments #1 - #6 Mixed Age Division and Single Age Divisions, awards must be given for the FIRST PLACE CROSS BRACKET WINNERS in each Division. If a cross bracket set is not required in that division the first place finisher of the pool will receive the award. For RMR Zelinkoff Bid Tournament, team award will be given for each age division for the National Bid and American Bid Winners. POOL PLAY SCHEDULE FOR POWER 1 6 (Mixed & 12 & Under Divisions Only) 3-team pools will play a best 2 out of 3 sets to 25 points, if necessary the 3 rd game is to 15 points. However, if a team wins the 1 st two sets, the 3 rd set will still be played to 15 points, but it will not be recorded. The officiating team at a minimum must provide a flipper and line judges. All sets are no cap and must win by two points. In the event, of a three way tie, see Tie Breaker procedure on page Teams (1 COURT) Best 2 out of 3 Sets to 25 Pts, 3 rd is to 15 Points if Necessary* If a team wins the 1 st two sets a 3 rd will be played to 15 pts but will not be recorded 1 3 vs vs vs

32 POOL PLAY SINGLE AGE DIVISION SCHEDULE FOR POWER team pools will play a mandatory 3 sets to 25 points. All sets are no cap and must win by two points. 3 Teams (1 COURT) Mandatory, Play 3 Sets to 25 Points Mandatory, 1/2 hr break between Matches 1 3 vs vs vs team pools will be match play best two out of three sets. Non-deciding sets are to 25 points and the deciding set if necessary is to 15 points switch sides at 8 points. All sets are no cap and must win by two points 4 TEAMS (1 COURT) (6 Matches) Best 2 out of 3 sets. 1st 2 sets rally to 25 points 3rd set rally to 15 points if necessary (2) (1) (3) (1) (2) (4) Pools with more than 4 teams will play a mandatory 2 sets to 25 points. No deciding game will be played if teams split. The result of pool will be based on set percentage and the result of pool is final. 5 TEAMS (1 COURT) (10 Total Rounds) Automatically play two sets to 25 Points No Deciding set will be played if the two teams split (3) (2) (1) (5) (4) (1) (4) (2) (5) (3) 30

33 TIE BREAKING PROCEDURE MIXED AGE AND 12 & UNDER DIVISION WITH A THREE WAY TIES IN THE POOLS OF 3 TEAMS. The seeds for teams tied in match record involved in the tie breaker sets are determined by in order: Set percentage: The total number of sets played in the pool (sets won divided by total sets played). Point percentage: Each team s total points scored divided by the total points scored by the team s opponents in that pool. Coin toss. Upon ranking of the three tied teams, 2 nd ranked will play 3 rd ranked and 1 st ranked will officiate one deciding set to 25 points. The winner of the deciding set will play the 1 st ranked team with the loser from the previous set will officiate. TIE BREAKING PROCEDURE FOR (18/17/16/15/14/13) AGE DIVISIONS AND LEVELS NO TIE BREAKER SETS WILL BE PLAYED Two-Way Tie: If two teams have the SAME MATCH PERCENTAGE the tie is broken by the head-to-head result in pool. All three way ties will be broken mathematically. Total Match Percentage = Total # of matches won divided by Total of matches in pool. Total Set Percentage = Total # of sets won divided by total of sets played in pool Total Point Differential = Total of points won minus total of points lost in pool. 31

34 2018 USA JUNIOR VOLLEYBALL NATIONAL QUALIFIER TOURNAMENTS All Junior National Qualifier Info can be found at: (Contact the following for more information) Event: Contact: Webpage: Colorado Crossroads Qualifier (Denver, CO) Front Range Staff Event: Webpage: Mizuno Hoosier Mid East Qualifier Event: Webpage: Pacific Northwest Qualifier (Spokane, WA) Event: Webpage: Big South Qualifier (Atlanta, GA) Event: Disney Volleyball Showcase (Orlando, FL) Contact: Kristy Cox, USA Volleyball Phone: (719) Event: Webpage: Event: Contact: Webpage: Southern California Qualifier (Las Vegas, NV) Northeast National Qualifier Philadelphia, PA Julie Rife Event: Webpage: Lone Star Classic (Dallas, TX) austinjuniors.com Event: Contact: Webpage: Event: Webpage: Event: Webpage: Event: Contact: Webpage: Show-Me Qualifier (Kansas City, MO) USA Volleyball Windy City National Qualifier (Chicago, IL) Far Western Qualifier (Reno, NV) Mizuno Northern Lights (Minneapolis, MN) Northern Lights Staff 32

35 2018 USA GIRLS JUNIOR NATIONAL VOLLEYBALL CHAMPIONSHIPS The 2018 USA Junior National 18 Girls Volleyball Championships will be held in Anaheim, CA, April 27-29, 2018 will have championship tournaments for 18 Open, 18 USA, 18 National and 18 American Divisions. The Rocky Mountain Region will receive 1 automatic club bid for the 18 National and 18 American Bid; this bid will be awarded to the 1 st and 2 nd place of the RMR Zelinkoff Bid Tournament for the 18 s Division on March 25, The 2018 USA Junior National Girls Volleyball Championships will be held at Detroit, MI dates June 24 July 4, 2018 will have championship tournaments for 17/16/15/14/13/12/11 age groups. The Rocky Mountain Region will receive 1 automatic club bid per age group; this bid will be awarded to 1 st place finisher of the Zelinkoff Bid Tournament. If more than one bid is received it will be awarded to the 2 nd place finisher of the RMR Zelinkoff Bid Tournament and so on. A team can qualify for the Open, USA, or American Division of the 2018 USA Girls Junior National Volleyball Championships by participating and qualifying through a National Qualifier Tournament such as Colorado Crossroads USA BOYS JUNIOR NATIONAL VOLLEYBALL CHAMPIONSHIPS The 2018 USA Junior National Boys Volleyball Championships will be in Phoenix, AZ dates July 2 July 9, 2018 and will have championship tournaments for all age groups. NOTE: Tournament information and qualifying information will be posted on the USA Volleyball webpage in January,

36 LEVELS OF THE JUNIOR POWER STRUCTURE The RMR Power Structure has many levels of play ranging from national/elite competitive programs, to highly competitive regional play to grass root programs. The goal of the RMR Power Structure is to allow teams to compete with other teams at their similar level of competitive play. Mixed Age Division (18/17/16/15/14) aged teams is designed for the development of elite teams finishing in the top 15 at National Qualifiers and the Junior National Championship. This level of play is designed for teams that regularly compete at the Open Division at Junior National Qualifiers. Single Age Division 1 level of play is designed for competitive teams that compete at multiple National Qualifiers and compete for bids in the USA and American Divisions to the Junior National Championships. Single age Division 2 and below level of teams are competitive regional team that compete at least one National Qualifier Lower Single Age Divisions are designed to develop teams to compete at a level that is found at the High School Level and Competitive Recreational Leagues. INFORMATION FOR TEAMS PLAYING UP IN AGE DIVISION (S) If a team elects to play in an older age division and not play within its registered age division for an entire season, the team shall not be required to play in Power #1 of its registered age division. The team is required to play Power #1 in its chosen age division. Teams that choose to play in an older age division than their designated age division and participate in the minimum number of events to qualify for the RMR Zelinkoff Bid Tournament are eligible to participate and receive the RMR s Bid to the Girls JNC in the older age division. If a team elects to play in multiple older age divisions but not within its registered age division for an entire season, the team shall not be required to play in Power #1 of its registered age group. The team is required to play in Power #1 of all possible divisions with non-conflicting dates or, in the event of conflicts, in Power #1 of the youngest age group in which it is entered. Teams that elect to play up in any age division must follow the following criteria: Must pre-register for events by team filling out the 2018 Schedule of Intent to Play. Team must participate in Power #1 in the age division in which they elect to play up, unless there is a conflict on that date and must play in Power #1 of the youngest age group in which they elect to play up. Tournament Entry Fee for all Power Events in which a team plays up must be prepaid on November 21, INFORMATION FOR TEAMS PLAYING IN THE MIXED AGE DIVISION The Mixed Age Division is designed for the development of elite teams finishing in the top 15 at National Qualifiers and the Junior National Championship. Teams may switch from the Mixed Age to the Singe Age Division only at the seeding meeting. Single Age Division teams, may choose to move to the Mixed Age Division the Monday, after Power 1 event for that age group, by noon. This will be the only time in which this can be done during the season. Teams will be seeded by the Junior Executive Board Members. 34

37 2018 JUNIOR GIRLS POWER #1 - #6 TOURNAMENT FORMAT Mixed Age Divisions Single Age Divisions: Single Age Divisions: 18 & Under Age Division 14 & Under Age Division (18/17/16/15/14) Ages 17 & Under Age Division 13 & Under Age Division 16 & Under Age Division & Under Age Division 15 & Under Age Division Seeding: Teams for Power 1 Event will be seeded by the Junior Seeding Committee. All Power Events after Power 1 will be seeded based on the result of the previous power. *All teams that miss a Power will be reseeded based on the result of the last tournament that was played. In the event of a tie in the reseeding, the team that plays last will receive the higher seed. * Teams finishing 7th or 8th in Division 1 will be seeded behind the 9th through 12th place finishers for the next power when seeding for teams moving up into Division 1. Teams that finished 7th or 8th and sit out the following power will be seeded behind the 9th through 12th place finishers plus the 7th and 8th place finishers from Division 1 for the power that was missed. This seeding is ONLY for teams being considered for moving into Division 1. Warning: After Power 1, winning a Power Event does not necessarily mean that you a guaranteed to move up a division. It does mean that your team will be seeded higher than the teams that finished last in the division above you. Movement for teams is in the flipping of the teams that finished last in the division of your team. Note that during the Junior National Qualifier season (starts after Colo Crossroads and ends in April 30th) that teams start missing Power events to attend these events. Teams could possibly be moved up due to the missing teams, and when the missing team returns will be moved down. Mixed Age Tournament Formats and Movement after Power 1: Mixed Age will be formatted to have smaller divisions at the top and larger divisions at the bottom of the structure. The bottom divisions will be determined by the number of teams remaining. The format will be adjusted to the division size. Mixed Age Only, Power 1 4 all teams will receive points. Powers 5 and 6 are non-point bearing events. Mixed Age divisions will be divided into 6 teams, as far as it can go down the Mixed Age Structure. Mixed Age Division may be double waved to assist in court usage. The following guidelines will be used: 6 team division format - Two pools of three teams, match play with a crossover match 1 vs 1, 2 vs 2 and 3 vs 3. The USAV National Tie breaking procedure will be used. 4 team division format - Pool play will be match play with no crossover results of pool are final. 5 team division format (will be used only as a last resort) Pool play will be match play result of pool are final. (No mandatory 3 rd set Format will be played on 2 courts with (2) 20 minute breaks plus warm up. Movement between divisions will be 2 up and 2 down. In the event of a team dropping from a 6 team division the following procedures will take place: o If team drops by Wednesday before the event by 5:00 pm the RMR Office will move teams up a division. Teams dropping out after the sites have been posted will not receive a refund. o If team drops on Thursday or later teams will not be moved up and a 5 team format will be used. Teams dropping out after the sites have been posted will not receive a refund. *The RMR Junior Executive committee has the right to move teams in the Mixed Age in Powers 5 & 6 to allow better competition for those teams participating. Motion Item passed at 8/13/17 Junior Forum. 35

