EVENT PARTICIPANT MANUAL

Transcription

1 EVENT PARTICIPANT MANUAL $10 QUEENSTOWN CHALLENGE FOR CURE KIDS 29 March 1 April 2017

2 IMPORTANT CONTACT DETAILS $10 QUEENSTOWN CHALLENGE EMERGENCY LINE 0800 CURE KIDS ( ) HEADQUARTERS (HQ) Whitney: Trudie: Debbie: (Wednesday, Thursday & Saturday only) Jono: (Wednesday & Thursday only) Sophie: (Friday & Saturday only) Tiff: (Friday only) ON THE ROAD Challenge Manager James Chatterley: CK Event Manager Alecia Sanderson: HEALTH AND SAFETY Health & Safety Manager Alan Nelson: MEDIA ENQUIRIES CK Marketing & Communications Manager Saraid Black:

3 INTRODUCTION Welcome to the $10 Queenstown Challenge for Cure Kids 2017! Congratulations on making it this far, and being here in Auckland at the start line - we appreciate how hard you have already worked in fundraising to get to this point. We know that these next few days will be an experience like no other! We have worked hard to put together an event that we hope will be a challenge; that will give you the opportunity to try something new, to put yourself on the line, have a lot of FUN and to be part of a group of incredible people who are making a huge difference in the lives of children all over New Zealand who live with a serious illnesses and conditions. When the going gets tough as you head South this week, we encourage you to remember why you re doing this, and to think of the challenges that our ambassadors go through every day. On Saturday, as you cross the finish-line, the event will be finished - and you will be rewarded with a hot shower and a good meal; oh and you ll be in glorious QUEENSTOWN! But for so many of our Kiwi kids, the difficulties don t end so nicely on a Saturday afternoon. So if you re standing in the cold wind, on a long day, with cars tooting but never stopping, make sure you stop and remember the kids you are representing In this pack, we have included the following things: Important contact details Explanation on challenge communication and the event HQ The Challenge Rules and Health & Safety guidelines Information on challenges and the points system Please make sure you take time to familiarise yourself with these, and keep this book with you for reference while on the road! 2

4 COMMUNICATION The HQ team will lay down the rules for your safety and well being on the road, monitoring your comings and going as you hitch rides; it is vital that as soon as you catch a ride you follow the protocol. Throughout the event, you ll be sending all social media and digital related challenges to HQ via text. Alex will be tallying your points everyday. Each participant has registered their cell-phone number with Cure Kids in advance of the event. HQ have these numbers on file, and will text you on these numbers as a first point of contact. If they text you to seek your location, YOU MUST TEXT BACK. If HQ haven t heard from you in a while, they will text or call to check your whereabouts. Please make sure you have your phone on you, with the volume on, at all times. Whatever you do, don t leave it on the dashboard of your last ride!! PLEASE only call the Emergency line in the event of a safety concern, as it is important this line is kept clear. CHALLENGE RULES / HEALTH & SAFETY GUIDELINES Commit these to memory; they re for YOUR safety! The following Challenge Rules and Health & Safety guidelines are designed to ensure participants enjoy a safe, fair and positive experience throughout the event. As event organisers we accept a responsibility of care for your health and safety. A comprehensive Health & Safety Plan has been developed for the event in consultation with NZ Police, NZTA and relevant other agencies and challenge suppliers. However, we cannot hold your hand at all times - nor, we believe, would you wish us to do so. The nature of this event encourages resourcefulness and self-sufficiency and participants should be aware that their collective team resources are the first line of assistance in any emergency or incident. We encourage teams competitive spirit but not at any cost. The adrenaline produced by a competitive environment should not be allowed to compromise sound judgment and commonsense at any time. Please take the time to thoroughly review and fully 3

5 understand the challenge rules and safety procedures that apply to this event and to observe them throughout the event. PARTICIPANT SAFETY 1. Teams must carry and have operational at all times, their own personal phones (number to be advised to Challenge HQ pre-event). 2. Communication with Challenge HQ should be by text message; phoning should be your second option. In the event of an emergency call the event emergency 0800 CURE KIDS number for assistance, or Teams must have the mandatory clothing (as per Gear List ) available to wear as required throughout the event. 4. Participants must follow the following driver assessment protocol (as printed on the reverse of your swing-tag ID) before accepting any ride: a. Does the driver appear sober and free of drugs or alcohol? b. Does the driver appear to be in a calm emotional state? c. Does the car have a current Warrant of Fitness? d. Does the driver have a current Driver s Licence? e. Does the driver agree to observe all traffic safety rules and speed limits? Some of these questions rely on your own judgement of the situation and you must make the decision that you feel is best. If you cannot answer 'yes' to any of the above questions and do not instinctively feel safe, then you must not accept the ride. 5. On accepting the ride and before entering the vehicle teams must immediately text or phone Challenge HQ the following: a. Your team number/name b. Registration number of the vehicle. c. Time and location of pick-up, name of driver, make, model, colour of vehicle, expected drop-off point and time. In the unlikely event that you cannot connect by sending TXT, please ensure the above information is provided to Challenge HQ as soon as you gain reception. 6. When leaving the vehicle, you must immediately text HQ the time and location of your drop-off. 4