38 Single Age Tournament Formats and Movement 18/17/16/15/14/13: Single Age Division 1 will consist of 8 teams per division, (2) pools of 4 teams, playing the best 2 out of 3 sets in pool play. All three way ties will be broken mathematically. The crossovers will be played as follows: 1 vs 1 and 2 vs 2 will be match play best 2 out of 3 sets. The 3 vs 3 and 4 vs 4 will be one deciding set to 25 points. Ties in pool will be broken mathematically and no tie breaker sets will be played. A certified paid R1 will be provided and charged to $50.00 to each team. This fee will be taken out of the team referee deposit. Note: 18 s Teams that are traveling to a Qualifier Event on Power 1 of the 18 s age division are excused from Power 1 and will be seeded into Power 2 according to the original seed from the seeding committee. Starting Matrix Single Age (SA) DIVISION 1 SA-1 SA-2 SA-4 SA-3 SA-5 SA-6 SA-8 SA-7 Movement between Single Age Division 1 and Single Age Division 2 will be 2 teams up and 2 teams down. Teams finishing 7th or 8th in Division 1 will be seeded behind the 9th through 12th place finishers for the next power when seeding for teams moving up into Division 1. Teams that finished 7th or 8th and sit out the following power will be seeded behind the 9th through 12th place finishers plus the 7th and 8th place finishers from Division 1 for the power that was missed. This seeding is ONLY for teams being considered for moving into Division 1. Teams moving up from Division 2 to Division will be the winners of the crossover match between Pool A/C and Pool B/D. Single Age Divisions 2 and below will consist of 16 teams per division, (4) pools of 4 teams (Pool A, Pool B, Pool C and Pool D). Pools A/C and B/D are two separate division and will be play at two court facilities (There is no cross between A/C and B/D). All three way ties will be broken mathematically. Each division will be playing the best 2 out 3 sets in pool play followed by a crossover set. Divisions at the bottom of the age group that consist of 12 teams or less will be formatted based on the discretion of the RMR. Starting Matrix Division 2 and Below for Single Age (SA) Divisions Division 2 Division 3 POOL A POOL C POOL B POOL D POOL A POOL C POOL B POOL D SA-9 SA-11 SA-10 SA-12 SA-25 SA-27 SA-26 SA-28 SA-16 SA-14 SA-15 SA-13 SA-32 SA-30 SA-31 SA-29 SA-17 SA-19 SA-18 SA-20 SA-33 SA-35 SA-34 SA-36 SA-24 SA-22 SA-23 SA-21 SA-40 SA-38 SA-39 SA-37 Movement After Power 1 Single Age Divisions Division 2 and below will be 4 teams up and 4 teams down when there are 16 teams in each division. For Example: Division 2 to Division 3 four teams down (5 th, 6 th, 7 th & 8th Place) and four teams up (1 st Place Pool finish in Division 3/4 Pools A D). 36

39 o o Teams moving down are seeded in the following order: (4 th Place Pool Crossover Set) Winner of cross B vs D Pool (4 th Place Pool Crossover Set) Winner of cross A vs C Pool (4 th Place Pool Crossover Set) Loser of cross B vs D Pool (4 th Place Pool Crossover Set) Loser of cross A vs C Pool Teams moving up are seeded in the following order: (1 st Place Pool Crossover Set) Winner of cross A vs C Pool (1 st Place Pool Crossover Set) Winner of cross B vs D Pool (1 st Place Pool Crossover Set) Loser of cross A vs C Pool (1 st Place Pool Crossover Set) Loser of cross B vs D Last Division of the Age Division if it is less than 12 teams, 3 teams will move up and 3 teams will move down 12/11 & Under Single Age Division 12/11 & Under Age Division will be formatted to have smaller divisions at the top and larger divisions at the bottom of the structure. The bottom divisions will be determined by the number of teams remaining. The format will be adjusted to the division size. 12/11 & Under Age Divisions will be divided into 6 teams, as far as it can go down the Single Age Structure. 12/11 & Under Age Division may be double waved to assist in court usage. The following guidelines will be used: 6 team division format - Two pools of three teams, match play with a crossover match 1 vs 1, 2 vs 2 and 3 vs 3. The USAV National Tie breaking procedure will be used. 4 team division format Pool play will be match play with no crossover results of pool are final. 5 team division format (will be used only as a last resort) Pool play will be match play result of pool are final. Format will be played on 2 courts with (2) 20 minute breaks. Movement between divisions will be 2 up and 2 down. Special formats for 12/11 & Under Teams: If a team plays in the 12/11 & Under Group the following rules apply. Teams will play on a 7 net, All play will be with the Volleylite ball (7 to 8 ounces). Players will not be allowed to step into the court while serving 12 & Under Boys teams will be allowed to play in the Girls 12/11 & Under Division. Boy s teams are not eligible for the RMR Zelinkoff Bid Tournament. Coed teams will be allowed to register in the 12/11 & Under Group only with the following rules: Any registered coed teams will not be eligible for the RMR Zelinkoff Bid Tournament. Coed rules concerning the number of contacts per gender will not apply. The uniforms for the boys must match with other boys on the team; they must be similar color as the girls on the team. No duplicate uniform numbers are allowed per team. IMPORTANT INFORMATION ON MOVEMENT OF TEAMS IN POWER STRUCTURE The movement of a team can be found in the reseeding from one Power Event to the next Power Event. If you win a Power Event there is no guarantee that you will move up a Division because not all teams participate in every Power Event. However, the team is guaranteed to be seeded higher than the bottom teams of the division above them for the next Power Event. Point Distribution per Event: Points will be distributed prior to movement (flips are made) for the next Power event. 37

40 Mixed Age Division and Single Age Divisions will have their own point distribution per events. See Point Distribution Table Below: Power Events Finish Points 1 st 1 2 nd 2 3 rd 3 4 th 4 5 th 5 6 th 6 7 th 7 8 th 8 9 th 9 10 th th th th th th th th th th th 20 *Points will be expanded depending on # of Teams How power events are seeded for the following Event Calculate order of finish per age division (1 through the number of teams that participated in the event. Distribute points based on finish before flips have been inserted. Insert the movement of teams (flips) between divisions. Seed the next event based on the results of this event after movement between divisions have been done. Add teams that were missing into their designated seed based on the result of their previous event, in the event of a tie the team that played most recent will receive the higher seed. Teams will be added in one at a time, starting with the team with the highest result of the teams returning into the Power Structures. Remove teams not playing in the event. Ranking System There will be two separate ranking systems, one for the Mixed Age and one for the Single Age Division. The point average for each team will receive points for each event that they enter. Point average will be calculated on the best three finishes. Note: A team will not be able to drop points from an event until they have played in at least (4) four Power events. If a team only plays one or two Power events the average will be based on those events. 38

41 RMR ZELLINKOFF BID TOURNAMENTS The RMR Zelinkoff Bid Tournament is the event that determines which team (s) will receive the Region s bid(s) to the Junior National Volleyball Championships. In order to help plan for the Play in Rounds (played on Saturday) the RMR will ask teams to put this on the team s seeding form. This does not require you to play but helps the RMR to schedule potential sites for the event. If you do not mark this on the team s seeding form this does not mean that you cannot apply for the event should you decide to later on in the season. All junior teams within the RMR may apply for this event, but must meet all the paperwork criteria in order to be eligible to participate. Required criteria and paperwork in order to be eligible: The team must play in a minimum of (3) three Point Events (Powers 1 6 are Point Events) within their own age (Single Age) or 3 in the Mixed Age group (exception if a Team moves from Single to Mixed after Power 1). This will establish the team s Point Average Age Ranking. If a team moves from Single Age to Mixed Age Division after Power 1 and only plays in 2 point bearing events in the Mixed Age, the Junior Executive Board Members will seed them into the Zelinkoff Bid Tournament. RMR Mountain teams must play in 3 of the RMR Mountain Series Events. These teams will only be accepted if there are less than 36 teams apply in the age division for the Zelinkoff Bid Tournament. Teams will be seeded in the ZBT at the bottom of the age group. All paperwork must be turned into the RMR Office by noon on the stated deadline below and not post marked. o Online tournament registration must be completed on the Advanced Event Systems (AES). Teams should select National Division. If register to participate in the Patriot Division you can skip this step. o A hard copy of the AES Girls JNC Tournament Entry Form or the Girls JNC Patriot Division Tournament Entry Form. o A separate tournament entry check per team for $900 made out to USA Volleyball for those teams that did not enter the Patriot Division. o A separate tournament entry check (for the RMR Zelinkoff Bid Tournament) per team for $ made out to RMR USAV. Teams not eligible to participate in this tournament: RMR Junior teams that have previously qualified at a 2018 Junior National Qualifier. RMR Junior teams that have received an Open At Large bid to the 2018 JNC. Out of Region teams. Teams that do not complete and submit the required paperwork by the designated deadline Changing/Adding Players to Roster: You may add player(s) from another registered team within your club, as long as they meet the age requirement of the team and the players have not previously qualified with another team. You cannot add a player that has not been registered in the current RMR-USAV season. You cannot add a player that is registered with another Junior Club. Player must be added to the roster in the RMR Office by noon on the Wednesday prior to the Tournament. Deadline to remove a team from the RMR Zelinkoff Bid Tournament is; 18 s Age Division Deadline March 19, /16/15/14/13/12 Age Division Deadline April 20, 2018 Tournament Format: A combination of the eligible top 36 teams from both the Mixed and Single Age Divisions without a bid and that have submitted the required paperwork will compete. Tournament entry fee will be $ for all teams which includes both days of play. Play in rounds will be played on Saturday the day before the 6 Team Zelinkoff Bid Event. No more than 4 matches per team will be played during the Play In Rounds. Play in rounds will be played when there are a total of 7 or more eligible teams. The following formats will be used o Play In Teams will be put into a single elimination bracket (s). o The top 2 finishing teams from Saturday s Play In Round will receive seeds 5 and

42 Sunday s format will (2) pools of 3 teams, match play best 2 out of 3 sets. No Mandatory 3 rd set. In the event of a tie in pool, the USAV Tie Breaker Procedure play 2 deciding sets will be used. Following pool play there will be a crossover match between 1 vs 1 and 2 vs 2. The winner of the 1 vs 1 match will receive the National Bid and the lower will receive the American Bid. The 2 vs 2 match is played in case the region receives another bid to the Junior National Championships. The starting matrix will consist of ALL teams within that age group participating in the Mixed Age and Single Age divisions. The average point ranking for each team will be used to determine rank within the Mixed and Single Age Divisions Starting Matrix to Determine Seeds for Zelinkoff Bid Tournament M = Mixed Age Team and S= Single Age Team Seed Teams Seed Team Seed Team 1 M1 9 M6 17 M10 2 M2 10 S4 18 S8 3 M3 11 M7 19 M11 4 S1 12 S5 20 S9 5 M4 13 M8 21 M12 6 S2 14 S6 22 S M5 S M9 S7 Con't until all teams are seeded within the age group In the event of a tie (two or more teams) in the Point Average Ranking, the tie will be broken in the following order: The team that played most recently. If teams played in the same most recent tournament it will then be broken by the finish in that most recent tournament. Teams that receive bids outside of the region and those teams that did not complete the required paperwork and met the playing criteria will then be removed from the Starting Matrix. Once this is completed, only the top 36 teams will be scheduled to compete. Top 4 eligible teams will automatically advance to Sunday s Bracket. Seeds 5 6 will be determined during the Play in Rounds on Saturday if necessary

43 OFFICIATING DUTIES AND OTHER RESPONSIBILITIES AT JUNIOR TOURNAMENTS RMR Powers and RMR Zelinkoff Bid Tournaments: A rostered coach or rostered adult must play an active role in the officiating crew (R1, R2, Scorer, Libero Tracker, Flipper but not a lines person) during the assigned officiating match. The use of Electronic Devices (cell phones, ipods, etc.) is prohibited while being an active member of the officiating crew (R1, R2, Scorer, Lines Person, Flipper, Libero Tracker, etc.). First Referee Requirement (R1): 1. Power 1 6 (Mixed Age), and RMR Zelinkoff Bid paid officials will be provided; and referee fee is included in the tournament entry fee. 2. Power 1 6 Single Age Division 1, paid officials will be provided; and referee fees of $50.00 per team will be deducted from the team referee deposit. 3. In order to grow the Official Corp, paid officials may be provided for some Division 2; if provided the referee fees of $50.00 per team will be deducted from the team referee deposit. 4. Powers 1-6 (Single Age Div 2 and below) a Local (or higher) Certified Adult referee or a Local (or higher) Certified Junior Player is acceptable (provided the second official is a Local Certified Adult or higher). Second Referee Requirement (R2): Scorer : 1. Age Groups and Mixed Age, Power 1 6 and RMR Zelinkoff Bid Tournament (Div 1 and 2) an adult RMR member with a cleared background screening or rostered player. 2. Age Groups 14 and Below, Power 1 6 (Div 1) and RMR Zelinkoff Bid Tournament must use a rostered adult. 3. All Ages Powers 1 6 (Div 2 and below) an adult RMR member with a cleared background screening or rostered player. 1. All Age Groups and All RMR Events a certified rostered adult or a certified rostered player. All certified officials must be registered members of the RMR (adults must have a current cleared background screening on record) provide their own whistles, red and yellow cards, and a timing device (watch) with second hand or equivalent. NOTE: A rostered coach or rostered adult must play an active role in the officiating crew (R1, R2, Scorer, Libero Tracker, Flipper but not a lines person) during the assigned officiating match. Exception will be made for the participating 17/16 Division 1 teams where the format requires the team to officiate on two different courts. Coaches and spectators verbally or physically abusing any individual of the officiating crew may be removed from courtside or the event facility at the discretion of the Tournament Director and/or R1. See Spectator/Parent Code of Conduct page 48. LEAVING THE TOURNAMENT SITE: Coaches must get permission from the Tournament (or Site) Director whenever leaving the building because they may find out that their next match or officiating duties running ahead of time, resulting in their team's set(s) being forfeited. THIS IS ESPECIALLY IMPORTANT AT THE END OF THE DAY WHEN YOU THINK YOU ARE THROUGH; YOU MAY NOT BE! There is a fine in the amount of the tournament entry fee for leaving without fulfilling scheduled officiating duties or team areas that are not picked up (trash)

44 Revised 9/1/16 Referee and Scorer Certification Each club is responsible for the management of their players and members attending a Rocky Mountain Region sponsored referee and scorer clinics. Clinics are offered several times each season between November and February. The clinic dates are published on the RMR web page under the Officials page. Separate club clinics can be arranged by contacting the RMR Office and must meet special requirements. Requirements for a separate club clinic: Contact the RMR Office to arrange date and time. Once confirmed by the RMR Office, send a list of participants ( , fax or mail) one week prior to the clinic to the RMR Office. Domestic Competition Regulations for each participant should be obtained from the RMR office prior to attending a clinic. Minimum of 20 individuals attending the clinic. Adequate chairs and tables for participants. Screen The club is responsible to pay for the facility costs when requesting a separate clinic, unless previous agreement has been negotiated with RMR. Adult Supervision recommends 1 adult per every 10 junior participants. New scorer clinics take hours depending on # of participants and age/experience. Maintaining scorer clinics take minutes. Referee clinics take approximately 3 hours. Attending a new or maintaining clinic each year is required to become a certified referee or scorer see requirements below. Clinic costs are $10.00 per person for each clinic whether or not you are new or maintaining. Junior Club Team Certification Requirements: All junior teams are required to use certified officials (First Referee & Scorer) by the RMR Junior Power 1 Tournament. It is recommended at a minimum that each team has (2) certified referees and (3) certified scorers. Officials transferring to the Rocky Mountain Region should contact the Referee or Scorer Chair, to transfer level of certification in the previous region. Transfer of certification level needs to be approved by the Referee or Scorer Chair. The RMR office requires a copy of the Official s Certification card from the previous region. Specific Certification Requirements for Referees Minimum Standards for Junior Division Second Referees at RMR Sanctioned and USAV National Events (where permitted) * Register and rostered as a Junior Regular or Adult Regular member of the RMR-USAV. * Per USA Volleyball, any (Adult) individual working with the Junior Division must have a cleared background screening associated with their individual membership record (Junior players are exempted). * No use of electronic devices (ipod, cell phones, recommend a watch) during the match. * No food or drink on the scoring table or on barrels Junior Local Referee Certification Must be at least 15 years old, and register as a regular member of the Rocky Mountain Region (RMR-USAV) Per USA Volleyball, any person working with the Junior Division must have a cleared background screening associated with their individual membership record Pre-register for and pay the clinic fee of $ Attend Rocky Mountain Region (RMR) Official s Referee Clinic Receive passing grade (70%) on written examination (exam must be corrected to 100% with rule references cited) Referee Clinic and Exam (corrected) must be completed before officiating an RMR-sanctioned tournament (excludes Friendship Events)

45 To Retain Junior Local Referee Certification Register as a regular member of the Rocky Mountain Region (RMR-USAV) Per USA Volleyball, any person working with the Junior Division must have a cleared background screening associated with their individual membership record Must be SafeSport certified, this is a free 90 minute course taken online. Pre-register for and pay the clinic fee of $ Required to attend the RMR Official s Referee Clinic, you are no longer eligible to maintain your Local Referee Certification online. Receive passing grade (70%) on written examinations (exam must be corrected to 100% with rule references cited) Failure to complete the above listed requirements may result in the forfeiture of your Local Certification Junior Division Provisional Referee Certification Must be at least 15 years old, and register as a regular member of the RMR-USAV Per USA Volleyball, any person working with the Junior Division must have a cleared background screening associated with their individual membership record Must be SafeSport certified, this is a free 90 minute course taken online. Pre-register for and pay the clinic fee of $ Must attend RMR Official s Referee Clinic; recommend attending a scoring clinic and becoming a certified scorer. Receive passing grade (70%) on written (all exams must be corrected to 100% with rule references cited) Receive at least two (2) passing practical evaluations from a designated evaluator from the RMR Officials Commission. One (1) evaluation must be as a First Referee (R1) and One (1) as a Second Referee (R2). Have general knowledge of the USAV Domestic Competition Regulations. Exhibit sound USAV mechanics To Retain Junior Provisional Referee Certification Register as a regular member of the RMR-USAV Per USA Volleyball, any person working with the Junior Division must have a cleared background screening associated with their individual membership record. Must be SafeSport certified, this is a free 90 minute course taken online. Pre-register for and pay the clinic fee of $ Must confirm with the RMR Office that you are a Junior Division Provisional Referee and receive instructions. View the LMS module "You Think You Know Volleyball Rules" and pass the Form C test at 70% or better, corrected to 100%. Receive passing grade (70%) on written/on-line examinations (all exams must be corrected to 100% with rule references cited) Referee/Scorer Clinics and Exam (corrected) must be completed before officiating an RMR-sanctioned tournament (excludes Friendship Events) Every other year, receive one (1) passing practical evaluation as First Referee (R1) and one (1) passing evaluation as Second Referee (R2) from a designated evaluator from the RMR Officials Commission. Failure to complete the above listed requirements may result in the forfeiture of your Junior Provisional certification Provisional Referee Certification (required to be a paid referee) Must be at least 15 years old, and register as a regular member of the RMR-USAV Per USA Volleyball, any person working with the Junior Division must have a cleared background screening associated with their individual membership record Must be SafeSport certified, this is a free 90 minute course taken online. Pre-register for and pay the clinic fees of $10.00/each. Must attend RMR Official s Referee and Scorer Clinics Receive passing grade (70%) on written/on-line examinations (all exams must be corrected to 100% with rule references cited) Referee/Scorer Clinics and Exam (corrected) must be completed before officiating an RMR-sanctioned tournament (excludes Friendship Events)