6 7. No hitchhiking on motorways, their approach ramps or any roads above 50kph limits. NB: Exceptions for emergency situations advised to and approved by the Challenge Health & Safety Manager. 8. Teams must ensure that rides will terminate in a (populated) 50kph zone with a safe pullover area. 9. Take particular care of road traffic during pick-up and drop-off of rides. Encourage your ride to park as far off-road as possible. Enter and exit vehicles using left-hand side doors only. 10. No self-driving of any vehicle unless otherwise advised by the Challenge Manager. 11. No flying or other extra-terrestrial transportation allowed unless otherwise advised by the Challenge Manager. 12. No motorcycles. 13. No new ride may commence after 6:30pm (a sweep vehicle will be available for picking up participants after this time). GENERAL EVENT RULES 1. Credit cards, including eftpos, cannot be used from 0600hrs hrs daily whilst on event, unless agreed by the Event or Challenge Manager; please keep in mind the spirit of the race and what you are there for. 2. Failure to complete challenges will result in points penalties. 3. It is mandatory to attend each official brief/debrief session. 4. Participants must travel with their team member for the entire event. 5. All participants must securely attach and display their official event ID (lanyard and numbered bib) supplied by the organisers, at all times during the event and official brief/debrief sessions. Numbered bibs must be displayed on the outside front of costumes. 6. All signage must include the official 2017 event logo or the wording of the logo. 5

7 7. No cheating, dishonesty or acting contrary to the spirit of the event. 8. Participants must obey the laws of the land, and in particular ensure that road rules, including legal speed limits, are observed at all times. 9. Participants must be over Participants will be advised of any changes to rules in writing as soon as possible before the event launch. 11. Participants are encouraged to contact Challenge HQ by text to update their stories throughout the day every 2 hours. 12. Alcohol consumption to be kept at a respectable minimum in the evenings while on event. DISQUALIFICATION 1. A team can be disqualified from the event for breaching the challenge rules. It is at the organisers discretion and their decision is final. 2. If a team is disqualified from the challenge for breaching challenge rules then it is their responsibility to make their own arrangements and their cost to change the tickets that have been allocated to them. 3. All money raised by the participant remains the property of Cure Kids. STAYING SAFE 1. Do not openly carry valuables, or speak of carrying any cash or valuables. 2. Do not provoke any person through illegal or offensive behaviour or controversial discussion. 3. Do not step onto the road to attract the attention of motor vehicles. 4. Use pedestrian crossing and footpaths wherever possible. 5. Do not hitchhike on hidden corners or bends. 6

8 6. Where there are no footpaths, walk on the side of the road, as far off the road as possible, and facing on-coming traffic. 7. Keep your water bottle filled with clean water and make sure you eat and drink regularly during the day. 8. Make sure you are dressed appropriately for the weather, apply sunscreen and cover up in the sun. BRIEFINGS At the end of each day, we will have a briefing for the next day, which will include important info, start times, etc. It is mandatory that you attend these briefings. EMERGENCIES 1. In the event of any emergency, either dial 111 or the event emergency number 0800 CURE KIDS ( ). 2. As soon as the situation allows, please call HQ to report the incident. 3. If the incident results in illness or injury to you or your team partner, it is your responsibility to seek medical assistance immediately. 4. Do not continue with the challenge as a team against the advice of a medical professional. 5. If your team partner requires medical assistance you are to assist them and stay with them until they are under the care of a medical professional. As a team you then need to decide whether to continue or withdraw from the challenge. 6. In any event please contact HQ immediately to inform them of the situation. ID CARDS These have been handed to you along with this info pack. They must be worn at all times and they will also provide a quick reference to telephone numbers you may require and a reminder of the hitch-hiking safety protocols. 7

9 MEDIA You may be approached by the media during the event; below are a couple of pointers to assist you when being interviewed: a. Please use the official event name: $10 Queenstown Challenge for Cure Kids. b. Remember if asked what Cure Kids does: Cure Kids fund research into serious illnesses and health conditions that affect children. c. Event Dynamics and Cure Kids have created the challenges. d. As a contestant you will be in the public eye, representing Cure Kids, so please always act in a kind and courteous manner; be mindful of your behaviour and what you say to the media. FOOD AND WATER 1. Dinner and breakfast will be provided during the challenge. 2. If possible, keep a refillable water bottle with you at all times, and make sure you keep it filled with clean, fresh water. 3. It is your responsibility (and part of the challenge) to find sufficient food and water during the day. CHALLENGES AND POINTS There will be some unexpected surprises along the way. Expect the unexpected Event Dynamics are running the challenges along the event route. These challenges form an important part of the entire event. Points are allocated for each challenge, and at the end of the three days the team with the most points is crowned the Challenge Champions TOP TEAM of the event. There are a number of ways to earn points over the three days. Some are listed here - others you will find out about on the road. The Challenge Manager, James Chatterley, is boss on the road when it comes to the challenges. The Event Dynamics team have the ability to add or subtract points at their discretion, so best be on good behaviour! 8

10 MAJOR CHALLENGES These challenges are activities along the event route. Challenges are worth varying amount of points - when you receive your instruction for a challenge, you will also be given the value of points available. MINI CHALLENGES Each day of the event there is numerous mini challenges, with a massive amount of points up for grabs! Make sure you read the instructions to these challenges as they may be small moments, but they re worth a lot of points at the end of the day! TEXT CHALLENGES Text challenges will be sent out from the HQ along the journey, at random times, on random days. Every team will be sent the challenge at the exact same time. If you re out of range - hard luck! PENALTIES Penalties may be issued in the following circumstances. The time and place of a penalty will be advised by the organisers and their decision is final. 1. Failure to attend or complete a Major Challenge. 2. For teams who have to be collected by the sweep vehicle. 3. For speeding (penalties or disqualification discretion of event Safety Director and NZ Police). 4. Breaching challenge rules. The judgement of the challenge organisers is final. FINAL WORD And with all that said; we welcome you to the $10 Queenstown Challenge for Cure Kids Let the fun and challenges begin! 9