46 Receive at least three (3) passing practical evaluations from a member of the RMR Officials Commission. One (1) evaluation must be as a Second Referee (R2) Have general knowledge of the USAV Domestic Competition Regulations Exhibit sound USAV mechanics To Retain Provisional Referee Certification (required to be paid referee) Register as a regular member of the RMR-USAV Per USA Volleyball, any person working with the Junior Division must have a cleared background screening associated with their individual membership record Must be SafeSport certified, this is a free 90 minute course taken online. Pre-register for and pay the clinic fees of $10.00 each. Attend or view online RMR Official s Referee and Scorer Clinics Receive passing grade (70%) on written/on-line examinations (all exams must be corrected to 100% with rule references cited) Referee/Scorer Clinics and Exam (corrected) must be completed before officiating an RMR-sanctioned tournament (excludes Friendship Events) Annually, receive at least one (1) passing practical evaluation as First Referee and at least one (1) passing evaluation as Second Referee from a member of the RMR Officials Commission Failure to complete the above listed requirements may result in the forfeiture of your Provisional certification Regional Referee Certification Register as a regular member of the RMR-USAV Per USA Volleyball, any person working with the Junior Division must have a cleared background screening associated with their individual membership record Serve at least one (1) year as a Provisional Referee Must be SafeSport certified, this is a free 90 minute course taken online. Pre-register for and pay the clinic fees of $10.00 each. Must attend RMR Official s Referee and Scorer Clinics Receive passing grade (75%) on written examinations (all exams must be corrected to 100% with rule references cited) Receive a recommendation for Regional Certification from a Junior National or National Referee. Recommendation must be submitted in writing to the RMR-USAV Office, Attention: Officials Commission Demonstrate a professional attitude on and off court Demonstrate competence officiating all levels of play within the RMR Exhibit and comply with time and match management protocols Exhibit proficient USAV mechanics and advanced knowledge of the USAV Domestic Competition Regulations Be knowledgeable with the USAV score sheet and be able to fix most errors created by inexperienced scorers Receive two (2) passing evaluations as First Referee and two (2) passing evaluations as Second Referee from a member of the RMR Officials Commission Score a match as an Alternate Scorer at an RMR Sanctioned event and submit to RMR Office Attn: Scorer Chair, To Retain Regional Referee Certification Register as a regular member of the RMR-USAV Per USA Volleyball, any person working with the Junior Division must have a cleared background screening associated with their individual membership record. Must be SafeSport certified, this is a free 90 minute course taken online. Pre-register for and pay the clinic fees of $10.00/each Attend or view online RMR Official s Referee and Scorer Clinics Receive a minimum score of 80% on written/on-line examinations (all exams must be corrected to 100% with rule references cited) Demonstrate a professional attitude on and off court Demonstrate competence officiating all levels of play within the RMR

47 Exhibit and comply with time and match management protocols Exhibit proficient USAV mechanics and advanced knowledge of the USAV Domestic Competition Regulations Be knowledgeable with the USAV score sheet and be able to fix most errors created by inexperienced scorers Consistently exhibit competence in the R2 position, including coach/player management Attain/Maintain Regional Scorer Certification Unless stipulated by the Officials Commission, within a period of two (2) USAV sanctioned seasons, a Regional official must receive at least three (3) passing evaluations from a member of the RMR Officials Commission. Two evaluations must be as a First Referee (R1), one (1) evaluation must be as a Second Referee (R2) Failure to complete the above listed requirements may result in the forfeiture of your Regional certification Paid Junior Division Official within the RMR Register as a regular member of the Rocky Mountain Region (RMR-USAV) Per USA Volleyball, any person working with the Junior Division must have a cleared background screening associated with their individual membership record Must be SafeSport certified, this is a free 90 minute course taken online. Must attend annual RMR Paid Junior Division Officials Meeting and Evaluation Clinic Must hold a Provisional or Above Certification, and have satisfied all criteria set forth in the RMR Referee Certifications Criteria Perform Paid Officiating Services as an Independent Contractor with the RMR Junior Player Paid Referee The Junior Player Referee program is a new program that is being funded by the RMR. A Junior Player Referee will be trained as a R1 (Up Official) at the 12 s and 13 s age level for all Powers, Division 3 and below. Junior Player Referees will be assigned to officiate designated matches at Power events. Each Junior Player Referee will be assigned to work with 2 other Junior Player Referees at a (2) court facility for the day and will be compensated at the rate of $100.00/per day. Timeframe is 7:30 am 4:30 pm per day. 1. Must be a current registered Regular Junior Member of the RMR. 2. Must be participating with a Junior Club for the current season. 3. Must be born on or before August 31, 2001 (18/17/16 years old). 4. Must have at least 2 years of playing volleyball. 5. Must attend a referee clinic before January 1 st. 6. Must be available to be evaluated as a R1 at the RMR Classic (1/13/18 or 1/14/18) events. 7. Must be available to attend the Mandatory Training meeting on Sunday, December 3 rd or Saturday, January 6 th at the Embassy Suites Denver Southeast 7525 E Hampden Avenue Denver, CO time to be announced Specific Certification Requirements for Scorer SCORER (Ages 14 and Below) New and Maintaining 1. Must be a Junior Regular member of RMR-USAV with the level of play denoted on membership record as a J4, J3, J2 or lower 2. Pre-register for and the new candidate clinic fee of $ Attend the new candidate clinic. 4. Take the provisional test, correcting errors to 100%. 5. Pass one rating by a Regional or higher rated scorer at the clinic. 6. All 14 & Under Juniors attending a scorer s clinic must be accompanied by a Coach or an Adult. One coach/adult per every 3 attendee. No more than 3 per team & Under individuals that want to recertify through a Maintaining Clinic may receive a waiver from the RMR Jr Scorer Chair or RMR Scorer Chair to attend a maintaining clinic. Waiver must be given prior to attending the maintaining clinic

48 NEW PROVISIONAL SCORER (Ages 15 & Above, including Adults): 1. Must be an Adult Regular or Junior Regular member with level of play defined as J5, J6, J7 or J8 of RMR-USAV. 2. Adults officiating junior events must also have a cleared background screening on the online membership system and SafeSport certified, free 90 minute course online. 3. Pre-register for and pay the new candidate clinic fee of $ Attend a new candidate scorer clinic. 5. Take the provisional test, correcting errors to 100% 6. Pass one rating by a Regional or higher rated scorer at the clinic. MAINTAINING PROVISIONAL SCORER (Ages 15 and Above, including Adults): 1. Must be an Adult Regular or Junior Regular member with the level of play defined as J5, J6, J7 or J8 of RMR-USAV. 2. Adults officiating junior events must also have a cleared background screening on the online membership system and SafeSport certified, free 90 minute course online. 3. Pre-register for and pay the clinic fee of $ Must have been certified as a provisional scorer the previous season. 5. Attend a maintaining provisional scorer clinic each year. Take the modified test, correcting errors to 100% JUNIOR SCORER MONITOR: The Score Monitor program is a new program that is being funded by the RMR. A score monitor will be used for the 12 s and 13 s age divisions for Power 1, Power 2 and possibly Power 3 events. The duties of a score monitor is to be available and assist a scorer when scorekeeping a match. Each monitor will be assigned (2) courts for the day and will be compensated at the rate of $100.00/per day. Timeframe is 7:30 am 4:30 pm per day. 1. Must be a current registered Regular Junior Member of the RMR 2. Must be born on or before August 31, 2001 (18/17/16 years old) 3. Must be participating with a Junior Club for the current season. 4. Must have been certified as a scorer for a minimum of 2 years 5. Must be available to attend the Mandatory Training meeting on Sunday, December 3 rd or Saturday, January 6 th at the Embassy Suites Denver Southeast 7525 E Hampden Avenue Denver, CO time to be announced. NEW REGIONAL SCORERS 1. Must be an Adult Regular or Junior Regular member of RMR-USAV. 2. Adults officiating junior events must also have a cleared background screening on the online membership system and SafeSport certified, free 90 minute course online. 3. Be a Provisional Scorer for at least one year. 4. Pre-register for and pay the maintaining clinic fee of $ Attend a maintaining scorer clinic each year. 6. Take the regional scorer test correcting errors to 100%. 7. Pass two ratings on separate matches by a Junior National or higher rated scorer at a tournament. MAINTAINING REGIONAL SCORERS 1. Must be an Adult Regular or Junior Regular member of RMR-USAV. 2. Adults officiating junior events must also have a cleared background screening on the online membership system and SafeSport certified, free 90 minute course online. 3. Pre-register for and pay the maintaining clinic fee of $ Attend a maintaining scorer clinic each year. 5. Take the modified test, correcting errors to 100%. 6. Assist Scorer Chair with ratings at clinics

49 SAFE SPORT PROGRAM The RMR advocates the Safe Sport Programming that is mandated by the United States Olympic Committee (USOC) and USA Volleyball (USAV). The RMR will post local and national contact information on the website (rmrvolleyball.org), practice facilities and tournament sites, so those individuals that may need assistance have a resource to go to. USAV is currently establishing a time frame so that all USAV Staff, Region Staff, Club Directors and Coaches are Safe Sport certified. It is a requirement of USA Volleyball to have all club directors and coaches to be certified as Safe Sport during the 2018 season. All new coaches will receive Safe Sport certification when they complete the Indoor or Beach Impact Certification this season. Coaches will be required to complete the SafeSport certification process every two years. Safe Sport Contact RMR: Wendy Sapp wendy@rmrvolleyball.org (303) Ext 1 Safe Sport Contact USA Volleyball: (719) Link to make a report online: -

50 SPECTATOR/PARENT CODE OF CONDUCT (This legally binding document may be reproduced as often as necessary) IMPORTANT NOTICE ENTRY TO THIS PRIVATELY SANCTIONED EVENT IS GRANTED AS A COURTESY. IF YOU ENTER/ATTEND THIS, OR ANY REGION SANCTIONED EVENT, YOU AGREE TO ABIDE BY THE FOLLOWING CODE OF CONDUCT GUIDELINES: I WILL: 1. I WILL abide by the official rules of USA Volleyball. 2. I WILL display good sportsmanship at all times. 3. I WILL encourage my child and his/her team, regardless of the outcome on the court. 4. I WILL educate myself on the unique rules of this facility. 5. I WILL honor the rules of the host and the host facility. 6. I WILL generate goodwill by being polite and respectful to those around me at this event. 7. I WILL direct my child to speak directly with his/her coach when coaching decisions are made that may be confusing or unclear. 8. I WILL redirect any negative comments from others to the respective Event Director or Program Administrator. 9. I WILL direct all concerns regarding officials to the Head Coach or Club Director for my team/club as opposed to contacting the Head Official directly. 10. I WILL immediately notify the Event Director and/or Program Administrator in the event that I witness any illegal activity. 11. I WILL support the policies and guidelines of the team/club that I represent. 12. I WILL acknowledge effort and good performance, remembering that all of the players in this event are amateur athletes. 13. I WILL model exemplary spectator behavior while attending this event. 14. I WILL respect the history and tradition of the sport of volleyball by being a good ambassador. I WILL NOT: 1. I WILL NOT harass or intimidate the officials or other match participants. 2. I WILL NOT coach my child from the bleachers and/or sidelines. 3. I WILL NOT criticize my child s coach or his/her teammates. 4. I WILL NOT participate in any game or game-like activities unless I have a current membership card with the Region and I am on the roster for the team on the court 5. I WILL NOT bring and/or carry any firearms at any Region event. 6. I WILL NOT bring, purchase, or consume alcohol at any Youth/Junior volleyball event. Note: Any violation of this Code of Conduct will result in you being asked to leave the site/facility, and may result in you possibly being banned from attending future Region sanctioned events. Fines will be assessed to the Affiliated Club and will be collected by the Region; these fines may range from $200 - $500 depending on the type of violation. Multiple violations of this policy will be reviewed by the RMR Junior Committee in which they will assess fines and possibly revoke permission for any individual to attend any RMR Sanctioned Event for any length of time. The Event Director has the FINAL say regarding their individual event. Local law enforcement will be contacted if necessary to resolve any disputes or altercations. Questions or concerns may be directed to the Region office, Wendy Sapp at wendy@rmrvolleyball.org

51 Guidelines for Addressing Inappropriate Spectator Conduct The Rocky Mountain Region has experienced unruly and unsportsmanlike behavior by spectators at volleyball matches during the past season. The following RMR guidelines will be used at all RMR Sanctioned Events. This message is to ALL spectators that such behavior will not be tolerated. These guidelines call for the first referee (R1) to take the lead in dealing with troublesome spectators as the official responsible for the match. However, it will be a cooperative effort by the R1 and the tournament director to fully resolve any problems. Furthermore, we have directed referees and the tournament director to call on captains and coaches to not only be responsible for the conduct of their teams as required in the USAV rules, but also to accept responsibility for the behavior of their fans. ANY PHYSICAL VIOLENCE IMMEDIATELY GO TO TIER 3 Tier 1 Verbal Warning By R1 As the R1 of a match, you should monitor the activities of the spectators. Enthusiastic support for the play is encouraged. Derogatory remarks about players, coaches and officials are to be discouraged. Profane language or gestures or aggressive behavior is not to be tolerated. Proceed with the following actions: 1. R1 stop the match. 2. Call the second referee (R2) to the stand and give them the verbal warning that needs to be given to the coach about the spectators and ask them to have someone bring the Tournament Director to the court. 3. R2 gives the coaches the verbal warning 4. Coaches will be allowed a moment to address the inappropriate behavior. 5. Continue play. Once the Tournament Director is called to the court they should observe the behavior problem, they should bring a Conduct Situation Form in case the bad behavior does not stop. Stay at the court and observe the behavior of the spectators, teams and officials until the match ends or the R1 agrees that the situation is under control. If spectators do not comply with the verbal warning move to Tier 2 Tier 2 Tournament Director Addresses and Documents Situation If R1 and or Tournament Director believe that the problems that initiated Tier 1 are continuing, the tournament director will request the individual to remove themselves from the court, warn them that their behavior is inappropriate and get the detailed information for the Conduct Situation Form that will be sent to the RMR. If they fail to comply move to Tier 3. Fines will be assessed to the affiliated club whose individual(s) including parents, friends and relatives violate the Spectator/Parent Code of Conduct will range from $200 - $500 depending on the violation. Tier 3 Expulsion and Contact Authorities 1. Spectator s Invitation to attend the event will be revoked and individual will be asked to leave the facility immediately. If spectator refuses to leave contact the authorities (911). 2. Any type of physical violence, immediately contact the authorities (911) FINAL REPORTING Any violation that went to Tier 2 or Tier 3 Level it must be reported to the RMR Office when the final results are sent. Tournament Directors be sure to fill out the Conduct Situation Form with as much detail as possible. Should there be any situation that needs to be reported immediately contact Wendy Sapp (720)

52 FUNDS ALLOCATED TO JUNIOR PROGRAMS RMR NEWLY FORMED JUNIOR CLUB FUND 1. Club must be a completely new club registering for the first time with the RMR and: a. 80% of the new club must be new RMR-USAV members. b. Club must have a minimum of one team. c. The club must participate in at least 50% or more of the scheduled RMR sanctioned Junior Tournaments. 2. Application Deadline. Submit the official team(s) roster with a written request for funds postmarked by January 31 st of the current season to the RMR office. 3. Reimbursement will not exceed $300 per club, and is subject to approval of the RMR Board of Directors. NOTE: Funds will not be distributed until all above requirements are completed and confirmed. 4. Funds will be distributed in April, after approval has been given by the Board of Directors at the Annual March meeting. Maximum amount allocated for this fund is $1,000 and is subject to available funds from the Hardship Assistance Fund. JUNIOR COACHING EDUCATION FUND The RMR subsidizes several educational events for clubs and coaches to attend. (2) Indoor Impact Certification Clinics which includes a hard copy of the clinic material. A limited supply of On Demand Indoor Impact clinics to help coaches that are more than (3) hours from the Denver Metro Area. The RMR has partnered with the American Volleyball Coaches Association (AVCA) and secured (100) free AVCA memberships. These memberships will be distributed to the club directors of the RMR. AVCA is a great resource for coaching education and techniques. A coaching education fund has been established to assist coaches that want to further enhance their volleyball knowledge at events such as the AVCA convention and the USA High Performance Coaches Clinic. The amount of the fund is $2,000. The total of the funds allocated for the above programming is $12,000. RMR SHINKARA VOLLEYBALL HARDSHIP ASSISTANCE FUND On behalf of the RMR Board of Directors, the RMR Individual Hardship Fund has been changed to the RMR Shinkara Volleyball Hardship Assistance Fund. Shinkara Volleyball founder Tom Kawano has been a member of the RMR for well over 30 years. He is an outstanding RMR member and is always giving his heart and soul for the love of the game. In the spirit of giving, we rename this fund on behalf of Tom Kawano, Shinkara Volleyball. 1. Individual must be a current RMR-USAV Junior member in Good Standing. 2. Assistance cannot exceed $350 per applicant. However, the RMR Board of Directors may award more than the $350 depending to applicant(s) need and financial circumstances. 3. Letter from parent or guardian to Junior Coordinator stating needs. 4. Statement from club director/head coach including: a. Current fund raising opportunities within the club. b. Is applicant participating in fund raising opportunities? If so, how much has been raised to date, and how much is applicant expected to raise for the year. c. Cost of club dues and anticipated or actual travel expenses. 5. Copy of parents most recent tax return (confidentiality assured). 6. Fill out RMR Individual Hardship Assistance form (see back pocket for form). 7. All forms and application must be submitted in order to be considered for this fund. 8. Application deadline postmarked February 10 th of the current season. Send to RMR Office % Junior Coordinator 4155 E Jewell Ave Suite 909 Denver, CO Monies will be paid at the discretion of the RMR- USAV Board of Directors. Once approved checks will be mailed in April directly to the Club Director and a letter of confirmation will be sent to the player. 10. Maximum amount allocated for this fund is $10,

53 JUNIOR ENTRY FEE REIMBURSEMENT FUND AMOUNT BUDGETED $15,000 RMR TEAM REIMBURSEMENT FUND FOR ENTRY FEE INTO THE GIRLS JNC. A RMR JNC Entry Fund has been set up for all junior girls teams that qualify for the Junior National Championships. The minimum amount for this fund is $15,000.00; more funds may become available through the unused portion of the RMR Junior Program Funds. All teams that qualify (Open, USA, National and American) and complete the entry fee reimbursement policy for the RMR will receive a partial reimbursement of their entry fee. This fund will be distributed equally among those teams who meet the criteria based on the entry fee in each age division. 1. Power event requirement for teams. a. 18 Age Division, teams must compete in three Power events, the RMR Zelinkoff Bid Tournament on 3/24/18 or 3/25/18 does not count as one of the Power events. b. 17/16/15/14/13/12/11 Age Division, teams must compete in four Power events either in the Mixed age or Single Age Division (must be within their own age division) the RMR Zelinkoff Bid Tournament on 5/5/18 and 5/6/18 does not count as one of the Power events. 2. Conditions: At the end of the season, teams must request funding in writing to the RMR Office prior to entering the National Tournament. It is the Team Rep's responsibility when entering a USAV National Tournament to know exactly what the dates and rules are for that particular event (as printed in the pre-tournament book and posted at the Tournament). If a team enters a tournament, it must stay in the event until eliminated by play in order to be eligible for entry fee assistance from RMR. No-shows, teams declared ineligible by the USAV Championship Division or Tournament Committee (e.g., illegal players, etc.), or teams forfeiting (players not arriving on time or leaving early causing the team to be reduced to less than 6), will not be eligible for entry assistance from RMR. A doctor or trainer on duty or emergency room doctor must verify in writing injuries to players causing a team to forfeit before it is eliminated from play. There must be written proof of such injuries presented to the RMR Board in order for entry fee assistance to be considered. 3. Before any reimbursement will be sent, a short article for the newsletter must be received in the RMR Office within 1 month of competition, regarding your play in the tournament (e.g., how you finished, most competitive opponents, suggestions regarding future events, etc.). A team photo with players identified is always welcomed. Clubs that send more than one team can submit one article, but the article must include information on all teams that are eligible to receive these funds. JUNIOR ENTRY FEE REIMBURSEMENT FUND AMOUNT BUDGETED $1,000 RMR TEAM REIMBURSEMENT FUND FOR ENTRY FEE INTO THE BOYS JNC. A RMR JNC Entry Fund has been set up for all junior boys teams that qualify for the Junior National Volleyball Championships. The amount budgeted for this fund is $1,000. All teams that qualify and complete the entry fee reimbursement policy for the RMR will receive a partial reimbursement of their entry fee. This fund will be distributed equally among those teams who meet the criteria based on the entry fee in each age division. 1. Conditions: At the end of the season, teams must request funding in writing to the RMR Office prior to attending the National Tournament. It is the Team Rep's responsibility when entering a USAV National Tournament to know exactly what the dates and rules are for that particular event (as printed in the pre-tournament book and posted at the Tournament). If a team enters a tournament, it must stay in the event until eliminated by play in order to be eligible for entry fee assistance from RMR. No-shows, teams declared ineligible by the USAV Championship Division or Tournament Committee (e.g., illegal players, etc.), or teams forfeiting (players not arriving on time or leaving early causing the team to be reduced to less than 6), will not be eligible for entry assistance from RMR. A doctor or trainer on duty or emergency room doctor must verify in writing injuries to players causing a team to forfeit before it is eliminated from play. There must be written proof of such injuries presented to the RMR Board in order for entry fee assistance to be considered. 2. Before any reimbursement will be sent, a short article for the newsletter must be received in the RMR Office within 1 month of competition, regarding your play in the tournament (e.g., how you finished, most competitive opponents, suggestions regarding future events, etc.). A team photo with players identified is always welcomed

54 RMR ELITE BEACH PROGRAM The RMR advocates for the Beach Division of USA Volleyball. The Elite Beach program is for the development of the sand game for the junior membership. The RMR Elite Beach program is an opportunity for training to compete as a National level team through any of the USA pathways (HP or ABT). The Elite Beach program will work to develop and train individuals who can represent the RMR at National Team Beach competitions. This program is funded primarily through other RMR Beach programming. USA JBT NATIONAL CHAMPIONSHIP AND ABT NATIONAL CHAMPIONSHIP TOURNAMENT ENTRY FUND The RMR will pay the tournament entry fee for RMR teams that qualify in the Open Division of the USA JBT National Championships and the ABT National Championship until the fund is used. Teams must contact the RMR prior to registering for this event. The RMR will register the team with USAV JBT or ABT and will pay the tournament entry fee. This is the only way in which a team can receive Free USA JBT National Championships Tournament Entry Fee. RMR cannot reimburse the player and/or the parent due to NCAA policy. The amount for this program is $2,000. RMR JUNIOR SCORER MONITOR AND JUNIOR REFEREE PROGRAM The RMR Junior Scorer Monitor ($4,000) and Junior Referee ($10,000) programs are designed to train Junior Club players that are 16 and older, to help officiate younger age groups. This is an opportunity for junior club players to make money while participating in club sports

55 REGIONAL FINES/PENALITIES Fines must be paid prior to entering a tournament in the Region UNIFORM CODE VIOLATION - $25.00 FINE. A new RMR team in the Region will receive a warning; all other teams will be fined. FAILURE TO SHOW AT A TOURNAMENT Current Tournament Entry Fee. In addition to the fine, a team that fails to give notice to the Tournament Director (or as a last resort the RMR office Ext 1) prior to the start of the 7:30 a.m. Coach s Meeting. Team may have to sit out the next tournament depending on the circumstances. FAILURE TO FOLLOW DESIGNATED TOURNAMENT FORMAT-Current Tournament Entry Fee. Teams that fail to follow the stated tournament formats as posted will be fined. Tournament formats cannot be changed based on a vote of the coaches. Any change to a tournament format must be approved through the RMR Office via the tournament director. Teams failing to comply with posted tournament format will be fined the current tournament entry fee. VIOLATION OF TOURNAMENT SITE REGULATIONS - $ FINE. A team will incur a fine if it violates ANY tournament site regulation such as those listed below. 1. There are NO SMOKING, TOBACCO USE, and CONSUMPTION OF ALCOHOL rules in every facility we use for tournaments. 2. Any player, parent or coach caught by any Tournament Direct with ANY alcoholic beverage (i.e. beer) or illegal drugs inside any school building or public tournament facility, or on any premises which prohibits this usage (i.e. school grounds or parking lots), will not be allowed to continue playing in the tournament from that point on. The team will be fined $100.00, and he/she will not be allowed to participate in any sanctioned event in the Region for ONE CALENDAR MONTH following the violation. 3. Bringing in items into the facilities that are banned such as crock pots, chairs, balloons, etc. FAILURE TO USE A CERTIFIED REFEREE/SCORER AS PRESCRIBED IN THE CURRENT JUNIOR HANDBOOK FINE IS $ See Junior Handbook Section: OFFICIATING DUTIES AND OTHER RESPONSIBILITIES AT JUNIOR TOURNAMENTS. FAILURE TO OFFICIATE OR CONTINUE TO PLAY WHEN ASSIGNED FINE IS THE CURRENT TOURNAMENT ENTRY FEE. Any team that fails to perform officiating duties as assigned by the Tournament Director must pay the fine. Before leaving the tournament, the Team Representative for the day must check out with the Tournament Director (not their assistant(s)). COACH ELIGIBILITY RULES - $ FINE. If it is discovered that a coach is participating in a RMR Sanctioned Event who is not eligible (i.e. not registered, no cleared background screening on file, not impact certified, not safesport certified), a $ team fine will be assessed. The RMR Board, depending on the infraction, may assess further disciplinary action. PLAYER ELIGIBILITY RULES - $50.00 FINE. If it is discovered that a player is participating in a RMR Sanctioned Event who is not eligible (i.e. not registered, wrong club, wrong division, on the Membership Hold List, etc.), a $50.00 team fine will be assessed. The RMR Board, depending on the infraction, may assess further disciplinary action. BAD CHECK CHARGE - $ INAPPROPRIATE SPECTATOR BEHAVOR FINE WILL VARY DEPENDING ON SEVERITY OF THE SITUATION. See Junior Handbook Section: Guidelines for Addressing Inappropriate Spectator Conduct. Tournament Directors should notify the team of the infraction at the time it occurs or as soon as it is discovered. The RMR office will be notified by Monday following the tournament, and the Tournament Director will record all details on the Violation Report form submitted with tournament results. The RMR Board s Officials Committee and ultimately the Incident Review Committee resolve penalty and grievances/fines

56 JUNIOR BOYS DIVISION The Junior Boys teams are subject to the same rules and regulations as the Junior Girls teams in the Rocky Mountain Region, unless otherwise noted. The RMR will set up RMR Boys Club in the webpoint membership system. All clubs that have boys are encouraged to have their boys select this club when they complete their membership. Clubs will maintain collect clubs fees based on their contract. Rationale: By associating all boys with one club in the region, they will have a larger pool of players when creating teams for the USAV Boys Junior National Championships. Clubs may choose not to be a part of this program. The first date in which Junior Clubs can host Boy s Tryouts is the Tuesday, after Labor Day. New this year, the Boys Division will have a Power Schedule consisting of 4 events 12/9/17, 1/20/18, 2/3/18, and 2/17/18. The tournament entry fee $125.00, unless the host facility want to reduce the fee. Boys competing in the Power Structure must register the Monday, before Thanksgiving in the RMR office by 5:00 pm. Until there is an increase in the number of Boys teams in the RMR they will be allowed to participate in the following divisions: 18 & Under through 15 & Under Boys Teams are eligible to participate in the RMR Adult Prime Time league and will be seeded accordingly. The following Boys team may also participate in the Girls Single Age Division. They cannot participate in the Mixed Age Division. 14 & Under Boys Teams are eligible to participate in the RMR Junior Girls Power Structure in the 15 s Age Division or 16 & Under Age Divisions. The Boys teams will be seeded in the age division requested. If teams reach D2 during the season the team will be required to play up another age division for the following Power, the Junior Committee will seed them accordingly. Club Directors should consider the level of play of the boy s teams when placing them into the Girls Division. The same requirements that pertain to a Junior Girls Team also pertain to a 14 & Under Boys teams. Boys 14 and Under Division (individual players) will be allowed to participate in the RMR using the following age/grade definition: Players who were born on or after September 1, 2003 Players who were born on or after September 1, 2002 (15 years or younger) who shall neither have completed nor are in a grade higher than the eighth grade (8th) during the current academic year. (This exception is based on the net height difference of 7 4 1/8 to /8 between the 14 and Under Division to the 15 and Under Division.) 13 & Under Boys Teams are eligible to participate in the RMR Junior Girls Power Structure in the 13 s Age Division or 14 & Under Age Division. The Boys teams will be seeded in the age division requested. If teams reach D3 during the season the team will be required to play up another age division for the following Power, the Junior Committee will seed them accordingly. Club Directors should consider the level of play of the boy s teams when placing them into the Girls Division. The same requirements that pertain to a Junior Girls Team also pertain to a 13 & Under Boys teams. 12 & Under Boys Teams are eligible to participate in the RMR Junior Girls Power Structure or RMR Junior Power Division 12 & Under Age Division or 13 & Under Age Division. The Boys teams will be seeded in the age division requested. If teams reach D3 during the season the team will be required to play up another age division for the following Power, the Junior Committee will seed them accordingly. Club Directors should consider the level of play of the boy s teams when placing them into the Girls Division. The same requirements that pertain to a Junior Girl s 12 & Under Team also pertain to a 12 & Under Boys teams. The RMR will allow boys (12/13/14) to play on Girls teams with the following stipulations; 12 s can play on 12 & Under Teams, 13 s under will play on 14 & Under Teams and 14 s will play on 16 & Under Teams. Any team that roster a male player on the team is ineligible to participate in the RMR Zelinkoff Bid Tournament. Junior Boys Teams cannot participate in the RMR Zelinkoff Bid Tournament

57 Boy s Division Con t The 2018 USA Junior National Boys Volleyball Championships will be held in Phoenix, AZ dates July 4 July 9, The Boy s Commitment is in effect from August 1 or the date an individual signs a contract until after the last day of competition of the Boys Junior National Volleyball Championship. Boys Age Definitions see pages BOYS PLAYER INTENT & COMMITMENT BOYS HAVE THE SAME REQUIREMENT AS THE GIRLS DIVISION SEE PAGES AFFILIATED PRACTICE PLAYER WAIVER BOYS HAVE THE SAME REQUIREMENT AS THE GIRLS DIVISION SEE PAGES

58 RMR INCIDENT REVIEW POLICY I. Purpose. The purpose of the Incident Review Policy (Policy) is to provide a process for adjudicating complaints regarding, but not limited to, violations of ethics, criminal law, the United States Volleyball Association (USAV) Participant Code of Conduct, Spectator/Parent Code of Conduct and the USAV Substance Abuse Policy under the RMR s jurisdiction, Rocky Mountain Region - USAV (RMR) rules, policies and procedures, and actions that are contrary to the fundamental objectives, integrity and best interests of the USAV or the RMR regarding fairness and rights accorded to any and all individuals, teams or organizations involved, and to determine appropriate disciplinary actions, if necessary. II. III. Knowledge of All Governing Rules, Policies & Procedures. Every individual affiliated with a USAV/RMR sanctioned program is required to have knowledge of all policies and procedures in which they are subject to and governed by at all times. It shall be no defense, excuse or bar to any adjudicative proceeding, investigation or hearing that any individual or organization did not have actual knowledge of the rule, policy or procedure in which they are alleged to have violated. Process. Unless special circumstances apply 1, the process shall be as follows: 1. INITIAL COMPLAINT: Upon any receipt or knowledge of an initial complaint from any individual or organization, the Commissioner of the Region will designate one or more individuals to serve as the investigator at the Commissioner s sole discretion. The investigator shall commence an initial investigation into the veracity and validity of the initial complaint and facts alleged. a. The initial complaint can be in any form, either written or verbal; b. The initial complaint may be brought by any individual or organization; c. The initial complaint may be brought under condition of anonymity. 2. INITIAL INVESTIGATION: Upon any receipt or knowledge of an initial complaint from any individual or organization, the Commissioner of the Region will designate one or more individuals to serve as the investigator at the Commissioner s sole discretion. The investigator shall commence an initial investigation into the veracity and validity of the initial complaint and facts alleged to ensure that frivolous initial complaints or initial complaints made purely to further self-interest do not move forward. The investigator, at his or her sole discretion, may engage in all legal means necessary to properly complete an initial investigation. Further, the investigator may, in his or her sole discretion, grant any witness full anonymity, confidentiality or privilege pursuant to either the separate Whistleblower Policy or the Anonymous Complaining Party or Witness policy below. 3. FORMAL COMPLAINT: If, at any point during the initial investigation, the investigator, in his or her sole discretion, determines that the initial complaint has merit, the investigator will file a Formal Complaint, to be adjudicated by the Incident Review Committee, against the individual/s and/or organization/s. This procedure is as follows: a. The investigator compiles a written statement, in any form, that includes: i. A reference or citation to the governing rule, law, policy or procedure the aggrieved party is alleged to have violated, if applicable; ii. A statement of all information obtained that the investigator believes supports a meritorious initial complaint and violation, if confidential or privileged; iii. Copies of all information or evidence obtained that the investigator believes supports a meritorious initial complaint and violation, if available and not subject to remaining confidential or privileged. iv. A recommendation that the issue be forwarded to the Incident Review Committee for further investigation or adjudication, if necessary. v. If, at any point after the Formal Complaint is referred to an Independent Review Committee, additional information becomes available to the investigator that he or she intends to present as evidence of the aggrieved party s violation, the investigator shall supplement the initial written statement by forwarding copies of the evidence (if not privileged and confidential), or summarizing the new information obtained (if subject to confidentiality) to the aggrieved party and the Incident Review Committee. All information or evidence turned over to the aggrieved 1 See: IV. SPECIAL CIRCUMSTANCES

59 party by the Region within THREE (3) days prior to the IRC Hearing shall be properly considered as evidence and not subject to exclusion for any reason. b. The Formal Complaint and referral to the Incident Review Committee for further investigation and adjudication is forwarded to the Commissioner. 4. ONCE REFERRED TO THE INCIDENT REVIEW COMMITTEE: Once referred to an Incident Review Committee ( IRC ), the Region shall then begin the following process: a. The IRC is selected. The IRC shall consist of THREE (3) committee members specifically appointed by the Region s Commissioner to adjudicate these particular set of facts, plus the Region s Commissioner who shall act as the Chair. The Chair shall preside over all IRC adjudication proceedings but shall have no vote in the adjudication process. In the event the Commissioner is unable to preside as the Chair, he or she shall appoint an individual to preside as the Chair, in his or her absolute and sole discretion. Once appointed, IRC members shall refrain from one-on-one discussions with the parties or any witnesses prior to the adjudication, unless directed to do so by the Chair. b. Notice is given to aggrieved parties. Once an IRC is selected, any agent of the Region shall notify the aggrieved individuals or organizations of the Region s intent to proceed with the IRC adjudicating the alleged violation within TEN (10) business days of scheduling the IRC hearing. Included with this Notice shall be a copy of the formal complaint and all associated documentation and the date the IRC is scheduled to adjudicate the issue (collectively: Notice ). This Notice may be sent to the aggrieved party or organization via , fax or U.S. postal service. c. An IRC Hearing is scheduled. Unless subject to special circumstances (see Footnote 1), upon receipt of the Notice, the aggrieved party must contact the Region within 48 business hours to schedule an IRC Hearing. If the aggrieved party fails to timely contact the Region, an IRC Hearing may be set at the Region s sole discretion. The IRC Hearing shall be set at least TEN (10) business days from receipt of the aggrieved party s Notice. d. Appointing an Advocate. The Commissioner shall appoint the Region s Advocate ( Advocate ) at his or her sole and absolute discretion. Depending on the issues in the case, the Advocate will be responsible for submitting any argument on behalf of the Region or Complaining Party (if not confidential or privileged) to the IRC. 5. OBLIGATIONS OF ANY AGGRIEVED PARTY PRIOR TO IRC HEARING: The following obligations and duties shall apply to any aggrieved party prior to the IRC Hearing: a. The aggrieved party shall submit a position statement to the Commissioner within FIVE (5) business days prior to the IRC Hearing. This position statement must include all of the aggrieved party s defenses to the alleged violations. Failure to provide this statement or to disclose all applicable defenses may result in the aggrieved party s inability to present any or all defenses to the IRC. Exclusion of any defense based on failure to comply with this requirement shall be determined at the sole and absolute discretion of the Chair. b. All evidence the aggrieved party intends to rely upon in defending the allegations must be submitted to the Region within FIVE (5) days prior to the IRC Hearing. Failure to comply and provide any or all evidence pursuant to this requirement may result in the aggrieved party s inability to present that evidence at the Hearing. Exclusion of any evidence based on the failure to comply with this requirement shall be determined at the sole and absolute discretion of the Chair. c. A list of all witnesses, if any, the aggrieved party intends to call for the hearing within THREE (3) days prior to the IRC Hearing. Failure to provide this information or disclose a particular witness may result in the aggrieved party s inability to have that witness testify to the IRC. Exclusion of any witness based on failure to comply with this requirement shall be determined at the sole and absolute discretion of the Chair. 6. IRC HEARING: The following rules or procedures shall apply to the IRC Hearing: a. IRC Hearings shall take place in front of the full IRC. i. If a member s personal attendance is not practical, the IRC may proceed to hearing without that member so long as that member is able to participate via any means of communication by which all IRC members may hear each other during the hearing. b. All IRC hearings are closed to all non-interested or necessary individuals. Any party in which the aggrieved party intends to have attend the Hearing must be submitted in writing to the Region at least 48 business hours prior to the Hearing, including attorneys. Any failure to comply with this provision may result in the exclusion of that individual, at the Chair s sole and absolute discretion

60 c. The IRC shall be entitled to ask any relevant question to any party appearing on behalf of the aggrieved individual or the Advocate. The party is required to give an answer, unless legally exempted, or the IRC may take the party s refusal to answer the question as an adverse inference. d. The aggrieved party shall be allowed to present any relevant argument, defense, or evidence (subject to timely disclosure requirements in III(5)) to the IRC. e. The Advocate shall be allowed to present any relevant argument or evidence (subject to prior disclosure policy requirements) to the IRC. f. After all argument and evidence has been presented, the parties will be dismissed by the Chair. g. The IRC will then make a decision as to whether or not the aggrieved party was guilty of the violation. Any decision by the IRC requires an affirmative vote by a simple majority of the IRC. 5. IRC DECISION. The IRC shall announce its decisions and imposed sanctions, in writing, within FIVE (5) business days of the IRC Hearing. The writing shall include the rationale for the decision and a statement of the appeals process. The Chair shall notify the aggrieved party or organization and the advocate within five (5) business days of the date of the decision. All IRC Decisions and sanctions are binding pending appeal. IV. Special Circumstances. Due to the nature of the Initial Complaint (governed by Section III(1) above), it may be determined by the Commissioner, in his or her sole and absolute discretion, that the Initial Complaint requires immediate action. Complaints that present special circumstances and a need for immediate action are not subject to Section III above unless otherwise noted. Initial Complaints that present Special Circumstances are those that allege violations or behavior that threaten immediate harm to another individual or organization, whether physical or economic. In these cases: 1. Immediate sanctions, if any, may implemented by the Commissioner at his sole and absolute discretion in an effort to neutralize the potential harm. 2. Notify the aggrieved party or organization of the allegations and imposed sanctions, if any, within 48 hours of the Initial Complaint. 3. If the aggrieved party so requests, it may seek relief from the sanctions imposed by requesting an IRC Hearing. If this Hearing is requested, it must be held within FIVE (5) business days of the request. 4. Upon request, the Region shall select the IRC pursuant to Section III(4)(1) above and then the Commissioner shall appoint the Advocate pursuant to Section III(4)(4) above. 5. All evidence in which either the aggrieved party or the Advocate intends to submit to the IRC must be disclosed to the other party within 24 hours of the IRC Hearing. Failure to comply with this requirement may result in the exclusion of the information from the Hearing at the sole and absolute discretion of the Chair. 6. HEARING. Because the aggrieved party is entitled to a hearing on a short notice, a physical meeting of the IRC may be difficult to obtain. Therefore, all individuals may appear in any manner so long as that individual is able to participate via any means of communication by which all IRC members may hear during the hearing. Requirements or rules listed in Section III(2)-(7) above apply to these Hearings. 7. DECISION. If the IRC determines the aggrieved party is guilty of the allegations, it may choose to impose different or additional sanctions than those previously imposed by the Commissioner, if any. If the IRC determines the aggrieved party is not guilty of any of the allegations, the sanctions imposed by the Commissioner, if any, will be lifted. Section III(5) above applies to these Special Circumstances. All IRC Decisions and sanctions are binding pending appeal. V. Potential Sanctions. If the IRC determines the aggrieved party is guilty of the alleged violations or behavior, the IRC may impose one or more of the following penalties on any individuals or organizations involved: 1. Probation, meaning a warning that any additional violation of ethics or the rules may result in suspension of participation (roles) within the RMR-USAV or suspension of RMR-USAV membership for a designated period of time; 2. Fine(s) to be paid before further participation in RMR events; 3. Suspension from participation (roles) within the RMR-USAV for a designated period of time. 4. Suspension of rights to participate in designated policies of the RMR such as but not limited to the Members on Hold Policy. 5. Suspension of USAV membership for up to 12 months; 6. Expulsion from USAV membership for more than 12 months; 7. Any other just or appropriate remedy the IRC sees fit

61 VI. VII. Appeals. Only the aggrieved party may appeal an IRC Decision. However, the appealing party is limited to only those things presented in the original IRC Hearing and may not submit new evidence or argument that was not made in the original IRC Hearing. The appeals process is as follows: 1. All appeals of IRC decisions must be in writing and delivered to the RMR Commissioner within TWO (2) weeks of the mailing date of the IRC decision; 2. This Notice of Appeal must contain, in writing, all of the information the party feels the Appeals Committee should consider in determining whether the IRC properly followed the Incident Review Policy in reaching its decision and if the determination made by the IRC was supported by the weight of the evidence presented; 3. The Commissioner shall acknowledge the appeal in writing to the parties and inform the Board of Directors of the appeal within FIVE (5) business days of receipt of the appeal; 4. The other party (either the aggrieved party or the Advocate) shall be informed of the appeal, given a copy of the written appeal, and afforded FIVE (5) business days to provide a Response, in writing, to the Appeals Committee; 5. The Referee Chair (for matters involving an Adult player or team) or the Jr. Referee Chair (for matters involving a Jr. player or team) shall preside over appeals proceedings as the Appeals Chair and shall appoint an Appeals Committee to adjudicate the appeal; 6. The Appeals Committee will consist of two other members from the Board of Directors who did not serve on the IRC, plus the Appeals Chair; 7. The Appeals Chair shall notify the parties of the Appeals Committee s decision by USPS Certified Mail, return receipt requested, with copies to members of the IRC and the Board by regular mail or , within FIVE (5) business days of the decision. 8. If it is determined by the IRC that due process was not served to the accused or complainant, the RMR reserves the right to start the due process procedure again. Additional Considerations. 1. Any failure on the Region, the Investigator or the Advocate to strictly follow the policies set forth herein shall only be a defense if the aggrieved party can show that they reasonably suffered some form of prejudice. If no prejudice has been suffered or can be shown, the Region, Investigator or Advocate reserves the absolute right to rectify any oversight or excusable neglect. If the issue is so rectified, the aggrieved party is barred from raising the issue as a complete defense to the action. 2. It shall be presume that any outcome of any non-related violation, sanctions or IRC Hearing is not binding on the Region based on the specific facts and fact intensive considerations given to each action. Therefore, it is no defense to assert any other violations of any other individuals or organizations. 3. ANONYMOUS COMPLAINING PARTY OR WITNESSES: Due to the recognition that the volleyball community is small and tightknit, that the Region has a vested interest in protecting the integrity of the individuals, organizations, policies, procedures and rules that all operate under its purview, and that without people willing to discuss ongoing violations, the Region would never be able to police the inappropriate, unlawful or harmful behavior. Therefore, in order to protect the integrity of the above, it may be required that an individual remain totally anonymous when discussing alleged violations. As such, the Region, Investigator or Advocate may rightfully grant a witness total anonymity at their sole and absolute discretion. If such an act is required, the anonymous individual s statements or testimony to the investigator and/or advocate may be disclosed to the aggrieved party in the form of a summary, authored by the investigator or advocate, devoid of all identifying information. If any documentation is provided by said witness, all identifying information will be redacted. If the authenticity of the documents or statements is called into question by the aggrieved party, the IRC reserves the right to question the witness or review the full document on an in-camera basis, without the aggrieved party present. There shall be absolutely no right of the aggrieved party to obtain the individual s information, and no requirement on the Region to disclose such. RMR Board of Directors Revised and Approved on 8/21/

62 RMR Beach Division The Rocky Mountain Region has offered beach programming since 2011 and is glad to report that the demand for the RMR Beach Series has grown each of the past years. The RMR Beach Series consists of four sand events and the Rocky Mountain Open, our Region s national qualifier to the USA Volleyball Beach Championships held in late July. Beach Affiliation: Currently, all RMR Beach players will be listed as Unaffiliated when it comes to playing beach events. If an individual is affiliated with an indoor club there are no affiliation restrictions. Players can play with an individual from the same or other indoor club. Player s must put YES in the main section of their RMR USAV membership that they are interested in playing beach. All beach players that are not participating in the indoor game from January April, must register as regular Junior Members ($35.00) in order to participate in the Indoor Beach Events. RMR Beach Clubs are just being developed within the region to train athletes for the sand game. Currently there is no registration fee to become an RMR Beach Club. Coaches must have a current regular adult RMR-USAV membership; a current cleared background screening and must be Beach IMPACT certified to instruct beach athletes. Beach IMPACT certification is different from Indoor IMPACT certification that is required to coach indoor athletes. Contact the RMR if you are interested in being Beach Impact certified. Winter Programming for Beach Division: The RMR will schedule 3 4 Indoor Beach Clinics and 2 3 Indoor Beach Events during the months of November through April. Some details are being confirmed at this time, so please check the RMR website on the RMR Beach Page. Information will be posted as soon as it is confirmed. Princess of the Beach, Saturday November 28 th at The Island Princess of the Beach, Saturday December 23 rd at The Island Princess of the Beach, Saturday December 30 th at The Island RMR Beach Series Events are (1) day events where teams will participate in pool play followed by bracket play. Tournament formats and age divisions will vary depending on registrations for each event. The cost per two person team is $60.00/per event. Beach Series Event 1 will be held in May, 2018 at Sports Oasis. Other will be held in June, July and August. Schedules and registration should be posted on the RMR website after May 1st. RMR American Beach Tour (ABT) is a National Qualifier Event for the American Beach Tour. The RMR will host this beach stop in June, 2018 at Sports Oasis. Winners of this event receive bids to the American Beach Tour National Championships which are held in July, site and dates tba. Registration for this event can be found on the USA Volleyball website (usavolleyball.org) when it becomes available, see Events and then Beach. This event is usually scheduled in July. Rocky Mountain Open (JBT) is a National Qualifier Event for the USAV Junior Beach Championships. The RMR Open will be held in June, 2018 at Sports Oasis. Winners of this event receive bids to the Junior Beach National Championships which are held in July, site and dates tba. Registration for this event can be found on the USA Volleyball website (usavolleyball.org) when it becomes available, see Events and then Beach. This event is usually scheduled in July. RMR Elite Beach Program. The RMR will select individuals to train and participate in the USAV National Championship Beach Event in July. Individuals will be selected from the RMR Beach Series and the RMR Elite Tryouts on Sunday, date tbd. Individuals selected will receive pre-event training, uniforms, housing, food and coaching at the event. Funding for this program is mainly through the Beach Division